Combined_Draft_Facilities_Mnx_Support_Services_16_Jan_14.docx

PERFORMANCE WORK STATEMENT

FOR

FACILITIES MAINTENANCE SUPPORT SERVICES

9 AUG1

PETERSON AIR FORCE BASE, COLORADO

JANUARY 2014

TABLE OF CONTENTS

SECTION 1 - DESCRIPTION OF SERVICES PAGE

1.0 Scope of Work

1.1 Overview

1.2 Specific Tasks

1.3 Mission Requirements, Emergencies, Exercises and Special Events……………………..…6

1.4 Preventative Maintenance, Routine and Emergency Service, Repair Parts………………….7

1.5 Work Environment…………………………………………………………………………..9

1.6 HVAC and Electrical Systems Equipment…………………………………..…………….10

1.7 Uninterruptible Power Supplies (UPS)…………………………………………………….10

1.8 Work Clearance Request…………………………………………………………………..10

1.9 Electrical Services and Communications Facilities……………………………………….11

1.10 Utility Outages………………………………………………………………………….11

1.11 Environmental and Hazardous Material (HAZMAT) Handling……………………….12

1.12 Water Quality…………………………………………………………………………..13

1.13 Air Quality……………………………………………………………………………..14

1.14 General Environmental Compliance…………………………………………………...14

1.15 Refrigerant Management……………………………………………………………….14

1.16 Work Site Maintenance………………………………………………………………...15

1.17 Code Requirement………………………………………………………………….….15

1.18 Mission Essential Services………………………………………………………….…15

1.19 ESOHI……..……………………………………………………………………….….16

1.20 ABOVE GROUND STORAGE TANK MANAGEMENT/SPILL CONTROLS AND COUNTERMEASURES (SPCC)………………………………………………………..16

SECTION 2 - SERVICES SUMMARY (SS)

2.0 General

2.1 Overview

2.2 Performance Objectives, PWS Paragraphs and Thresholds

SECTION 3 – GOVERNMENT-FURNISHED PROPERTY AND SERVICES

3.0 Government-Furnished Property and Services

3.1 Facilities

3.2 Services

3.3 Government Furnished Equipment ……...……………………………………………

SECTION 4 – CONTRACTOR-FURNISHED PROPERTY AND SERVICES

4.0 Contractor-Furnished Property and Services

4.1 Property

4.2 Records, License and Permits………………………………………….………………...21

4.3 Services

SECTION 5 - GENERAL INFORMATION

5.0 General

5.1 Hours of Operation

5.2 Personnel

5.3 Phase-In

5.4 Phase Out ………………………………………………………………………....…..…..23

5.5 Quality Control Program

5.6 Base Regulations

SECTION 6 - APPENDICES

Appendix 1: Critical Area Number List

Appendix 2: Contract Data Requirement List Index…….……………

Appendix 3: Estimated Workload Data…………….………..……………..……………

Appendix 4: Applicable Forms, Publications and Websites

Appendix 5: Attachment List……………..……………………………..……………………..33

Appendix 6: Acronyms and Abbreviations

Appendix 7: Definitions…………………………………………………………..……………36

Appendix 8: Environmentally Preferred Products……………………………………………..37

SECTION 1

DESCRIPTION OF SERVICES

1. SCOPE OF WORK

1.1 OVERVIEW

1.1.1 STANDARD BLDGS: Provide non-personal services 24 hours per day/7 days per week/365 days per year, to perform maintenance and repairs to computer room air conditioning (CRAC) units and heating ventilation, electrical equipment and air conditioning (HVAC) equipment identified in task orders and located on Peterson Air Force Base (PAFB), Colorado. Ensure areas serving computer systems and equipment supported/affected by the repairs and/or maintenance will maintain sufficient temperature levels (74 degrees Fahrenheit room temperature). The contractor shall comply with all federal, state, and local laws in the performance of these requirements.

1.1.2 BLDG 2: Provide non-personal services 24 hours per day/7 days per week/365 days per year, including tools, materials, and equipment, unless otherwise specified as government-furnished to maintain, upgrade, and operate the electrical and HVAC systems at Building (Bldg) 2, PAFB, CO. Operate and periodically inspect Uninterruptible Power Supply (UPS) systems. The contractor shall comply with all federal, state, and local laws in the performance of these requirements.

1.2 SPECIFIC TASKS

1.2.1 Arrange for the repair or replacement of equipment and parts covered by a warranty. Replace or repair equipment and parts not under warranty. Repairs exceeding $2,500 require written approval from the Contracting Officer (CO); under $2,500 require the Contracting Officer Representative’s (COR) written approval. Purchase parts for repair and maintenance which are of equal or greater quality to the parts replaced. Credit all discounts and rebates to the Government. Turn in used parts or credit invoices for them to the Government. The Contractor shall charge the Government for the cost of parts only, exclusive of profit or fee/G&A.

