162019-spec.pdf

Grissom Air Reserve Base 434 Base Civil Engineering

RENOVATE OUTDOOR

BASE SIGNAGE

TECHNICAL SPECIFICATIONS

CTGC 16 - 2019

Dec 20, 2015

REPAIR OUTDOOR BASE SIGNAGE

CTGB 16 2019

PROJECT TABLE OF CONTENTS

DIVISION 01 - GENERAL REQUIREMENTS

01 11 00 SUMMARY OF WORK

01 33 00 SUBMITTAL PROCEDURES

01 42 00 SOURCES FOR REFERENCE PUBLICATIONS

01 45 00.10 20 QUALITY CONTROL FOR MINOR CONSTRUCTION

01 67 00 RECYCLED / RECOVERED MATERIALS

DIVISION 02 - EXISTING CONDITIONS

02 41 00 DEMOLITION AND DECONSTRUCTION

DIVISION 03 - CONCRETE

03 30 00.00 10 CAST-IN-PLACE CONCRETE

DIVISION 04 - MASONRY

04 20 00 MASONRY

DIVISION 05 - METALS

05 05 23.16 STRUCTURAL WELDING

05 12 00 STRUCTURAL STEEL

05 50 13 MISCELLANEOUS METAL FABRICATIONS

DIVISION 10 - SPECIALTIES

10 14 00.10 EXTERIOR SIGNAGE

DIVISION 26 - ELECTRICAL

26 05 00.00 40 COMMON WORK RESULTS FOR ELECTRICAL

DIVISION 32 - EXTERIOR IMPROVEMENTS

32 92 19 SEEDING

32 93 00 EXTERIOR PLANTS

-- End of Project Table of Contents --

PROJECT TABLE OF CONTENTS Page 1

SECTION 01 11 00

SUMMARY OF WORK

PART 1 GENERAL

1.1 Project Description

The work covered under this contract includes furnishing all labor, materials, supplies, equipment and services required toprovide and install signs, at Grissom Air Reserve Base, Indiana.

1.2 CONTRACT DRAWINGS

The extent, location and general arrangement of the work to be accomplished are shown on the Contract Drawings, listed in these Technical Specifications and appendixs.

The drawings referred to in the Contract Documents are the "plans", Plans" or "drawings" are applicable to this Contract and are titled as follows:

PROJECT NO: CTGB 162019

PROJECT TITLE: REPAIR OUTDOOR BASE SIGNAGE

Contractor shall immediately check furnished drawings, specifications and notify the Government of any discrepancies.

1.2.1 CTGB 162019: REPAIR OUTDOOR BASE SIGNAGE5

Unless otherwise noted on the drawings, the work shall include all work, material and labor to remove desingated signs, provide new signs and install the designated signs. Designated signs are shown on the contract documents. Contract shall include structral design of signs. installation shall be phased to not inconvience the base traffic.

Any options listed in the contract documents shall be include in this clin

1.3 SUBMITTALS

Government approval is required for submittals with a "G" designation;

submittals not having a "G" designation are for information only. The following shall be submitted in accordance with Section 01 33 00 SUBMITTAL

PROCEDURES:

SD-01 Preconstruction Submittals

Digging Permits; G Project Work plan; G

SD-10 Operation and Maintenance Data

Operation and Maintenance Data ; G Submit Operation and Maintenance Manuals in accordance with standard

SECTION 01 11 00 Page 1 manufacturer's standard brochures, schematics, printed instructions, general operating procedures, warranty and safety precautions. Provide a list for each warranted equipment, item, and feature of construction or system indicating:

1. Name of item.

2. Model and serial numbers.

3. Location where installed.

4. Name and phone numbers of manufacturers or suppliers.

5. Names, addresses and telephone numbers of sources of spare parts.

6. Warranties and terms of warranty. Include one-year overall warranty of construction. Items which have extended warranties must be indicated with separate warranty expiration dates.

7. Cross-reference to warranty certificates as applicable.

8. Starting point and duration of warranty period.

9. Summary of maintenance procedures required to continue the warranty in force

1.4 OCCUPANCY OF PREMISES

Work shall be outside of building on base. Work shall be on multiple sites theout the main base and annex. project to be phased to allow sign / foundationinstallations at multiple locations at one time.

Before work is started, the Contractor shall arrange with the Contracting Officer on the means of access to the base and site, trailer location, parking, space for storage of materials and equipment, use of base roads, condition for working in secure and coutilized area and a sequence of procedures. contractor is provide safe access around any construcntion site that blocks a path.

