F655383183_DOTITB227025EGITBPACKAGE.pdf

DOT-ITB-22-7025-EG

State of Florida Department of Transportation

INVITATION TO BID

CONNECTED VEHICLE ROADSIDE UNITS FOR DISTRICT 7

DOT-ITB-22-7025-EG

CONTACT FOR QUESTIONS:

Enrique Garcia, Purchasing Agent enrique.garcia@dot.state.fl.us

Phone: (813) 975-6156 or (800) 226-7220 x6156 Fax: (813) 975-6473

Florida Department of Transportation Procurement Office, MS 7-700 11201 North McKinley Drive Tampa, Florida 33612-6456

State of Florida Department of Transportation Procurement Office, MS 7-700 11201 North McKinley Drive Tampa, Florida 33612-6456

INVITATION TO BID REGISTRATION

PLEASE COMPLETE AND RETURN THIS FORM ASAP

E-MAIL TO ENRIQUE GARCIA AT ENRIQUE.GARCIA@DOT.STATE.FL.US

Bid Number: DOT-ITB-22-7025-EG

Title: Connected vehicles roadside units for District 7.

Bid Due Date and Time (On or Before): See Introduction Section 2) Timeline.

Potential bidders should notify our office by returning this Bid Registration Form as soon as possible after downloading. Complete the information below and email to Enrique Garcia at enrique.garcia@dot.state.fl.us.

THE INVITATION TO BID DOCUMENT YOU RECEIVED IS SUBJECT TO CHANGE.

Notice of changes (Addenda) will be posted on the Florida Vendor Bid System (VBS) at http://www.myflorida.com/apps/vbs/vbs_www.main_menu, under this bid number (click on “Search Advertisements”, click on the drop-down arrow beside the box under “Advertisement Type”, select “Competitive Solicitation”, click on the drop-down arrow beside the box under “Agency”, select “Department of Transportation”, then go to the bottom of the same page and click on “Advertisement Search”). It is the responsibility of all potential bidders to monitor this site for any changing information prior to submitting your bid.

Company Name:

Address:

City, State, Zip:

Telephone: Contact Person:

Internet E-Mail Address:

For further information on this process, e-mail, or telephone: Enrique Garcia, Purchasing Agent at enrique.garcia@dot.state.fl.us or (813) 975-6156 or (800) 226-7220 x6156.

I N T R O D U C T I O N S E C T I O N

1) INVITATION

The purpose of this invitation to bid (ITB) is to obtain competitive bids to establish a three-year contract for the purchase of connected vehicle roadside units by the Department of Transportation, District 7, hereafter referred to as the "Department". The contract will become effective on the date the successful bidder is approved for award and will expire three years from that date. After the award, said bidder will be referred to as the "Vendor".

All commodities identified in this ITB will be subject to the availability of identical commodities as provided by mandatory Department of Management Services' State Contract(s) at such time these commodities become available. In the event of duplication(s) of commodities, the Department of Management Services' mandatory State Contract shall prevail.

2) TIMELINE

Provided below is a list of critical dates and actions. These dates are subject to change. Notices of changes (Addenda) will be posted on the Florida VBS at http://www.myflorida.com/apps/vbs/vbs_www.main_menu, under this bid number, (click on “Search Advertisements”, click on the drop-down arrow beside the box under “Advertisement Type”, select “Competitive Solicitation”, click on the drop-down arrow beside the box under “Agency”, select “Department of Transportation”, then go to the bottom of the same page and click on “Advertisement Search”). It is the responsibility of all potential bidders to monitor this site for any changing information prior to submitting your bid.

ACTION / LOCATION DATE LOCAL TIME

DEADLINE FOR TECHNICAL QUESTIONS 03-29-2022 12:00 PM

There is no deadline for administrative questions.

BIDS DUE (ON OR BEFORE) 04-05-2022 09:00 AM

ELECTRONIC SUBMISSIONS OF BIDS – PLEASE SEE NO.3 BELOW

PUBLIC OPENING 04-05-2022 11:00 AM

Florida Department of Transportation Pelican Conference Room 11201 North McKinley Drive Tampa, Florida 33612-6456

You can join this meeting from your computer, tablet or smartphone clicking on the link below.

https://meet.goto.com/858430085

You can also dial in using your phone.

United States: +1 (312) 757-3121 Access Code: 858-430-085

POSTING OF INTENDED DECISION/AWARD 04-05-2022 04:30 PM

3) ELECTRONIC SUBMISSION OF BIDS

Electronic Bid Submittals

Please follow the below instructions for the submittal of electronic bids, failure to do so, may result in your bid being found non-responsive. Non-responsive bids will not be evaluated.

a) Subject line must show: DOT-ITB-22-7025-EG – VENDOR’S NAME

b) Email shall contain one file attachment marked as the following: DOT-ITB-22-7025-EG –

VENDOR’S NAME

c) Documents shall be submitted in portable document format (PDF) and have a size limit of

25MB.

d) The body of the email shall not contain any information

e) Bids shall be submitted only to: D7.Purch@dot.state.fl.us

It is the bidder’s responsibility to assure that the bid is delivered to the email address above on or before the bid due date and time (See Introduction Section 2 Timeline). Bids which for any reason are not so delivered, will not be considered.

4) BID OPENING AGENDA

The sealed bids will be opened by the Department's Procurement Office personnel at the date, time, and location in the Timeline. All bid openings are open to the public and will be conducted according to the following agenda:

- Opening remarks – Approximate time of two minutes by Department Procurement Office personnel.

- Public input period – To allow a maximum of 15 minutes total for public input related to the bid solicitation.