1.2.2 Maintain an electronic monthly log of all emergency and non-emergency work completed. The log shall include the nature and number of repairs completed, their associated costs, labor hours, and corrective action taken. Submit electronic monthly report of these repairs (Contract Data Requirements List (CDRL 001)). Document all new equipment installed or replaced and maintain a file to include all associated documentation (specs, certifications, etc.) Make available to the Government upon request within two (2) working days.

1.2.3 Maintain a copy of all specification and data sheets, manufacturer’s certification of prototype testing on a complete and functional unit, and a factory-certified record of the production testing on any new or replaced equipment items. Make available to the Government upon request within two (2) working days.

1.2.4 Verify, maintain and update as needed an inventory list of equipment to include manufacturer, serial number and model as routine maintenance is completed (CDRL 002).

1.2.5 All records, documents, and associated papers provided by the Government or generated during the period of the contract shall remain the property of the Government and be turned over to the Government upon contract termination or expiration. During the contract period, these records, documents and associated papers shall be made available for Government review upon request.

1.2.6 BLDG 2 SPECIFIC TASKS

1.2.6.1 Maintain and update an inventory list of equipment IAW CDRL 001.

1.2.6.2 ENERGY MANAGEMENT CONTROL SYSTEM (EMCS) The Contractor shall monitor, operate and maintain the Johnson Controls EMCS IAW commercial practices and meet mission requirements for Bldg 2 (see paragraph 1.3). The Government will provide the contractor access to the Metasys System to include N2 device programs and existing graphics. See Government- Furnished Equipment (GFE) in Section 3.3. Due to security issues, the system is separated from the network; therefore, the contractor shall provide M5 software in order to interface with the existing system and create a complete and usable system.

1.3 BLDG 2 - MISSION REQUIREMENTS, EMERGENCIES, EXERCISES AND SPECIAL EVENTS

1.3.1 Monitor control systems to anticipate problems and react to prevent or minimize mission degradation to ensure availability of all mission equipment for critical operations. Operate and maintain all HVAC, electrical and generator equipment. The Government conducts and supports critical operations from the areas listed in Appendix 1. Respond on site to all HVAC, electrical and facility generator failures within 24 hours from notification in non-mission critical areas. For all critical areas and emergency power generator failures, contractor shall respond on site within seven (7) minutes to the problem, and within one hour make a determination whether the system can be restored. Advise the Facility Manager (FM)/COR within one hour on estimated availability of equipment. The Contractor shall load-shed critical areas when necessary. If necessary, isolate the two main building gas valves and/or isolate the main water valve.

1.3.2 Operate and maintain all electrical equipment within the facility excluding UPS (See following paragraph).

1.3.3 Operate, inspect and provide user level maintenance on UPS.

1.3.4 Performance of Services during Crises Declared by the National Command Authority. According to the Department of Defense Instruction 1100.22, the Government has determined that all services performed under this contract are essential for performance during crisis, unless otherwise directed by the Contracting Officer (CO).

1.3.5 Maintain and implement as necessary a Contingency Plan that ensures continued performance in the event of catastrophic and non-catastrophic events and work stoppages. The Contingency Plan shall provide for immediate response to catastrophic events to ensure minimal impact on the mission. The Contractor shall make the Contingency Plan available to the Government upon request.

1.4 PREVENTIVE MAINTENANCE, ROUTINE AND EMERGENCY SERVICE, REPAIR PARTS

1.4.1 STANDARD BLDGS

1.4.1.1 PREVENTIVE MAINTENANCE. Perform preventive maintenance IAW manufacturers’ instructions on all equipment. Submit an Equipment Maintenance Plan including sample equipment maintenance and inspection sheets 14 days after award for equipment listed in delivery orders (CDRL 003). The plan shall specify when the Contractor shall accomplish preventive maintenance and how maintenance and repairs are documented, with intent to protect and preserve Government property. The plan shall be implemented and maintained, and shall be made available upon Government request within two (2) workdays. Complete projected maintenance listed within seven (7) calendar days of the scheduled completion date. If materials are ordered, complete work within seven (7) calendar days after receipt of materials. Contractor shall submit maintenance report all equipment maintenance and inspection 15 days after end of each quarter (CDRL 004) reporting any adverse conditions to COR in writing.

At a minimum contractor shall be responsible for the following:

1.4.1.2 ROUTINE SERVICE. Respond to and complete all routine service work orders within 7 calendar days. If materials are ordered, complete repairs within 7 calendar days after receipt of parts. If there will be a delay, notify the Facilities Manager (FM) and COR (contact information available following award).