1.4.1 GENERAL OCCUPANCY REQUIREMENTS

The contractor is to schedule the project. The Contractor shall minimize any disturbance or inconvenience on or about the Base. Contractor shall suitably mark all hazards due to this work. Contractor shall keep traffic-ways, aprons, flightline clear, unobstructed and at all times free of foreign objects debris (FOD). FOD is a substance, debris or article which would potentially cause damage to an aircraft. It includes dirt, rocks, paper, and any lose objects not part of the street and grounds. Do not allow object to be caught in the wind. Tire checks and site sweeps for FOD will be required.

permiossion will be required to access to flightline areas outsided the freezone and construction site

1.5 FLIGHTLINE DRIVING

Flightline driving shall not be required under this contract. Flightline driving training and certification will be required to utilized flightline areas not within the freezone as shown on the drawings.

1.6 ON-SITE COORDINATION AND PERMITS

SECTION 01 11 00 Page 2

Text1.6.1 Utility Outage Requests and Utility Connection Requests

Work shall be scheduled to hold outages to a minimum. Request utility outages five (5) working days in advance.

1.6.2 Welding, and Burning Permits

Burning of trash or rubbish is not permitted.

1.6.3 Hot Work

The Contractor shall obtain permits for work associated with hot work, welding, cutting, and brazing from the Grissom ARB Fire Department prior to any such work.

1.7 LOCATION OF UNDERGROUND FACILITIES

Obtain digging permits prior to start of excavation. Contractor is to adjust signage location to avoid utilities. location of utilities will be flagged on site during the digging permit.

1.7.1 Digging Permits

Mechanical digging more than four (4) inches below natural grade is prohibited without a current digging permit. The Contractor shall field mark areas where digging will take place and provide a scale drawing of the marked areas. A minimum of fifteen (15) working days is required to process digging permits. When the digging permit is issued existing underground utilities and structures within the marked areas will have to be marked.

The Contractor is responsible to record and/or preserve these markings. The contractor is responsible for renewing digging when it expires. Schedule permit area with installation of signs. Minimizes excessive flags without construction

1.7.2 Digging Around Utilities

Only non-destructive digging shall be done within ten (10) feet horizontally of cables, within ten (10)feet horizontally of natural gas lines, and within three (3) feet horizontally of other utilities.

Nondestructive digging includes hand digging and hydro/ vacuum excavation.

The bid shall include the Contractor field verify comm lines using Vac-tron units (vacuum based excavation unit).

1.7.3 Damage to Utilities

Damage done to utilities adequately marked by the Government shall be repaired by the Contractor at no additional cost.

1.7.4 Unmarked Utilities

Utilities not marked by the Government and found by the Contractor shall be considered an unforeseen site condition, and the Contractor shall notify the Contracting Officer immediately.

SECTION 01 11 00 Page 3

1.8 ENVIRONMENTAL REGULATORY REQUIREMENTS

The Contractor shall be responsible for knowing federal, state, and local regulatory requirements pertaining to legal disposal of all construction and demolition waste materials. Comply with all applicable regulations and maintain records of permits, licenses, certificates, and other environmental regulatory requirement correspondences.

1.9 RECYCLE / RECOVERED MATERIALS

The Contractor as per the Government procurement policy(40 CFR 247) is to acquire, in a cost effective manner, items containing the highest percentage of recycled and recovered materials practicable consistent with maintaining a satisfactory level of competition without adversely affecting performance requirements or exposing suppliers' employees to undue hazards from the recovered materials. The Environmental Protection Agency (EPA) has designated certain items which must contain a specified percent range of recovered or recycled materials. EPA designated products specified in this contract comply with the stated policy and with the EPA guidelines (www.EPA.gov). The Contractor shall make all reasonable efforts to use recycled and recovered materials in providing the EPA designated products and in otherwise utilizing recycled and recovered materials in the execution of the work.

1.9.1 Minimum Percentages

Provide, at a minimum, the specified percentage of recycled or recovered materials for items under this contract, or provide justification (non-availability) for non-use. Recycle content can be found at www.EPA.gov 2007 Comprehensive procurement guidelines and in 40 CFR247.

Provide as part of the submittal in the submittal section, the specified recycle content of the construction product.

PART 2 PRODUCTS

2.1 MATERIALS

All equipment and materials to be furnished by the Contractor shall be new and the standard products of manufactures regularly engaged in the production of such materials, and the manufacture's latest design.