- Bids opened – At conclusion of public input or 15 minutes, whichever occurs first, bids received timely will be opened with bidder’s name and prices to be read aloud.

- Adjourn - After all bids received timely have been opened, the meeting will be adjourned.

5) SPECIAL ACCOMMODATIONS

Any person with a qualified disability requiring special accommodations at a pre-bid conference, public meeting, and/or opening shall contact the contact person at the phone number, e-mail address or fax number provided on the title page at least five working days prior to the event. If you are hearing or speech impaired, please contact this office by using the Florida Relay Services which can be reached at (800) 955-8771 (TDD).

6) CONTRACT USE

Use of the contract resulting from this bid will be optional for the Department. The Department reserves the right to solicit separate bids for any unusual or abnormal quantity requirements that may arise during the term of the contract.

7) ESTIMATED PURCHASES

The Department anticipates purchasing the estimated quantities, shown on the bid sheet, for a three-year period of any contract resulting from this bid. The estimated quantities are given only as a guideline for preparing your bid and should not be construed as representing the actual quantities to be purchased under this contract. The Vendor shall supply, at bid prices, the actual quantities ordered regardless of whether the total of such quantities is more or less than anticipated. This bid and the resulting contract will be subject to annual appropriated funding.

8) RENEWAL

Upon mutual agreement, the Department and the contract Vendor may renew the contract for a period that may not exceed three years or the term of the original contract, whichever is longer.

The renewal must be in writing and signed by both parties and is subject to the same terms and conditions set forth in the initial contract and any written amendments signed by the parties. Any renewal shall specify the renewal price, as set forth in the solicitation response except that an agency may negotiate lower pricing. Renewal is contingent upon satisfactory performance evaluations and subject to the availability of funds.

S P E C I A L C O N D I T I O N S

1) MYFLORIDAMARKETPLACE

BIDDERS MUST BE REGISTERED IN THE STATE OF FLORIDA’S

MYFLORIDAMARKETPLACE SYSTEM BY THE TIME AND DATE OF THE BID OPENING OR

THEY MAY BE CONSIDERED NON-RESPONSIVE (see Special Condition 21). All prospective bidders that are not registered should go to https://vendor.myfloridamarketplace.com/ to complete on-line registration, or call (866) 352-3776 for assisted registration.

All payment(s) to the Vendor resulting from this competitive solicitation WILL be subject to the MFMP Transaction Fee in accordance with the referenced Form PUR 1000 General Contract Condition #14. The Transaction Fee imposed shall be based upon the date of issuance of the payment. The Transaction Fee imposed shall be based upon the date of issuance of the payment.

2) FLORIDA DEPARTMENT OF FINANCIAL SERVICES W-9 REQUIREMENT

The Florida Department of Financial Services (DFS) requires all vendors that do business with the state to submit an electronic Substitute Form W-9. Vendors must submit their W-9 forms electronically at https://flvendor.myfloridacfo.com to receive payments from the state. Contact the DFS Customer Service Desk at (850) 413-5519 or FLW9@myfloridacfo.com with any questions.

3) QUESTIONS AND ANSWERS

In accordance with section 287.057(23), Florida Statutes (F.S.), respondents to this solicitation or persons acting on their behalf may not contact, between the release of the solicitation and the end of the 72-hour period following the agency posting the notice of intended award, excluding Saturdays, Sundays, and state holidays, any employee or officer of the executive or legislative branch concerning any aspect of this solicitation, except in writing to the procurement officer or as provided in the solicitation documents. Violation of this provision may be grounds for rejecting a response.

Any technical questions arising from this ITB must be forwarded, in writing, to the procurement agent identified below. Questions must be received no later than the time and date reflected on the Timeline. The Department’s written response to written inquiries submitted timely by bidders will be posted on the Florida VBS at http://www.myflorida.com/apps/vbs/vbs_www.main_menu, under this bid number, (click on “Search Advertisements”, click on the drop-down arrow beside the box under “Advertisement Type”, select “Competitive Solicitation”, click on the drop-down arrow beside the box under “Agency”, select “Department of Transportation”, then go to the bottom of the same page and click on “Advertisement Search”). It is the responsibility of all potential bidders to monitor this site for any changing information prior to submitting their bid.

WRITTEN TECHNICAL QUESTIONS should be submitted to:

Enrique Garcia at enrique.garcia@dot.state.fl.us

Questions regarding administrative aspects of the bid process should be directed to the Procurement Agent in writing at the address above or by phone: (813) 975-6156 or (800) 226- 7220 extension 6156.

4) ORAL INSTRUCTIONS / CHANGES TO THE ITB (ADDENDA)

No negotiations, decisions, or actions will be initiated or executed by a bidder as a result of any oral discussions with a state employee. Only those communications which are in writing from the Department will be considered as a duly authorized expression on behalf of the Department.

Notices of changes (Addenda) will be posted on the Florida VBS, under this bid number, at http://www.myflorida.com/apps/vbs/vbs_www.main_menu (click on “Search Advertisements”, click on the drop-down arrow beside the box under “Advertisement Type”, select “Competitive Solicitation”, click on the drop-down arrow beside the box under “Agency”, select “Department of Transportation”, then go to the bottom of the same page and click on “Advertisement Search”). It is the responsibility of all potential bidders to monitor this site for any changing information prior to submitting their bid. All Addenda will be acknowledged by signature and subsequent submission of Addenda with bid when so stated in the Addenda.

