Pre-Proposal Conference 090727.ppt
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- Helicopter Maintenance and Support Services Federal contract opportunity
- Solicitation number
- FA2517-08-R-8001
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This Briefing is Classified: UNCLASSIFIED
FOR OFFICIAL USE ONLY
HELICOPTER
MAINTENANCE
PRE-PROPOSAL
CONFERENCE
05 Aug 2009
Kim Doyle, Contract Specialist Bev Donegon, Contract Specialist Dwight Varley, Program Manager MSgt Stephen Frost, COR & Site Host Air Force Space Command and Pacific Air Forces
WELCOME
| Welcome |
| Introductions |
| Sign-in Sheet |
| Facilities |
AGENDA
| Ground Rules |
| Program Mission and Description |
| Performance Locations & Requirements |
| Acquisition Information |
Period of Performance RFP Overview Milestones
| Significant changes since Industry Day |
| Site Visit Information |
GROUND RULES
| Questions we will answer today: |
| Questions about information in presentation |
| Questions we will NOT answer today: |
| Questions asked during the site visit |
| Questions concerning the Performance Work Statement or Workload Data |
| Questions must be submitted in writing to the CO |
| Questions should list PWS or RFP reference to include part, chapter, section, and paragraph |
GROUND RULES (Cont’d)
| All written questions submitted will be responded to on a non-attributive basis |
| Should the answer to the question result in a change to the solicitation, the question will be addressed by formal amendment |
| All questions and answers will be posted to FBO |
| Questions must be submitted NLT 12 Aug 2009 |
PROGRAM MISSION
| Maintain mission capable UH-1N helicopters to support safe operations, exercises, aircrew flight equipment (AFE) support, and search and rescue 24 hours per day, seven days a week at the following CONUS locations: |
| 90th Maintenance Group (90 MXG), F.E. Warren AFB, Wyoming |
| 341st Maintenance Group (341 MXG), Malmstrom AFB, Montana |
| 91st Maintenance Group (91 MXG), Minot AFB, North Dakota |
| Maintain mission capable helicopters to support operation and VIP airlift from 0600-2000 weekdays at the 374th Operations Group (374 OG), Yokota Air Base, Japan |
ACQUISITION OVERVIEW
| Full and Open Competition |
| NAICS 488190, size standard $7M |
| Services Contract Act - Collective Bargaining Agreements/Wage Determinations |
| Contract Type – “C” |
Non-commercial FAR Part 15 Incremental Funding Firm Fixed Price – Operations/Maintenance/Services CLIN
AFE CLIN
Cost Reimbursable CLIN - Travel/TDY Termination Liability CLIN
| Aircrew Flight Equipment (formerly Life Support) |
| Added to Helicopter Maintenance as part of A-76 Study |
| AFE requirement may be removed prior to award date based on direction from Congress or if the proposed price is greater than the Agency Cost Estimate (ACE) |
Period of Performance Contract length (with options) = 6 years, 7 months
| Period | FY | Performance Dates |
| Phase-In Period | FY10 | 01 Mar 2010 – 31 Mar 2010 |
| Basic Period | FY10 | 01 Apr 2010 – 30 Sep 2010 |
| Option I | FY11 | 01 Oct 2010 – 30 Sep 2011 |
| Option II | FY12 | 01 Oct 2011 – 30 Sep 2012 |
| Option III | FY13 | 01 Oct 2012 – 30 Sep 2013 |
| Option IV | FY14 | 01 Oct 2013 – 30 Sep 2014 |
| Option V | FY15 | 01 Oct 2014 – 30 Sep 2015 |
| Option VI | FY16 | 01 Oct 2015 – 30 Sep 2016 |
RFP OVERVIEW
| Section A - SF33 |
| Acknowledge ALL Amendments by completing Block 14 |
| Information required in Block 15A, 15B, if required 15C, and 16 |
| Signature Required in Block 17; Date in Block 18 |
| Section B - Supplies or Services and Price/Costs |
| Price all fixed price CLINs to include Unit Price and Amount for all periods |
| Cost Reimbursement CLINs are Government estimates---Do not change these amounts |
| Propose completed numbers |
No Fill-ins:
| Section C - Descriptions and Specifications |
| Section D - Packaging and Marking |
| Section E - Inspection and Acceptance |
| Section F - Deliveries or Performance |
| Section G - Contract Administration Data |
| Section H - Special Contract Requirements |
| Section I - Contract Clauses |
| Section J - List of Documents, Exhibits and Other Attachments |
| Section K - Representations, Certifications, and Other Statements of Offerors |
| Make sure Central Contract Registration (CCR) http://www.ccr.gov and Online Representations and Certification Application (ORCA) http://www.orca.bpn.gov are up to date |
| Section L - Instructions, Conditions and Notices to Offerors |
| Shall not contain classified information |
| Alternate proposals will not be accepted |
| Offeror shall provide 6 copies of proposal (original plus 5) and 1 electronic copy |
| Receipt is sole responsibility of the offeror |
| Proposal must be in the Contracting Officer’s hands at Peterson AFB by due date |
| Don’t wait to the last day, unforeseen circumstances at Peterson AFB |
| Base mail system increases time in receipt |
| Section L (Cont’d) |
| Proposal shall contain 3 volumes: |
| Volume 1: Past Performance (Due 24 Aug 2009) |
| Past Performance Contract Citations* |
| Enhanced Small Business Subcontracting Plan (Large Businesses only)* |
| Performance Matrix |
| List of Questionnaire recipients and POCs |
| Consent Letters |
| Client Authorizations Letters |