2.2 DELIVERY, STORAGE AND HANDLING

The Contractor shall be responsible for the delivery, storage and handling of all products in compliance with manufacture's recommendations. All materials, except bulk deliveries shall be delivered in the manufacture's original containers. The container's shall be sealed and display the manufacture' original label(s). The Contractor shall promptly remove damaged products from the job site and replace damaged products with undamaged products. The Contractor shall have all materials delivered at the job site during his normal working hours. The Contractor shall be responsible for the proper protection of all materials from the weather.

SECTION 01 11 00 Page 4

PART 3 EXECUTION

3.1 WORKMANSHIP

Materials and equipment shall be installed in accordance with the approved recommendations of the manufacturer to conform with the Contract. The installation shall be accomplished in a skillful and workmanlike manner.

Adequate precautions shall be taken by the Contractor to protect Government property from damage resulting from work on the contract. Damage to Government property resulting from work on this contract shall be repaired by the Contractor to the satisfaction of the Contracting Officer and at no additional cost to the Government.

3.2 SUPERVISION

The Contractor shall have a site superintendent at the site at all times when there are workers on site or when deliveries are to be received.

Under no circumstances shall a subcontractor be authorized to be a site superintendent for the prime contractor. The Superintendent shall be designated as such to the Contracting Officer in writing with the signatures of the Contractor and the designated Superintendent. The Contractor shall outline in the designation letter, the extent of the Superintendent's authority.

3.3 CODE COMPLIANCE

Work shall comply with applicable base, military, federal, state, and local Codes that are current per the date of contract. Comply with IBC 2012 as revised by UFC 1-200-01 General Building Requirements. (2013). Use ABA for handicapp accessibility. Use UFC 3-600-01 for fire protection systems

3.4 RECORD AS-BUILT DRAWINGS

The Contractor shall maintain on the job, an accurate and clear set of as-built drawings, drawn to scale, indicating as-built changes,and any RFI's.

3.5 CLEANUP

Remove debris and rubbish from project boundaries and disturbed areas.

Remove and transport in a manner that prevents spillage on streets or adjacent areas. Clean up dirt and debris that spills on to the street daily.

Remove any material or debris that can be caught in the wind. Comply with local regulations regarding hauling an disposal. Submit weight tickets and recycling information at the end of the project.

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SECTION 01 11 00 Page 5

SECTION 01 33 00

SUBMITTAL PROCEDURES

05/11

PART 1 GENERAL

1.1 SUMMARY

The Contracting Officer may request submittals in addition to those specified when deemed necessary to adequately describe the work covered in the respective sections.

Units of weights and measures used on all submittals are to be the same as those used in the contract drawings.

Each submittal is to be complete and in sufficient detail to allow ready determination of compliance with contract requirements.

Contractor's Quality Control (CQC) System Manager and the Designer of Record, if applicable, to check and approve all items prior to submittal and stamp, sign, and date indicating action taken. Proposed deviations from the contract requirements are to be clearly identified. Include within submittals items such as: Contractor's, manufacturer's, or fabricator's drawings; descriptive literature including (but not limited

to) catalog cuts, diagrams, operating charts or curves; test reports; test cylinders; samples; O&M manuals (including parts list); certifications;

warranties; and other such required submittals.

Submittals requiring Government approval are to be scheduled and made prior to the acquisition of the material or equipment covered thereby. Pick up and dispose of samples not incorporated into the work in accordance with manufacturer's Material Safety Data Sheets (MSDS) and in compliance with existing laws and regulations.

A submittal register showing items of equipment and materials for when submittals are required by the specifications is provided as "Appendix A - Submittal Register".

1.2 SUBMITTAL FORM (AF FORM 3000)

The AF Form 3000, Material Approval Submittal, shall be used for submitting both Government approved and information only submittals in accordance with the instructions on the reverse side of the form. These forms will be furnished to the Contractor. This form shall be properly completed by filling out all the heading, blank spaces and identifying each item submitted.

Special care shall be exercised to ensure proper listing of the specification paragraph and/or sheet number of the contract drawings pertinent to the data submitted for each item and the intended use of the product.

1.3 Procedures

A minimum of four (4) copies of the submittals and submittal registers are

SECTION 01 33 00 Page 1 to be provided to the Contracting Office at 1400 Mustang Ave., Grissom ARB, IN 46971. If conflict with other sections of this specifications arise, the greater number of copies indicated shall govern.

