Industry_Day_Minutes _Slides_26_Feb_14.pdf

DEPARTMENT OF THE AIR FORCE

21ST SPACE WING (AFSPC)

MEMORANDUM FOR ALL OFFERORS 4 March 2014

FROM: 21st Contracting Squadron 580 Goodfellow St. Bldg 1324 Peterson AFB, CO 80914-1648

SUBJECT: Solicitation FA2517-13-R-5000, Front Range Simplified Acquisition Of Base Engineering Requirements (SABER), Industry Day Minutes

1. The Front Range SABER Industry Day was held on 26 February 2014, from 10:00 to 11:00 AM, at Peterson AFB, Colorado. The purpose of the event was to better define and ensure clear understanding of the requirements.

2. The following items were discussed:

a. Col Matthew Stevens, Director AFICA/KS, stated:

(1) Fiscal stewardship and cost efficiencies will be important because of the fiscal constraints and government budgets.

(2) Government is looking for ways to achieve the most “bang for the buck” which can only be achieved by working together.

(3) Some upcoming organizational changes may impact this contract (i.e., Integration Support Contracting).

(4) This contract is a re-acquisition of the entire existing Front Range SABER contract.

(5) Multiple award contracts, of similar products/services, across several bases are the direction the Air

Force is moving in.

(6) Team effort will be very important.

b. Ms. Olivia Gorman, SABER Contract Specialist, stated:

(1) This contract is being “set-aside” for 8(a) firms and proof of status will be required (Section L).

(2) Joint Ventures/Mentor Programs must be received by SBA prior to proposal due date. No corrections/changes will be allowed after proposals are submitted.

(3) Selection will be awarded based on LPTA (best overall value) and a maximum of three (3) contracts will be awarded.

(4) Contract and therefore wage determinations will cover seven (7) installations and three (3) states:

Colorado, Wyoming and Nebraska.

(5) The Draft Division 1 Specifications were provided with a Draft Request for Proposal (RFP) for review, but official documents may differ. Contractors must carefully review all final solicitation documents.

(6) Specifications were based on the Unified Facilities Guide Specifications (UFGS) for the seven (7) installations; however, any non-typical or unique requirements will be specified on a Task Order (TO) basis.

(7) Complete SABER Specifications will be part of the official solicitation and resulting contract.

(8) There could be special events and exercises that may cause TO delays and/or the need for work-arounds, so contractors will need to be flexible during contract performance.

(9) Facilities Excellence Plans and Design Guides for each installation will be given out at the pre-performance conferences. These are living documents that will change and be updated through the life of the contract.

(10) Evaluation factors for contract award will be based on a “Technical Evaluation” of the Management Plan and Demonstration Project as well as “Price”.

(11) If a proposal fails the Technical Evaluation, it will be eliminated from competition.

(12) Coefficients MUST be downward sloping and each year must show a decrease to account for improved efficiencies (see Section L and M).

(13) CLINs address Secured vs. Non-secured areas, such as working in a secured area like Cheyenne Mountain AFS or Schriever AFB versus Peterson AFB.

(14) CLINs separate TOs under $750K and over $750K due to different requirements such as additional bonding.

(14) Non-Prepriced Items (NPIs) cover anything not in RSMeans and the NPI coefficient (maximum 15%) shall include contractor overhead and profit. It’s important to use NPIs to correctly represent line items.

(15) City Cost Indexes are updated quarterly to provide more realistic pricing.

(16) Site visit will span two (2) days and will visit all seven (7) installations. Attendance is capped at two

(2) representatives per company.

(17) RFP response time is 30 days.

(18) Pay particular attention to Section L (how to prepare and submit proposal) and Section M (how proposal will be evaluated) of solicitation.

(19) Official solicitation and specifications may differ from the draft, so please carefully review and do not reference drafts when preparing proposal documents.

(20) Bonding requirements are addressed in Section H of the RFP. Additional bonding may be required in certain situations.

