AFSSS Pre-Poproposal Conf Minutes

08 Oct 2008

MEMORANDUM FOR ALL OFFERORS

FROM: 21 CONS/LGCZB

SUBJECT: Pre-Proposal Conference Meeting Minutes – RFP FA2517-06-R-8002 – Air Force Space Surveillance System (FENCE).

1. The FENCE Pre-proposal was scheduled and conducted to discuss the FENCE RFP and to answer questions submitted. Questions and answers are attached to the Pre-proposal conference briefing slides.

The meeting was conducted via telecom on 06 Oct 2008 at 1000 MDT.

2. The following members attended:

Rusty Hatfield

21 SW/PMDS

Carlo Mosca

21 CONS/LGCZ

Ann Peternal-Boyle

21 CONS/LGCZ

Brett Duryee 21 SW/PMDQ Laura McDonough 20 SW/PMDS

Chris Breeden Rome Research Corp.

Hank Merithew Rome Research Corp.

Collin Schmeisser Five Rivers Services LLC

Lori Thomas Five Rivers Services LLC

Steve Dehaver Five Rivers Services LLC

3.

The following was discussed.

Carlo Mosca, Contracting Officer welcomed everyone and introductions were made by all attendees. Mr. Mosca went through the Pre-proposal briefing slides, briefing the following areas:

· Agenda

· Acquisition Information – Mr. Mosca emphasized that he is the sole point of contact for this acquisition.

· RFP Section L due dates.

· RFP Section M

· PWS – Mr. Mosca asked if anyone had any questions/comments concerning the PWS. All offeror attendees responded negative.

· Questions and Answers – Mr. Mosca went over the questions and answers that were submitted prior to the Pre-Proposal Conference. The question that warranted further discussion was:

Question - How are offerors to propose attendance at an annual 3-day conference for the CPM, site supervisors, and senior technical personnel? (i.e., will the Government select a representative location so offerors can accurately price airfare, lodging, etc.) (reference PWS paragraph 1.1.8.2.1) Answer – During the pre-performance conference the answer was provided that the government anticipates the annual 3-day conference for the CPM, site supervisors, and senior technical personnel to be held at SENSOR Support Activity, Fredericksburg VA. The government further stated that information will be obtained to further clarify paragraph 1.1.8.2.1 and an amendment will be issued to the PWS once this information is obtained.

Updated answer – After further research it was found that the annual 3-day conference can be held at one of three sites: SENSOR Support Activity, Fredericksburg VA; Peterson AFB, Colorado Springs, CO; or Eglin AFB, Valparaiso Fl. No change will be made to the PWS paragraph 1.1.8.2.1. Historically the conferences have been held at the following:

2005 – Not held 2006 - Fredericksburg VA

2007 – Fredericksburg VA

2008 – Not held

· Acquisition Schedule.

Mr. Mosca asked if there were any other questions/comments which both attendees replied negatively.

4.

The meeting concluded at approximately 1020 hours MDT.

CARLO MOSCA

CONTRACTING OFFICER