1.4.1.3 EMERGENCY SERVICE. Emergency service is required to eliminate an emergency condition that is detrimental to mission or reduces operational effectiveness. Contractor shall respond to the problem within one (1) hour during normal duty hours (see Section 5.1.1) and within two (2) hours during non-duty hours, to make an accurate determination when the system can be restored and to begin repair/replacement actions 24 hours per day, 7 days per week, 365 days per year. If parts/materials must be ordered, complete work within 48 hours after receipt of materials. Maintain data history monthly for the duration of this contract and provide it to the COR upon request within two (2) working days. Building 1844 areas require contractor to respond within one (1) hour during non-duty hours to make an accurate determination when the system can be restored and to begin repair/replacement actions.

1.4.2 BLDG 2

1.4.2.1 PREVENTIVE MAINTENANCE. Perform preventive maintenance IAW manufacturers’ instructions on all equipment. Submit an Equipment Maintenance Plan including sample equipment maintenance and inspection sheets 14 days after award for equipment listed in delivery orders (CDRL 003). The plan shall specify when the Contractor shall accomplish preventive maintenance and how maintenance and repairs are documented, with intent to protect and preserve Government property. The plan shall be implemented and maintained, and shall be made available upon Government request within two (2) workdays. Complete projected maintenance listed within seven (7) calendar days of the scheduled completion date. If materials are ordered, complete work within seven (7) calendar days after receipt of materials. Contractor shall submit maintenance report all equipment maintenance and inspection 15 days after end of each quarter (CDRL 004) reporting any adverse conditions to COR in writing.

1.4.2.2 ROUTINE SERVICE. Respond to and complete all routine service work orders within 7 days. If materials are ordered, complete repairs within 7 calendar days after receipt of parts. If there will be a delay, notify the FM and the COR.

1.4.3 ALL BLDGS

1.4.3.1 REPAIR PARTS.

1.4.3.1.1 Contractor shall furnish all replacement parts for repairs. These items shall be cost reimbursable under a separate line item. The Contractor shall own all parts purchased until they are installed on Government-owned equipment. The Government shall then reimburse the Contractor at actual invoice costs for all parts used, plus any related special handling costs. Contractor shall provide copies of receipts for parts that have been purchased. Shall be attached to WAWF invoices.

1.4.3.1.2 If the Contractor and the Government Facility Manager and/or COR determine equipment is beyond economical repair, the Contractor, in coordination with the Government, shall recommend to the Contracting Officer, in writing, that such equipment be replaced. Include substantiating data to support why the recommended replacement is required.

1.4.3.1.3 The Contractor is not authorized to install any equipment to the existing system without prior approval from the COR.

1.4.3.1.4 Within three (3) business days after completion of equipment repair, make available to the COR for review a report, including type of part replaced/repaired, date repaired, name of technician(s), and hours of labor. Track all outages, repair work completed and make log available upon request.

1.4.3.2 UPGRADES: Upgrades to electrical and HVAC systems in Building 2 shall be approved by the 21 CES Operations Commander or the 21 CES Deputy Operations Commander prior to ordering parts or performance of the upgrade. The contractor shall utilize the process of submitting an AF332 form Base Civil Engineer Work Request through 21 CES Customer Service 556-4030. Upon completion of the work the contractor shall supply updated red line drawings within 7 days completion. If real property has changed, contractor shall submit draft DD form 1354, Transfer and Acceptance of Real Property.

1.5 WORK ENVIRONMENT. The work on this contract occurs on a military installation. Delays or additional response due to exercises are part of the environment and cannot be considered cause for an adjustment in price. Maintenance operations are subject to unscheduled interruptions and maintenance personnel may be required to immediately leave the designated work area or be denied access due to security operations, exercises, etc. There are two planned exercises per year with an average length of each exercise lasting ten days. Mission requirements may necessitate suspension or cancellation of maintenance operations for that period. All uncompleted work requirements shall be rescheduled at a later date.

1.6 HVAC AND ELECTRICAL SYSTEM EQUIPMENT

1.6.1 Service can include various HVAC equipment associated with environmental cooling in Server Rooms, etc. such as glycol feeder, chillers, XDO, XDPs, Mini Mate systems, Liebert Site Link system, Air-Cooled Chiller, Humidifiers, Dehumidifiers, Chilled Water Piping and Accessories, Power Distribution Unit and Chilled Server Rack.

1.6.2 Bldg 2: Service includes maintenance and repair of HVAC and Electrical equipment. For details on list of equipment see Appendix 5 attachments.

1.7 UNINTERRUPTIBLE POWER SUPPLY (UPS) SYSTEMS (BLDG 2 ONLY)

1.8 WORK CLEARANCE REQUEST

1.8.1 Develop and maintain a contingency plan for continuing work during utility outages caused by the Contractor, and make available to the Government for review upon request within two (2) working days. The plan must also include procedures for promptly repairing utility breaks/interruptions made or caused by the Contractor and provided to the Government upon request within two (2) working days. Immediately report any Government caused utility breaks/interruptions to the FM.