(21) TO proposals will use coefficients in Section B. Proposed TO coefficients may not exceed those in the contract award for CLIN description and location.

(22) Two (2) supporting quotes are required when NPIs are used.

(23) Ensure the use of correct line items via RSMeans/e4Clicks so proposals are not considered “technically unacceptable”.

(24) Expect to attend site visit for each TO.

(25) e4Clicks is optional for the main proposal/demonstration project, but will be required for all TO proposals.

(26) Each TO will be competed among all awarded contractors, except in certain situations per FAR

16.505(b)(2)(i).

(27) A Progress Schedule will be required for any TO over sixty (60) days and may be required if the

Contracting Officer (CO) determines it necessary for TO. Progress reports are typically due every 14 days, but will be determined by each installation.

(28) Weekly status meetings will be required per installation.

(29) Contractor performance will be reported in the Construction Contractor Appraisal Support System

(CCASS) for both the main contract and TOs as required and those determined by the CO.

(30) A question was asked regarding past performance information submissions. Since the acquisition is based on Lowest Price, Technically Acceptable (LPTA), past performance information is not required.

c. Mr. Fred Brooks, Program Manager, stated:

(1) Evaluation Sub-Factor 1: Do NOT include names with your proposal and Management Plan. Only address the criteria as defined in Specification Section 01 31 01 and Section L of the RFP.

(2) Evaluation Sub-Factor 2: Demonstration project is a fictitious project so offerors may generate a proposal based on drawings, specifications, Statement of Work (SOW), etc. This will be an example of what typically happens in a RFP at the TO level.

(3) Contractor is responsible to provide training for e4Clicks and RSMeans as outlined in the specifications. Training is usually held at three (3) locations: Colorado Springs, Buckley, and FE Warren.

d. Mr. John Rea, SABER Contracting Officer, stated:

(1) Downward sloping coefficients are required to show efficiencies gained through the years. Overall coefficient must be less than the previous year’s number.

(2) If a proposal does not contain downward sloping coefficients, it will be considered non-responsive.

(3) Be sure to double check all math.

e. Mr. Reggie Selby, Director, Small Business Programs, stated:

(1) A question was asked if Joint Venture/Teaming arrangements will be evaluated differently; they will not. Company must meet the requirements of Section L and be certified as an 8(a) firm.

(2) Company must be in qualified in the 8(a) program at the time of proposal submission.

3. Additional information:

a. Mr. Gary Henry, Executive Director of Colorado Procurement Technical Assistance Center (PTAC) gave an overview of the free services the organization offers.

b. PTAC can be contacted at 719-434-3470 or at info@coloradoptac.org.

c. Organizations will need to register to be able to access services.

4. Conclusion and Closing Remarks: Ms. Gorman thanked the participants and provided opportunity for any additional comments for discussion. She asked the group to provide any written questions by close of business Friday, 28 February 2014 at 1400 and to monitor FBO updates.

JOHN J. REA

Contracting Officer

Attachments:

1. List of Attending Companies

2. Questions and Answers received after Briefing

3. Industry Day PowerPoint Presentation mailto:info@coloradoptac.org

Companies in Attendance at Industry Day

ASI

Aztec General Contractors, LLC Basco Group, LLC

BEI

Betance Enterprises B&M Construction Brazos Builders, Inc.

Brazos-White JV

BSI/WBD

Buck Associates Catamount, Inc.

CCI Alliance of Companies Cheyenne Mountain Engineering

CMGC

Coastal Env Group CP-Resource Dawson

DWG

E2 Optics, LLC E-9 Enterprises E-Corp/DSB Fortis Networks JBI Construction JE Hurley Keta Group LLC Lakota LVW Electronics MedVolt Mirador Enterprises Muender White Construction Co.

Northern Construction Olgoonik ORCA Comm Ruffer H. Construction Rocky Mountain Excavating, Inc.

