FA2517-14-R-5001_Amend_01.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83)

Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this amendment is to:

1) Add a paragraph to the addendum to 52.212-1, Para 4.13, to clarify instructions to offerors.

2) Correct the numbering in the addendum to 52.212-1.

3) Include CBA clauses which are applicable to this solicitation.

4) Replace SCA attachment 2 with applicable CBA attachment 2.

5) Extended when proposals are due. Changed from 10 July 2015, 2:00 PM MDT to 13 July 2015, 10:00 AM MDT.

1. CONTRACT ID CODE PAGE OF PAGES

S 1 12

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 30-Jun-2015

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X FA2517-14-R-5001

X 9B. DATED (SEE ITEM 11)

10-Jun-2015

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE

RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

30-Jun-2015

CODE

FA2517 - 21 CONS/LGCAB

TRACIE L. WINFREE

(719) 556-8528

580 GOODFELLOW STREET, BLDG 1324

PETERSON AFB CO 80914-1648

FA2517 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

FA2517-14-R-5001

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

The following have been added by reference:

52.222-35 Equal Opportunity for Veterans JUL 2014

52.222-37 Employment Reports on Veterans JUL 2014

The following have been modified:

LIST OF ATTACHMENTS

ATTACHMENT NUMBER

NUMBER TITLE DATE OF PAGES

1 PERFORMANCE WORK STATEMENT 10 Jun 2015 97

2 CBA WITH APPENDIX A 1 Oct 2012 15

3 QUALITY ASSURANCE SURVEILLANCE PLAN 05 Jun 2015 23

4 PAST PERFORMANCE QUESTIONNAIRE 05 Jun 2015 04

5 CLIENT AUTHORIZATION LETTER 27 Mar 2015 01

6 CONSENT LETTER 27 Mar 2015 01

Note: Attachments 3, 4, 5, and 6 will be removed at Contract Award

52.212-1 INSTRUCTIONS TO OFFERORS -- COMMERCIAL ITEMS (APR 2014)

(a) North American Industry Classification System (NAICS) code and small business size standard. The NAICS code and small business size standard for this acquisition appear in Block 10 of the solicitation cover sheet (SF

1449). However, the small business size standard for a concern which submits an offer in its own name, but which proposes to furnish an item which it did not itself manufacture, is 500 employees.

(b) Submission of offers. Submit signed and dated offers to the office specified in this solicitation at or before the exact time specified in this solicitation. Offers may be submitted on the SF 1449, letterhead stationery, or as otherwise specified in the solicitation. As a minimum, offers must show --

(1) The solicitation number;

(2) The time specified in the solicitation for receipt of offers;

(3) The name, address, and telephone number of the offeror;

(4) A technical description of the items being offered in sufficient detail to evaluate compliance with the requirements in the solicitation. This may include product literature, or other documents, if necessary;

(5) Terms of any express warranty;

(6) Price and any discount terms;

(7) “Remit to” address, if different than mailing address;

(8) A completed copy of the representations and certifications at FAR 52.212-3 (see FAR 52.212-3(b) for those representations and certifications that the offeror shall complete electronically);

(9) Acknowledgment of Solicitation Amendments;

(10) Past performance information, when included as an evaluation factor, to include recent and relevant contracts for the same or similar items and other references (including contract numbers, points of contact with telephone numbers and other relevant information); and

(11) If the offer is not submitted on the SF 1449, include a statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation. Offers that fail to furnish required representations or information, or reject the terms and conditions of the solicitation may be excluded from consideration.

(c) Period for acceptance of offers. The offeror agrees to hold the prices in its offer firm for 300 calendar days from the date specified for receipt of offers, unless another time period is specified in an addendum to the solicitation.

(d) Product samples. N/A.

(e) Multiple offers. N/A.

(f) Late submissions, modifications, revisions, and withdrawals of offers.