1.8.2 Contractor shall be responsible for initiating a Work Clearance Request on an AF Form 103 when excavation is required. Contractor shall complete form and attach drawings to the AF Form 103 showing exact location and description of the work to be accomplished. Should any of the coordination points indicate additional utility lines or structures to those already shown on the drawings, (by sketch on the Contractor's drawing or by field location marking); protect each of the indicated items. Verify the exact location of all indicated utility lines and structures, and protect the same in the project work area. Should damage occur to any utility line or structure, repair the damage to return the item to its original working condition.

1.8.3 Special care and coordination shall be taken in any high-visibility area so as not to unnecessarily damage surfaces. Consult with the CE representative at 21 CES/CEOSS (719) 556-1479 before any markings are placed in these areas. In all high-visibility locations, completely remove the paint used to locate utilities from sidewalks, pavements, and plazas at the end of the project. Repair any damage and return location to original condition.

1.9 ELECTRICAL SERVICE AND COMMUNICATIONS FACILITIES

1.9.1 Do not disturb electrical and/or communications facilities and wiring not discussed in the PWS or drawings. Where such facilities require removal for accomplishment of the project work, notify the COR in writing at least seven calendar days in advance of the requirement for accomplishment of such removal work by the Government. Allow the utility owner to remove the impacted systems. If the lines are damaged by the Contractor's construction activities, restore service within 24-hours with no cost to the Government.

1.10 UTILITY OUTAGES

1.10.1 Submit a request in writing of any utility outage necessitated by the project work at least 15 working days prior to the proposed outage unless otherwise approved in writing by the COR. Do not operate any valve, circuit breaker, or other utility shut-off device unless approved by the COR. Verify that there are no conflicts with the scheduled outage immediately before shutting off the utility. Implement lockout/tag out procedures as needed. At a minimum, all scheduled outages require COR approval. It shall reference the specific work order (AF Form 332); stipulate the specific utility system and/or circuits to be affected; the location of the work; the time, date, and duration of the requested outage for each system; and describe the contingency plans for restoring the utility to service.

1.11 ENVIRONMENTAL AND HAZMAT HANDLING.

1.11.1 Make available upon request and maintain Manufacturers’ Materials Safety Data Sheets (MSDS) on all hazardous materials used in the performance of this contract. Dispose of all chemicals IAW Environmental federal, state and local laws and regulations. Dispose of all refrigerants IAW Environmental Protection Agency (EPA) laws. If any of the materials used by the Contractor in the performance of this contract are considered hazardous, the Contractor shall follow all local, state, and federal laws concerning hazardous waste, pay all costs of the contract to include options, associated with the proper management and disposal of any hazardous waste. The Government shall provide all of the emissions permits for the Contractor to include scheduling of opacity readings. Handle hazardous materials according to federal, state, and local laws and emergency response requirements. If required, license for employees in the use of hazardous materials shall be the responsibility of, and at the Contractor’s expense. Report all instances of spills, leaks, and inadvertent release of hazardous materials to the COR as soon as the event occurs.

1.11.2 Hazardous Materials Pharmacy (HAZMART) Requirement. Obtain, prepare, and provide an AF Form 3952, Chemical/Hazardous Material Request Authorization and Manufacturer’s Material Safety Data Sheet (MSDS), to the base HAZMART, Building 652, for all chemicals/hazardous materials to be used on PAFB within two (2) weeks after contract start date and within two (2) weeks after any new materials or supplies are purchased for use under this contract. All hazardous materials or chemicals brought and used on the installation by the Contractor, shall be subject to pre-approval and authorization by the installation environmental office. Contractor hazardous material requests shall be reviewed for approval by the PAFB Hazardous Material Management Program Team. Contractor shall be notified of hazardous materials approved for use on PAFB.

1.11.3 Use the Air Force (AF) provided Hazardous Material (HAZMAT) tracking system to manage and track all hazardous materials used. 21 CES shall control Contractor’s user rights to the system, and PAFB HAZMAT Management Process Team shall provide training. Reference Paragraph 3.2.3. HAZMAT Tracking and Reporting. Document the types and quantities of hazardous materials used in performance of this contract. The Contractor’s documentation must be provided to the Government on a monthly basis and submitted to the HAZMART at Bldg 672 (CDRL 005).

1.11.4 Manage all hazardous chemicals or toxic material used, removed or handled and wastes generated IAW federal, state and local laws.

1.11.5 Hazardous Waste Management. Immediately contact the PAFB 21 CES/CEIE (719) 556-7328 or (719) 556-8059, Environmental Flight, upon generating any waste that is regulated as hazardous. Contact the environmental flight if assistance is needed in making a waste determination; coordinate with 21 CES/CEIE (719) 556-8059 for Hazardous Water (RCRA) training within two weeks of contract award and annually thereafter. Training shall last one hour.