StealthCom Solutions United Materials

Attachment 1

Front Range SABER Industry Day Questions/Reponses

1. According to the SBA, teaming agreements between a large and small business to gain a competitive advantage is not acceptable but the intent is for teaming agreements to be between multiple small businesses if one small business cannot qualify on their own merits. Is there an exception made for this contract award in regards to this issue?

a. Under the SBAs 8(a) Mentor Protégé program, 8(a)s may team with large businesses if they do so through a formal joint venture arrangement. Considering this is an 8(a) acquisition, the government strongly encourages you consult with your SBA 8(a) business development specialist regarding all teaming arrangements.

2. It was mentioned at the Industry Day that award will be made using lowest cost coefficients technically acceptable proposals. Will the Government be considering the capabilities of the 8(a) Small Business Contractor through past performance and financial ability to perform per the contract requirements?

a. The government will use FAR Part 9.1, Responsible Prospective Contractors, to determine contractor responsibility. In the case of a Teaming Agreement, both contractors will be reviewed.

The final RFP will address any required submissions to assist the government is assessing contractor responsibility.

3. Will the various coefficients for the various types of work (i.e. Non-Secured above $750K ; Secured below

$750K; etc) at the various bases be used for Task Orders during the contract or will the Bottom-line Coefficient be used for all projects-types and bases?

a. The Single Weighted Coefficient is used for evaluation purposes only and will not be used for any task order. Task orders will use individual coefficients from the awarded Coefficient Schedule B, based on the CLIN description (i.e. Standard Hours-Non-Secured Area (Order $750,000 and Below)).

4. Can you provide the coefficients of the SABER programs at other AF Bases CONUS?

a. No other coefficient information will be provided.

5. After SABER contract award, what is the purpose of requiring e4Clicks to submit on task order proposals if the task orders are competitively bid between the 3 SABER awardees? Not requiring this would reduce costs to provide the government with increased cost savings on the SABER contract.

a. e4Clicks is a software program for contractors and government to easily and adequately price out proposals and estimates from RSMeans. e4Clicks will provide consistency to the government for evaluation of TO proposals. For compatibility, continuity, and uniformity issues, the same software must be used by the government and the contractor on estimates and proposals. It has been determined by the government that e4Clicks is the best software for this purpose.

6. There is a large cost output for the contractors to provide the e4Clicks licenses, Government training and

RSMeans books that are required annually per the contract proposal with only a minimum award guarantee of $5,000.00. Will the Government consider a line item payment request to reimburse the contractors annually to cover the cost of the licenses?

a. The government will not consider yearly line item payments to cover e4Clicks/RSMeans licenses/training/books. The cost is considered to be a part of contractor’s overhead/administrative costs and shall be calculated and figured into the individual coefficients.

Attachment 2

7. If we do not use e4Clicks on the RFP Demonstration/Sample Task, what format do you want to see the bid (i.e. CSI format, Division, etc)? Can we use proprietary software?

a. Yes, proprietary software may be used; however, ensure all requirements of Section L of the RFP are met.

8. There is an $8,000,000.00 blanket bond required each year on this project per the RFP and contract documents. Will the Government consider a line item payment request each year to cover the cost for the bond as there is only a minimum $5,000.00 guarantee for the contract?

a. The government will not consider yearly line item payments to cover bonding. Bonding is considered to be a part of contractor’s overhead/administrative costs and shall be calculated and figured into the individual coefficients. (see Question 9 for projects over $750,000.00)

9. There is a requirement that if a project is above $750,000.00 in magnitude then an additional bond will be required. Will that cost be part of the estimate for the individual task order to cover the additional cost and billed off of that task order as a separate line item?

a. Per Schedule B, individual CLINS are available to price coefficients for projects over $750,000.00 requiring separate bonding. Line items at the task order level for bonding will not be allowed.