(1) Offerors are responsible for submitting offers, and any modifications, revisions, or withdrawals, so as to reach the Government office designated in the solicitation by the time specified in the solicitation. If no time is specified in the solicitation, the time for receipt is 4:30 p.m., Mountain Daylight Time (MDT), for the designated Government office on the date that offers or revisions are due.

(2)

(i) Any offer, modification, revision, or withdrawal of an offer received at the Government office designated in the solicitation after the exact time specified for receipt of offers is “late” and will not be considered unless it is received before award is made, the Contracting Officer determines that accepting the late offer would not unduly delay the acquisition; and—

(A) If it was transmitted through an electronic commerce method authorized by the solicitation, it was received at the initial point of entry to the Government infrastructure not later than 5:00 p.m. one working day prior to the date specified for receipt of offers;

or

(B) There is acceptable evidence to establish that it was received at the Government installation designated for receipt of offers and was under the Government’s control prior to the time set for receipt of offers; or

(C) If this solicitation is a request for proposals, it was the only proposal received.

(ii) However, a late modification of an otherwise successful offer, that makes its terms more favorable to the Government, will be considered at any time it is received and may be accepted.

(3) Acceptable evidence to establish the time of receipt at the Government installation includes the time/date stamp of that installation on the offer wrapper, other documentary evidence of receipt maintained by the installation, or oral testimony or statements of Government personnel.

(4) If an emergency or unanticipated event interrupts normal Government processes so that offers cannot be received at the Government office designated for receipt of offers by the exact time specified in the solicitation, and urgent Government requirements preclude amendment of the solicitation or other notice of an extension of the closing date, the time specified for receipt of offers will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal Government processes resume.

(5) Offers may be withdrawn by written notice received at any time before the exact time set for receipt of offers. Oral offers in response to oral solicitations may be withdrawn orally. If the solicitation authorizes facsimile offers, offers may be withdrawn via facsimile received at any time before the exact time set for receipt of offers, subject to the conditions specified in the solicitation concerning facsimile offers. An offer may be withdrawn in person by an offeror or its authorized representative if, before the exact time set for receipt of offers, the identity of the person requesting withdrawal is established and the person signs a receipt for the offer.

(g) Contract award (not applicable to Invitation for Bids). The Government intends to evaluate offers and award a contract without discussions with offerors. Therefore, the offeror’s initial offer should contain the offeror’s best terms from a price and technical standpoint. However, the Government reserves the right to conduct discussions if later determined by the Contracting Officer to be necessary. The Government may reject any or all offers if such action is in the public interest; accept other than the lowest offer; and waive informalities and minor irregularities in offers received.

(h) Multiple awards. N/A.

(i) Availability of requirements documents cited in the solicitation.

(1) Most unclassified Defense specifications and standards may be downloaded from the following ASSIST websites—

(i) ASSIST (https://assist.dla.mil/online/start/ ).

(ii) Quick Search (http://quicksearch.dla.mil/).

(iii) ASSISTdocs.com (http://assistdocs.com).

(2) Documents not available from ASSIST may be ordered from the Department of Defense Single Stock

Point (DoDSSP) by—

(i) Using the ASSIST Shopping Wizard ( https://assist.dla.mil/wizard/index.cfm );

(ii) Phoning the DoDSSP Customer Service Desk (215) 697-2179, Mon-Fri, 0730 to 1600 EST; or

(iii) Ordering from DoDSSP, Building 4 Section D, 700 Robbins Avenue, Philadelphia, PA

19111-5094, Telephone (215) 697/2197, Facsimile (215) 697-1462.

(3) Nongovernment (voluntary) standards must be obtained from the organization responsible for their preparation, publication, or maintenance.

(j) Data Universal Numbering System (DUNS) Number. (Applies to offers exceeding $3,000, and offers of $3,000 or less if the solicitation requires the Contractor to be registered in the System for Award Management (SAM) database. The offeror shall enter, in the block with its name and address on the cover page of its offer, the annotation

“DUNS” or “DUNS+4” followed by the DUNS or DUNS+4 number that identifies the offeror’s name and address.

