Fence PWS 9 Sept 08_RH.docx

PERFORMANCE WORK STATEMENT

(PWS)

AN/FPS-133

(FENCE)

COMMANDER, 21 SPACE WING

(21 SW/CC)

Peterson Air Force Base, Colorado

9 September 2008

TABLE OF CONTENTS

PART 1. DESCRIPTION OF SERVICES

CHAPTER 1. GENERAL INFORMATION

CHAPTER 2. OPERATIONS

CHAPTER 3. MISSION SYSTEM MAINTENANCE

CHAPTER 4. SECURITY

CHAPTER 5. ENVIRONMENTAL, SAFETY AND OCCUPATIONAL HEALTH (ESOH)

CHAPTER 6. CONTRACTOR FURNISHED SUPPLIES AND SERVICES

CHAPTER 7. CONTRACTOR’S QUALITY CONTROL (QC) PROGRAM

CHAPTER 8. CONTINUITY OF SERVICES

1.8.1. Transition Plan 17

PART 2. Services Summary 18 PART 3. GOVERNMENT FURNISHED Property (GFP) AND SERVICES

CHAPTER 1. GENERAL INFORMATION 20

CHAPTER 2. GOVERNMENT FURNISHED FACILITIES 20

CHAPTER 4. GOVERNMENT FURNISHED MATERIALS 21

CHAPTER 5. GOVERNMENT FURNISHED INFORMATION

3.5.1. Software 21

CHAPTER 6. GOVERNMENT FURNISHED SERVICES

PART 4. APPENDICES

iii

PART 1, CHAPTER 1

gENERAL iNFORMATION

1.1.1. Scope. The contractor shall provide non-personal services to manage, operate and maintain the nine (9) AN/FPS-133 sites (otherwise known as the FENCE) to provide uninterrupted space surveillance resulting in automated data transmission to the Dahlgren Computational Center (DCC) located in Dahlgren VA. The FENCE system has been identified as a critical defense system and shall be manned 24-hours a day, 7 days a week, 365 days a year (24/7/365). Further, the contractor shall continue to operate and maintain the system in the event of a national emergency, to include declared or undeclared state of war (See Para 1.1.11). The contractor shall also provide logistic support between the sites and Depot Maintenance Support Activity (DMSA).

1.1.2. Mission. The Air Force Space Command (AFSPC) mission for the FENCE is to “detect, track, identify and catalog all man-made objects in space.”

1.1.2.1. The 20th Space Control Squadron (20 SPCS), Detachment (Det) 1, a component of 21st Space Wing (21 SW), generates space-related analyses and provides analyses to end-users. 21 SW uses Det 1, located at the Naval Surface Warfare Center, Dahlgren, VA, to process data necessary to maintain constant surveillance of space and provide space control and space force enhancement support to the Combatant Commanders, their operating forces, and to other authorized Department of Defense (DoD), Government, and non-Government organizations. To accomplish the mission, Det 1 processes thousands of satellite observations daily and maintains element sets on the thousands of satellites currently in orbit by data collected by the nine (9) FENCE sites.

1.1.3. Background. The nine (9) FENCE sites are located on a path across the southern United States from Georgia to California along the 33rd parallel and consist of three (3) transmitter and six (6) receiver sites. Energy emitted from the transmitter sites forms a fixed position, very narrow, fan shaped beam in the north-south direction extending across the continental United States in the east-west direction. One or more of the receiver sites receives energy reflected from objects penetrating the beam.

1.1.4. Site Locations

High Power Transmitter Site: Archer City (Lake Kickapoo), Texas

Receiver Sites: Glennville (Tattnall), Georgia

1.1.5. Operations and Support References. The Contractor shall:

1.1.5.1. Maintain accountability of Government Furnished Equipment (GFE) and Real Property Installed Equipment (RPIE). Update accountability records as necessary.

1.1.8. Contractor Management.

1.1.8.1. Program Management. Provide the name of the Contractor Program Manager (CPM) and alternate. The CPM shall be the Contractor’s primary representative for the day-to-day conduct of contract performance. (Appendix A, R-1.1.1)

1.1.8.2. Meetings. The CPM or designated representative shall participate in weekly teleconference with the 20 SPCS Quality Assurance Personnel (QAP) and Government Program Manager (GPM) to ensure full and open communication about the sites’ operational status. Included in the weekly teleconference attendance shall be the site manager or representative from each site and shall be prepared to report: current facility status, equipment/mission status, supply status, safety, security, environmental, etc., and any concerns or issues affecting site operations from the previous or upcoming week. At these meetings, a mutual effort will be made to resolve all issues and deficiencies identified.

1.1.8.2.1. Once during each fiscal year the contractor shall plan for the CPM and all site supervisors or senior technical person attend a three-day conference/seminar on system operations, maintenance and logistics at the location designated by the government.