5) DIVERSITY ACHIEVEMENT

The Department, in accordance with Title VI of the Civil Rights Act of 1964, 42 USC 2000d- 2000d-4, Title 49, Code of Federal Regulations, U.S. Department of Transportation, Subtitle A, Office of the Secretary, Part 21, Nondiscrimination in federally-assisted programs of the Department of Transportation issued pursuant to such Act, hereby notifies all bidders that the Department will affirmatively ensure that in any contract/agreement entered into pursuant to this advertisement, minority and disadvantaged business enterprises will be afforded the full opportunity to submit bids in response to this invitation and will not be discriminated on the basis of race, color, national origin, or sex in consideration for an award.

The Department encourages the recruitment and utilization of small, minority, women, and service-disabled veteran businesses. The Department, its vendors, suppliers, and consultants should take all necessary and reasonable steps to ensure that small, minority, women, and service-disabled veteran businesses have the opportunity to compete for and perform contract work for the Department in a nondiscriminatory environment.

6) PRICES/DELIVERY

Prices shall be firm, net, delivered prices, F.O.B. destination.

Delivery must be made within 30 calendar days or less upon receipt of a purchase order by the contract Vendor at their designated ordering location. If more time is needed, the bidder should state the extra time required and the reasons why, in their bid response. Acceptance will be subject to the Department’s approval.

7) IN-STATE PREFERENCE FOR COMMODITY BIDS

Not applicable because federal funds will be used for this bid.

8) INTENDED AWARD

As the best interest of the State may require, the right is reserved to make award(s) by individual item, group of items, all or none, or a combination thereof: on a geographical district basis and / or on a statewide basis with one or more suppliers, to reject any and all bids or waive any minor irregularity or technicality in bids received. When it is determined there is competition to the lowest responsible bidder, evaluation of other bids is not required. Bidders are cautioned to make no assumptions unless their bid has been evaluated as being responsive. All awards made as a result of this bid shall conform to applicable F.S. If the Department is confronted with identical pricing or scoring from multiple vendors, the Department shall determine the order of award using the following criteria, in the order of preference listed below (from highest priority to lowest priority):

1. Section 295.187(4), F.S.; Veteran Business Enterprise

2. Section 287.087, F.S.; Drug Free Workplace

3. Section 287.057(11) F.S.; Minority Business Enterprise

In the event that the application of the above referenced preferences does not resolve the identical replies, the Department shall determine the award by means of random drawing.

9) PRE-BID CONFERENCE

A PRE-BID CONFERENCE WILL NOT BE HELD.

10) ALTERNATES

ALTERNATE BRANDS WILL NOT BE CONSIDERED FOR THIS BID. BID AS SPECIFIED.

11) WARRANTY/SUBSTITUTIONS

A warranty is required on all items purchased against defective materials, workmanship, and failure to perform in accordance with required industry performance criteria, for a period of not less than three years from the date of acceptance by the purchaser. Any deviation from these criteria must be documented in the bid response or the above statement shall prevail. Delivery of substitute commodities requires prior written approval from the ordering location.

12) REPLACEMENT/RESTOCKING

Replacement of all materials found defective within the warranty period shall be made without cost to the purchaser, including transportation if applicable. All fees associated with restocking cancelled orders shall be the responsibility of the Vendor.

13) PRODUCT REQUIREMENTS/SPECIFICATIONS

Items furnished shall be standard products of the manufacturer or their suppliers, shall be new, unused, clean, and free from any defects or features affecting appearance, serviceability, or the safety of the user in normal intended use.

Any deviation from specifications indicated herein must be clearly pointed out; otherwise, it will be considered that items offered are in strict compliance with these specifications, and successful bidder will be held responsible, therefore. Deviations must be explained in detail on separate attached sheet(s).

14) ACCEPTANCE

All items listed in the specifications, delivered to the Department not meeting specifications or found to be poorly manufactured will not be accepted, but returned to the vendor, at their expense, for replacement. Replacement of all items found defective shall be made without cost to the Department, including transportation, if applicable. As it may be impossible for each facility to inspect all items upon arrival, a reasonable opportunity must be given to these facilities for inspection of the items and returning those that are defective.

15) REVIEW OF BIDDER'S FACILITIES AND QUALIFICATIONS

After the bid due date and prior to contract execution, the Department reserves the right to perform or to have performed, an on-site review of the bidder's facilities and qualifications. This review will serve to verify data and representations submitted by the bidder and may be used to determine whether the bidder has adequate facilities, equipment, qualified and experienced staff, and overall management capabilities to provide the required services. The review may also serve to verify whether the bidder has financial capabilities adequate to meet the contract requirements.

Should the Department determine that the bid package has material misrepresentations or that the size or nature of the bidder's facilities, equipment, management capabilities, or the number of experienced personnel (including technical staff) are not adequate to ensure satisfactory contract performance, the Department has the right to reject the bid.

16) PROTEST OF ITB SPECIFICATIONS

Any person who is adversely affected by the contents of this ITB must file the following with the Department of Transportation, Clerk of Agency Proceedings, Office of the General Counsel, 605 Suwannee Street, Mail Station 58, Tallahassee, Florida 32399-0450:

1. A written notice of protest within 72 hours after the posting of the solicitation, the notice of protest may be faxed to (850) 414-5264, and

2. A formal written protest in compliance with Section 120.57(3), F.S., within 10 days of the date on which the written notice of protest is filed.

Failure to file a protest within the time prescribed in section 120.57(3), F.S., or failure to post the bond or other security required by law within the time allowed for filing a bond shall constitute a waiver of proceedings under Chapter 120, F.S.

17) UNAUTHORIZED ALIENS

The employment of unauthorized aliens by any contractor is considered a violation of Section 274A(e) of the Immigration and Nationality Act. If the contractor knowingly employs unauthorized aliens, such violation shall be cause for unilateral cancellation of the contract.