The DUNS+4 is the DUNS number plus a 4-character suffix that may be assigned at the discretion of the offeror to establish additional SAM records for identifying alternative Electronic Funds Transfer (EFT) accounts (see FAR

Subpart 32.11) for the same concern. If the offeror does not have a DUNS number, it should contact Dun and

Bradstreet directly to obtain one. An offeror within the United States may contact Dun and Bradstreet by calling 1-

866-705-5711 or via the Internet at http://fedgov.dnb.com/webform. An offeror located outside the United States https://assist.dla.mil/online/start/ http://quicksearch.dla.mil/ http://assistdocs.com/ https://assist.dla.mil/wizard/index.cfm http://fedgov.dnb.com/webform must contact the local Dun and Bradstreet office for DUNS number. The offeror should indicate that it is an offeror for a Government contract when contacting the local Dun and Bradstreet office.

(k) System for Award Management. Unless exempted by an addendum to this solicitation, by submission of an offer, the offeror acknowledges the requirement that a prospective awardee shall be registered in the SAM database prior to award, during performance and through final payment of any contract resulting from this solicitation. If the

Offeror does not become registered in the SAM database in the time prescribed by the Contracting Officer, the

Contracting Officer will proceed to award to the next otherwise successful registered Offeror. Offerors may obtain information on registration and annual confirmation requirements via the SAM database accessed through https://www.acquisition.gov.

(l) Debriefing. If a post-award debriefing is given to requesting offerors, the Government shall disclose the following information, if applicable:

(1) The agency’s evaluation of the significant weak or deficient factors in the debriefed offeror’s offer.

(2) The overall evaluated cost or price and technical rating of the successful and debriefed offeror and past performance information on the debriefed offeror.

(3) The overall ranking of all offerors, when any ranking was developed by the agency during source selection.

(4) A summary of rationale for award;

(5) For acquisitions of commercial items, the make and model of the item to be delivered by the successful offeror.

(6) Reasonable responses to relevant questions posed by the debriefed offeror as to whether source-selection procedures set forth in the solicitation, applicable regulations, and other applicable authorities were followed by the agency.

(End of Provision)

ADDENDUM TO FAR 52.212-1

INSTRUCTIONS TO OFFERORS-COMMERCIAL ITEMS

The following additions/changes are made to FAR 52.212-1:

1.0 Acquisition Strategy. This contract will be awarded as a Firm Fixed Price (FFP) Indefinite Delivery/Indefinite

Quantity (IDIQ) contract with Cost Reimbursable Contract Line Items (CLINs) utilizing Performance Price Tradeoff

Source Selection Process wherein Technical capabilities will be assessed on an acceptable/unacceptable basis and the Government’s tradeoff decision will be based upon a tradeoff between past performance and price for Offerors whose Technical Proposals are considered acceptable. Past performance is approximately equal to price when being evaluated.

The contracting officer has determined there is a high probability of adequate price competition in this acquisition.

Upon examination of the initial offers, the contracting officer will review this determination and if, in the contracting officer’s opinion, adequate price competition exists no additional cost information will be requested.

However, if at any time during this competition the contracting officer determines that adequate price competition no longer exists, Offerors may be required to submit information other than cost or pricing data to support a determination of price reasonableness.

2.0 General Instructions. This section provides general guidance for preparing proposals, as well as specific instructions on the format and content of the proposal. Throughout this solicitation, the term “Offeror” includes https://www.acquisition.gov/ subcontractors, teammates and/or joint venture partners. The Offeror’s proposal must include all data and information requested, and must be submitted in accordance with (IAW) these instructions. Any Offeror who submits an incomplete package may be considered non-responsive. The Offeror shall be compliant with the requirements as stated in the solicitation. A proposal that is sufficiently documented to support technical capability, past performance, and price in a complete, orderly, and specific detailed manner will enable the Government to perform a thorough and fair evaluation. Non-compliance with the instructions and solicitation may result in an unfavorable proposal evaluation and may be grounds to eliminate the proposal from consideration for contract award.

