Bid Notice_Fire Alarm 101 W Lamar St_02_2025.docx

Fire Alarm System RFP for the City of Americus 101 West Lamar Street /City Hall

Sealed bids will be received by the City of Americus (Owner) for a licensed electrician or low voltage contractor to furnish and install all necessary labor, materials, and equipment to replace the existing Fire Alarm System at 101 West Lamar Street Americus, GA 31709 / City Hall.

The contract shall be awarded to the lowest responsible and responsive qualified bidder whose bid meets the requirements and criteria set forth herein; provided, however, that if the bid from the lowest responsible and responsive bidder exceeds the funds budgeted for the construction contract, the OWNER may negotiate with such an apparent low bidder to obtain a contract price within the budgeted amount. Such negotiations may include changes in the scope of work and other bid requirements.

Bids will be received by the City of Americus at 101 West Lamar Street, 3rd floor, office 307 no later than 2:00 p.m. local time Wednesday March 5, 2025, bids will be publicly opened at this location at 2:15 p.m. local time March 5, 2024. Any bid received after 2:00 p.m. local time on the bid opening date will not be considered by the OWNER. Bids will be evaluated by the OWNER and the project award is anticipated upon completion of this evaluation.

A pre-bid meeting will be held at 10:00 a.m. local time on Wednesday February 26, 2025, at 101 West Lamar St, 3rd floor, office 307, Americus, Georgia 31709.

Any questions regarding the meaning or interpretation of the Contract, Contract General Conditions, Specifications, or Instructions to Bidders, shall be directed in writing to Ms. Farrah Rutherford, Project Manager, by email at frutherford@americusga.gov no later than 12:00 p.m. on Tuesday March 4, 2025.

Bid Schedule Bid Advertisement: Local News Media, Georgia Procurement Registry.

Bid Advertisement: February 12, 2025 Pre-bid meeting: February 26, 2025 Deadline for Questions: March 4, 2025 Bid Due Date: March 5, 2025 Bid Opening: March 5, 2025

Scope of Work Replace existing Fire Alarm System.

1. Furnish and install all materials, labor, and equipment.

2. When fire alarm is replaced, it must be hooked up to the sprinkler system.

3. Test/ Inspection: Test & inspect every device and control function to ensure that no facility changes have occurred which could affect equipment or system performance based on the original design.

4. System Software updates: Update when required.

5. Corrective maintenance: Correct when necessary for deficient or inoperable devices such as those found during system testing, inspection or preventative maintenance or have failed during operation will be provided.

6. Required warranty: The successful bidder is to provide a written five (5) year full replacement warranty for the City of Americus that all equipment will be free of defects due to 1. Electrical issues, 2. Faulty wiring, 3. Dirty fire alarms, 4. Faulty control panel, 5. Device failures, and 6. Programming errors.

General Contractor responsible for complying with all State and Federal laws.

Contractor responsible for being OSHA compliant.

Contractors will be responsible for all permits, debris removal, and must provide proof of business license and adequate insurance coverage before the contract is awarded.

Sealed bids will be received by the City of Americus (Owner) for a licensed Low Voltage/Electrical Contractor to furnish all materials, labor, and equipment necessary to replace the existing Fire Alarm System at 101 West Lamar Street (City Hall), City Clerks Office, Americus, GA 31709.

For bidding information please email Farrah Rutherford at frutherford@americusga.gov or call 229-924-4411; 261.

Bids will be received by the City of Americus at 101 West Lamar Street, City Clerk’s Office, no later than 2:00 p.m. local time Wednesday March 5, 2025.