Final Base Traffic Light PWS-3 FEB 2011.docx

PERFORMANCE WORK STATEMENT

MAINTENANCE,

REPAIR, AND UPGRADE

OF

BASE TRAFFIC LIGHT SYSTEM

21 CES/CEOS

Peterson AFB CO 80914-2370

(719) 556-7754

SECTION I

DESCRIPTION OF SERVICES

1. SCOPE OF WORK. The contractor shall provide all management, tools, supplies, equipment and labor necessary to inspect, maintain, repair and upgrade the Traffic Light Control System at Peterson AFB Colorado in a manner that shall ensure continuous and reliable operation and in accordance with (IAW) the Performance Work Statement (PWS) (dated 31 January 2011); IAW Air Force Instructions and Federal Regulations; Air Force Operational Safety and Health (AFOSH) standards; and federal laws/publications which are referenced in the PWS, Section V-Appendix C. Services shall be in accordance with the “Manual on Uniform Traffic Control Devices (MUTCD)”, “Institute of Transportation Engineers (ITE)”, state and local transportation codes, commercial practices, and manufacturer’s specifications. Estimated requirements are listed in Appendix A, Estimated Workload Data.

1.1. COORDINATING TRAFFIC SAFETY AND LAW ENFORCEMENT OPERATIONS. When any repair at a signal intersection requires that the controller be disconnected, the contractor shall place a “STOP” sign on each approach to the intersection as a temporary means of regulating traffic. Signs shall be removed upon completed repair. Contractor shall contact the Security Forces Law Enforcement Desk, (719) 556-4000, to report the changes in status of the intersection due to altered controls.

1.2. SCHEDULING SERVICES. Contact the Quality Assurance Evaluator (QAE) at 21 Civil Engineer Squadron Quality Assurance Evaluators at either (719) 556-4297 or (719) 556-7754 or (719) 556-4081 at least one (1) week in advance of actual performance date to schedule Preventive Maintenance Services, listed in Appendix A.

1.2.1. Required Government Approval. Total Costs per services, including labor and parts WILL NOT EXCEED $500.00 PER SERVICE CALL WITHOUT PRIOR GOVERNMENT APPROVAL. When any service call, including “repair by replacement” is expected to exceed $500.00, the contractor shall provide, by facsmile, or email traffic, a proposal to complete the entire call including all parts and labor within 2 workdays after initial service call for Preventive Maintenance and or Routine (on-call) Services. For Emergency (on-call) Services excepted to exceed the $500 threshold, the contractor shall call the Government representive for verbal approval. After Government approval, the contractor shall proceed with completing repairs. Invoice via Wide Area Work Flow (WAWF) will state repair work performed with itemized listing of labor and parts by facility and service call number.

1.3. PREVENTIVE MAINTENANCE SERVICES. Perform Preventive Maintenance Inspections (PMIs) Quarterly (in April, July, October, and January) on each traffic signal in the traffic control system identified in Appendix B to ensure reliable and continuous operation. The maintenance work shall be in accordance with the U.S. Department of Transportation Federal Highway Administration's “Manual on Uniform Traffic Control Devices”(MUTCD) and the Institute of Transportation Engineers (ITE) manual, so that the traffic signals remain in reliable operating condition until the next scheduled maintenance. Routine maintenance procedures shall consist of, but are not limited to, the following:

1.3.1. Model 170 Controller and Cabinet Diagnosis Test. Perform maintenance as specified in Manual on Uniform Traffic Control Devices”(MUTCD) and the Institute of Transportation Engineers (ITE) Maintenance Manuals. Clean or replace filters and install software updates when necessary. Correct software inputs for traffic flow; correct computer time clocks; verify circuits; verify lightning protection and stand-by power circuits; and provide a printed maintenance record of the diagnostic test by connecting a printer to the controller through modem or direct tap from the microcomputer’s output port.

1.3.2. Inspect all crosswalk/pedestrian switches Quarterly.

1.3.3. Make recommendations to keep the system up to original equipment manufacturer’s (OEM) standards to include, but not limited to, detection components, microcomputer (hardware), cable plant, deconflictor and programmable read-only memory (PROM) modules.