18) SCRUTINIZED COMPANIES LISTS

ALL Responses, regardless of dollar value, must include a completed Vendor Certification Regarding Scrutinized Companies Lists to certify the respondent is not on either of those lists.

The form should be submitted with the price proposal.

A Vendor is ineligible to enter into a contract with the Department for goods or services of any amount if, at the time of entering into such contract, the Vendor is on the Scrutinized Companies that Boycott Israel List, created pursuant to Section 215.4725, F.S., or is engaged in a boycott of Israel.

Section 287.135, F.S., also prohibits companies from entering into a contract for goods or services of $1 million or more that are on either the Scrutinized Companies with Activities in Sudan List or the Scrutinized Companies with Activities in the Iran Petroleum Energy Sector Lists which were created pursuant to s. 215.473, F.S.

If the Department determines the Vendor submitted a false certification under Section 287.135 of the F.S., the Department shall either terminate the contract after it has given the Vendor notice and an opportunity to demonstrate the Department’s determination of false certification was in error pursuant to Section 287.135 of the F.S. or maintain the contract if the conditions of Section

287.135 of the F.S. are met.

19) RESERVATIONS

The Department reserves the right to accept or reject any or all bids received and reserves the right to make an award without further discussion of the bids submitted. Therefore, the bidder should make sure that the bid package submitted is complete and accurate and submitted to ensure delivery on or before the bid opening time and date specified in this solicitation. It is understood that the bid will become a part of the Department's official file, without obligation to the Department.

20) ADDITIONAL TERMS AND CONDITIONS

No conditions may be applied to any aspect of the ITB by the bidder. Any conditions placed on any aspect of the bid documents by the bidder may result in the bid being rejected as a conditional bid (see “RESPONSIVENESS OF BIDS”). DO NOT WRITE IN CHANGES ON ANY ITB SHEET.

The only recognized changes to the ITB prior to bid opening will be a written Addenda issued by the Department.

21) RESPONSIVENESS OF BIDS

Bids will not be considered if not received by the Department on or before the date and time specified as the due date for submission. All bids must be typed or printed in ink. A responsive bid is an offer to provide the services specified in this ITB in accordance with all requirements of this ITB. Bids found to be non-responsive will not be considered. Bids may be rejected if found to be irregular or not in conformance with the requirements and instructions herein contained. A bid may be found to be irregular or non-responsive by reasons that include, but are not limited to, failure to utilize or complete prescribed forms, modifying the bid requirements, submitting conditional bids or incomplete bids, submitting indefinite or ambiguous bids, or executing forms or the bid sheet with improper and/or undated signatures. Other conditions which may cause rejection of bids include, evidence of collusion among bidders, obvious lack of experience or expertise to provide the required services, and failure to perform or meet financial obligations on previous contracts. ALL determinations of responsiveness will be the responsibility of the FDOT Procurement Office.

22) REQUIRED DOCUMENTS

The bidder must use the attached bid sheet to submit its bid. The bid sheet must be signed and dated in ink by a representative who is authorized to contractually bind the bidder. All bid sheets and other documentation submitted in response to this solicitation must be executed and submitted in accordance with Introduction Section No.3, Electronic Submissions of Bids.

NOTE: The bidder must submit cut sheets ensuring the products meet the requirements as defined in Exhibit A, Technical Specifications.

23) "DRUG-FREE WORKPLACE" PREFERENCE

Whenever two or more bids which are equal with respect to price, quality, and service are received, the Department shall determine the order of award first in accordance with section 295.187(4), F.S., giving preference to “Veteran Business Enterprise” then to bid responses from vendors that certify the business has implemented a drug-free workplace program in accordance with Section 287.087, F.S. The “Drug-Free Workplace Program Certification” must be completed and submitted with the bid response to be eligible for this preference.

24) COPYRIGHTED MATERIAL

Copyrighted material will be accepted as part of a bid only if accompanied by a waiver that will allow the Department to make paper and electronic copies necessary for the use of Department staff and agents. It is noted that copyrighted material is not exempt from the Public Records Law, Chapter 119, F.S. Therefore, such material will be subject to viewing by the public, but copies of the material will not be provided to the public.

25) ATTACHMENT TO ITB SUBMITTAL - CONFIDENTIAL MATERIAL

The bidder must include any materials it asserts to be exempted from public disclosure under Chapter 119, F.S., in a separate bound document labeled "Attachment to ITB, Number DOT-ITB- 22-7025-EG - Confidential Material". The bidder must identify the specific statute that authorizes exemption from the Public Records Law. Any claim of confidentiality on materials the bidder asserts to be exempt from public disclosure and placed elsewhere in the bid will be considered waived by the bidder upon submission, effective after opening.

26) MODIFICATIONS, RESUBMITTAL AND WITHDRAWAL

Bidders may modify submitted bids at any time prior to the bid due date. Requests for modification of a submitted bid shall be in writing and must be signed by an authorized signatory of the bidder.

Upon receipt and acceptance of such a request, the entire bid will not be considered unless is resubmitted by the due date and time. Bidders may also send a change in separate email to be opened at the same time as the bid. Bid modification and changes must be submitted in accordance with Introduction Section No.3, Electronic Submissions of Bids.