1.4 DEFINITIONS

1.4.1 Submittal Descriptions (SD)

Submittals requirements are specified in the technical sections.

Submittals are identified by Submittal Description (SD) numbers and titles as follows:

SD-01 Preconstruction Submittals

Submittals (approved) which are required prior to start of construction (work).or commencing work on site.or the start of the next major phase of the construction on a multi-phase contract, includes schedules, tabular list of data, or tabular list including location, features, or other pertinent information regarding products, materials, equipment, or components to be used in the work.

Construction progress schedule

Health and safety plan

Work plan

Quality Control(QC) plan

Environmental protection plan

SD-02 Shop Drawings

Drawings, diagrams and schedules specifically prepared to illustrate some portion of the work.

Diagrams and instructions from a manufacturer or fabricator for use in producing the product and as aids to the Contractor for integrating the product or system into the project.

Drawings prepared by or for the Contractor to show how multiple systems and interdisciplinary work will be coordinated.

SD-03 Product Data

Catalog cuts, illustrations, schedules, diagrams, performance charts, instructions and brochures illustrating size, physical appearance and other characteristics of materials, systems or equipment for some portion of the work.

Samples of warranty language when the contract requires extended product warranties.

SD-04 Samples

Fabricated or unfabricated physical examples of materials, equipment or workmanship that illustrate functional and aesthetic characteristics of a material or product and establish standards by which the work can be judged.

SECTION 01 33 00 Page 2

Color samples from the manufacturer's standard line (or custom color samples if specified) to be used in selecting or approving colors for the project.

Field samples and mock-ups constructed on the project site establish standards by which the ensuring work can be judged. Includes assemblies or portions of assemblies which are to be incorporated into the project and those which will be removed at conclusion of the work.

SD-05 Design Data

Design calculations, mix designs, analyses or other data pertaining to a part of work.

Design submittals, design substantiation submittals and extensions of design submittals.

SD-06 Test Reports

Report signed by authorized official of testing laboratory that a material, product or system identical to the material, product or system to be provided has been tested in accord with specified requirements. Unless specified in another section, testing must have been within three years of date of contract award for the project.

Report which includes findings of a test required to be performed by the Contractor on an actual portion of the work or prototype prepared for the project before shipment to job site.

Report which includes finding of a test made at the job site or on sample taken from the job site, on portion of work during or after installation.

Investigation reports.

Daily logs and checklists.

Final acceptance test and operational test procedure.

SD-07 Certificates/Documents, Permits ...

Statements printed on the manufacturer's letterhead and signed by responsible officials of manufacturer of product, system or material attesting that product, system or material meets specification requirements. Must be dated after award of project contract and clearly name the project.

Document required of Contractor, or of a manufacturer, supplier, installer or Subcontractor through Contractor. The document purpose is to further promote the orderly progression of a portion of the work by documenting procedures, acceptability of methods or personnel qualifications.

Confined space entry permits.

Text of posted operating instructions.

SD-10 Operation and Maintenance Data

SECTION 01 33 00 Page 3

Data that is furnished by the manufacturer, or the system provider, to the equipment operating and maintenance personnel, including manufacturer's help and product line documentation necessary to maintain and install equipment. This data is needed by operating and maintenance personnel for the safe and efficient operation, maintenance and repair of the item.

This data is intended to be incorporated in an operations and maintenance manual or control system. Provide a list for each warranted equipment, item, and feature of construction or system indicating:

1. Name of item.

2. Model and serial numbers.

3. Location where installed.

4. Name and phone numbers of manufacturers or suppliers.

5. Names, addresses and telephone numbers of sources of spare parts.

6. Warranties and terms of warranty. Include one-year overall warranty of construction. Items which have extended warranties must be indicated with separate warranty expiration dates.

7. Cross-reference to warranty certificates as applicable.

8. Starting point and duration of warranty period.

9. Summary of maintenance procedures required to continue the warranty in force

SD-11 Closeout Submittals

Documentation to record compliance with technical or administrative requirements or to establish an administrative mechanism.

Submittals required for Guiding Principle Validation (GPV) or Third Party Certification (TPC).

Special requirements necessary to properly close out a construction contract. For example, Record Drawings, warranty, product instruction, equipment instructions and as-built drawings. Also, submittal requirements necessary to properly close out a major phase of construction on a multi-phase contract.

1.4.2 Approving Authority

Office or designated person authorized to approve submittal.