2.1 Submission Requirements. Documents submitted in response to this solicitation must be fully responsive to and consistent with requirements of the solicitation and Performance Work Statement (PWS), and Government standards and regulations pertaining to the PWS.

2.2 Other Information Required. The offeror shall include a cover letter with its proposal which shall include the name, title, telephone number, and email address of the company/division point of contact regarding decisions made with respect to the proposal and who can obligate the Offeror's company contractually. Also, identify those individuals authorized to negotiate with the Government. The cover letter shall also include the company/division's street address, county code, and facility code, Commercial and Government Entity (CAGE) code, Data Universal

Numbering System (DUNS) code, and size of business (large or small). Provide the name, title, telephone number, and email address of the company/division point of contact of individuals who are authorized to represent its company to the Government for subcontractors of the proposed effort. The cover letter shall stand alone and shall not be included as its own volume or included in the Technical, Past Performance, or Price Proposal volumes.

2.3 Representations and Certifications. Complete the necessary fill-ins, certifications, and provisions. The provisions FAR 52.212-3 shall be returned along with the proposal (see FAR 52.212-3(l) for those representations and certifications that the Offeror shall complete electronically).

3.0 Proposal Preparation and Format Instructions. This section provides general guidance for preparing proposals in regards to the format and content of the proposal. Each volume shall be complete in itself without reference to other volumes or submissions. To assure timely and equitable evaluation of proposals, offerors must follow the instructions contained herein. Offerors are required to meet all solicitation requirements, including terms and conditions, representations and certifications, and technical requirements, in addition to those identified as evaluation factors or subfactors. Offerors must clearly identify any exception to the solicitation terms and conditions and provide complete accompanying rationale.

3.1 Page Limitations. Page limitations shall be treated as maximums. Total page count will be based on the printed proposal submission. If page limitations are exceeded, excess pages will not be read nor considered in the evaluation of the proposal, but will be removed from the proposal and properly discarded. A page is defined as each face of an 8.5 x 11-inch sheet of paper containing information. All information except for document numbers, page number, etc., shall be provided in an image area of 7 x 9 inches. Two pages may be printed back-to-back on one sheet of paper. However, this will be considered two (2) pages for the purpose of page count. The background color of each page of the proposal submission shall be white or ivory stock only. The maximum number of pages for each volume is listed below. See table below for specific number of copies required and pages for each of the Volumes.

[Continued on Next Page]

TITLE

NUMBER

OF COPIES

MAXIMUM NUMBER

OF PAGES

Volume I

Technical Proposal

Original and 3 copies

1 Compact Disk

Limit to no more than fifteen

(15) pages total. Page limitations above shall include the Table of Contents, Index and

Glossary.

Volume II

Past Performance

Information

Limit to no more than ten (10)

Citations; Each citation shall be limited to two (2) pages;

limitation twenty (20) pages total. Page limitations above exclude the overview which shall not exceed two (2) pages.

The 20-page limitation above also excludes the list of questionnaire recipients, consent letters, and/or client authorization letters.

Volume III

Price Proposal

No page limitation

3.2 Text. Text type should be Times New Roman or Arial, no smaller than 12-point with normal proportional spacing. Illustrations and tables shall be no smaller than Times New Romans or Arial 10 point. Text lines will be, at a minimum, single-spaced.