1.1.9. Training. The Contractor shall manage training and development activities designed to ensure technical competence of Contractor personnel. The Government may conduct on or off-site training of new or changing technology in the form of train-the-trainer courses or conferences. Contractor shall disseminate new information to other contractor personnel as necessary.

1.1.10. Contractor Personnel Identification. Contractor personnel shall wear clothing or badge identifying them as company employees. The Contractor may use any industry acceptable means to accomplish this as long as the information can be seen on whatever outer garment the employee wears.

1.1.11. Continuance of Performance / Mission Essential Services. In the event of a crisis declared by the President of the United States and/or the Secretary of Defense, the Contractor shall continue all PWS requirements except the tasks in PWS Chapters 1.1.9, 1.6.3 through 1.6.6, and 1.6.9. through 1.6.12. in accordance with (IAW) Department of Defense Instruction (DoDI) 3020.37, paragraphs 1, 4.2, 6 through 6.2.5 and E2.1.3. The Contractor shall continue services through all Force Protection and Defense Conditions without interruption. In a time of crisis, other services to increase the security and well-being of the sites may be required on a 24/7/365 basis as determined by the FC and directed by the CO.

1.1.12. Contingency Planning. Develop and maintain a contingency plan. The plan shall provide for continued operations and timely return of systems to operational status in the event of a declared crisis, catastrophic and non-catastrophic events and work stoppages. Include all the PWS requirements identified in paragraph 1.1.11. above. The plan shall contain the information outlined in the Contingency Plan template found in the bidders’ library. (Appendix A, R-1.1.2)

PART 1, CHAPTER 2

OPERATIONS

1.2.1. Site Operations. The Contractor shall:

1.2.1.1. General. Provide operations and support of site equipment and facilities, IAW the site manning described in paragraph 1.1.1, to meet AN/FPS-133 sensor function on a continuous 24/7/365 basis. Provide an activity report for all sites. (Appendix A, R-1.2.3)

1.2.1.1.1. Outside Agency Support. Provide technical assistance and advice to other contractors or government agencies to support design, development, and installation of new systems or equipment within existing areas of expertise.

1.2.1.1.1.1. Conduct site briefings and tours when requested by 21 SW Operations Group (OG), FC or CO. Provide technical orientation or familiarization briefings when requested by the Government.(estimated twice per month per site)

1.2.1.2. Operational Requirements. Operate site technical and support equipment specified in this PWS to meet the system operational requirements on a continuous 24/7/365 basis.

1.2.1.2.1. Accomplish required pre- and post-operational equipment and facility checks, and perform or assist with special tests or projects on a non-interference basis when requested by the FC, DCC Operations or CO. This shall include support of other Government contracts.

1.2.1.2.2. Operate back-up power generating and power conditioning equipment located at each site.

1.2.1.2.3. Conduct, prepare and report the results of system tests and studies upon completion to the FC (Appendix A, R-1.2.1).

1.2.1.2.4. Identify and mark existing buried mission system cables and conduits within the site for any trenching or digging operations.

1.2.1.3. Sensor Site Operations. Operate all available sensor sites to perform detect and transmit functions. An available sensor is defined as a sensor that is not in depot status. Depot status includes Urgent Depot Level Maintenance (UDLM), Emergency Depot Level Maintenance (EDLM) and Programmed Depot Level Maintenance or planned upgrade activity.

1.2.1.3.1. Monitor site to ensure response capability to site degradation or outage (to include commercial utility outage). Report equipment failures and all equipment and communications status changes to the Government that have or could cause system degradation or adversely impact the mission. (Appendix A, R-1.2.4)

1.2.1.3.2. Implement and submit site operations logs to reflect operations events, equipment status, changing of the Zulu day, weather status, shift changes, and security events. Complete a new log sheet for each 24-hour period. Maintain a copy of submitted logs for duration of the contract. (Appendix A, R-1.2.1)

1.2.1.4. Exercises. The Contractor shall not be required to provide support for exercises.

1.2.1.5. DCC Support Requirements. Respond to the priorities of the DCC personnel or Crew Commander in support of the Alternate Space Control Center (ASCC) and DCC requirements actions.

1.2.1.6. Technical Support. Evaluate and provide written technical analysis on any system modification/upgrade proposal or recommendation when requested by the government to the 20 SPCS/QAE.

1.2.1.7. Emergency Actions. Perform real world emergency actions as directed by the 20 SPCS Mission Operations Center (MOC) (850-883-7881) or 20 SPCS/Quality Assurance Evaluator (QAE) in situations such as verified bomb threat, bomb found, and severe weather warning or chemical cloud hazard.