10. Since the Demonstration/Sample Task is fictional, what prevents a firm from bidding well below cost in order to Low Bid given the project will not be awarded?

a. The demonstration project is to assess technical capability (to include demonstrating ability to price a proposal). Individual line items will be evaluated for technical acceptability. Low-bidding the demonstration project will not provide an advantage to any firm, as the total evaluated price for award purposes does not use the demonstration project pricing. The total evaluated price will be calculated from the Single Weighted Coefficient as outlined in Section M of the RFP.

11. Security clearances are required in some of the areas on certain bases for escorts or contractors performing work in the areas. Who is responsible for the cost for clearances, the contractor or Government?

a. For projects occurring within restricted areas requiring clearances, the SABER Contractors are responsible for obtaining a SECRET facility clearance and to provide their own escorts (when a facility representative is not available).

12. If security clearances are required by the contractor will the Government be furnishing the requirement for clearances including costs and where they may be received so we can consider the cost ramifications?

a. When SABER Contractors are required to provide their own escorts, the service expense is paid from project dollars. There is a line item for "watchmen" in RSMeans. The exact requirement (number of escorts and amount of time) is typically negotiated during the task order RFP phase.

13. If the contractor must provide for security clearances will the Government consider a line item payment for the cost associated with receiving the clearances and or escorts?

a. Yes (see question 12).

14. Will a pre-solicitation notice be posted on FBO?

a. Yes, a pre-solicitation notice will be posted approximately 15 days prior to release of the final solicitation.

15. In addition to the percentage of work distribution for each base, can the government provide the number of anticipated task orders in each contract year at each base?

a. Below is the number of task orders awarded since March 2010 by each installation in the current Front Range SABER program:

i. Peterson AFB: 241

ii. USAFA: 151

iii. FE Warren: 107

iv. Buckley: 106

v. Fort Carson: 100

vi. Schriever AFB: 71

vii. CMAFS: 63

Air Force Space Command

I n t e g r i t y - S e r v i c e - E x c e l l e n c e

Welcome to the Front Range

SABER Industry Day

UNCLASSIFIED

Attachment 3

SABER

Industry Day

AFICA/KS

Welcome Brief

Col Matthew A. Stevens

Director

AFICA/KS (OL-SPC)

UNCLASSIFIED

SABER

Industry Day 26 Feb 2014

Ms. Olivia Gorman

SABER Contract Specialist

21 CONS/LGCAA

UNCLASSIFIED

Mr. Fred Brooks, P.E.

Program Manager

21 CES/CEIE

Mr. John Rea

SABER Contracting Officer

21 CONS/LGCAA

Agenda

• Acquisition Plan

– Front Range Locations

– Specifications

– Basis of Award

• Contract Award

• Price Factor

– Coefficients

• Technical Factors

– Demo Project

– Specifications

– e4Clicks/RSMeans

• Proposal Preparation

• Bonding

• Task Orders

– Contract Administration

– Project Oversight

• Questions

• Procurement Technical Assistance

Center (PTAC) Briefing

– Questions

• Closing

• Set-Aside: Competitive 8(a) set aside for firms located (or with bona fide offices) in Colorado and Wyoming

– There is no requirement for number of years in the program.

Contractor must be in the 8(a) program at time of proposal submission, as outlined in Section L

• Joint Ventures & Mentor Programs are expected and encouraged

– The joint venture agreement must be received by SBA prior to proposal due date and approved before award of any resulting contract

Acquisition Plan

• Selection: Lowest Price, Technically Acceptable (LPTA)

• Contract Type: Firm-fixed price, multiple award IDIQ

– 5-year program value of $275M

– Minimum guarantee is $5K per contract, base year only

– Task orders based on LPTA or as specified in specific RFP

• Awards: Up to three contracts

• Term: One base year with four one-year options

• NAICS Code: 236220, Commercial and Institutional

Construction

Acquisition Plan

• Source of Requirement:

– Peterson AFB

– Ft Carson Army Post

– Cheyenne Mountain Air Force Station

– Buckley AFB

– FE Warren AFB

– Schriever AFB

– United States Air Force Academy

Front Range Locations

Specifications

• Draft Division 1 Discussion

• Installation Specifics

– Environmental

– Security

– Design Guides and Facilities Excellence Plans

– Work-Arounds and Special Events

Basis of Award

• Up to three technically acceptable proposals representing the best overall value to the government based on the total evaluated price will be selected for award

• The government will award to the lowest price deemed technically acceptable. Contractors must also be determined responsive and responsible

• Government reserves the right to award without discussions

Contract Award

• Technical Evaluation

– Management Plan

– Demonstration Project (released with RFP)

• Price

– Evaluated for reasonable and balanced pricing

– Price evaluated on a single weighted coefficient for all seven installations

Price Factor

• Evaluation: $200M will be multiplied by the single weighted coefficient to determine total evaluated price

• Coefficients from Schedule B CLINS will be multiplied by the percentage listed for that coefficient and summed to a subtotal

• Subtotal will be multiplied by the percentage of anticipated work for each installation

• Those subtotals will result in a weighted average coefficient for each year which MUST reflect downward sloping pricing

• Weighted average coefficients will be summed and averaged for a single weighted coefficient

Coefficients

• Calculation for yearly Weighted Average Coefficients:

Installation Avg Coeff. Work % per Installation

Peterson 1.0490 x 18% = 0.1888

CMAFS 1.1143 x 12% = 0.1337

Ft Carson 1.0402 x 15% = 0.1560

Schriever 1.1003 x 4% = 0.0440

USAFA 1.0589 x 31% = 0.3282

Buckley 1.0869 x 6% = 0.0652

FE Warren 1.0702 x 13% = 0.1391

TOTAL Weighted Avg Coeff = 1.0552

• Example of downward sloping coefficients based on the base year average weighted coefficient:

Total Weighted Average Coefficient (base year) 1.0552

Total Weighted Average Coefficient (option year 1) 1.0551

Total Weighted Average Coefficient (option year 2) 1.0550

Total Weighted Average Coefficient (option year 3) 1.0549

Total Weighted Average Coefficient (option year 4) 1.0548

TOTAL 5.2750

Single Weighted Coefficient:

Total Evaluated Price:

1.0550 x $200M = $211M

Total (base plus option years) 5.2750

= 1.0550 5 Years

• Contract Line Item Numbering (CLIN)

– Secured/Non-Secured

– Standard Hours/Non-Standard Hours

– Under $750K/Over $750K

• Non-Prepriced Item CLIN

– Covers Contractors overhead and profit

– Max 15% coefficient

• RSMeans Guide

– Updated Annually

– City Cost Index updated Quarterly

• Sub-factor 1 - Management Plan

– Position Descriptions

– Organizational Structure Chart

– Organizational Narrative

Technical Factors

Technical Factors

• Sub-Factor 2 - Demonstration Project

– An acceptable solution to the demo project will be complete and accurate in accordance with the following SABER Technical Specifications

• 01 00 01

• 01 55 01

• 01 57 20.03

• 21 Civil Engineer Squadron Design Guide

• Peterson Facilities Excellence Plan (FEP)

• Training: International Code Council, National Fire

Protection Association & e4Clicks (Section 01 04 00)

• A training schedule among awarded contractors shall be determined after award to meet the above requirements.

e4Clicks/RSMeans

I n t e g r i t y - S e r v i c e - E x c e l l e n c e

Software Licenses

Facilities

Electronic

Databases

Assemblies

Electronic

Databases

Master Composite

Electronic

Databases

Facilities Bound

Price Books

Assemblies

Bound Price Book

Master Composite

Bound Price Book

14 10 8 9 5 3 3

Proposal Preparation

I n t e g r i t y - S e r v i c e - E x c e l l e n h e

• Estimated release of RFP: April/May 2014

– Pre-proposal conference/2-day site visit 10 days after RFP

– 30 calendar days to submit proposal to RFP

• Acknowledge and sign all amendments to solicitation

• Do not miss fill-in clauses

• Final RFP is the official solicitation and may include additional details or requirements not included in the draft

• Government reserves right to award without discussions

Bonding

• Blanket Bonds - $8M estimated performance and payments bonds that will cover all installations

– If contractor reaches over $8M in open projects, additional bonding will be required

• Individual bonds required on task orders over $750K

• Contractors must ensure they meet the bonding capacities in Section H of RFP.