1.11.6 Green Procurement. In order to comply with the green procurement requirements of Section 6002 of Resource Conservation and Recovery Act of 1976 and Executive Order 13423, the Government requires the use of the recycled and recovered materials, bio-based products, energy and water savings products, and environmentally preferable products. Recycled and recovered materials are identified by the Environmental Protection Agency’s Comprehensive Procurement Guidelines, information available at http://www.epa.gov/epaoswer/non-hw/procure/products.htm. Bio-Based products are identified by United States Department of Agriculture under Bio-Based products, information is available at http://www.biopreferred.gov/Biobased_Products.aspx Environmentally preferable products are products that are less hazardous to the environment. Some products are certified by the Green Seal organization and information is available at http://www.greenseal.org/. See Appendix 8 for a list of environmentally preferred materials. These materials and products must meet the requirements of the PWS, must not delay the progress of the work, must be available from more than one source, and must not be cost prohibitive. Material and product submittals for all recycled-content items should list the recycled and recovered materials used and the percentage content. Track the purchase, quantities and the percent of recyclable content for these materials throughout the life of the contract. Consolidate and provide information as required by Federal Acquisition Regulation (FAR) 52.223-9, Estimate of Percentage of Recovered Material Content for EPA Designated Items. The quarterly and annual reports shall be sent to the COR and 21 CES/CEI. Green procurement items will be specified in each task order.

1.12 WATER QUALITY

1.12.1 In order to comply with the Clean Water Act and Safe Drinking Water Act, comply with the requirements of the National Environmental Pollutant Discharge Elimination System Permit and the Waste Water Permit with Colorado Springs Utilities. Only discharge water approved by the above permits is allowed into the sanitary sewer system. A copy of the permits may be obtained from the installation water quality manager, 21 CES/CEIE at (719) 556-1410. A certified back flow prevention device must be installed on all faucets before connecting equipment/devices that mix or prepare soaps or other cleaning chemicals. Remove all equipment/devices from faucets when finished with task.

1.13 AIR QUALITY

1.13.1 Comply with all requirements of Peterson AFB Title V permit located at http://www.cdphe.state.co.us/ap/downop/ep147p04.pdf. Coordinate a review of Title V permit requirements with the installation air quality program manager, 21 CES/CEIE, (719) 556-8059, prior to performing any maintenance (routine or otherwise) on HVAC systems or emergency generators. Maintain emergency generator runtimes and calculated fuel usage, and make available to 21 CES/CEIE (719) 556-8059 upon request within two (2) working days.

1.13.2 Bldg 2: Provide monthly to 21 CES/CEIE, hours ran on generators by actual emergencies and maintenance. Annually coordinate with 21 CES/CEIE to witness contractor performance of required testing.

1.14 GENERAL ENVIRONMENTAL COMPLIANCE

1.14.1 Participate in environmental training sessions, listed herein, conducted by Peterson AFB environmental management staff. Training will be supplied by the Government and must be completed within one month after beginning work.

1.14.1.1 Hazardous materials management and information for use of Enterprise Environmental, Safety, and Occupational Health Management Information System (EESOH-MIS), once during the life of the contract (1 hour duration)

1.14.1.2 Resource Conservation & Recovery Act (RCRA) Awareness Training, Spill Prevention, Controls and Countermeasures Training, and Storm Water Pollution Prevention, annually (1 hour duration)

1.14.2 Hazardous Material Handler Point of Contacts. Ensure that the Government has an up to date Hazardous Material Point of Contact and provide to 21 CES/CEI, (719) 556-7707 or (719) 556-7328 within 2 weeks of contract award and within two weeks of changes thereafter.

1.15 REFRIGERANT MANAGEMENT

1.15.1 Develop, implement and maintain a refrigerant management plan IAW 40 Code of Federal Regulations (CFR) 82 and Colorado Regulation 15 (5 CCR 1001-19). Plan shall include complete and precise refrigerant recordkeeping showing refrigerant loss and recovered, refrigerant added to system, cause of leak and actions taken to repair leak. Each record shall match up with serial number of equipment worked. Contractor shall submit initial plan within 30 days of contract award for approval and provide a copy of the plan and documents validating compliance to the Government upon request within two (2) working days and at a minimum annually.

1.16 WORK SITE MAINTENANCE

1.16.1 Maintain the work site to prevent the spread of contamination, provide for the safety of all individuals in the vicinity of the work site areas, prevent the attraction of insects, pests or rodents, and prevent the release of any contamination to the environment. Keep the work area free at all times from accumulation of waste and non-essential materials. The work-site shall be maintained to present an orderly appearance and to maximize work efficiency.

1.17 CODE REQUIREMENTS

1.17.1 Coordination: Coordinate with the base fire department for hot work permits (for welding or open flame operations), as required. Welding or torching of any kind on Peterson AFB requires a hot work permit. Obtain a hot work permit from the Base Fire Department, Building 218, (719) 556-6574 or (719) 556-7774. A permit shall be issued within three (3) working days with instructions for fire prevention.

