FA2517-25-Q-0009 CMSFS Freight Elevator Solicitation.pdf

23 Nov 2024

COMBINED SYNOPSIS/SOLICITATION

1. Solicitation. This is a combined synopsis/solicitation for commercial services prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotations are being requested and a written solicitation will not be issued.

The 21st Contracting Squadron (21 CONS), intends to utilize this Request for Quotation (RFQ), under solicitation number FA2517-25-Q-0009, to award a Firm Fixed Price (FFP) purchase order. The Government intends to award one contract to the responsible Offeror whose quotation represents the Best Value to the Government.

This document and incorporated clauses and provisions are those in effect through Federal Acquisition Regular (FAR) Federal Acquisition Circular (FAC) Number 2025-01, Defense Federal Acquisition Regulation Supplement (DFARS) Change Number 10/10/2024, and Department of the Air Force Federal Regulation Supplement (DAFFARS) Change Number 10/16/2024.

This requirement is being solicited as 100% small business set-aside. For this acquisition, the North American Industry Classification System (NAICS) code is 811310, Electronic and Precision Equipment Repair and Maintenance and the small business size standard is $12.5M. All prospective Offerors must have a Commercial and Government Entity (CAGE) code and be registered with System for Award Management (SAM) at http://www.sam.gov.

Provision at FAR 52.212-1, Instructions to Offerors-Commercial Items (Sep 2023), does apply to this acquisition and the following addendums apply:

Paragraph (c) is revised to the following:

Period for acceptance of offers. The offeror agrees to hold the prices in its offer firm for 60 calendar days from the date specified for receipt of offers, unless another time period is specified in an addendum to the solicitation. (See Section 9 of the Combined Synopsis) Paragraph (g) is revised to the following:

Contract award (not applicable to Invitation for Bids). The Government intends to award a FFP contract resulting from the RFQ to the responsible Offeror whose quotation represents the lowest price technically acceptable (LPTA) to the Government. To be eligible for award, the Offer must receive acceptable rating for all factors. The evaluation factors that establish the requirements of acceptability shall be set forth in this RFQ. The Government intends to award based on the initial quotation submission without interchanges. Offerors who do not quote the entire package requested will be considered non-responsive and their quotation may not be evaluated. The Government intends to select one contractor; however, the Government reserves the right to award no contract at all. (See Section 10 of the Combined Synopsis)

Since award will be based on initial responses, Offerors are highly encouraged to quote their most advantageous pricing in their initial response. The responses to this RFQ are intended to be evaluated, and award made, without interchanges unless interchanges are deemed to be in the best interest of the Government. Interchanges are fluid interaction(s) between the Contracting http://www.sam.gov/

Officer (CO) and the Contractors that may address any aspect of the quote and may or may not be documented in real time. Offeror responses to interchanges will be considered in making the award selection decision. Interchanges may be conducted with one (1), some, or all Offeror’s as the Government is not required to conduct interchanges with any or all contractors responding to this RFQ. If the Government enters interchanges, the Government will not request final quote revisions.

Provision at FAR 52.212-2, Evaluation-Commercial Items (Nov 2021) is NOT used in this solicitation. The evaluation procedures are outlined in this document.

The Offeror shall also complete FAR 52.212-3, Offeror Representations and Certifications- Commercial Items (Nov 2021). The Offeror shall complete only paragraph (b) of this provision if the Offeror has completed the annual representations and certification electronically in the SAM accessed through https://www.sam.gov.

FAR clauses 52.212-4, Contract Terms and Conditions – Commercial Items (Nov 2023), and 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders – Commercial Items (Dec 2023), apply to this solicitation. All provisions and clauses are listed in Attachment 1 of this RFQ. Additionally, all clauses and provisions may be found in full text at the following site: https://www.acquisition.gov/.