27) POSTING OF INTENDED DECISION/AWARD

27.1 General:

The Department’s decision will be posted on the Florida VBS, under this bid number, at http://www.myflorida.com/apps/vbs/vbs_www.main_menu (click on “Search Advertisements”, click on the drop-down arrow beside the box under “Advertisement Type”, select “Agency Decisions”, click on the drop-down arrow beside the box under “Agency”, select “Department of Transportation”, then go to the bottom of the same page and click on “Advertisement Search”), on date and time in the Timeline, and will remain posted for a period of 72 hours. Any bidder who is adversely affected by the Department's recommended award or intended decision must file the following with the Department of Transportation, Clerk of Agency Proceedings, Office of the General Counsel, 605 Suwannee Street, Mail Station 58, Tallahassee, Florida 32399-0450:

1. A written notice of protest within 72 hours after posting of the Intended Award, the notice of protest may be faxed to (850) 414-5264, and

2. A formal written protest and protest bond in compliance with Section 120.57(3), F.S., within 10 days of the date on which the written notice of protest is filed. At the time of filing the formal written protest, a bond (a cashier’s check or money order may be accepted) payable to the Department must also be submitted in an amount equal to 1% of the estimated contract amount based on the contract price submitted by the protestor.

Failure to file a protest within the time prescribed in Section 120.57(3), F.S., or failure to post the bond or other security required by law within the time allowed for filing a bond shall constitute a waiver of proceedings under Chapter 120, F.S.

27.2 Inability to Post:

If the Department is unable to post as defined above, the Department will notify all bidders by electronic notification on the Florida VBS (see special condition 27.1, above) or by mail, fax, and/or telephone. The Department will provide notification of any future posting in a timely manner.

27.3 Request to Withdraw Bid:

Requests for withdrawal will be considered if received by the Department, in writing, within 72 hours after the bid opening time and date. Requests received in accordance with this provision will be granted by the Department upon proof of the impossibility to perform based upon obvious error on the part of the bidder. Bidders that do not withdraw as stated above will forfeit their bid bond, if applicable.

28) RECYCLED MATERIAL

The Department encourages the use of products and materials with recycled content and post-consumer recovered materials. If the item(s) specified herein is available with recycled content, we request that you provide product information to help in our search for recycled products.

However, this bid request is for the product as specified herein and does not require prices for recycled product unless specified. This information should be sent separately and not as a part of your bid response.

29) PRICE ADJUSTMENTS

Prices shall remain firm for the life of the contract. Price adjustments will not be allowed.

30) DELIVERY LOCATIONS

The primary point of delivery for this contract will be Metric Technology Group (I4 FRAME D7, ATTN: Demetrious Lewis, 525 Technology Park, Lake Mary, FL 32746.

31) CANCELLATION

All contract obligations shall prevail for at least 180 days after the effective date of the contract.

For the protection of both parties, this contract may be cancelled in whole or in part after 180 days by either party giving 30 days prior written notice to the other contract party. The contract may, also, be cancelled by the Department for nonperformance (default) in accordance with Rule 60A- 1.006(3), F.A.C.

32) ORDERING INSTRUCTIONS

Manufacturers are encouraged to bid direct naming dealers who will accept orders and complete deliveries. Bidders must include complete ordering instructions, including FEDERAL EMPLOYER IDENTIFICATION NUMBER (FEID), for invoicing dealers, with the bid on a separate sheet.

33) ORDER QUANTITIES

No minimum order quantities will be accepted. The Department will order as needed in the quantities needed.

34) OPEN PURCHASE ORDERS

The Department may, at its discretion, establish an open (estimated quantity) purchase order with the contract Vendor to facilitate the purchasing of materials. The purchase of materials may be placed by; (1) written purchase order, (2) telephone orders by authorized Department personnel, or (3) an itemized order in writing. The Department will supply the contract Vendor with a list of personnel authorized to order. Delivery of items on these open purchase orders shall not exceed the contract effective period.

35) INVOICING

Invoices must match units specified on the Purchase Order.

36) FORMS

The bidder must complete all required items below and submit them as part of the bid package.

Any bid in which these forms are not used or in which these forms are improperly executed may be considered non-responsive and the bid may be subject to rejection.

Exhibit “B”, Bid Sheet Drug-Free Workplace Program Certification (Form 375-040-18) Vendor Certification Regarding Scrutinized Companies Lists (Form 375-030-60) E-Verify (Form 375-031-06) Ordering Instructions

37) TERMS AND CONDITIONS

37.1 General Contract Conditions (PUR 1000)

The State of Florida’s General Contract Conditions are outlined in form PUR 1000, which is a downloadable document incorporated into this ITB by reference. Any terms and conditions set forth in this ITB document take precedence over the PUR 1000 form where applicable.

http://www.dms.myflorida.com/content/download/2933/11777/1000.pdf

The following paragraphs do not apply to this ITB:

Paragraph 31, Dispute Resolution - PUR 1000 Paragraph 40, PRIDE – PUR 1000, when federal funds are utilized.

37.2 General Instructions to Respondents (PUR 1001)

The State of Florida’s General Instructions to Respondents are outlined in form PUR 1001, which is a downloadable document incorporated into this ITB by reference. Any terms and conditions set forth in this ITB document take precedence over the PUR 1001 form where applicable.

http://www.dms.myflorida.com/content/download/2934/11780/1001.pdf

The following paragraphs do not apply to this ITB:

Paragraph 3, Electronic Submission – PUR 1001 Paragraph 4, Terms and Conditions – PUR 1001 Paragraph 5, Questions – PUR 1001

37.3 MFMP Purchase Order Terms and Conditions

All MFMP Purchase Order contracts resulting from this solicitation will include the terms and conditions of this solicitation and the State of Florida’s standardized Purchase Order Terms and Conditions, which can be found at the Department of Management Services website at the following link:

http://www.dms.myflorida.com/content/download/117735/646919/Purchase_Order_Terms_Sept _1,_2015_.pdf Section 8(B), PRIDE, is not applicable when using federal funds.