1.2.1.7.1. Report all site emergencies and suspicious activities (Appendix A, R-1.2.5)

1.2.1.8. Mission System Actions. Coordinate with the 20 SPCS/QAE on all maintenance and PMI’s that could impact operations. Contractor shall report all scheduled outages to 20 SPCS/QAE. (Appendix A, R-1.2.6)

1.2.1.9. Mission Computer Equipment Inventory. Perform inventory control for mission computer equipment on the Custody Authorization/Custody Receipt Listing (CA/CRL) or equivalent contractor documents. (Appendix A, R-1.2.2)

1.2.2. Teletype Operations. Operate site teletype (TTY) equipment provided by the government to communicate real time day-to-day operations and occurrences.

1.2.3. Computer Operations.

1.2.3.1. Operate mission system computers on a 24/7/365 basis.

1.2.3.2. Log equipment failures, maintenance actions and all equipment and communications status changes. (Appendix A, R-1.2.1)

1.2.3.3. Operate all government furnished non-mission desk-top computer equipment, including printers, IAW manufacturer recommendations.

1.2.4. Land Mobile Radios (LMR). Operate the government furnished LMR and supporting systems at each site IAW manufacturer guidelines. The Government will assign operating frequencies and issue to the Contractor through 20 SPCS/QAE.

PART 1, CHAPTER 3

Mission System MAINTENANCE

1.3.1. Mission Equipment Maintenance. The Contractor shall perform all site equipment checks, preventive maintenance, repair and equipment adjustments defined as Level 1 (organizational) maintenance. This will include mission system equipment, desk top computers, commercial telephone, LMR systems, TTY, uninterrupted power supply, back-up power distribution systems, antenna arrays and shipment of Precision Measurement Equipment Laboratory (PMEL) items that are identified by the 20 SPCS/QAP. The Contractor shall coordinate maintenance not within his capability through the 20 SPCS/QAE.

1.3.1.1. Accomplish Level 1 maintenance at the sites in accordance with manufacturer recommended guidelines. When maintenance of equipment/systems can not be accomplished at Level 1, the Contractor shall report the fault, coordinate and work with the 20 SPCS/QAE in order to accomplish Level 2 maintenance support including UDLM, EDLM and TA maintenance requests. (Appendix A, R-1.3.3)

1.3.1.2. Document routine maintenance, preventive maintenance or replacement of inoperative equipment. Accomplish maintenance logs for all “on” and “off” equipment actions in a standardized format by all sites to facilitate maintenance data analysis. Provide maintenance logs to the government. Documentation shall include time to accomplish repairs, repair parts used, components and end items replaced, and disposition of inoperative components. Provide a proposed schedule of routine/non-routine, preventive maintenance actions and procedures detailing what will be performed. Input all maintenance data on reportable equipment into the on-line Integrated Maintenance Data System (IMDS) using the information found in the following user manuals: Air Force Computer System Manuals (AFCSMs) 21-556V2, -560V2, -561V2, -562V2, -563V2, -564V2, -569V2, and -571V2. Submit accurate and timely IMDS data. (Appendix A, R-1.3.1)

1.3.1.3. Establish and maintain stock levels of spare parts and components in coordination with the DMSA and 20 SPCS/QAE. Report consumption of the spare parts. (Appendix A, R-1.3.2)

1.3.1.4. Return failed repairable spare parts replaced during maintenance actions within five (5) working days of failure to DMSA for repair or replacement as necessary. Forward original transfer document to 20 SPCS/QAE and maintain a copy on site for reference.

1.3.2. Computers. Maintain all hardware/software desk-top computer identified as Government Furnished IAW manufacturer recommendations and industry standards.

1.3.3. Telephones. Maintain site commercial telephone systems up to the point where the local telephone service provider assumes ownership.

1.3.4. Land Mobile Radios (LMR). Maintain LMR in accordance with manufacturers’ guidelines. Report all malfunctions and system component failures. (Appendix A, R-1.3.3)

1.3.5. Back-up Power Generating. Maintain equipment in an operational ready status IAW manufacturer’s recommendations. The exception to manufacturer maintenance is that the contractor shall replace all generator engine oil and filter annually. Operate power generators under site connected load for at least one hour per month. Provide load test schedule to the 20 SPCS/QAE 30 calendar days prior to the test. 20 SPCS/QAE will approve scheduled test. Exception to the load test is if the site experiences a commercial power outage and powers the system for at least one hour during the month. Implement an emergency generator operating log containing the information described in AF IMT487. (Appendix A, R-1.3.4) Report all malfunctions and system component failures. (Appendix A, R-1.3.3)

1.3.5.1. Uninterrupted Power Supply (UPS) Equipment. Perform Level 1 maintenance IAW manufacturer’s recommendations. Implement an UPS operating log reflecting Level 1 maintenance. (Appendix A, R-1.3.5) Report all malfunctions and system component failures. (Appendix A, R-1.3.3)

1.3.6. Security Surveillance Systems. Maintain site security surveillance systems to include cameras and monitors IAW manufacturers’ guidelines. Report malfunctions and system component failures. (Appendix A, R-1.3.3)

1.3.7. Radio Repeater Facility. Maintain the Government owned radio repeater facility located approximately 45 miles south of the Elephant Butte, New Mexico field site. The unmanned automatic repeater facility operates on a continuous 24/7/365 basis to provide voice LMR communications between the Elephant Butte site and site vehicles. Maintain facility, grounds and custodial services including scheduled equipment preventive maintenance and facility maintenance IAW equipment manufacturers’ recommendations and facility industry standards. Grounds maintenance shall consist of grass cutting and weed control to minimize fire hazard in and around government facilities. Frequency of services is up to the contractor’s discretion.