2. Description of Requirement. The Contractor shall furnish all personnel, equipment, tools, materials, supplies, transportation, and labor necessary to perform all work stated in accordance with (IAW) this Performance Work Statement (PWS) at Cheyenne Mountain Space Force Station (CMSFS), Colorado. Conform to all federal, state and local regulations, to include the American Society of Mechanical Engineers (ASME) A17.1-2019 (or applicable code for year VTE was put into service), Safety Code for Elevators and Escalators (ASME A17.1), ANSI/ASME A17.2-2020, Guide for Inspection of Elevators, Escalators, and Moving Walks (applicable to equipment), A17.3-2017, Safety Code for Existing Elevators and Escalators (applicable to equipment), ANSI/AMSE A17.6-2017 Standard for Elevator Suspension, Compensation, and Governor Systems (applicable to equipment), National Fire Protection Association Standards (NFPA), Unified Facilities Criteria (UFC) 3-600- 01, UFC 3-490-06 Elevators, UFGS 14 21 13 Electric Traction Freight Elevators, Fire Protection Engineering for Facilities, Occupational Safety and Health Administration (OSHA) Standards and the recommendations of the original equipment manufacturer (OEM).

3. Period of Performance (PoP). The projected PoP for this purchase order is 25 working days.

4. Contract Line Item (CLIN). See Attachment 3, CLIN Pricing Sheet.

5. Defense Priorities and Allocations System (DPAS) Rating: Not Applicable

6. Quotation Preparation and Submission:

Offerors shall complete and submit a quotation with the following information: Cover Letter, Technical, and Price, as identified in this RFQ. The details for assembly of the quotation are identified below.

Table-1.

Quotation Section Title/RFQ Reference Page

Limit http://www.acquisition.gov/

Cover Letter 1 Factor 1. Technical Approach Technical Approach 5 Factor 2. Price CLIN Pricing Sheet 1

Details for assembly of the quotation:

• Table of Contents, Glossaries, Tabs, and List of Acronyms do not count against the page limit.

• Cover Letter: The Cover Letter shall identify the Offeror’s Point of Contact (POC) to include a phone number and email address for any questions regarding the submitted quotation and the having authority to negotiate and bind the company.

• Pages shall be single line spaced; with a minimum 1-inch margin all around. The font shall be no smaller than 10 point and no larger than 12 point for general text, text in tables, charts, graphs, and figures. No condensed fonts allowed; Times New Roman or Arial font only. No condensed fonts allowed; Times New Roman or Arial font preferred.

• If page limits are exceeded, the excess pages will not be read or considered in the evaluation of the quotation.

• All quotations must list UEI number and CAGE code with Company name, POC, and phone number. To obtain or renew a UIE number or CAGE code, please visit https://www.sam.gov. Lack of registration in the SAM database will make an Offeror ineligible for award.

• Any deviation from the RFQ requirements and format may result in non-consideration of the quotation.

7. Additional Instructions to Offerors. Offerors shall respond to this RFQ via e-mail by 06

December 2024 at 1100 hours MT. All quotations should be sent to, Dominic Impallaria, at dominic.impallaria@spaceforce.mil and Tracie Winfree, at tracie.winfree@spaceforce.mil before the due date and time specified.

Site Visit: A site visit will be offered on 27 November 2024 at 0930 MT. All interested offerors are required to attend the scheduled site visit in order to ascertain the condition of each elevator. If an Offeror does not attend the site visit, they will be ineligible for award. Please send an email to Dominic Impallaria dominic.impallaria@spaceforce.mil no later than 1300 MT, 25 November 2024 as part of this project is in a restricted area and all attending parties will need access. In the subject line include Site Visit FA2517-25-Q-0009 Elevator Maintenance. It is important to respond timely and not wait until the last moment to submit the request for the site visit. The site visit will be held on location at the Cheyenne Mountain Complex. This is a restricted area to the public. When requesting attendance, note that a limit of two personnel is allowed per company/firm. The following information is required in order to reserve attendance and work installation access requirements:

- Member’s Full Name

- Date of Birth

- Driver’s License number, city/state (must be current/active)

All questions regarding the RFQ package must be submitted to the above e-mail addresses by 02 December 2024 at 1100 hours MT. Any questions asked over the telephone will not be answered. Any questions received after this date and time may not be answered.

mailto:dominic.impallaria@spaceforce.mil mailto:tracie.winfree@spaceforce.mil mailto:dominic.impallaria@spaceforce.mil

Offerors must also be registered in Wide Area Work Flow to receive payment through electronic funds transfer. If you are not currently registered, please visit the following website https://piee.eb.mil/ to complete your registration.

