Traffic Light PWS JAN 2010.doc

PERFORMANCE WORK STATEMENT

FOR FY10

MAINTENANCE,

REPAIR, AND UPGRADE

OF

BASE TRAFFIC LIGHT SYSTEMS

21 CES/CEOS

Peterson AFB CO 80914-2370

(719) 556-7754 5 January 2010

SECTION I

DESCRIPTION OF SERVICES

1. SCOPE OF WORK. The contractor will provide all management, tools, supplies, equipment and labor necessary to maintain, repair, and upgrade the Traffic Light Control System at Peterson AFB Colorado in a manner that will ensure continuous and reliable operation. Services will be in accordance with the “Manual on Uniform Traffic Control Devices (MUTCD),” state and local transportation codes, commercial practices, and manufacturer’s specifications. Estimated requirements are listed in Appendix A, Estimated Workload Data.

1.1. COORDINATING TRAFFIC SAFETY AND LAW ENFORCEMENT OPERATIONS. When any repair at a signal intersection requires that the controller be disconnected, the contractor will place a “STOP” sign on each approach to the intersection as a temporary means of regulating traffic. Signs will be removed upon completed repair. Contractor will contact the Security Forces Law Enforcement Desk, ([719] 556-4000) to report the changes in status of the intersection due to altered controls.

1.2. SCHEDULING SERVICES. Contact the Quality Assurance Evaluator (QAE) at 21 Civil Engineer Squadron/(556-7754/ 556-4081/ 556-4297) at least one (1) week in advance of actual performance date to schedule routine maintenance.

1.3. MAINTENANCE SERVICES. Perform Preventive Maintenance Inspections (PMIs) monthly on each traffic signal in the traffic control system identified in Appendix B to ensure reliable and continuous operation. The maintenance work will be in accordance with the U.S. Department of Transportation Federal Highway Administration's “Manual on Uniform Traffic Control Devices”(MUTCD), state and local transportation codes, commercial practices, or manufacturer’s specifications, so that the traffic signals remain in reliable operating condition until the next scheduled maintenance. Routine maintenance procedures will consist of, but are not limited to, the following:

1.3.1. Model 170 Controller and Cabinet Diagnosis Test. Perform maintenance as specified in Sections G and H of the Safetran Traffic Systems, Inc., Maintenance Manual. Clean or replace filters and install software updates when necessary. Every month, correct software inputs for traffic flow; correct computer time clocks; verify circuits; verify lightning protection and stand-by power circuits; and provide a printed maintenance record of the diagnostic test by connecting a printer to the controller through modem or direct tap from the microcomputer’s output port.

1.3.2. Inspect all crosswalk/pedestrian switches monthly.

1.3.3. Make monthly recommendations to keep the system up to original equipment manufacturer’s (OEM) standards to include, but not limited to, detection components, microcomputer (hardware), cable plant, deconflictor and programmable read-only memory (PROM) modules.

1.4. EMERGENCY SERVICE CALLS. When an emergency traffic light repair is required during duty hours, the Electric Shop supervisor will call the contractor and annotate the call log. In the case of after duty hours, on weekends or holidays, the Civil Engineer Service Call Desk will call the stand-by electrician who will assess the situation and notify the Electric Shop supervisor who will contact the contractor. The Contractor will respond WITHIN FOUR (4) HOURS after notification and repair the traffic light control system to its original capability (See Para 4.1.1.). This may require replacement of hardware, firmware or software priced under the Repair and Upgrade (Parts) Contract Line Item Number (CLIN).

1.5. REPAIR AND UPGRADES. Repair-by-replacement or install new components under a separate Repair and Upgrade Contract Line Item Number (CLIN). Individual jobs will require a separate proposal from the contractor and approval, or modification of the contract if additional funds are required, by the Contracting Officer (CO) before repair or upgrade begins.

1.5.1. Repair-by-replacement or install OEM-certified system improvements. Contractor will install components and hardware to include, but not limited to:

1.5.1.1. Cabinets

1.5.1.2. Microcomputer

1.5.1.3. PROM Module(s)

1.5.1.4. Deconflictor

1.5.1.5. Traffic Sensors (Video Image Detection)

1.5.1.6. Signal Faces and Lenses

1.5.1.7. Crosswalk Lights and Controls (pedestrian detectors)

1.5.1.8. Signal Poles, Mounting Brackets and Associated Hardware

1.5.2. Provide maintenance to honor OEM warranty for newly-installed components. Notify the government of revised PMIs and service. Document PMIs in inspection logs and reports.