1.4. ROUTINE (ON-CALL) MAINTENANCE AND REPAIRS. When a routine traffic light repair is required, 21st Civil Engineering Squadron (21 CES) Quality Assurance Evaluator (QAE), at (719) 556-4297 shall call the contractor and provide a call number to the contractor. The call number is used when invoicing in Wide Area Work Flow (WAWF). Contractor shall respond WITHIN TWO (2) WORKDAYS after notification and repair the traffic light to an operational state. This may require replacement of hardware, firmware or software priced under the Repair and Upgrade (Parts) Contract Line Item Number (CLIN).

1.5. EMERGENCY (ON-CALL) SERVICES. When an emergency traffic light repair is required, the 21 CES QAE will call the contractor and provide a call number associated with the emergency call. The call number is used when invoicing in WAWF. The Contractor shall respond WITHIN FOUR (4) HOURS after notification and repair the traffic light control system to its original capability. This may require replacement of hardware, firmware or software priced under the Repair and Upgrade (Parts) Contract Line Item Number (CLIN).

1.6. REPAIRS BY REPLACEMENT AND/OR UPGRADES. In the case where parts can no longer be obtained due to discontinued manufacturer, or because it would be more cost effective to replace than repair, the contractor shall provide, by facsimile or email, a proposal to remove, dispose and replace the entire traffic light assembly, so that after completion, the traffic light is operational. Contractor will provide normal warranty of parts and labor.

1.6.1. Repair-by-replacement or install OEM-certified system improvements. Contractor shall install components and hardware that are compliant with Institute Transportation Engineers (ITE) specifics to include, but not limited to:

1.6.1.1. Cabinets

1.6.1.2. Microcomputer

1.6.1.3. PROM Module(s)

1.6.1.4. Deconflictor

1.6.1.5. Traffic Sensors (Video Image Detection)

1.6.1.6. Signal Faces and Lenses

1.6.1.7. Crosswalk Lights and Controls (pedestrian detectors)

1.6.1.8. Signal Poles, Mounting Brackets and Associated Hardware

1.6.2. Provide maintenance to honor OEM warranty for newly-installed components. Notify the Government of revised PMIs and service. Document PMIs in inspection logs and reports.

1.6.3. LICENSES AND PERMITS. Obtain any necessary licenses and permits, and comply with any federal, state, and municipal laws, codes, and regulations applicable to the performance of work in this PWS. Contractor shall provide proof of such applicable licenses and permits upon request by the Government.

1.7. SPECIAL QUALIFICATIONS. Contractor employees shall be certified by International Municipal Sign Association (IMSA) as a Traffic Signal Level III Electrician.

1.7.1. The contractor shall be knowledgeable of the requirements specified in the current addition of the U.S. Department of Transportation’s “Manual on Uniform Traffic Control Devices” and the “Institute of Transportation Engineers (ITE).”

1.8 RECORDS. The contractor shall prepare and submit a written and accurate report within five (5) workdays of the month the PMI or Routine (on-call) or any Emergency (on-call) service Inspections were completed. The report shall identify each traffic signal by location, list the maintenance or repair work performed, list of all parts used, date of inspection/ repair, name of inspector, the printer copy of the Diagnosis Test (when applicable), equipment condition, and any corrective action necessary. Send report to 21 CES/CEOSS, 580 Goodfellow Street, Peterson AFB, CO 809142370.

1.9. ENVIRONMENTAL REQUIREMENTS.

1.9.1. Green Procurement. Executive Order 13423 requires Peterson AFB to acquire goods and services made from sustainable environmental practices, including acquisition of bio-based, environmentally preferable, energy-efficient, water-efficient, and recycled-content products. The Contractor shall procure environmentally friendly products in execution of this contract in accordance with the following US Environmental Protection Agency (EPA) has formulated a Comprehensive Procurement Guideline with a list of products with accompanying recycled content information. This can be found on the US EPA website at www.epa.gov/cpg/products.htm. guidelines. When purchasing energy-efficient products refer to Energy Star at http://www.energystar.gov or http://www.eere.energy.gov/femp/procurement.