38) ORDER OF PRECEDENCE

All responses are subject to the terms and conditions of this solicitation, which, in case of conflict, shall have the following order of precedence listed:

Special Conditions Exhibit “A”, Technical Specifications Exhibit “B”, Bid Sheet MFMP Contract Terms and Conditions (Form 375-040-44) Terms for Federal Aid Contracts (Appendix I) (Form 375-040-40) General Instructions to Respondents (PUR 1001) General Contract Conditions (PUR 1000) Introduction Section

BID CHECKLIST

(DOES NOT NEED TO BE RETURNED WITH YOUR BID)

This checklist is provided as a guideline only, to assist bidders in the preparation of their bid response. Included are some important matters that the bidder should check. This checklist is just a guideline and is not intended to include all matters required by the ITB. Bidders are responsible to read and comply with the ITB in its entirety.

Check off each the following:

____ 1. The “bid sheet” has been filled out completely, signed, and enclosed in the bid response.

____ 2. The required “cut sheets” has been enclosed in the bid response.

____ 3. The Federal Employers Identification Number or Social Security Number has been entered in the space provided.

____ 4. “Drug-Free Workplace Program Certification” form has been read, signed, and enclosed in the bid response, if applicable.

____ 5. “Scrutinized Companies Lists” certification form has been read, signed, and enclosed in the bid response.

____ 6. “E-Verify” form has been read, signed, and enclosed in the bid response.

____ 7. The “ordering instructions” form has been filled out and enclosed to the bid response.

____ 8. The technical specifications section has been thoroughly reviewed for compliance to the bid requirements.

____ 9. The prices bid have been reviewed for accuracy and all price corrections have been initialed in ink.

____ 10. The http://www.myflorida.com/apps/vbs/vbs_www.main_menu website has been checked and any Addendums posted have been completed, signed, and included in the bid response.

____ 11. The bid response must be received, at the location specified, on or before the bid due date and time designated in the ITB.

____ 12. Electronic Submission of Bid guidelines laid out in Special Condition 3 are strictly followed.

A-1

EXHIBIT “A”

TECHNICAL SPECIFICATIONS

CONNECTED VEHICLE ROADSIDE UNITS FOR DISTRICT 7

I. PURPOSE

The Florida Department of Transportation (FDOT) District 7, hereinafter referred to as the Department, is requesting a bid for dual-mode/dual-active roadside units (RSUs) for the Interstate I-4 Florida’s Regional Mobility Elements (FRAME) project.

The I-4 FRAME project will deploy and implement connected vehicle (CV) technologies inclusive of RSUs and other roadside infrastructure along the I-4 and at 207 intersections along 133+ miles on multiple corridors located in Hillsborough County, Florida. Communication technologies for deployment will include cellular vehicle to anything (C-V2X).

II. RESPONSIBILITIES OF THE VENDOR

The Vendor shall provide dual-mode/dual-active RSU devices inclusive of all components to include device mounting and in-cabinet hardware and software.

The equipment shall also include a three-year warranty and include three-year technical phone support for troubleshooting, configuration issues and software/firmware updates. The RSUs provided must meet the minimum requirements listed herein.

The Vendor shall be responsible for the configuration of the RSUs enabling full functionality of all CV applications as described in this document. The Vendor shall include in the bid the following items:

A. Mounting brackets inclusive of any cabling (excluding Category 6 (CAT-6) ethernet cable) and power supplies or components required for the devices to function and communicate on the Department’s network.

B. Central control software inclusive of any licenses, firmware updates or any necessary elements to ensure complete functionality and communication of the software to the RSUs on the Department’s network.

General Requirements

A. The Vendor shall identify a single point of contact to support the Department.

B. Regardless of the delivery methodology selected by the Vendor, configuration of all RSUs-including all necessary firmware, intersection geometry data (MAP) development, Signal Phase and Timing (SPaT) configurations, and Security

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Credential Management System (SCMS) enrollments - shall be completed by the Vendor.

C. Complete systems shall be configured to successfully operate, at a minimum, the following vehicle-to-infrastructure (V2I) CV applications in conjunction with the existing Advanced Transportation Controller (ATC) model signal controller unit deployed for each maintaining agency (Trafficware Commander or Econolite Cobalt series G):

1. SPaT

2. Basic Safety Message (BSM) receipt and forwarding

3. Traveler Information Messages (TIM)

a. TM08 – Traffic Incident Management System

b. TM12 – Dynamic Roadway Warning

c. TM17 – Speed Warning and Enforcement

d. TM25 – Wrong Way Vehicle Detection and Warning

e. TI03 – Dynamic Route Guidance

f. VS07 – Road Weather Motorist Alert and Warning

g. VS08 – Queue Warning

h. VS09 – Reduced Speed Zone Warning/Lane-Closure

i. MC06 – Work Zone Management

j. PS07 – Incident Scene Safety Monitoring

k. TM04 – Connected Vehicle Traffic Signal System

l. TM14 – Advanced Railroad Grade Crossing

m. PT09 – Transit Signal Priority (TSP)

n. PS03 – Emergency Vehicle Preemption (EVP)

o. VS12 – Pedestrian and Cyclist Safety

p. VS13 – Intersection Warning and Collision Avoidance

q. CVO06 – Freight Signal Priority

RSU Requirements

A. The Vendor shall be responsible for providing all RSUs with C-V2X capabilities and must be configurable to run all listed CV applications – SPaT, MAP, TIM, and BSM, Personal Safety Message (PSM), TSP and EVP. Concurrent Dedicated Short-Range Communication (DSRC) and C-V2X operation is not required.