1.18 MISSION ESSENTIAL SERVICES:

1.18.1 STANDARD BLDGS: Performance of Services during Crises Declared by the National Command Authority. According to the Department of Defense Instruction - DoDI 1100.22, the Government has determined that all services performed under this contract are essential for performance during crisis, unless otherwise directed by the CO. On all equipment, the Contractor is required to immediately respond within one (1) hour during normal duty hours (see Section 5.1.1) and within two (2) hours during non-duty hours and make a determination within one hour whether the electrical power can be restored. Contractor shall acquire parts as quickly as possible and repair within 48 hours of receipt of parts.

1.18.2 BLDG 2: Respond on site to all HVAC, electrical and facility generator failures within 24 hours from notification in non-mission critical areas. For all critical areas and emergency power generator failures, contractor shall respond on site within seven (7) minutes to the problem, and within one hour make a determination whether the system can be restored. Advise the Facility Manager (FM)/COR within one hour on estimated availability of equipment.

1.18.3 Develop, implement and maintain a Contingency Plan that ensures continued performance in the event of catastrophic and non-catastrophic events and work stoppages. The Contingency Plan shall provide for immediate response to catastrophic events to ensure minimal impact on the mission. The Contingency Plan shall be made available to the Government for review within two (2) working days after contract award.

1.19 Environmental Safety and Health Inspection (ESOHI)

1.19.1 Contractor shall participate in the ESOHI. Conduct a quarterly evaluation Stage 1 ESOHI (CDRL 006). Participate in the Annual Stage 2 ESOHI, historically scheduled in June, but subject to change as scheduled by the Base. Participate in Stage 3 ESOI currently scheduled by Air Force Space Command every 2 years. Typically, a Tier 2/3 ESOHI is 7 to 10 days in duration. A typical shop level ESOHI assessment will last approximately 2 hours.

1.20 ABOVE GROUND STORAGE TANK MANAGEMENT/SPILL CONTROLS AND COUNTERMEASURES (SPCC). The contractor shall perform monthly inspections on all above ground storage tanks IAW PAFB SPCC Plan as applicable to task order inventory. Work to correct any identified deficiencies and document on inspection records. The Contractor shall document ullage of each tank prior to refueling and maintain ullage records utilizing Colorado Dept of Labor and Employment, Office of Public Safety Aboveground Storage Tank Ullage Log. Records of inspections and ullage log shall be made available for review at anytime through the year. Annually the inspection records ullage logs shall be submitted to the Tanks Program Manager, 21 CES/CEINQ, 556-8059 for the period of October-September (CDRL 007). If a spill occurs, the Contractor shall contact Fire Department IAW PAFB SPCC plan and notify Tanks Manager, 21 CES/CEINQ 556-8059 if spill occurs.

SECTION 2 - SERVICES SUMMARY (SS)

2. GENERAL

2.1. OVERVIEW: The SS is a listing of significant performance objectives with associated performance thresholds (specific standards) derived from the PWS, and establishes the baseline for the Government’s surveillance program. The Government may unilaterally change items in the SS based on the Government’s oversight of contractor’s performance. The contractor must satisfactorily perform all PWS requirements, even if not listed in the SS. All thresholds must be met on a monthly basis unless stated otherwise.

2.2. PERFORMANCE OBJECTIVES, PWS PARAGRAPHS AND THRESHOLDS

If materials are ordered, complete recurring work within 7 calendar days after receipt of materials.

BLDG 2: ENVIRONMENTAL AND HAZMAT HANDLING.

Violation monthly

SECTION 3

GOVERNMENT-FURNISHED PROPERTY AND SERVICES

3. GOVERNMENT-FURNISHED PROPERTY AND SERVICES

3.1. FACILITIES

3.1.1. STANDARD FACILITIES.

3.1.1.1. The Government will not provide a workstation for the contractor in standard facilities.

3.1.1.2. The Government does not have a storage area for the Contractor’s equipment. Therefore, it is the Contractor’s responsibility to bring the necessary equipment for repairs and service.

3.1.1.3. The Contractor shall cleanup work area following completion of work.

3.1.2. BLDG 2 FACILITIES

3.1.2.1. The Government will furnish approximately 300 sq ft of space in Bldg 2 on PAFB as follows:

3.1.2.2. 150 sq ft of office space to include two (2) workstations with Non-Classified Internet Protocol Router Network and telephone service as identified in para 3.2.2.

3.1.2.3. 150 sq. ft. for material, tools and equipment storage.

3.1.2.4. Make no alterations to either of these facilities without specific written permission from the CO. Return the facilities to the Government in the same condition received, fair wear and tear and approved modifications excepted. The facilities shall only be used in performance of the contract. The Government will not be responsible in any way for Contractor’s supplies, equipment or personal belongings damaged by fire, theft, accident, or otherwise, in areas serviced by the contract.

3.1.2.5. The Contractor is responsible for housekeeping of all areas used as authorized office and storage areas and normal user/occupant maintenance. Such areas are subject to inspection at all times. Failure to comply shall result in the Contractor losing the use of Government storage/utility space.