1.3.8. Cannibalization. Use cannibalization only as a last resort; exhaust all other avenues before taking such action. Ensure all cannibalization actions are approved and documented using the guidance provided by the DMSA or 20 SPCS/QAP. Coordinate with the DMSA and 20 SPCS/QAP and order replacement parts within one working day of approval and repair cannibalized equipment as soon as the parts are received, but not later than (NLT) 24 hours after receipt.

PART 1, CHAPTER 4

SECURITY

1.4.1. General. Strictly enforce access by non-government and unauthorized personnel. All non-station personnel shall sign-in to the site (using AFIMT1109) and be escorted as necessary by site personnel while on site. Immediately report violations or unauthorized accesses to a site via the most expeditious means of communication. (Appendix A, R-1.4.1) Security consists of personnel security, physical security, information security (INFOSEC) and operations security (OPSEC). The requirements and responsibilities for each are as follows.

1.4.2. Industrial / Physical Security. Operate and maintain the current level of security at each site. This includes facility door locks and windows, site security perimeter fencing, site intercom system, closed circuit surveillance cameras and monitoring equipment and security gates.

1.4.3. Computer / INFOSEC. Maintain information security at all sites in accordance with the level of information being handled. At no time will the Contractor allow unauthorized personnel access to any Government related information to include information covered by the Privacy Act, For Official Use Only (FOUO), or information classified Secret or above. Currently no information above FOUO is handled at the sites.

1.4.4. Personnel Security. No security clearance is required for contractor personnel at the FENCE sites. Ensure employee background checks are completed IAW applicable contract clauses. (Appendix A, R-1.4.2)

1.4.5. Operations Security (OPSEC). All Contractor personnel shall complete Government-provided OPSEC training. Training includes initial training and other training as required (up to four occurrences annually). Report training completion to the Government OPSEC POC.

1.4.5.1. Maintain a continuing awareness of adversary interest and intelligence collection capabilities. Identify and protect classified and unclassified indicators that reveal sensitive information. Evaluate the effectiveness of OPSEC measures taken to preclude or reduce adversary acquisition and exploitation of sensitive information.

1.4.5.2. Protect planned operational activities by preventing the inadvertent disclosure of unclassified information relating to or revealing a possible classified operation. Preserve secrecy concerning specific scenario events and response to such events. Identify OPSEC vulnerabilities and recommend protective measures which will serve to enhance the security of future operations.

PART 1, CHAPTER 5

Environmental, safety and occupational health (esoh)

1.5.1. Environmental Services.

1.5.1.1. General. Provide environmental management and compliance at the nine (9) sites IAW the applicable Federal, State and local environmental laws and regulations for each location. Appoint in writing a primary and alternate environmental point of contact for the contract and at each site to comply with environmental management requirements and to address environmental issues. (Appendix A, R-1.5.1)

1.5.1.2. Functions. Execute all site environmental programs including compliance, pollution prevention, and conservation. Comply with the requirements stipulated in applicable Federal, State, and local environmental laws and regulations.

1.5.1.3. Reporting. Provide environmental data and reports such as technical information on environmental situations, programs, assessment reports, analyses and similar functions upon occurrence or request by the government. In coordination with the 20 SPCS, participate via teleconference in quarterly 21 SW Environmental meetings. (Appendix A, R-1.5.2.)

1.5.1.4. Community Outreach, Promotion and Training. Educate site personnel on environmental compliance, pollution prevention, and conservation goals in locations where they are applicable and document attendance at least once a year.

1.5.1.5. Water Program. Comply with all applicable Federal, State, and local drinking water and waste water laws and regulations.

1.5.1.6. Environmental Compliance Plans. Develop and implement a comprehensive Environmental Compliance Plan IAW Federal, State and local laws for each site that includes all environmental media to include air quality, water quality (drinking water, waste water, storm water), hazardous waste management, asbestos operations & maintenance, lead based paint management, solid waste management, polychlorinated biphenyls (PCB) and oil spill & hazardous substance contingency planning (Appendix A, R-1.5.3).

1.5.1.7. Storage Tanks. Maintain all petroleum storage tanks at all sites IAW all Federal, State, and local laws and regulations. In addition, implement and maintain the existing Elephant Butte site Above Ground Storage Tank Operations and Maintenance Plan dated June 2006 as required by New Mexico Administrative Code (Appendix A, R-1.5.4).