3.3 Tables, Charts, Graphs, and Figures. Legible tables, charts, graphs and figures shall be used wherever practical to depict organizations, systems and layout, implementation schedules, plans, etc. These displays shall be uncomplicated, legible, and shall not exceed 11 x 17 inches in size. Foldout pages shall fold entirely within the volume, and count as a two pages. Foldout pages may only be used for large tables, charts, graphs, diagrams and schematics not for pages of text. For graphics, exhibits and figures, text shall be no smaller than Times New Roman or Arial 10-point font. Text within tables shall be no smaller than Times New Roman or Arial 10-point font. These limitations shall apply to both electronic and hard copy proposals.

3.4 Binding and Labeling. Each volume (Technical, Past Performance and Pricing) of the proposal will be bound separately, with each volume in a standard loose-leaf three-ring binder. Each volume shall be written on a stand-alone basis so that its contents may be evaluated on a stand-alone basis. Cross-referencing between volumes is not permitted. Information required for proposal evaluation which is not found in its designated volume will be assumed to have been omitted from the proposal. Cross-referencing within a proposal volume is permitted.

Elaborate format and binding are neither necessary nor desirable. The cover and spine of each binder will clearly identify the Offeror's name, volume number, Request for Proposal (RFP) number "FA2517-14-R-5001", RFP title

"PAFB HVAC, Electrical, and CRAC Services", and copy number, e.g., copy 2 of 2. The original for each volume will be clearly identified on the cover and the spine. All binders will allow for easy removal and replacement of pages. Replacement pages in response to evaluation notices (if any), shall be colored stock with lines in the margin designating the change and the change highlighted.

3.5 Electronic Copies. The content and page size of electronic copies must be identical to the hard copies. The

CD-electronic (softcopy) proposal shall be in a Microsoft Operation System format and as a minimum have Office

2007® capabilities. The softcopy version of the proposal will be submitted on compact disk/read only memory

(CD/ROM) disks. Replacement disks will be required to update a final proposal resulting from discussions and updates, if any. Offers are advised to perform a computer virus check prior to submission. The Government will perform computer virus checks on all submitted electronic media and will immediately request a replacement disk if found to be infected. In the event of discrepancies between hard copies and electronic copies of a proposal, the hard copies will be used for evaluation.

3.6 Proposal Clarity. The proposal shall be clear, concise, and shall include sufficient detail for effective evaluation of the Offeror’s capabilities and for substantiating the validity of stated claims. The Offeror’s proposal shall not simply rephrase, reiterate, or restate the Government’s own language, but rather shall provide convincing rationale describing how it intends to fulfill the requirement. The Offeror shall assume that the Government has no prior knowledge of its capabilities, facilities and experience, and will base the evaluation on the information presented in the Offeror’s proposal.

3.7 Site Visit. A site visit of Peterson Air Force Base (PAFB) will take place on Monday, 22 June 2015, 0800

MDT. Due to space limitations, ONLY TWO ATTENDEES per company will be allowed to attend. The PAFB

Visitor Center opens at 6:00 AM local time and is located outside the entrance to the West Gate. All attendees will need to obtain a visitor pass from the PAFB Visitor Center prior to meeting in the Visitor Center parking lot NLT

7:45 AM local time. A Government-issued photo ID for each individual will be required to obtain a visitor pass.

Additionally, vehicle registration and vehicle insurance are required if you intend to bring a vehicle on the base.

Parking at the visitor center is extremely limited and carpooling is highly recommended. The government will provide transportation to Buildings 2 and 1844 and back to the visitor center if requested by request due date below.

Attendees should plan on returning to the PAFB Visitor Center no earlier than 10:00 AM.

Depending on the size of group, attendees may be split into two groups to view Bldg 2 or Bldg 1844 first

(representatives from each vendor will remain together). PAFB CRAC units at other buildings are very similar to those at Bldgs 2 and 1844; therefore, no other buildings will be visited. No communication devices, recording equipment, or electronic media (E.G. cell phones, tablets, video cameras, etc.) will be allowed in designated secure areas. Contractors should plan on using pen and paper for note-taking in the designated secure areas; however, hand-held calculators are allowed in secure areas. Contractors will be required to leave unauthorized items in their vehicles while touring designated secure areas. Due to security control, NO late requests or substitutes will be allowed to participate in the site visit. Contractors are required to provide any requests for Government transportation and the following information for each attendee by 9:00 AM MDT on 17 June 2015 in order to attend the site visit:

Last

Name

First

Name, MI

SSN DOB Place of

Birth

Citizenship Company

Address, City, and

State

Position with

Company

Contact

Information

Example:

Doe

Tim, A.