1.4.3 Work

As used in this section, on- and off-site construction required by contract documents, including labor necessary to produce submittals, except those SD-01 Pre-Construction Submittals noted above, construction, materials, products, equipment, and systems incorporated or to be incorporated in such construction.

1.5 SUBMITTALS

Government approval is required for submittals with a "G" designation;

submittals not having a "G" designation are for Contractor QC review and approval Submit the following in accordance with this section.

SD-01 Preconstruction Submittals

SECTION 01 33 00 Page 4

Submittal Register; G

1.6 SUBMITTAL CLASSIFICATION

Submittals are classified as follows:

1.6.1 Government Approved (G)

Government approval is required for extensions of design, critical materials, deviations, equipment whose compatibility with the entire system must be checked, and other items as designated by the Contracting Officer.

Government approval is required for any deviations from the Solicitation or Accepted Proposal and other items as designated by the Contracting Officer. Within the terms of the Contract Clause SPECIFICATIONS AND DRAWINGS FOR CONSTRUCTION, they are considered to be "shop drawings."

Critical and expensive items that are not listed on the submittal register must still be submitted

1.6.2 Government Conformance Review of Design (CR)

The Government will review all intermediate and final design submittals for conformance with the technical requirements of the solicitation. Section 01 33 16 DESIGN AFTER AWARD covers the design submittal and review process in detail. Review will be only for conformance with the applicable codes, standards and contract requirements. Design data includes the design documents described in Section 01 33 16 DESIGN AFTER AWARD. Generally, design submittals should be identified as SD-05 Design Data submittals.

1.6.3 Designer of Record Approved/Government Conformance Review (DA/CR)

1.6.3.1 Deviations to the Accepted Design

Designer of Record approval and the Government's concurrence are required for any proposed deviation from the accepted design which still complies with the contract before the Contractor is authorized to proceed with material acquisition or installation. Within the terms of the Contract Clause SPECIFICATIONS AND DRAWINGS FOR CONSTRUCTION, they are considered to be "shop drawings." If necessary to facilitate the project schedule, the Contractor and the DOR may discuss a submittal proposing a deviation with the Contracting Officer's Representative prior to officially submitting it to the Government. However, the Government reserves the right to review the submittal before providing an opinion, if deemed necessary. In any case, the Government will not formally agree to or provide a preliminary opinion on any deviation without the DOR's approval or recommended approval. The Government reserves the right to non-concur with any deviation from the design, which may impact furniture, furnishings, equipment selections or operations decisions that were made, based on the reviewed and concurred design.

1.6.3.2 Substitutions

Unless prohibited or provided for otherwise elsewhere in the Contract, where the accepted contract proposal named products, systems, materials or equipment by manufacturer, brand name and/or by model number or other specific identification, and the Contractor desires to substitute manufacturer or model after award, submit a requested substitution for Government concurrence. Include substantiation, identifying information and the DOR's approval, as meeting the contract requirements and that it is

SECTION 01 33 00 Page 5 equal in function, performance, quality and salient features to that in the accepted contract proposal. If the Contract otherwise prohibits substitutions of equal named products, systems, materials or equipment by manufacturer, brand name and/or by model number or other specific identification, the request is considered a "variation" to the contract.

Variations are discussed below in paragraphs: "Designer of Record Approved/Government Approved" and "VARIATIONS."

1.6.4 Designer of Record Approved/Government Approved (DA/GA)

In addition to the above stated requirements for proposed deviations to the accepted design, both Designer of Record and Government Approval and, where applicable, a contract modification are required before the Contractor is authorized to proceed with material acquisition or installation for any proposed variation to the contract (the solicitation and/or the accepted proposal), which constitutes a change to the contract terms. Within the terms of the Contract Clause SPECIFICATIONS AND DRAWINGS FOR CONSTRUCTION, they are considered to be "shop drawings." The Government reserves the right to accept or reject any such proposed deviation at its discretion.

1.6.5 For Information Only

Submittals not requiring Government approval will be for information only.

For Design-build construction all submittals not requiring Designer of Record or Government approval will be for information only and Contractor Quality control review. They are not considered to be "shop drawings" within the terms of the Contract Clause referred to above. The contractor is still required to review these for Quality control and compatibility with the contract documents and connected systems. the quality reivew shall confirm it has been checked wth the contract documnets and it is ready for constructionand installation. The contractor shall maintain a FIO file on-site and is subject to government review.