Task Orders

• Coefficients:

– May not exceed awarded values

– Discounts, or consideration, for task orders shall be given via coefficient, not via line item

• Non-Prepriced Items (NPI):

– Coefficient will be capped at 15%

– Contractors may use a lower coefficient to better match their costs/gain competitive advantage

– Two quotes required for NPIs unless waived by the Contracting

Officer

Task Orders

• Site Visits:

– Accomplished for each task order

– Contractor responsible for site investigation per FAR clauses

52.236-3, Site Investigation and Conditions Affecting the Work

• e4Clicks:

– Required for task order proposals

– May be used for demonstration project via trial software, available via sales@4Clicks.com

Contract Administration

• 21 CONS/Peterson AFB retains contract authority for the main contracts

• Each installation has authority to solicit, negotiate, and administer task orders

• Fair Opportunity shall be provided for each task order unless an exception per FAR 16.505 (b)(2)(i) applies:

– Urgent requirement

– Logical follow-on

Project Oversight

• Contractor efforts monitored by Government Inspectors

• Progress schedule requirements identified at task order level (required for any project 60+ days)

• Weekly meetings with contractor and Government representatives at installation level

• Contractor performance reported in Construction

Contractor Appraisal Support System (CCASS)

– Main award

– Task orders exceeding $650K, or at Contracting Officer discretion

Current SABER Single Weighted Coefficients

– 0.8838 (306 Task Orders; $69.3M)

– 0.9147 (281 Task Orders; $63.0M)

– 0.9299 (252 Task Orders; $63.6M)

– Total Awarded Dollars: $196.9M

– Total Task Orders: 839

Questions and Comments?

Open Discussion

COLORADO PTAC

COLORADO PROCUREMENT

TECHNICAL ASSISTANCE CENTER

www.ColoradoPTAC.org

Main Office: 719-434-3470

Direct: 719-330-5271 info@coloradoptac.org http://www.coloradoptac.org/

Overview

• What is the Colorado PTAC?

• PTAC Assistance to Businesses

• 4 Essential Steps

• PTAC Support to Federal

Agencies / Primes / Community

• Procurement Technical Assistance Program (PTAP) established by Executive Order 12372, July 1982

• Recognized need to assist businesses in gov’t contracting

• Support for increased competition, innovation

• Each Program awarded to either a government entity, higher education or a non-profit entity

• Award Mechanism – Grant funding through DoD under the

Defense Logistics Agency

• Nationwide Program - 49 States, 94 total programs

What is Colorado PTAC?

• Colorado PTAC Established November 2009

• Non-Profit, 501c(3) Corporation

• Public/Private Partnership (P3) with state of Colorado under the

Office of Economic Development and International Trade (OEDIT)

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What is Colorado PTAC?

Ribbon cutting on 9 Nov 09

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Junta, Durango, Boulder, Loveland, Greeley, Burlington, Pueblo, Trinidad, Alamosa, Craig, Ft Collins, Broomfield

What is Colorado PTAC?