123-

45-

May

Elko, NV

USA ABC

HVAC

200 Y St., Denver, CO

General

Manager

Tdoe@abchvac.com

303-555-8000

Questions or requests for information (RFI) from the site visit are due no later than 11:00 AM MDT on 24 June

2015. Offerors are encouraged to inspect the site where the work will be performed. NOTE: THIS WILL BE THE

ONLY SITE VISIT HELD FOR THIS SOLICITATION. Additional requests for site visits will not be considered.

Firms participating in the site visit will not be compensated for their participation. An amendment to this RFP will be issued which will address all questions and RFIs resulting from the site visit, and will be posted on FedBIZOps.

3.8 Information Regarding Submission of Proposal. Deliver proposals to the following address not later than

10:00 AM, MDT, on Monday, 13 July 2015:

mailto:Tdoe@abchvac.com

21CONS/LGCAB

Attn: Tracie Winfree or Drew Fallon

Building 1324

580 Goodfellow Street

Peterson AFB, CO 80914-1616

All proposals delivered in response to this solicitation shall reflect the following information on the address label:

(1) Solicitation Number FA2517-14-R-5001

(2) The legend "To be delivered unopened to the Contracting Officer/ Specialist"

(3) The volume and copy numbers contained in each box

(4) The “original” proposal shall be clearly marked “original”

Offerors are cautioned that Peterson AFB, CO has visitor control procedures requiring individuals not affiliated with the installation to obtain a visitor pass prior to entrance. SOME DELAY SHOULD BE ANTICIPATED WHEN

HANDCARRYING PROPOSALS. Offerors should allow sufficient time to obtain a visitor pass and arrive at the bid depository PRIOR to the time specified for receipt. Offerors should be aware that the Government has experienced delays in the postal service to Peterson AFB. Late proposals will be processed in accordance with FAR

52.212-1(f) “Late submission, modifications, revisions, and withdrawals of offers.”

3.9 Acceptance of an Offer. A written notice of award or acceptance of an offer, mailed or otherwise furnished, to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award. Offerors must agree to hold the prices in their offers firm for 300 calendar days from the date specified for receipt of offers.

4.0 Specific Proposal Instructions. To assure timely and equitable evaluation of the proposal, the Offeror must follow the instructions contained herein. The proposal must be complete, self-sufficient, and respond directly to the requirements of this solicitation. The response shall consist of three (3) separate parts; Volume I – Technical

Proposal, Volume II – Past Performance, and Volume III – Price.

4.1 Volume I-Technical Proposal. Volume I shall consist of the Table of Contents, Index, Glossary, and

Technical Proposal in the format as follows:

4.2 Tab 1: Table of Contents. Include a master table of contents of the entire proposal.

4.3 Tab 2: Index. Include an index for ease of referencing the required proposal information.

4.4 Tab 3: Glossary. Include a glossary of all acronyms and industry specific terminology used.

4.5 Tab 4: Technical Proposal. The Technical Proposal Volume shall be prepared in an orderly format and in sufficient detail to enable the Government to make a thorough evaluation of the Offeror’s technical competence and ability to comply with the PWS and Services Summary requirements. All the requirements specified in the solicitation are mandatory. The Technical Proposal shall consist solely of the contractor’s Management Plan. The

Management Plan shall clearly describe the Offeror’s approach to satisfy the Government’s requirements. The