B. The Vendor shall provide an RSU that meets the following requirements:

1. All RSUs must support PSEUDONYM certificates.

2. All RSUs must support IDENTITY certificates.

3. All RSUs must include a Hardware Security Module.

4. All RSUs must support Internet Protocol version 4 (IPv4) and Internet

Protocol version 6 (IPv6).

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C. The Vendor shall be responsible for providing necessary support for the FDOT Provider Service Identifiers and Service Specific Permissions (PSID-SSP) Profile. The Vendor will be notified and sent updates to this profile on a periodic basis and is expected to provide software updates, as required, to enable compliance within 90 calendar days.

D. The Vendor shall be responsible for providing timely technical support response. Calls or emails to the Vendor technical support made by the Department or representative(s) shall be returned within 24 business hours.

E. The Vendor shall be responsible for providing all hardware necessary for a complete installation, including RSU mounting brackets and hardware; surge protection device (SPD) to be installed at the device; power-over ethernet (POE+) injector w/ alternating current (AC) adaptor power supply, and all other equipment identified by the Vendor necessary for the successful operation of CV applications.

Note: The Vendor shall not be responsible for providing device cabling between the RSU and cabinet controller (e.g., CAT-6 ethernet cable).

F. RSU must be capable of POE via CAT-6 cable terminated with a RJ45 connection to the existing network. Cellular and/or wireless backhaul communication methods will not be accepted.

G. The Vendor shall be responsible for the development of MAP for each intersection utilizing the US Department of Transportation (USDOT) Intersection Situation Data (ISD) MAP Creation Tool or equivalent. The Vendor shall be responsible for the verification of development accuracy and uploading of the MAP file. MAP can either be pre-loaded onto the appropriate device(s) at the time of delivery or the Vendor may elect to load MAP to devices following installation via coordination with the Department.

H. The Vendor will not be required to provide an official survey reference point for MAP development.

I. The Vendor shall be responsible for enrolling all RSUs into the FDOT designated SCMS. RSUs must be enrolled into the SCMS at the time of delivery, or the Vendor may elect to enroll RSUs at time of installation.

Note: The Vendor shall ensure compliance with the FDOT Statewide SCMS program, as outlined in the latest version of the PSID/SSP Profile Specification.

J. The Vendor shall be responsible for providing all necessary information needed for the Department to successfully apply for Federal Communications Commission (FCC) licensing. This shall include the following:

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1. Antenna manufacturer and model number

2. Antenna gain

3. Beam width

4. RSU manufacturer and model number

5. RSU FCC Identification (ID) number

6. Equipment class

7. Channel number

8. Maximum output power

9. Equivalent Isotropic Radiated Power (EIRP) and maximum EIRP

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EXHIBIT “B”

BID SHEET

CONNECTED VEHICLE ROADSIDE UNITS FOR DISTRICT 7

BID AS SPECIFIED.

ALTERNATE BRANDS WILL NOT BE CONSIDERED FOR THIS BID.

Description Quantity (A)

Unit Price (B)

Total (AxB)

Roadside Unit, Dual Mode, CV2X- DSRC compatibility. *Includes RSU, antennas, and standard mounting backplate, three- year warranty and telephone technical support.

272 $__________ $____________

Power Over Ethernet Injector. Includes cabling and/or wiring. 272 $__________ $____________

Control Center Software. *Includes three-year services, licenses, and cloud storage. 5 $__________ $____________

GRAND TOTAL $_______________

*** Prices shall be firm, net, delivered prices, F.O.B. destination. ***

*** The bidder must submit cut sheets ensuring the products meet the requirements as defined in Exhibit A, Technical Specifications. ***

*** Delivery must be made within 30 calendar days or less upon receipt of a purchase order by the contract Vendor at their designated ordering location. If more time is needed, the bidder should state the extra time required and the reasons why, in their bid response. Acceptance will be subject to the Department’s approval. ***

DELIVERY: Delivery will be made within days after receipt of purchase order.

MFMP Transaction Fee:

All payment(s) to the vendor resulting from this competitive solicitation WILL be subject to the MFMP Transaction Fee in accordance with the referenced Form PUR 1000 General Contract Condition #14. The Transaction Fee imposed shall be based upon the date of issuance of the payment.

NOTE: In submitting a response, the bidder acknowledges they have read and agree to the solicitation terms and conditions and their submission is made in conformance with those terms and conditions.

ACKNOWLEDGEMENT: I certify that I have read and agree to abide by all terms and conditions of this solicitation and that I am authorized to sign for the bidder. I certify that the response submitted is made in conformance with all requirements of the solicitation.

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Bidder: ___________________________________________ FEID#___________________

Address: ________________________________ City, State, Zip: _____________________

Phone: ___________________________ E-mail: __________________________________

Authorized Signature: __________________________________ Date: _________________

Printed/Typed: _____________________________________Title: ____________________

STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION

DRUG-FREE WORKPLACE PROGRAM CERTIFICATION

375-040-18

PROCUREMENT

03/17

287.087 Preference to businesses with drug-free workplace programs. --Whenever two or more bids, proposals, or replies that are equal with respect to price, quality, and service are received by the state or by any political subdivision for the procurement of commodities or contractual services, a bid, proposal, or reply received from a business that certifies that it has implemented a drug-free workplace program shall be given preference in the award process. In order to have a drug-free workplace program, a business shall:

(1) Publish a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession, or use of a controlled substance is prohibited in the workplace and specifying the actions that will be taken against employees for violations of such prohibition.