PTAC Supports Entire Process

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• Proposal Guidance on Request for Proposal (RFP),

• Invitation for Bid (IFB), Request for Quote (RFQ)

• RFP, RFQ or IFB Response Review (“Red Team”)

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Requirements Budget Solicitation Execution

Registration

Bid Opportunities

RFP

Colorado PTAC’s 4 Year Results *Fiscal Year Qtr ended 14 Sep 13

1. Register: Get the Right Registrations

2. Research: Find the Right Opportunities

3. Respond: Write Persuasive Proposals

4. Retain: Support in Performance & contract administration actions

Grow Business - Create Colorado Jobs

►Get the Right Registrations

– PTAC – www.ColoradoPTAC.org

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• - Local: CDOT DBE, City/County of Denver

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Step 1: Register

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• 2004 Sites Searched Worldwide

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Search engine tailored to company profile

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DATE: Thursday, March 6th, 2014

TIME: 1:00pm - 5:00pm

LOCATION: Larimer County Workforce Center, 200 W. Oak Street, 1st Floor Hearing Room, Fort Collins, CO

COST: FREE

Prime Contractors

GH Phipps Hensel Phelps

Mortenson Oglooni Tetratech FCI

Agencies

FEMA, CDOT, FEDA, SBA, Colorado State University

City of Ft Collins, Town of Estes, City of Loveland, Larimer County

Register at www.ColoradoPTAC.org Click CE, Scroll to Event

Larimer County Construction Forum http://r20.rs6.net/tn.jsp?e=0010023Y1yNqlcla7ZsS7A0KPatcgU_JdubDqsLxbbvtwXBpdj9a_n5jHZdmVwGSXHDcXWzICUNXm9Os9VNuGMdBZOKUh3n1iBTXB-o3-7eZh6ok-ovyQAmHmkhJjgFpJngasO1ljKHiT-8jmmi_88rCw== http://r20.rs6.net/tn.jsp?e=0010023Y1yNqlcla7ZsS7A0KPatcgU_JdubDqsLxbbvtwXBpdj9a_n5jHZdmVwGSXHDcXWzICUNXm9Os9VNuGMdBZOKUh3n1iBTXB-o3-7eZh6ok-ovyQAmHmkhJjgFpJngasO1ljKHiT-8jmmi_88rCw== http://r20.rs6.net/tn.jsp?e=0010023Y1yNqlcla7ZsS7A0KPatcgU_JdubDqsLxbbvtwXBpdj9a_n5jHZdmVwGSXHDcXWzICUNXm9Os9VNuGMdBZOKUh3n1iBTXB-o3-7eZh6ok-ovyQAmHmkhJjgFpJngasO1ljKHiT-8jmmi_88rCw== http://www.ColoradoPTAC.org

• Capable, Responsible, and Responsive

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• Competition Required FAR Part 6

• Solicitation Process

• Sources Sought

• Request for Information

• Industry days

• RFP Review

• Proposal review

Step 3: Response

• Persuasive and Compliant Proposals

• Compliance Review

• Section L & M

• Clause review

• Performance requirements

• PTAC “Red Team” review

• Independent of proposal team

• Offer a different perspective

• Familiar with source selection process

Step 3: Response

• Support throughout contract performance

• Post award debrief – Gov’t & Primes

• Review of Contract Terms & Conditions, Clauses

• Review of SOW/PWS

• Review Business Practices for Contract Compliance

• - Contract/Subcontract Management- FAR, T&C’s, etc

• - Prompt Payment w/ Valid Invoice (WAWF)

• - Accounting System compliance

• Execute the SOW, PWS or SOO

• - “Scope Creep”

• Reporting, Compliance Requirements

Step 4: Retain / Perform

• SME In-Kind Support – Part of PTAC budget

• Additional “no-cost” expert consultation

• Proposal Management

• Cost Accounting

• DCAA Audits

• GSA Schedules

• DCMA Systems

• Contract Law

• Insurance Requirements

• Capped hours – based on In-Kind agreements

• Additional support direct contract with SME, if required

• By appointment only – Contact Colorado PTAC for referral

Subject Matter Experts (SME)

1. Register: Get the Right Registrations

2. Research: Find the Right Opportunities

3. Respond: Write Persuasive Proposals

4. Retain: Support in Performance & contract administration actions

Grow Business - Create Colorado Jobs

PTAC Supports Entire Process

• Education and Assistance Throughout the Process -- Including but not Limited to:

• Registration Support (DUNS, SAM, CAGE, NAICS)

• Business Development—Market research and analysis

• Finding Bid Opportunities (“BidMatch”)

• Proposal Guidance on Request for Proposal (RFP),

• Invitation for Bid (IFB), Request for Quote (RFQ)

• RFP, RFQ or IFB Response Review (“Red Team”)

• Post Award issues, Contract Administration, and more…..