Offeror’s Management Plan shall demonstrate a clear understanding of the nature and scope of the work specified in the PWS. The Government will assess the Offeror’s Management Plan to successfully perform the major tasks and subtasks outlined in the PWS. Failure to provide a reasonable and complete Management Plan shall reflect a lack of capability to perform the work requirements and will result in a determination that the Offeror’s proposal is unacceptable. The Management Plan shall also specifically address the following:

1. The contractor’s staffing plan:

a. The contractor’s approach to provide sufficient management oversight to ensure work orders and

PWS requirements are tracked and completed within the time frames required by the PWS.

b. Technician certification and licensing plan of utilizing HVAC and CRAC mechanics with at least a universal EPA Section 608 Technician Certification and electricians with a minimum of a

Journeyman’s license.

c. Technician availability plan to have at least one individual for each electrical and HVAC discipline on site at all times for Building 2 as well as have staff available to meet PWS requirements of Building 1844 and others when needed.

2. The contractor’s approach to obtain National Agency Check Investigation (NACI) clearances, Secret clearances, and access to Joint Personnel Adjudication System (JPAS) IAW the PWS.

3. The contractor’s approach to meeting the work-order tracking system requirements IAW the PWS.

4.6. Volume II-Past Performance Proposal. Each Offeror shall submit a past performance volume with its proposal, containing past performance information IAW the format below. Offerors are cautioned that the

Government will use data provided by each Offeror in this volume and data obtained from other sources in the evaluation of past performance.

4.7 Tab 1: Overview. Each proposal shall include an overview which summarizes the content of the past performance volume, to include a list of citations and disseminated Past Performance Questionnaires (PPQ)

(Attachment 4).

4.8 Tab 2: Citations. Each citation shall address a single contract that the Offeror believes demonstrates recent and relevant past performance (see para 4.9). Each citation by the offeror shall state the type of work performed (e.g.

commercial electrical or commercial HVAC as well as types of equipment services such as boilers, chillers, generators, switch gear, transformers, Uninterrupted Power Supply etc.) and any additional information showing relevancy in accordance with the past performance relevancy table, Addendum to FAR 52.212-2, Evaluation –

Commercial Items, para 2.2.3.

Citations shall state in which areas the Offeror believes that recent and relevant performance is demonstrated. The

Offeror shall cite no more than ten (10) citations that the Offeror believes demonstrate recent and relevant past performance. For each citation, the Offeror shall disseminate no more than one (1) PPQ. Citations shall list the contract number and two (2) Government or commercial points of contact.

The Government will evaluate the quality of the Offeror’s performance deemed recent and relevant to the requirements of this solicitation. Explain corrective actions taken in the past, if any, for substandard performance and current performance problems.

If this is a joint effort, each party to the arrangement must provide a list of past and present relevant citations;

however, the total number of citations for the parties in the agreement may not exceed ten (10) citations, twenty (20) pages total for the arrangement. For a joint effort, citations will be reviewed to ensure all areas of services are covered. The subcontractors’ and partners’ past performance will be given the same weight as that given to the prime.

Furnish the following information for each contract referenced:

(i) Company/Division name

(ii) Product/Service

(iii) Contracting Agency/Customer

(iv) Contract Number

(v) Contract Dollar Value

(vi) Period of Performance

(vii) Narrative concerning why this reference is considered “relevant”

(viii)Verified, up-to-date name, address, email, and telephone number of the contracting officer or commercial POC

(ix) Comments regarding compliance with contract terms and conditions

(x) Comments regarding any known performance deemed unacceptable to the customer, or not in accordance with the contract terms and conditions.

4.9 Recent and Relevant Contracts. Citations shall address, as a minimum, Past Performance Information on recent contracts that the Offeror considers most relevant in demonstrating the Offeror’s ability to perform the proposed effort (see Addendum to FAR 52.212-2, paras 2.2.2 and 2.2.3).