3.2. SERVICES

3.2.1. Utilities The Government will provide gas, electricity, sewage and water. The Contractor shall practice utility conservation.

3.2.2. Communication Services. The Government will provide telephones with DSN access, base, local and long distance service and a local area network connection. Contractor employees will be allowed to use the base telephone service for contract-related business only. Personal long distance calls are not permitted on any government phone lines. Any failure or downtime of the Government system shall not be a reason for non-performance. Return all GFE upon contract completion.

3.2.3. Communication Training. The Government will provide web-based training on communications security IAW Air Force Instruction (AFI) 33-204, Section D #18, Information Assurance Awareness Program. Ensure that all employees complete this training.

3.2.4. HAZMAT Management Process Training. HAZMAT process training team will provide training courses for contractor and employees on:

Once During Contract Life

· Environmental Management Systems

· Air Quality-Title V Air Permit Requirements

Annually

· Hazardous waste Awareness Training

· Spill prevention Controls and Countermeasures Training

· Storm Water Pollution Prevention

3.2.5. EESOH-MIS HAZMAT Inventory System training. 21 CES/CEA shall provide one- day, one-time EESOH-MIS training to contractor personnel. Coordinate with 21CES/CEA for the training within two weeks of start of contract, 21 CES/CEA shall provide training to new employees once identified.

3.2.6. HAZMAT handler Point of Contacts. Contractor shall ensure that the Government has an up to date HAZMAT Point of Contact.

3.2.7. EESOH-MIS HAZMAT Inventory System training. 21 CES/CEA shall provide one- day, one-time EESOH-MIS training to contractor personnel. Coordinate with 21CES/CEA for the training within two weeks of start of contract, 21 CES/CEA shall provide training to new employees once identified.

3.2.8. Refuse/Recycle Collection. Place trash and recycling materials (plastic, aluminum, office paper and newspaper) in collection containers located near each facility. Contractor may use any government dumpster located on base or the recycle bins located in the Recycle Center. Close all lids after use.

3.2.9. Insect and Rodent Control. If the need arises for entomology services, call the 21 CES Service Desk (556-4030) and the Government will provide the services at no expense to the Contractor. The government shall provide all of the emissions permits for the contractor to include scheduling of opacity readings.

3.2.10. Security Forces, Medical Emergencies, and Fire Protection. In cases of an emergency dial 911.

3.3. GOVERNMENT-FURNISHED EQUIPMENT (GFE)

3.3.1. STANDARD FACILITIES Government furnished equipment will not be provided in standard facilities. The contractor will purchase all necessary equipment.

3.3.2 BLDG 2 GFE

3.3.2.1 EMCS Computer: Workstation to include N2 devices programs, existing graphics. The government shall provide one-time training on the existing systems.

3.3.2.2 Telephones: two (2) each with DSN, base, local and long distance service

3.3.2.3 Furniture: two (2) systems furniture workstations, 6’ x 8’; three (3) task chairs; one (1) visitor chair; two (2) work tables/desks

3.3.2.4 Eight (8) Cellular Phones

3.3.2.5 Computer Stations: Two (2) unclassified workstations connected to the building network

3.3.2.6 Fuel for emergency backup generators

SECTION 4

CONTRACTOR-FURNISHED PROPERTY AND SERVICES

4. CONTRACTOR-FURNISHED PROPERTY AND SERVICES

4.1. PROPERTY

Except for property specifically stated to be Government-furnished (see Section 3), the contractor shall furnish all property required to perform IAW this PWS. Contractor-owned equipment shall be visibly marked for easy identification.

4.2 RECORDS, LICENSE AND PERMITS

Maintain records of all necessary licenses and certifications. Obtain all necessary licenses and permits, and comply with all Federal, State, and local laws, codes, and regulations applicable to the performance of work. HVAC specialist(s) must hold, as a minimum, a universal EPA Section 608 Technician Certification. Electrician(s) must hold at a minimum must hold a Journeyman’s License. Copies of these documents will be made available to the Government upon request.

4.3 SERVICES

Except for services specifically stated to be Government-furnished (see Section 3), the contractor shall furnish all services required to perform IAW this PWS.

SECTION 5

GENERAL INFORMATION

5. GENERAL

5.1. HOURS OF OPERATION

5.1.1. Normal Operations. Bldg 2 requires normal working hours covering 24 hours/7 days-a-week including Federal holidays. While many facilities are in operation 24 hours per day, normal working hours for these standard facilities will be from 0730 – 1630 hours

5.1.2. Recognized Federal Holidays. The Contractor is required to maintain normal service hours on Federal Holidays. The following is a list of Federal Holidays observed by PAFB:

New Year’s Day Labor Day Martin Luther King Day Columbus Day President’s Day Veteran’s Day Memorial Day Thanksgiving Day Independence Day Christmas Day

5.2. PERSONNEL

5.2.1. Contract Manager and Alternate Availability. Identify a contract manager and alternate, who shall be responsible for contract performance IAW the PWS. The contract manager or alternate shall have full authority to act for the Contractor on all contract matters relating to daily operation of this contract. The name of this person and an alternate or alternates, who shall act for the Contractor when the primary point of contact is absent, shall be designated in writing to the CO at the pre-performance conference and as changes are made thereafter within 24 hours of the change.

