Addendum_Instructions_to_Offerors_-_Commercial_Items.docx

FA2263-18-QA018

Attachment 3

ADDENDUM

52.212-1 INSTRUCTIONS TO OFFERORS – COMMERCIAL ITEMS

A. The following instructions cover the preparation and submittal of the offeror’s proposal for this solicitation. Non-conformance with any instructions provided below may result in an unfavorable proposal evaluation. Proposals shall be submitted to the Government in two (2) separate volumes as set forth below:

Completed RFQ with pricing and Technical Proposal shall be submitted in electronic format through AMRDEC SAFE, https://safe.amrdec.army.mil/safe/Welcome.aspx. Offers submitted in forms other than through AMRDEC SAFE are not permissible and will not be considered.

In addition to the page limitations set forth above, proposals should comply with the following format:

(1) Print shall be no less than 12 point and page size shall be 8.5 x 11 inches.

(2) Margins shall be no smaller than 1 inch on the top and bottom and 3/4-inch side margins.

(3) Pages shall be numbered sequentially by volume. Offerors are cautioned that any pages exceeding the limitations set forth above will not be read or considered in the evaluation of the proposal.

(4) Each page containing proprietary information should be so marked.

(5) Each page should contain the following legend at the bottom of each sheet:

SOURCE SELECTION INFORMATION--SEE FAR 2.101 and 3.104

FOR OFFICIAL USE ONLY

Communications:

Exchanges of source selection information between Government and offerors will be controlled by the Contracting Officer. Email may be used to transmit such information only if the email can be sent encrypted, and must include “Source Selection Information – See FAR 2.101 and 3.104” in the subject line of the email. In order to facilitate the sending and receiving of encrypted emails, offerors must use MS Outlook email configured to support encryption or a different email product that is S/MIME compatible and configured to support encryption. If you intend to submit your source selection information via encrypted email, you will need to contact the Contract Specialist/Contracting Officer indicated on the face page of the solicitation prior to that first submittal in order to exchange certificates used for encryption. To insure the process is working correctly, send a test encrypted message first (without including any source selection information).

B. Volume I will consist of the completed and signed RFQ with a cover letter delineating any exceptions taken to the RFQ terms and conditions. However, offerors are cautioned that any noncompliance with the terms and conditions of the RFQ may cause their proposal to be determined unacceptable. Offerors shall ensure that all clauses and provisions that require “fill-in” information are appropriately completed, including the proposed prices associated with the contract line items in the Schedule of the RFQ, page 3.

Discussions will be conducted in accordance with FAR 15.306, but the Government reserves the right, in limited circumstances, to award without discussions. Proposals received are subject to the requirements specified in FAR 52.212-1, unless otherwise tailored in the Addendum to the solicitation.

C. Volume II, Technical Factor:

a. Technical proposals shall be clear, concise, and include sufficient detail for effective evaluation. The proposal should not simply rephrase or restate the Government’s requirements, but rather shall provide convincing rationale to address how the offeror intends to meet these requirements. Offerors shall assume the Government has no prior knowledge of their facilities and experience and will base its evaluation on the information presented in the offeror’s proposal.

b. The following information shall be provided and will be evaluated to assess technical acceptability in accordance with ADDENDUM, 52.212-2 EVALUATION – COMMERCIAL ITEMS.

(1) Proposals shall describe the offeror’s proposed approach to performing the requirements set forth in Purchase Description 18E-116A-FI, Rev. 4, dated 17 August 2018.

(2) Proposals shall include descriptive literature, brochures, and a technical proposal response. Sufficient technical literature, documentation, etc., shall be submitted in order for the Government to make an adequate technical assessment of the proposed unit.

(3) Proposals shall include a written response to EACH paragraph of the Purchase Description with sufficient supporting technical literature. Solely restating the paragraphs of the purchase description or limiting the response to a simple statement of compliance is not acceptable. Where technical literature demonstrates that the proposed unit meets the requirement of a specific purchase description paragraph the page number and paragraph of the technical literature may be referenced in lieu of restating it.