(2) Inform employees about the dangers of drug abuse in the workplace, the business's policy of maintaining a drug-free workplace, any available drug counseling, rehabilitation, and employee assistance programs, and the penalties that may be imposed upon employees for drug abuse violations.

(3) Give each employee engaged in providing the commodities or contractual services that are under bid a copy of the statement specified in subsection (1).

(4) In the statement specified in subsection (1), notify the employees that, as a condition of working on the commodities or contractual services that are under bid, the employee will abide by the terms of the statement and will notify the employer of any conviction of, or plea of guilty or nolo contendere to, any violation of Chapter 893 or of any controlled substance law of the United States or any state, for a violation occurring in the workplace no later than 5 days after such conviction.

(5) Impose a sanction on, or require the satisfactory participation in a drug abuse assistance or rehabilitation program if such is available in the employee's community by, any employee who is so convicted.

(6) Make a good faith effort to continue to maintain a drug-free workplace through implementation of this section.

Does the individual responding to this solicitation certify that their firm has implemented a drug-free workplace program in accordance with the provision of Section 287.087, Florida Statutes, as stated above?

YES

NO

NAME OF BUSINESS:

Florida Statutes:

287.135

STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION

VENDOR CERTIFICATION REGARDING

SCRUTINIZED COMPANIES LISTS

375-030-60

PROCUREMENT

OGC – 06/18

Respondent Vendor Name:

Vendor FEIN:

Vendor’s Authorized Representative Name and Title:

Address:

City: State: Zip:

Phone Number:

Email Address:

Section 287.135, Florida Statutes prohibits a company from bidding on, submitting a proposal for, or entering into or renewing a contract for goods or services of any amount if, at the time of contracting or renewal, the company is on the Scrutinized Companies that Boycott Israel List, created pursuant to Section 215.4725, Florida Statutes, or is engaged in a boycott of Israel. Section 287.135, Florida Statutes, also prohibits a company from bidding on, submitting a proposal for, or entering into or renewing a contract for goods or services of $1,000,000 or more, that are on either the Scrutinized Companies with Activities in Sudan List or the Scrutinized Companies with Activities in the Iran Petroleum Energy Sector Lists which were created pursuant to s. 215.473, Florida Statutes.

As the person authorized to sign on behalf of Respondent, I hereby certify that the company identified above in the section entitled “Respondent Vendor Name” is not listed on either the Scrutinized Companies with Activities in Sudan List or the Scrutinized Companies with Activities in the Iran Petroleum Energy Sector List, or the Scrutinized Companies that Boycott Israel List. I further certify that the company is not engaged in a boycott of Israel. I understand that pursuant to section 287.135, Florida Statutes, the submission of a false certification may subject company to civil penalties, attorney’s fees, and/or costs.

Certified By:

who is authorized to sign on behalf of the above referenced company.

Authorized Signature Print Name and Title:

Date:

E-VERIFY

375-031-06

PROCUREMENT

OGC – 10/21

Contract No: DOT-ITB-22-7025-EG

Financial Project No(s): 44536-2-93-01

Project Description: Connected vehicle roadside units for District 7.

In accordance with the contract, the Vendor/Consultant/Contractor hereby acknowledges and certifies compliance with Section 448.095, Florida Statutes. The Vendor/Consultant/Contractor shall register with and use the E-Verify system to verify the work authorization status of all newly hired employees. The Vendor/Consultant/Contractor shall utilize the U.S. Department of Homeland Security’s E-Verify system, in accordance with the terms governing use of the system. The Vendor/Consultant/Contractor shall comply with Section 448.095, Florida Statutes, for the duration of the contract term, including any extensions or renewal periods.

Company/Firm:

Authorized Signature:

Title:

Date:

ORDERING INSTRUCTIONS

Bid Number: DOT-ITB-22-7025-EG

Title: CONNECTED VEHICLE ROADSIDE UNITS FOR DISTRICT 7

NOTE: ALL ORDERS SHOULD BE DIRECTED TO:

FEDERAL EMPLOYER IDENTIFICATION NUMBER (FEID):

VENDOR:

ADDRESS:

CITY, STATE, ZIP:

TELEPHONE:

TOLL FREE NO.:

DELIVERY WILL BE MADE WITHIN DAYS AFTER RECEIPT OF

PURCHASE ORDER.

PRODUCT INFORMATION: DIRECT QUESTIONS TO:

NAME & TITLE:

ADDRESS:

CITY, STATE, ZIP:

TELEPHONE:

TOLL FREE NO.:

E-MAIL ADDRESS:

WEB ADDRESS:

MFMP CONTRACT TERMS AND CONDITIONS

375-040-44

PROCUREMENT

OGC – 02/21

Contract (“CR”) No.:

Appropriation Bill Number(s) / Line Item Number(s) for 1st year of contract, pursuant to s. 216.313, F.S.:

(required for contracts in excess of $5 million)

1. SERVICES AND PERFORMANCE

A. The Department does hereby retain the Vendor to furnish, within the manner and at the location specified, certain services, information, and items as described in Exhibit “A”, attached hereto and made a part hereof.

B. Before any additions or deletions to the work and/or items described in this Contract, the Department shall issue a revised version of the Contract covering such modifications and the compensation to be paid therefor. Reference herein to this Contract shall be considered to include any revised versions.

C. All tracings, plans, specifications, maps, computer files, and reports prepared or obtained under this Contract, as well as all data collected, together with summaries and charts derived therefrom, shall be the exclusive property of the Department without restriction or limitation on their use and shall be made available, upon request, to the Department at any time during the performance of such services and/or upon completion or termination of this Contract.