Requirements Budget Solicitation Execution

Registration

Bid Opportunities

RFP

PTAC Support to Agencies/Primes

PTAC clients have passed “Contracting 101”

Educated in procurement process – from registrations to clauses

Understand your requirements better – fewer “dumb” questions

Responsive, responsive, compliant proposal response

Have the continuous support of PTAC throughout contract life cycle

Source of supply of capable and prepared small business

Colorado based subcontractors in all industries

Support in meeting socioeconomic goals - PTAC clients are in all small business preference categories

PTAC Support to Agencies/Primes

Supports market research, increases competition

Increases the efficiency of contracting office/requiring activity

Support to existing contractors/vendors – PTAC counseling to understand/manage their contract

Reduction of contracting issues / questions

Industry/Outreach events – targeted to connect agencies/prime contractors with capable subcontractors

Force multiplier – end-to-end support, improving contract compliance, increasing contract performance

PTAC Support to Colorado

• Colorado / local businesses competing for and winning government contracts grows economy – OEDIT program

• Government contracts result in higher paying positions - improves local share employment growth

• Primary employer connection – source of supply of capable and responsible subcontractors/vendors

• Industry specific outreach events – targeted to connect prime contractors with capable subcontractors

• PTAC community partners - recognized by agencies & companies in outreach events and other efforts http://www.advancecolorado.com/

Register with CO PTAC: www.ColoradoPTAC.org http://www.coloradoptac.org/

Colorado Working Together

Meet our Sponsors

SCOPEVision www.coloradoptac.org

Adams County Economic Development Aurora Chamber of Commerce

Colorado Springs Business Incubator Fairfield Inn & Suites, USAFA

Grand Junction Business Incubator Institute for Civic Achievement

Jefferson County EC Northern CO EDC

Kavley’s

Pueblo BTC

Pueblo Albany

TechWise

Trinidad Las Animas Chamber of Commerce Acquisition & Management Resources

Analytical Systems Incorporated Certify to Success

Holland & Hart

National Fringe Benefits

McNew & Associates

PDS Business Solutions, LLC

Perini & Associates

Six & Geving Insurance

Microsoft

SCOPEVision

McKenna, Long & Aldridge

Our Colorado PTAC Partners http://www.mbshome.com/ http://www.ncmadenver.org/ http://www.csu.org/business/businesswithus/Pages/doingbusiness.aspx http://www.hollandhart.com/services/uniEntity.aspx?xpST=ServiceDetail&service=1355 http://www.mckennalong.com/practices-Government-Contracts.html http://www.six-geving.com/ http://scopevision.net/ https://www.usaa.com/inet/ent_logon/Logon?redirectjsp=true http://www.afba.com/5star/ https://www.wellsfargo.com/ http://www.advancecolorado.com/ http://www.elpasoco.com/Pages/default.aspx http://www.techwise.com/ http://www.centurysavings.com/ http://www.fnbtrinidad.com/ http://www.gejohnson.com/ http://www.olivereg.com/ http://www.pvc1inc.com/ http://www.usbank.com/index.html http://trinidadcf.org/ http://www.elpasocountycontractors.com/ http://www.contractorsplan.com/ http://www.bhfs.com/ http://www.google.com/ http://www.mcnewassociates.com/ http://www.coresrc.net/ https://www.revenuenorth.com/ http://office.microsoft.com/en-us/ http://www.ci.loveland.co.us/ http://www.imacorp.com/

Questions?

Open Discussion

Thank

You!