1.5.1.8. Spill Prevention Control and Countermeasures (SPCC) Program and Plan. Implement and maintain an SPCC Program at all sites IAW Federal, State and local laws. In addition, implement and maintain the existing Lake Kickapoo FENCE SPCC Plan dated June 2006. (Appendix A, R-1.5.5).

1.5.1.9. Conservation Program. Implement and manage the Natural and Cultural Resources programs for each station IAW all Federal, state, and local laws. Coordinate with Federal, State and local authorities, as required.

1.5.1.9.1. Implement and update the Integrated Natural Resources Management Plans IAW all Federal, State and local laws and regulations (Appendix A, R-1.5.6).

1.5.1.9.2. Implement and update the Integrated Cultural Resources Management Plans IAW all Federal and State laws and regulations (Appendix A, R-1.5.7).

1.5.1.10. Emergency Planning and Community Right-to-know Act (EPCRA). The Contractor shall maintain a copy of chemical inventory records and documentation related to the Emergency Planning and Community Right-to-Know Act. Submit EPCRA reports to the appropriate State and local authorities IAW all Federal, State and local laws and regulations (Appendix A, R-1.5.8).

1.5.1.11. Environmental Impact Analysis Process (EIAP). Implement and manage an EIAP program for all sites IAW Federal, State and local laws and regulations.

1.5.1.11.1. Prepare EIAP analysis and documentation for support of all activities to include facility maintenance and repair work orders, projects, and work plans. Prepare AF Form 813 and coordinate with the 21st SW Civil Engineering Squadron/Civil Environmental (21 CES/CEV) representative prior to submittal to the 20 SPCS/FC for approval. Maintain copies of all EIAP documentation. (Appendix A, R-1.5.9).

1.5.1.12. Environmental Correspondence and Permits. Provide copies of all Federal, State and local environmental correspondence, regulatory permit applications and permits to 21 CES/CEV. Coordinate all outgoing correspondence to federal, state and local officials with the 21 CES/CEV representative prior to submittal (Appendix A, R-1.5.10).

1.5.1.14. Environmental Compliance Tracking and Reporting. Implement an Environmental Compliance Tracking and Reporting program to include regulatory inspection visits, notification of enforcement actions and spill reports IAW all Federal, State, and local laws and regulations. Report environmental regulatory inspections, receipt of environmental enforcement actions, and the release of a hazardous substance, petroleum product, or sewage exceeding 25 gallons or the reportable quantity. Support 21 CES/CEV work involving Environmental Incident Investigation Boards (EIIB) as identified in HQ AFSPC/A7CV Policy Memo P06004V. Participate in EIIB CAT 1 and 2 investigations and perform EIIB CAT 3 and 4 investigations and reports, as requested. (Appendix A, R-1.5.11).

1.5.2. Safety. Ensure that all safety programs/provisions meet Federal, State, and local requirements. The Contractor is responsible directly to the Department of Labor’s Occupational, Safety & Health Administration (OSHA) or appropriate state office where OSHA has approved a state plan.

1.5.3. Fire Protection. Manage fire prevention and protection program. Ensure all Contractor employees receive fire prevention and first-aid fire fighting procedures training NLT 30 calendar days of their arrival on station. Maintain documentation of completed training for Government review upon request.

1.5.3.1. Perform necessary inspections of all fire extinguishers and maintain inspections records IAW National Fire Protection Act (NFPA) Fire Code 10.

1.5.3.2. Report all fires. (Appendix A, R-1.5.12)

1.5.3.3. Test fire alarm systems IAW NFPA 72, section 7-3.

PART 1, CHAPTER 6

contractor FURNISHED SUPPLIES AND SERVICES

1.6. General. The Government will provide the Contractor with a cost reimbursable (CR) Contract Line Item Number (CLIN) to provide for reimbursement of the purchase of mission support supplies and services with the exception of transportation and back-up communications (See paragraphs 1.6.6 and 1.6.9). These reimbursable items must be in direct support of the mission equipment or mission support requirements and approved IAW paragraph 1.6.2.2.

1.6.1. Maintenance Data Collection. Document routine maintenance, preventive maintenance or replacement of inoperative mission support and facilities equipment. Documentation shall include time to accomplish repairs, repair parts used, components and end items replaced, and disposition of inoperative components. Provide a proposed annual schedule of routine / non-routine, preventive maintenance actions and procedures detailing what will be performed. (Appendix A, R-1.3.1)

1.6.2. Mission Support. Provide all mission support supplies and services required to perform the requirements of the PWS.