SECTION II

SERVICE SUMMARY

1. Routine Maintenance

SECTION III

GOVERNMENT-FURNISHED PROPERTY/SERVICES/EQUIPMENT

3.1. GOVERNMENT FURNISHED PROPERTY. Traffic Lights on Peterson AFB are listed in Appendix B, Traffic Light Locations.

SECTION IV

GENERAL INFORMATION.

4.1. HOURS OF OPERATION.

4.1.1. NORMAL DUTY HOURS. Contractor will perform services required under this contract during the following hours: 7:30 a.m. to 4:00 p.m. Monday through Friday.

4.1.2. HOLIDAYS. Routine repair work will not be required on the following holidays or any holidays observed in lieu thereof:

New Year's Day (January) Labor Day (September)

Martin Luther King Day (January) Columbus Day (October)

President's Day (February) Veterans' Day (November)

Memorial Day (May) Thanksgiving Day (November)

Independence Day (July) Christmas Day (December)

4.2. QUALITY CONTROL. The contractor will develop and maintain a quality program to ensure services are performed in accordance with the MUTCD and other applicable standards and codes. Contractor will develop and implement procedures to identify and prevent defective services from recurring. As a minimum, the contractor will develop quality control procedures that address the areas as identified in Section II, Service Summary.

4.3. QUALITY ASSURANCE. The government will periodically evaluate the contractor’s performance by appointing Quality Assurance Evaluator and alternate to monitor performance to ensure services are received. The government QAE will evaluate the contractor’s performance through intermittent on-site inspections and receipt of complaints from base personnel.

4.4. SECURITY REQUIREMENTS. The Contractor and all employees will comply with all Peterson AFB security requirement imposed by the local installation commander at all times while on the premises to include not using cell phones while operating a vehicle on Base. Contractor will obtain necessary badges(s) required for access to Peterson AFB.

4.4.1. The information contained in the Badge Request Letter is subject to the Privacy Act of 1974 as follows: AUTHORITY: 5 U.S.C. 4501; 10 U.S.C. 1124; EO 9397; PRINCIPAL PURPOSE: to list the names of personnel authorized to perform various functions under this contract. ROUTINE USES: To ensure positive identification of personnel authorized to perform the listed functions. The Social Security Number is needed for this identification. Disclosure is voluntary, however, failure to supply any required information may cause denial of entry to or delays in processing access onto Peterson AFB.

4.4.2. Badge Request. Contractor will send a letter to the Contracting Office on company stationery, which will include address, telephone number, and contract number, listing full names of employee(s), with their social security number, date of birth and place of birth, who require access to Peterson AFB. After approval by Security Forces, this letter will be on file for 30 days and then discarded. Thereafter, anytime a badge is requested for a new employee, an updated employee list will accompany a request letter by the contractor to the contracting office.

4.4.2.1. Contractor employees will apply for individual identification badges at the Peterson AFB Security Force Squadron Visitor’s Control Center, Bldg 1334. Badges are processed Monday through Friday from 6:00 a.m. to 2:30 p.m. No appointment is necessary. Upon completion or termination of the contract or termination of a contractor employee, the Contractor will surrender any identification badges and vehicle identification to the Contracting Office the following business day.

4.4.2.2. Vehicle Requirement. Proper state vehicle registration, proof of insurance and a valid driver’s license are required to drive on base. After obtaining the proper badges/vehicle identification at the Visitor Control Center (Bldg 1334), all commercial vehicles must enter through the East Gate (Marksheffel Road), the primary search area for all commercial delivery vehicles.

4.5. Safety on an Air Force Installation: In accordance Air Force Instruction (AFI) 91-207 “USAF Traffic Safety Program”, Chapter 3, the following are mandatory policies for each individual, while on all Air Force (AF) Installations.

4.5.1. Use of Headphones, Earphones and Cellular Telephones. The following paragraphs describe safety requirements applicable to vehicle operators, passengers, bicyclists, and pedestrians. This includes those operating all motorized and non-motorized transportation unless otherwise exempted elsewhere in this instruction.

4.5.1.1. Use of these devices hinders or prevents recognition of emergency signals, alarms, announcements, approach of vehicles, human speech, and the ability to determine the direction from which sounds are coming.

4.5.1.2. Vehicle operators on an AF installation and operators of government owned, leased, or rented vehicles, on or off an AF installation, shall not use cell phones while the vehicle is in operation, except when using a hands-free device or hands-free operating mode. When possible, vehicle operators should pull over and place the vehicle in park before using any cell phone. Land Mobile Radios (LMR) are primarily listening devices and are not restricted. Cell phones and other devices, used only in push-to-talk (walkie-talkie, direct connection) mode are considered LMR if required and issued for the performance of official duties.