1.9.2. Hazardous Materials. In the accomplishment of this contract, non-flammable, environmentally friendly, biodegradable products IAW AFI 32-7080, AFI 32-7042, and AFI 32-7086, Section V-TE-2 must be used. Submit and forward to the QAE the AF Form 3952; “Chemical/ Hazardous Material Request Authorization” and the manufacturer’s “Material Safety Data Sheet (MSDS)”, for all chemical used on Peterson AFB, one (1) week prior to contract start. Prior to the use of any new chemicals under this contract, the contractor shall submit an AF Form 3952 with a manufacturer’s MSDS for approval. No chemicals shall be used on Peterson AFB prior to obtaining this approval. No chemicals/Refills shall be stored on Peterson AFB. The contractor shall submit hazardous material usage monthly to the QAE. The contractor is responsible for containing, handling, and cleanup of all spills from this operation. Cost to dispose of spilled material and any other waste items resulting from the spill is the responsibility of the contractor. All spills, leaks and inadvertent release of hazardous materials shall immediately be reported to the Fire Department at (719) 556-7354.

SECTION II

SERVICE SUMMARY

1. Preventive Maintenance Service

SECTION III

GOVERNMENT-FURNISHED PROPERTY/SERVICES/EQUIPMENT

3.1. GOVERNMENT FURNISHED PROPERTY. Traffic Lights on Peterson AFB are listed in Appendix B, Traffic Light Locations/Intersections.

SECTION IV

GENERAL INFORMATION.

4.1. HOURS OF OPERATION.

4.1.1. NORMAL DUTY HOURS. Contractor shall perform services required under this contract during the following hours: 7:30 a.m. to 4:00 p.m. Monday through Friday.

4.1.2. HOLIDAYS. Routine repair work shall not be required on the following holidays or any holidays observed in lieu thereof:

4.2. QUALITY CONTROL. The contractor shall develop and maintain a quality program to ensure services are performed in accordance with the MUTCD and other applicable standards and codes. Contractor shall develop and implement procedures to identify and prevent defective services from recurring. As a minimum, the contractor shall develop quality control procedures that address the areas as identified in Section II, Service Summary.

4.3. SECURITY REQUIREMENTS. The Contractor and all employees shall comply with all Peterson AFB security requirement imposed by the local installation commander at all times while on the premises to include not using cell phones while operating a vehicle on Base. Contractor shall obtain necessary badges(s) required for access to Peterson AFB.

4.3.1. Badge Request. AUTHORITY: 5 U.S.C. 4501; 10 U.S.C. 1124; EO 9397; PRINCIPAL PURPOSE: to list the names of personnel authorized to perform various functions under this contract. The information contained in the Badge Request Letter is subject to the Privacy Act of 1974 as follows: Contractor shall send a letter to the Contracting Office on company stationery, which shall include address, telephone number, and contract number, listing full names of employee(s), with their social security number, date of birth and place of birth, who require access to Peterson AFB. The Social Security Number is needed for this identification. Disclosure is voluntary, however, failure to supply any required information may cause denial of entry to or delays in processing access onto Peterson AFB. After approval by Security Forces, this letter shall be on file for 30 days and then discarded. Thereafter, anytime a badge is requested for a new employee, an updated employee list shall accompany a request letter by the contractor to the contracting office.

4.3.2. Upon notification of approved Badge Request from the Contracting Office, The Contractor employees shall apply for individual identification badges at the Peterson AFB Security Force Squadron Visitor’s Control Center, Bldg 1334. Badges are processed Monday through Friday from 6:00 a.m. to 2:30p.m. No appointment is necessary. Upon completion or termination of the contract or termination of a contractor employee, the Contractor shall surrender any identification badges and vehicle identification to the Contracting Office the following business day.

4.3.3. Vehicle Requirement. Proper state vehicle registration, proof of insurance and a valid driver’s license are required to drive on base. After obtaining the proper badges/vehicle identification at the Visitor Control Center (Bldg 1334), all commercial vehicles must enter through the East Gate (Marksheffel Road), the primary search area for all commercial delivery vehicles.

4.4. Safety on an Air Force Installation: In accordance Air Force Instruction (AFI) 91-207 “USAF Traffic Safety Program”, Chapter 3, the following are mandatory policies for each individual, while on all Air Force (AF) Installations.

4.4.1. Use of Headphones, Earphones and Cellular Telephones. The following paragraphs describe safety requirements applicable to vehicle operators, passengers, bicyclists, and pedestrians. This includes those operating all motorized and non-motorized transportation unless otherwise exempted elsewhere in this instruction.

4.4.1.1. Use of these devices hinders or prevents recognition of emergency signals, alarms, announcements, approach of vehicles, human speech, and the ability to determine the direction from which sounds are coming.