1.6.2.1. Maintain fiscal, supply, purchase, and property accountability for all sites. Provide a summary report of all reimbursable expenditures. (Appendix A, R-1.6.1)

1.6.2.2. In all cases of commercial procurement, except procurement with the total money value of $2,500 or less, a minimum of three quotations verbal or written, the contractor shall obtain and make award to the lowest priced bidder. This applies when stations are in an area where three vendors are available. Should a station have less than three vendors locally, an accepted commercial catalog may be utilized in lieu of the vendor and the procurement documented as to why three quotes were not obtained. Any procurement $2,500 or more shall be approved by the GPM prior to execution. Requests shall be email containing details of the repair or replacement needed with estimated repair cost and estimated time to complete.

1.6.2.3. An exception to the requirement for competitive bids or prior authorization from the Government applies if the parts/service is required on an emergency basis to maintain or restore an operation status of the station. For example, air conditioning systems may require emergency repairs to maintain electronic systems operation. A clear relationship between the parts/service and operational status must exist. Use of this exception does not relieve the contractor of formal documentation and accounting of the expense.

1.6.2.4. The Contractor shall submit a written request for reimbursable expenditures to facilitate facilities maintenance and repair requiring specialized trade personnel (may be email) to the 20 SPCS/QAE with courtesy copy to the GPM and receive authorization prior to initiating any procurement action.

1.6.5. Sanitation and Cleanliness. Maintain all site work areas in a neat, clean, orderly and sanitary condition (there are no government furnished custodial services available). The contractor shall keep the premises free of accumulations of refuse, waste material and/or debris. Areas will be subject to inspection by Government fire, safety, environmental and health personnel. The Contractor shall correct any discrepancies identified resulting from a failure to maintain acceptable sanitation and cleanliness as defined above.

1.6.6. Transportation. Provide all transportation required at the sites necessary to transport personnel and equipment to execute the contract requirements (Will not be reimbursed under the contract CR CLIN). Transportation consists of in and around site support, supply runs to local vendors and transportation at Elephant Butte, NM between the motorpool located at Engle NM and the Elephant Butte site (approximately 20 miles).

1.6.6.1. Mark all vehicles in a manner that clearly identifies the vehicles as Contractor property, i.e. Contractor name or logo on both sides of the vehicle.

1.6.9. Back-up Communications. Establish alternate means of telephone communication as a back-up to the commercial land line services provided by the government at each site. The alternate telephone service will only be used in cases of emergency on site or in the event the site commercial land lines are inoperative (Will not be reimbursed under the contract CR CLIN).

1.6.10. Well Water Services. Maintain well water function at sites where applicable IAW manufacturer, Federal, State and local requirements. Maintenance and repairs requiring trade skills of a higher level than site personnel shall be accomplished by commercial acquisition as applicable to each site. Contractor shall coordinate through 20 SPCS/QAE and the GPM prior to subcontracting for repairs.

1.6.11. HVAC and Mechanical Systems Maintenance / Repair. Perform preventive maintenance of building systems in accordance with manufacturer recommendations. Maintenance and repairs requiring trade skills of a higher level than site personnel shall be accomplished by commercial acquisition as applicable to each site. Contractor shall coordinate through 20 SPCS/QAE and the GPM prior to subcontracting for repairs.

1.6.12. Facility Maintenance / Repair. Perform preventive maintenance and minor building maintenance such as painting, re-caulking, glass repair, light bulb replacement, door lock repair, or any other basic maintenance not requiring higher-level trade skills other than general maintenance work. Maintenance and repairs requiring trade skills of a higher level than site personnel shall be accomplished by commercial acquisition through coordination with the 20 SPCS/QAE and the GPM.

1.6.13. Severable Work.

1.6.13.1. General. This section outlines the Government's requirement for work which is not specifically identified in the PWS, but which is still within the general scope of this contract. The Government anticipates using fixed-price or cost-reimbursable severable work orders, to be determined by the CO on a case-by-case basis. Severable work orders will be negotiated by the CO as the action occurs.

1.6.13.2. Severable Work. The following examples are types of work, which may be covered by severable work orders:

1.6.13.2.1. Specialized Logistical Support. Provide special logistic support services and equipment as required. This includes, but is not limited to, acquisition (purchase, lease or rental) of specialized test equipment, emergency spares or replacement equipment.

1.6.13.2.2. Contingency/Special Interest Un-programmed Civil Engineering Requirements. The purpose of this option is to expedite civil engineering tasks or projects identified by the 20 SPCS or 21 SW. The terms and conditions for each task or project will be negotiated before any work commences.

1.6.14. Severable Work Order Management. Provide all necessary management for severable work orders to include technical management, logistic support and services, administrative support and services, engineering, drafting and similar requirements as they occur.

1.6.15. Details of Completion. Perform planning, development and distribution of plans and specifications, installation instructions, bills of materials and inspection to complete the severable work at the work location.