4.5.1.3. Wearing portable headphones, earphones, or other listening devices while operating a motor vehicle, running, jogging, walking, bicycling, or skating (e.g. roller skates, roller blades, skateboards, etc.) on AF installation roadways is prohibited, with the exception of a hands-free telephone headset or single-bud earpiece. This does not include the use of hearing aids, nor does it negate the requirement for wearing hearing protective equipment where conditions dictate their use. EXCEPTION: Motorcycle helmet intercom system between operator and passenger is permitted.

4.5.2. Driving on all Air Force Installations.

4.5.2.1. Operator and Passenger Protection- Seat Belts and Occupant Restraints

All persons operating or riding in motor vehicles, shall wear installed safety belts as prescribed by the manufacturer. Individuals shall not ride in seating positions where safety belts have not been installed, have been removed or have been rendered inoperative. This does not apply to vehicles not designed for seat belts such as passenger seating in buses, some off-road motor vehicles, combat/tactical vehicles not designed with belts, vehicles exempt due to date manufactured, or when riding in the cargo compartment of a vehicle as AFI 91-207 22 May 2007.

4.5.2.2. Seat belts shall be maintained in a serviceable condition and shall be readily available for driver and passenger use. All vehicle drivers must wear their seat belt and ensure all occupants in their vehicle have their seatbelts fastened while driving on any Air Force installation.

4.5.2.3. Observe all speed limits for each base.

4.6. LICENSES AND PERMITS. Obtain any necessary licenses and permits, and comply with any federal, state, and municipal laws, codes, and regulations applicable to the performance of work in this PWS. Contractor will provide proof of such applicable licenses and permits upon request by the government.

4.7. VEHICLES. Vehicles will be of the type manufactured specifically for performance of traffic light repair and maintenance and considered standard for the industry. Contractor vehicles will have the company name prominently displayed on both sides of the vehicles. All vehicle cleaning and maintenance will be done off-base. The Contractor is responsible for cleanup of any vehicle leaks.

4.8. PERFORMANCE OF SERVICES DURING CRISIS DECLARED BY THE NATIONAL COMMAND AUTHORITY. IAW Department of Defense Instruction (DODI) 3020.37, paragraph E2.1.1., a crisis situation is defined as: Any emergency so declared by the National Command Authority or the overseas Combatant Commander, whether or not U.S. Armed Forces are involved, minimally encompassing civil unrest or insurrection, civil war, civil disorder, terrorism, hostilities buildup, wartime conditions, disasters, or international conflict presenting a serious threat to DOD interests. The contractor is not required to perform services during a crisis unless otherwise directed by an authorized government representative.

4.9. SPECIAL QUALIFICATIONS. Contractor employees will be certified by Safetran Traffic Systems, Inc., in the installation and repair of Model 170 Traffic Light System. The contractor will have a minimum of five (5) years experience working with the specific Safetran model being serviced under this contract.

4.9.1. The contractor will be knowledgeable of the requirements specified in the current addition of the U.S. Department of Transportation’s “Manual on Uniform Traffic Control Devices” to include:

4.9.1.1. Signs (Part II)

4.9.1.2. Highway Traffic Signals (Part IV)

4.9.1.3. Temporary Traffic Control (Part VI)

4.10. RECORDS. Prepare and submit a written and accurate report within five (5) workdays of the monthly inspection or any emergency service call. The report will identify each traffic signal by location, maintenance or repair work performed, list of all parts used, date of inspection/repair, name of inspector, the printer copy of the Diagnosis Test ( when applicable), equipment condition, and any corrective action necessary. Send report to 21 CES/CEOSS, 580 Goodfellow Street, Peterson AFB, CO 80914‑2370.

SECTION V

APPENDICES

5.1. Appendix A. Estimated Workload Data.

5.2. Appendix B. Traffic Light Locations.

5.3. Appendix C. Base Map (provided after award).

APPENDIX A

ESTIMATED WORKLOAD DATA

1. ROUTINE MAINTENANCE. Contractor will perform monthly (12) Preventative Maintenance Inspections (PMIs) per contract year.

2. EMERGENCY SERVICE CALLS. The Government estimates approximately ten (10) emergency calls per contract year, which may vary depending on the need of the government.

3. REPAIR AND UPGRADE. Accomplished as required and approved by Contracting Officer or contract modification.

APPENDIX B

GOVERNMENT-FURNISHED PROPERTY/SERVICES/EQUIPMENT

TRAFFIC LIGHT LOCATIONS

Traffic Lights, 5 January 2010