4.4.1.2. Vehicle operators on an AF installation and operators of government owned, leased, or rented vehicles, on or off an AF installation, shall not use cell phones while the vehicle is in operation, except when using a hands-free device or hands-free operating mode. When possible, vehicle operators should pull over and place the vehicle in park before using any cell phone. Land Mobile Radios (LMR) are primarily listening devices and are not restricted. Cell phones and other devices, used only in push-to-talk (walkie-talkie, direct connection) mode are considered LMR if required and issued for the performance of official duties.

4.4.1.3. Wearing portable headphones, earphones, or other listening devices while operating a motor vehicle, running, jogging, walking, bicycling, or skating (e.g. roller skates, roller blades, skateboards, etc.) on AF installation roadways is prohibited, with the exception of a hands-free telephone headset or single-bud earpiece. This does not include the use of hearing aids, nor does it negate the requirement for wearing hearing protective equipment where conditions dictate their use. EXCEPTION: Motorcycle helmet intercom system between operator and passenger is permitted.

4.4.2. Driving on all Air Force Installations.

4.4.2.1. Operator and Passenger Protection- Seat Belts and Occupant Restraints All persons operating or riding in motor vehicles, shall wear installed safety belts as prescribed by the manufacturer. Individuals shall not ride in seating positions where safety belts have not been installed, have been removed or have been rendered inoperative. This does not apply to vehicles not designed for seat belts such as passenger seating in buses, some off-road motor vehicles, combat/tactical vehicles not designed with belts, vehicles exempt due to date manufactured, or when riding in the cargo compartment of a vehicle as AFI 91-207 22 May 2007.

4.4.2.2. Seat belts shall be maintained in a serviceable condition and shall be readily available for driver and passenger use. All vehicle drivers must wear their seat belt and ensure all occupants in their vehicle have their seatbelts fastened while driving on any Air Force installation.

4.4.2.3. Observe all speed limits for each base.

4.5. VEHICLES. Vehicles shall be of the type manufactured specifically for performance of traffic light repair and maintenance and considered standard for the industry. Contractor vehicles shall have the company name prominently displayed on both sides of the vehicles. All vehicle cleaning and maintenance shall be done off-base. The Contractor is responsible for cleanup of any vehicle leaks.

4.6. PERFORMANCE OF SERVICES DURING CRISIS DECLARED BY THE NATIONAL COMMAND AUTHORITY. IAW Department of Defense Instruction (DODI) 3020.37, paragraph E2.1.1., a crisis situation is defined as: Any emergency so declared by the National Command Authority or the overseas Combatant Commander, whether or not U.S. Armed Forces are involved, minimally encompassing civil unrest or insurrection, civil war, civil disorder, terrorism, hostilities buildup, wartime conditions, disasters, or international conflict presenting a serious threat to DOD interests. The contractor is not required to perform services during a crisis unless otherwise directed by an authorized government representative.

SECTION V

APPENDICES

5.1. Appendix A. Estimated Workload Data.

5.2. Appendix B. Traffic Light Locations.

5.3. Appendix C. Applicable Publications & Form (AF Form 3952)

5.4. Appendix D. Base Map (provided after award).

APPENDIX A

ESTIMATED WORKLOAD DATA

1. PREVENTATIVE MAINTENANCE INSPECTIONS. Perform Quarterly- in April, July, October, January the Preventative Maintenance Inspections (PMIs) per contract year.

2. ROUTINE ON-CALL MAINTENANCE. The Government estimates approximately five (5) routine on-call traffic light repairs within the 12 month period of performance.

3. EMERGENCY SERVICE CALLS. The Government estimates approximately ten (10) emergency on-calls per contract year, which may vary depending on the need of the Government.

4. REPAIR AND UPGRADE. The Government estimates approximately four (4) repairs and upgrades per contract year.

APPENDIX B

GOVERNMENT-FURNISHED PROPERTY/SERVICES/EQUIPMENT

TRAFFIC LIGHT LOCATIONS

QUANTITY

APPENDIX C

APPLICABLE PUBLICATIONS & FORMS

Documents applicable to this PWS are listed below. The contractor is obligated to follow those listed and only to the extent stated in the PWS. It is the contractor’s responsibility to ensure that all publications in his or her possession are up-to-date. Publications are available at http://www.e-publishing.af.mil/ Website shall show the most current versions of the publication.

APPENDIX D

Base Map (provided after award) Traffic Lights, 3 FEB 2011