| Organizations Structural Change History (within last 3 years) |
| Safety History |
* 40 page limitation
| Section L (Cont’d): |
| Volume 2: Mission Capability/Technical Evaluation (Due 31 Aug 2009) |
| Plans: Tool Control, Quality Control, Staffing , Safety, Training and Contingency (130 page limitation, except for Staffing Matrix which is part of Staffing Plan) |
| Scenarios & Questions (30 page limitation) |
| Small Business Subcontracting Plan (large businesses only) |
| Section L (Cont’d): |
| Volume 3: Price/Contract Documents (Due 31 Aug 2009) |
| Completed Sections A & B |
| Completed Certs and Reps (CCR & ORCA) |
| Acknowledgement of amendments |
| Statement of period for which proposal is valid |
| If a teaming arrangement is contemplated |
| Confirm direct labor rates conform to WD/CBAs. |
| Authorized Offeror Personnel |
| Company/Division Street Address |
| Exceptions to Solicitation Requirements |
| Section M - Evaluation Factors for Award |
| No action required for Offeror in Section M |
| Source Selection: Best value using Performance Price Tradeoff Procedures IAW FAR Part 15 |
Offeror’s present and past performance will be evaluated on a basis approximately equal to price considerations Evaluation Factors Factor 1: Past Performance Factor 2: Mission Capability/Technical Evaluation (pass /fail) Factor 3: Price/Contract Documents
| Section M (Cont’d) - Evaluation Factors |
| Factor 1: Past Performance Evaluation: |
| Recency (must be within past 3 years) |
| Relevancy (5 focus areas-Program Management, Critical Aircraft Maintenance, Logistics, Safety Program, Cost/Price) |
| Each citation will be rated in each focus area as relevant, somewhat relevant, or not relevant |
| Quality will be rated for each citation as exceptional, very good, satisfactory, marginal, unsatisfactory, or not applicable |
| A separate safety quality rating will be assigned to each offeror and will contribute substantially to the overall confidence assessment |
| Section M (Cont’d) - Evaluation Factors |
| Factor 1: Past Performance Evaluation: |
| Past performance will be obtained from offeror, questionnaires, CPARS, interviews |
| Past Performance Confidence Assessment: |
| A Past Performance Confidence Assessment will be derived based on all recency, relevancy, and quality evaluations |
| Assessments ratings are Substantial Confidence, Satisfactory Confidence, Limited Confidence, No Confidence, or Unknown Confidence |
| Integrated assessment will determine the rating for Factor 1 - Past Performance |
| Section M (Cont’d) - Evaluation Factors |
| Factor 2: Mission Capability/Technical Evaluation |
| Plans must demonstrate the proposed methodology to meet Helicopter Maintenance requirements |
| Scenarios and questions demonstrate thorough responses, illustrating an understanding of the Government’s requirements and ability to provide technical capabilities to successfully provide mission report |
| Small Business Subcontracting Plan must be IAW FAR 19.704 and demonstrate strategy to achieve small business goals (large businesses only) |
| Each Offeror will receive a Pass or Fail for this factor |
| Section M (Cont’d) - Evaluation Factors |
| Factor 3: Price/Contract Documents |
| All technically acceptable proposals will be evaluated for price reasonableness |
| Offeror’s total evaluated price will be determined by multiplying the quantities in Section B by the proposed unit price for each CLIN |
| Phase-In and AFE CLINS will be counted toward total evaluated price, termination costs will not |
ACQUISITION MILESTONES
Tentative Schedule (subject to change)
| ACTION | DATE |
| Pre-Proposal Conference | 28 Jul 2009 |
| Proposal Submittal | 31 Aug 2009 |
| Complete Discussions | 04 Nov 2009 |
| Contract Award | 26 Feb 2010 |
| Phase-In Period Start | 01 Mar 2010 |
| Contract Performance Start | 01 Apr 2010 |
SIGNIFICANT CHANGES
SINCE INDUSTRY DAY
Inclusion of AFE requirement as priced option Period of Performance (no Option Period VII) Safety ratings moved from Relevancy to Quality in Section M, Past Performance evaluation Changes to verbiage in Section M, Past Performance relevancy factors Require 2 additional plans under Program Management Training Plan Contingency Plan Option for transition to replacement aircraft removed Offeror required to provide safety ratings Facility diagrams not available on FBO, must make appt. to view technical library
SITE VISIT
Ground Rules:
Potential offerors must stay with the Government escorts at all times Potential offerors must obey all Government provided instructions during the visit Potential offerors will not engage in any discussions with the incumbent contractor personnel or Government personnel Potential offerors will not touch equipment or supplies, open cabinets/closets/drawers, or otherwise disturb the work centers Potential offerors will turn in all passes/badges when exiting the site/installation If a real-world situation develops during the tour that requires evacuation or other actions that may affect the planned agenda, the Government reserves the right to terminate the tour or deviate from the schedule No electronic devices allowed on site
CONCLUSION
Thank You!
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