PART 1, CHAPTER 7

CONTRACTOR’S QUALITY CONTROL (QC) PROGRAM

1.7.1. Quality Control. The Contractor shall develop, implement and maintain a Quality Control Program, to include a Quality Program Plan (QPP) that ensures that service delivery meets or exceeds performance requirements in the PWS. The QPP shall provide insight into the following quality processes: control of documentation, control of records, internal audits including procedures and oversight, prevention of nonconforming services, identification of nonconforming services, corrective measures if performance requirements are not attained and actions to prevent future recurrence. The Contractor shall provide Quality Program Plan to the government upon request.

1.7.2. Quality Program Documentation. The Contractor shall provide Quality Program documentation to the government upon request. A copy of submitted quality documents shall be maintained for the life of the contract.

1.7.3. Quality Status Report (QSR). The Contractor shall generate and distribute a QSR providing insight into the status of issues affecting quality and the Contractor’s self-assessment of performance. (Appendix A, R-1.7.2)

PART 1, CHAPTER 8

CONTINUITY OF SERVICES

1.8.1. Transition Plan. The Contractor shall prepare and distribute a transition plan which addresses the following. (Appendix A, R-1.8.1)

· A smooth transition from contract award to full operational status (Transition/Phase-In)

· A smooth transition from current contract performance to performance by a different Contractor in a follow-on period (phase-out)

· There will be no interruption to mission requirements performed as defined in this PWS

1.8.1.1. Phase-In. The phase-in period allows Contractor personnel to familiarize themselves with site equipment configuration, establish the workforce and procedures for performing the tasks described in this PWS, and conduct required joint inventories and inspections of GFE with the out-going service provider and the Government.

1.8.1.2. Phase-Out. The phase-out section of the transition plan shall include provisions for completion of appropriate Contractor responsibilities should there be a contract termination, regardless of the reason. The Contractor shall coordinate its activities with the incoming Contractor or Government personnel to effect a smooth and orderly transition at the end of the performance period.

1.8.1.2.1. Remove all Contractor-owned belongings from Government furnished spaces by midnight on the last day of performance.

1.8.1.2.2. Before termination or expiration of the contract performance, the Contractor shall review all telecommunication systems and equipment and prepare a report on their condition. The GPM will review the report with the Contractor and resolve any disparities before termination or expiration of this contract. (Appendix A, R-1.8.2)

PART 2

SERVICES SUMMARY

2.1. General. The Services Summary (SS) contains critical Performance Objectives and Thresholds that will be periodically validated by government personnel. Each Performance Objective includes an associated Performance Threshold representing the minimum acceptable level of performance. The Performance Objectives represent the most significant tasks of this contract but do not relieve the Contractor from performance of other responsibilities identified in this PWS.

2.1.1. Performance Objectives may be added or deleted and Performance Thresholds raised or lowered during the course of this contract. For example, changes in technology or mission requirements may add or eliminate SS objectives.

2.2. Findings. A Finding is any government identified noncompliance with contract requirements that specifies that an activity or action did not take place, or did not take place to the standards of timeliness, quantity, or quality required. A Finding is categorized as either Major or Minor (See Appendix D, Definitions). Findings will be documented on a Performance Assessment Report (PAR) and provided to the Contractor for their response, as applicable. While the Contractor will be given the opportunity for re-performance when possible, the deficiency will always be documented.

PART 2

ServiceS Summary Items (SSI)

Reference Performance Threshold

Operational Reporting Monitor site to ensure response capability to site degradation or outage (to include commercial utility outage). Report equipment failures and all equipment and communications status changes to the Government that have or could cause system degradation or adversely impact the mission.

Para. 1.2.1.3.1.

Identify and Report 95% of site degradation or outages within 10 minutes of occurrence (per calendar month) and Identify and Report remaining 5% within 30 minutes of occurrence.

Integrated Maintenance Data System (IMDS) Reporting Submit accurate and timely IMDS data

Para. 1.3.1.2.

Per calendar month, report 95% of IMDS or Equipment Status Report (ESR) reportable data via the IMDS website on the same calendar day, and remaining 5% on the next calendar day.

Timely Reports Submission

Appendix A, Reports Cross Reference

Missed reports shall not exceed 1 per calendar month.

Missed reports shall be delivered within 1 delivery interval (i.e., if report is required within 3 calendar days, an additional 3 calendar days is allowed), or an additional 10 calendar days, whichever is less (10 calendar days applies for reports without a listed interval).

PART 3

GOVERNMENT FURNISHED PROPERTY (GFP) AND SERVICES

3.1. General Information. The Government will provide all facilities, equipment, materials and services listed below in as-is condition. GFP encompasses Government Furnished Facilities (GFF), Government Furnished Equipment (GFE), Government Furnished Material (GFM) and Government Furnished Information (GFI). The terminology GFE, GFM, GFI and GFF will be used throughout the PWS.

