Questions and Answers to Bldg 845 Premise Wiring.pdf

QUESTIONS AND ANSWERS

RFQ FA2517-20-Q-0005

27 March 2020

Question 1: Since electronic devices are not allowed in the secure area, what form of communication are the cabling technicians allowed to use (i.e. hand-held radios)?

Answer: Usually no LMR’s are allowed in any secure areas. LMR shop can loan out radios if needed. SIPR should not be in use when uncleared personnel are in the area. If the SIPR is shut down and secured, than technicians can use radios or cell phones if required.

Question 2: What rooms/areas are the cabling technicians only allowed to work in before or after regular operating hours?

Answer: The only comm rooms with doors to the main hallways are 119 and 248. Also, facility occupants said they could work after hours in the Vault but would have to be escorted.

Question 3: Do bidders need to submit a performance/work schedule at the time of bid deadline or after awarded only?

Answer: After awarded.

Question 4: Is the required meeting under 4.3 Quality Assurance (p.7 of SOO) a separate meeting from the meeting required in 4.7 Integrated Product Team (p.7 of SSO)?

Answer: Can be combined.

Question 5: What are the recommended software/tools that are accepted by the Government that are referenced in 5.1 List of Deliverables (p.8 of SOO)?

Answer: As Built: AutoCad or Visio.

Work Schedule: Word or Excel

Status Reports: Word or Excel

Meeting Minutes: Word or Excel

Test Reports: LinkWare Stats summarizes or similar product

Test plan: Word or Excel

Question 6: Is the Test Plan referenced in 5.3 Acceptance of Test Plan (p.8 of SOO) required at the time of bid deadline or after awarded only?

Answer: After awarded with how the contractor is going to meet the Government requirement and prove to the Government that the work was done per the requirement. That CAT 6 cabling, Jacks and Patch panels meet or exceed the TIA standard. That the contractor properly mounted all cables. Etc.

Question 7: Is this contract covered by Executive Order 13706 Establishing Paid Sick Leave?

Answer: The U.S. Department of Labor rule requires federal contractors to provide paid sick leave to employees who work on or in connection with certain federal contracts.

Question 8: What is the Contracting Officer determining the wage Occupation Code – Title to be? Would it be Telecommunications Mechanic I & II under the Mechanic (Research Facility) subgroup?

Answer: Yes 23931 - Telecommunications Mechanic I and 23932 - Telecommunications Mechanic II

Question 9: Will test equipment be allowed in the SCIF? Testers generally have access to the cloud and a memory chip.

Answer: Yes. This will be coordinated with the SCIF Manager or SSO at USSF.

Question 10: Will the new switches and equipment be installed prior to the new wiring and available for cut over of some cables? There are instances where there is wiremold, conduits, or power poles that we would have to re-use and would have to remove the existing cables and replace with the new cables on the same day or weekend to get those users back up and running on the new switches prior to the full cutover.

Answer: The only switch we talked about replacing is room 119. We would replace it before the work started. That is if we get the switches that are going to be ordered for Newport rd (we are using our spares there)

Question 11: Can you confirm the size of the existing conduits that feed the outlet locations.

Answer: No. Most should be 1” conduits from the wallplate and stubbed out above the ceiling.

Question 12: Are all of the conduits the same size regardless of whether there are 1,2,3, or 4 cables in them?

Answer: Yes.

Question 13: Are we providing new cat6 patch cables for either end?

Answer: Yes.

Question 14: Will we be allowed to leave ceiling tiles out over night or for a period of time while we are working from each closet?

Answer: Yes.

Question 15: Are there extra ceiling tiles to replace broken or damaged tiles or will we need to replace them?

Answer: Paragraph 2.7 in the SOO dated 30 March 2020 has been updated to addressed this question.

2.7 Moving Furniture/Equipment/Floor Tiles. The Contractor shall be responsible for moving all furniture and floor tiles that may be encountered during the installation. The Contractor shall physically inspect all furniture, equipment, and floor and ceiling tiles for any obvious physical damage. Report any discovered damage to the base POC. The contractor will be responsible for replacing any floor or ceiling tiles that are broken or damaged during the installation. In addition, ensure all items remain secure from theft, unauthorized connections, or modifications. The Contractor shall restore all items to the “as found” location after the installation.

Question 16: If we need to shoot in hangers for supports will we need to adjust our schedule to before or after hours because of the noise?

Answer: Unknown yet; requires additional coord with occupants but can adjust as we move forward.

Question 17: Section 3.1.10 in SOO states Installation/Construction of new Comm Room is NOT anticipated; therefore existing rack/cabinet space will have to be used for the installation of new patch panels at the comm room. Contractor shall coordinate with 21 CS/SCXP if rack/cabinet space is not available. Monday’s walk through showed that there were at least 3 IDF rooms where new Racks/Cabinets were needed to be installed. In order for all contractors to bid on same SOW, can engineer place clarify what rack/Cabinet is preferred, and acknowledge that new equipment is needed to be furnished and installed?

Answer: Is included in the SOO along with PAFB Construction Standards for rack size/requirements.

Question 18: Section 5.2 Cutover Plan: Reserved – Please clarify who will be responsible for the cutover. How long after new install is complete will cutover be scheduled? What is supposed to be done with demo’d cables? (ie. Does Air Force want to keep cable to recycle? Is contractor responsible for removing and scrapping themselves?

Answer: CUTOVER: The contractor is responsible for disconnecting the old patch cable from the switch and connecting the new patch cable. The customer can log into their computer to check network access, or we can log into the switch to check connectivity; cutover and removal of old premise wire cable will be coordinated as install is nearing completion. Demo’d cables are to be removed / disposed of by the contractor to include the scrapping.

Question 19: Section 7.3 Hours of Work: Contractor shall routinely work during normal operating hours (7:30am – 5:00pm) Monday – Friday. Monday’s site visit brought up that there were certain spaces that it was recommended working after hours or weekends. Please confirm how much after hour work we should include in our bids.

Answer: We do not know yet; if your teams are working 8 hour days, bid for an 8 hour workday regardless of where the 8 hours fall within the 24 hours. If you’re charging more for overnight work instead of for a flat 8-hour workday, we’ll make note of that during the technical evaluation of your proposal.

Question 20: Drawing Figure 2: Please confirm that the SCIF Area outlets are being reduced to (1) Cat 6 Voice Cable, for a total of 69 cables that will be pulled to RM. 1318

Answer: Confirmed.

Question 21: Voice Tie in Cable: Monday’s site visit introduced the need for a tie-in cable from wall field to the comm rack where new voice cables will be terminated. These tie cables are NOT mentioned in the SOO, please confirm what is required for the tie-in cables, and who is responsible for cross connecting the new lines.

Answer: Contractor responsible for the patch cables and will work with 21 CS as part of the termination/cutover. The contractor will be required to move the jumper and install the cross connect.

Question 22: Removal of Motorola Equipment: Monday’s site visit introduced the need for removal of Motorola equipment from 1st and 2nd Floor Comm Rooms that is NOT included in the SOO. Please clarify the details of this added Scope of work.

Answer: All Motorola existing premise wiring is to be left alone. We were just going to mark the Motorola cabling and equipment and it will stay in place.

Question 23: Will any of this work require coordination/authorization with SHPO?

Answer: Any authorizations required will be worked with 21 CS thru the appropriate agencies.

Question 24: Are Bid Bonds or Performance Bonds required?

Answer: A performance bond will be required

Question 25: Will progress payments be considered or is this lump sum receiving in WAWF?

Answer: Invoices may be submitted monthly for the resultant contract (6 months).