4.10 Tab 3: Questionnaire Recipient The proposal shall include a list of questionnaire recipients, including the specific POCs and current contact phone numbers and current email addresses. The Government intends to use the

Past Performance Questionnaire in its evaluation (See Attachment 4). The Offeror will send out the Past

Performance Questionnaire directly to each reference listed in the citations that the Offeror considers the most relevant and recent contracts. The responsibility to send out the Past Performance Questionnaires and ensure submission to the Contracting Officer in a timely manner rests solely with the Offeror. The Offeror will direct the references to return completed questionnaires directly to the Government POCs listed in paragraph 3.8. The information contained in completed questionnaires will be considered sensitive and will not be released to the

Offeror. The Government reserves the right to contact the references provided by the Offeror and any other references generated by the Government to discuss the Offeror's past performance.

The evaluation of past performance information will take into account past performance information regarding predecessor companies or subcontractors that will perform major or critical aspects of the requirement when such information is relevant to the instant acquisition. In addition, the government may use past performance information obtained from other than the sources identified by the Offeror.

4.11 Subcontractor Consent. Past performance information pertaining to a subcontractor cannot be disclosed to the prime Offeror without the subcontractor’s consent. Provide, with the proposal, a letter from all subcontractors that will perform major or critical aspects of the requirement, consenting to the release of their past performance information to the prime contractor (See Attachment 6). If there is a problem with the proposed subcontractor’s or teaming partner’s present/past performance, the Offeror can be notified of a problem but no details may be discussed without the subcontractor’s/teaming partner’s permission.

4.12 Commercial Customer. For each identified effort for a commercial customer, the Offeror shall also submit a client authorization letter (See Attachment 5), authorizing release to the Government of requested information on the

Offeror's performance. Commercial customers include the prime contractor for subcontracting arrangements that support the Government.

4.13 Volume III-Price Proposal. SF 1449: Complete blocks 12, 17a, and 30a, b, and c. In doing so, the Offeror accedes to the contract terms and conditions as written in the solicitation, with attachments. The solicitation constitutes the model contract.

The Offeror shall submit only pricing information that will be evaluated for award or become part of the resulting contract. Use the information provided in the PWS along with its attachments (1-5) to complete the pricing section of each CLIN and associated General and Administrative (G&A) costs, plus profit or fee should be included in the unit price for each CLIN, except parts cost reimbursement CLINs 0003, 0007, and 0011, and shall be effective for the entire five-year ordering period and potential six (6) month extension of services IAW FAR 52.217-8. In the event the extension of services option is executed, unit prices that were proposed for the entire five (5) year ordering period will continue to be used for the six (6) month extension period. Wages will be subject to CBA increases over the contract life, currently listed in Attachment 2. CBA wage changes will be incorporated annually within 15 days before or after the contract anniversary date (currently estimated to be on or after 1 September 2015).

In addition to submitting prices for each CLIN on the SF1449, offeror shall complete the Price Evaluation Table located on page 67 of the original solicitation. In the case of a discrepancy in rates/totals on the SF1449 and the

Price Evaluation Table, the Price Evaluation table takes precedence and shall be used for the total price evaluation and included in the resultant contract.

4.14 Exceptions to Solicitation Requirements. Offerors are required to meet all solicitation requirements, such as terms and conditions, representations and certifications, and technical requirements, in addition to those identified as evaluation factors or subfactors. Offerors must clearly identify any exception to the solicitation terms and conditions and provide complete accompanying rationale. Each exception shall be specifically related to each paragraph and/or specific part of the solicitation to which the exception is taken. Provide rationale in support of the exception and fully explain its impact, if any, on the performance, schedule, cost, and specific requirements of the solicitation. This information shall be provided in the format and content of the following Table:

Solicitation Exceptions

Solicitation Document Page/Paragraph Requirement/Portion Rationale

PWS, etc. Applicable page and paragraph numbers

Identify the requirement or portion to which exception is taken

Describe why the requirement can/will not be met

(End of Summary of Changes)