3.2. Government-Furnished Facilities. A floor plan of all radar sites is provided in Appendix E. Government site facilities have been inspected for compliance with Occupational Safety and Health Programs. No hazards have been identified for which work-arounds have been established. The fact that no such conditions have been identified does not warrant or guarantee that no possible hazard exists, or that work-around procedures will not be necessary or that the facilities as furnished will be adequate to meet the responsibilities of the Contractor. No modification of any Government facilities shall be performed by the Contractor prior to the Contractor furnishing the 20 SPCS/QAE and GPM documentation describing, in detail, the modification requested. No alterations to the facilities shall be made without specific written permission from the CO. The Contractor shall return the facilities to the government in the same condition as received, fair wear and tear and approved modifications excepted.

3.3. Government-Furnished Equipment. The government will provide the Contractor equipment listed in Appendix E. The Government may add to or upgrade GFE throughout the life of the contract. The Government will provide initial training and detailed maintenance procedures for the new additions or upgrades at no cost to the Contractor. When the Government provides new GFE upgrades, the Contractor shall operate, administer, and maintain the new upgrades and maintain associated documentation to include documentation provided by the support depot or other outside contractor entity.

3.3.1. Equipment Inventory. During contract phase-in a joint inventory of all GFE shall be conducted by the in-coming Contractor, out-going Contractor and a government representative (identified by the FC). Upon inventory agreement the in-coming Contractor shall assume accountability for all GFE by signing a receipt for all equipment provided by the Government. Items of equipment missing or not in working order shall be recorded and the CO notified in writing. The in-coming Contractor, out-going Contractor and the Government representative shall jointly determine the working order and condition of all equipment and document their findings on the inventory. The incoming contractor shall maintain a copy of the updated property lists throughout the contract period. Updated lists shall contain as a minimum detailed supply, Custody Authorization/Custody Receipt Listings (CA/CRL) or equivalent information. In the event of disagreement between the Contractor and the government representative on the working order and condition of equipment, the disagreement shall be forwarded to the CO for resolution. (Appendix A, R-3.1.1)

3.3.2. Obtaining Replacement of Government-Furnished Equipment. Submit requests for replacement of GFE to the 20 SPCS Equipment Custodian and GPM for processing. Such requests shall specify the reason for the replacement request.

3.4. Government-Furnished Materials. The government will provide the materials, listed in Appendix E, for performance of services by the Contractor, for the duration of the performance period of this contract. The Contractor shall keep adequate materials on hand for performance of the contract according to its terms. If additional materials are authorized by the contract, the Contractor shall request such additional materials by providing a written request (may be via email) to the 20 SPCS/QAE and GPM at least 60 calendar days before the required delivery date of the materials. At the conclusion of the contract period the Contractor shall return all residual inventories to the government.

3.5. Government-Furnished Information. GFI consists of the records, publications, manuals, documents and software currently used by the DCC in its operations at ASCC, Dahlgren VA as listed in Appendix E. Any existing Standard Operating Procedures (SOPs) will also be provided to the Contractor during the phase-in period for use “as-is” or as guidance. The incumbent Contractor, in-coming Contractor and Government shall jointly inventory the GFI before the end of the phase-in period and the Government will release the GFI to the in-coming Contractor at the end of the phase-in period. The Contractor shall maintain GFI. At the termination of the contract, the Contractor shall return all GFI to the Government.

3.5.1. Software. The Government may add to or upgrade government-furnished software throughout the life of the contract. The Government will provide initial training and detailed maintenance procedures for the new additions or upgrades at no cost to the Contractor. When the Government provides new software upgrades, the Contractor shall operate, administer, and maintain the new upgrades and associated documentation.

3.6. Government-Furnished Services. The Government will provide the services described below to facilitate the Contractor’s performance.

3.6.1. Government-Furnished Utilities. The Government will provide the Contractor with electricity, water, and sewer within the existing delivery systems for those utilities. The Government will provide land line telephone service at all sites. Utilities shall only be utilized for performance of work under this contract. Contractor personnel shall take all actions necessary to ensure proper conservation of utilities.

3.6.2. Facility Maintenance. The Contractor shall bear the expense for repair of any damage, beyond normal wear and tear, caused by Contractor personnel. The Contractor shall notify the 20 SPCS/QAE and GPM in writing (may be via email) when building alterations, repairs, or maintenance are required.

Appendix A

REPORTS CROSS REFERENCE

The Contractor shall deliver the following as specified.

Report Number

Report Title

Distribution

Report Requirements: Detail of authority, dollar thresholds limitations and contact information (telephone and email).

Report Number

Report Title

Distribution

Report Requirements: The plan shall provide for continued operations and timely return of systems to operational status in the event of a national emergency or declared crisis. See technical library for contingency plan template.

Report

Report Title

Distribution

1.2.1.3.2.

1.2.3.2.

Report Requirements: IAW contractor electronic format. Reports and logs may be faxed or emailed to the government.

Report

Report Title

Distribution

Report…