5.2.2. Maintenance personnel shall be available at all times by means of a communication system so that the FM can make contact in person or by phone at all times.

5.2.3. Contractor Employees. Contractor shall not employ persons for work on this contract if such employee is identified to the Contractor by the CO as a potential threat to the health, safety, security, general well being or operational mission of the installation and its population. The Contractor shall not employ any person who is an employee of the United States Government, if the employment of that person creates a conflict of interest. The Contractor is cautioned that off-duty active military personnel hired under this contract may be subject to permanent change of station, change in duty hours or deployment. Military Reservists and National Guard members may be subject to recall to active duty. The abrupt absence of these personnel shall not be an excuse for the Contractor’s inability to perform the daily functions.

5.2.4. Attire. Contractor personnel shall be dressed in professional attire appropriate for their duties. Contractor personnel shall present a neat, clean, professional appearance, conduct themselves professionally at all times, and be easily recognized as a Contractor employee. All maintenance personnel shall wear a standardized clean and maintained uniform or shirt/blouse with collar and full or half sleeves. Wearing of shorts and/or any military uniforms, or parts thereof, is prohibited. A government-issued identification badge shall be worn visibly at all times. The Contractor shall identify himself as a Contractor in meetings, telephone conversations, e-mails and in any correspondence with the Government.

5.2.5. Conduct. Contractor personnel shall be required to observe all installation and facility safety and traffic regulations that apply to all facility employees. Contractor personnel shall observe parking and traffic rules at all times. Alcoholic beverages on the job shall not be tolerated. There shall be no loud, profane or abusive language used on the job. Respect for and the welfare of the visitors/occupants shall be mandatory at all times.

5.2.6. Safety and Health Requirements. The contractor shall comply with all safety and health standards required by federal, state and local laws.

5.2.7. Security Forces, Medical Emergencies, and Fire Protection. In cases of an emergency dial 911.

5.3. PHASE-IN

5.3.1. Phase-In. Cooperate with the incumbent to complete all activities necessary to ensure successful transition. Review with the incumbent all aspects listed below to ensure continuous service while the contract is transitioning, all existing work management software, Operating Instructions, Reoccurring Work Program, Real Property Installed Equipment manuals, As-Built Drawings, Bench Stock and inspection checklists prior to assumption of responsibility. Cooperate to ensure responsibility for reports is transferred with no degradation in service. This entails joint preparation of all required CDRL items with the incumbent during the transition period. Any conflicts shall be identified to the CO for resolution. At contract start, work in progress shall be the successor Contractor’s responsibility. (CDRL 001)

5.4. PHASE-OUT

5.4.1. Phase-Out. The incumbent shall ensure continuous service while the contract is transitioning and shall complete all activities necessary to ensure a successful transition. When necessary, the incumbent shall allow viewing only access to system equipment, test equipment, tools, libraries, and other assets as necessary for successor training. Review with the successor all existing work management software, Operating Instructions, Reoccurring Work Program, Real Property Installed Equipment manuals, As-Built Drawings, Bench Stock and inspection checklists prior to their assumption of responsibility. Allow the successor access to any system for over-the-shoulder observation. Cooperate to ensure responsibility for reports is transferred with no degradation in service. This entails joint preparation of all required CDRL items with the successor during the transition period. Any conflicts shall be identified to the CO for resolution.

5.5. QUALITY CONTROL PROGRAM. Develop, implement and maintain a quality control program to ensure contracted services are performed IAW this PWS. Contractor shall develop and implement a plan and procedures, which encompass all functions and requirements of the contract, to identify, correct and ensure non-recurrence of defective services. Make this plan available to the Government for review upon request.

5.5.1. Multi-Function Team (MFT) Meetings. The MFT of which the Contractor is a member following award, shall meet at least quarterly. Members include the Contractor’s contract manager, contract administrator, COR and other Government personnel as deemed necessary. The Contractor may request a meeting with the CO when the Contractor believes such a meeting is necessary. Contracting personnel shall record minutes of any such meetings, publish the minutes and provide a copy to the Contractor.

5.6. BASE REGULATIONS

5.6.1. Security Requirements. The Contractor shall obtain all necessary cards, passes, decals or other items required for access on PAFB, including access for those employees who drive to work. Upon completion or termination of the contract, or termination of a Contract employee, the Contractor shall surrender any identification badges and vehicle identification to the Security Police at the Visitors’ Control Center. Final contract payment shall not be made until all badges have been accounted for.

5.6.2. The Contractor and all employees shall comply…