8. Organizational Conflicts of Interest. All Offerors shall identify any conflict of interest or appearance issues that might be a potential Organizational Conflict of Interest.

9. Notice to Offerors. The Government reserves the right to cancel this RFQ, either before or after the closing date. In the event the Government cancels this solicitation, the Government has no obligation to reimburse an Offeror for any costs. Submitted quotations shall be valid for 60 days after the closing date of the RFQ.

10. Basis for Award. The Government intends to award a FFP contract resulting from the RFQ to the responsible Offeror whose quotation represents the lowest price technically acceptable (LPTA) to the Government. To be eligible for award, the Offer must receive acceptable rating for Factor 1. The evaluation factors that establish the requirements of acceptability shall be set forth in this RFQ. The Government intends to award based on the initial quotation submission without interchanges. Offerors who do not quote the entire package requested will be considered non-responsive and their quotation may not be evaluated. The Government intends to select one contractor; however, the Government reserves the right to award no contract at all.

Since award will be based on initial responses, Offerors are highly encouraged to quote their most advantageous pricing in their initial response. The responses to this RFQ are intended to be evaluated, and award made, without interchanges unless interchanges are deemed to be in the best interest of the Government. Interchanges are fluid interaction(s) between the Contracting Officer (CO) and the Contractors that may address any aspect of the quote and may or may not be documented in real time. Offeror responses to interchanges will be considered in making the award selection decision. Interchanges may be conducted with one (1), some, or all Offeror’s as the Government is not required to conduct interchanges with any or all offerors responding to this RFQ.

11. Evaluation Criteria. Evaluation criteria will include the following factors:

Factor 1 – Technical Approach Factor 2 – Price

Factor 1 – Technical Approach

Acceptability of this factor is based on an Offeror describing an adequate approach to addressing the below elements of the PWS along with providing the requested documentation. The submission shall document the Offeror’s processes and capabilities to demonstrate an understanding of the requirement and not just restate the PWS.

The Offeror shall demonstrate an effective and sound approach to:

- Each offeror shall demonstrate a clear understanding and approach for each major factor of the

PWS including the inspection of the passenger elevator and the inspection and modernization of the freight elevator (Section 1.1), and providing required Diagrams, Designs, and Warranty information (Section 1.2).

- Offeror shall demonstrate understanding that they will provide their own escorts in accordance with the PWS paragraph 1.3.5.

- Offeror shall provide a schedule for the modernization as well as maintenance for the passenger elevator.

The following table shall be used for the evaluation of Factor 1:

Adjectival Rating Description Acceptable Quote meets the requirements of the solicitation.

Unacceptable Quote does not meet the requirements of the solicitation.

Factor 2 – Price:

Adequate price competition is anticipated and exists if two or more responsible offerors, competing independently, submit priced offers that satisfy the Government’s expressed requirements. Therefore, the Offerors’ total evaluated prices (TEPs) will be evaluated for price reasonableness. The TEP will be the only discriminator amongst Offerors for this factor. Price analysis shall be used to evaluate the price reasonableness of each Offeror’s TEP.

The Offeror shall submit a price for each CLIN contained within Attachment 3 (yellow cells ONLY). You are encouraged to quote your most advantageous pricing in your initial response.

The Government reserves the right to request other than certified cost and pricing data, if required, in order to determine proposed prices as fair and reasonable.

The Government may compare Offeror TEPs, compare TEPs to the Independent Government Estimate (IGE), or may use other price analysis techniques per FAR 13.106-3(a).

Attachments:

1. Provisions & Clauses

2. Freight Elevator Performance Work Statement Dated 21 Nov 24

3. CLIN Price Sheet

4. Wage Determination 22 July 2024 El Paso County

Table-1.