1.6.6 Sustainability Reporting Submittals (S)

Submittals for Guiding Principle Validation (GPV) or Third Party Certification (TPC) are indicated with an "S" designation. Submit the information required by the technical sections that demonstrates compliance with the sustainable requirement, and for inclusion in the Sustainability Notebook A full submittal for an item may be provided under another SD;

however, for the "S" submittal, only provide that portion of the submittal that demonstrates compliance with the sustainable requirement. If the sustainable submittal does require Government Approval, it may be tagged under another SD with a "G."

Schedule submittals for these items throughout the course of construction as provided; do not wait until closeout.

1.7 QUANTITY OF SUBMITTALS

1.7.1 Number of Copies of SD-02 Shop Drawings

Submit THREE copies of submittals of shop drawings requiring review and approval only by QC organization and THREE copies of shop drawings requiring review and approval by Contracting Officer.

SECTION 01 33 00 Page 6

1.7.2 Number of Copies of SD-03 Product Data and SD-08 Manufacturer's Instructions

Submit in compliance with quantity requirements specified for shop drawings.

1.7.3 Number of Samples SD-04 Samples

a. Submit two samples, or two sets of samples showing range of variation, of each required item. One approved sample or set of samples will be retained by approving authority and one will be returned to Contractor.

b. Submit one sample panel or provide one sample installation where directed. Include components listed in technical section or as directed.

c. Submit one sample installation, where directed.

d. Submit one sample of non-solid materials.

1.7.4 Number of Copies SD-05 Design Data and SD-07 Certificates

Submit in compliance with quantity requirements specified for shop drawings.

1.7.5 Number of Copies SD-06 Test Reports and SD-09 Manufacturer's Field Reports

Submit in compliance with quantity and quality requirements specified for shop drawings other than field test results that will be submitted with QC reports.

1.7.6 Number of Copies of SD-10 Operation and Maintenance Data

Submit threecopies of O&M Data to the Contracting Officer for review and approval.

1.7.7 Number of Copies of SD-01 Preconstruction Submittals and SD-11 Closeout Submittals

Unless otherwise specified, submit three sets of administrative submittals.

1.8 INFORMATION ONLY SUBMITTALS

Normally submittals for information only will not be returned. Approval of the Contracting Officer is not required on information only submittals.

The Government reserves the right to require the Contractor to resubmit any item found not to comply with the contract. This does not relieve the Contractor from the obligation to furnish material conforming to the plans and specifications; will not prevent the Contracting Officer from requiring removal and replacement of nonconforming material incorporated in the work;

and does not relieve the Contractor of the requirement to furnish samples for testing by the Government laboratory or for check testing by the Government in those instances where the technical specifications so prescribe. The contractor is still required to review these for Quality control and compatibility with the contract documents and connected systems. The contractor shall maintain a FIO file on-site and subject to government review..

SECTION 01 33 00 Page 7

1.9 Mutliple Item, Options, Selection and Clarificatio

Product data sheets shall be clearly marked (not highlighted) to indicate complete model, part number, data, options, etc. and intended use of the product being provided per the contract.

The submittal coversheet should reflect that a selection by the government is requested on teh AF3000 sheet and selection sheets and the location of the item in the submittal

Those items not within the contract, where that option is not available in the contract project shall be crossed out.

1.10 "Or Equal" Clarification

Contractor is to clearly define and mark (not highlight) any substitution or 'or equal' insertions.

1.11 Mutiple Listing on submittal and Description

Only use one sheet form 3000 for submittal. Clearly define / describe item for quick location in package. Provide page number.un able to find item is cause for rejection

1.12 VARIATIONS

Variations from contract requirements require both Designer of Record (DOR) and Government approval pursuant to contract Clause FAR 52.236-21 and will be considered where advantageous to Government.

1.12.1 Considering Variations

Discussion with Contracting Officer prior to submission, after consulting with the DOR, will help ensure functional and quality requirements are met and minimize rejections and re-submittals. When contemplating a variation which results in lower cost, consider submission of the variation as a Value Engineering Change Proposal (VECP).

Specifically point out variations from contract requirements in transmittal letters. Failure to point out deviations may result in the Government requiring rejection and removal of such work at no additional cost to the Government.

1.12.2 Proposing Variations

When proposing variation, deliver written request to the Contracting Officer, with documentation of the nature and features of the variation and why the variation is desirable and beneficial to Government, including the DOR's written analysis and approval. If lower cost is a benefit, also include an estimate of the cost savings. In addition to documentation required for variation, include the submittals required for the item.

Clearly mark the proposed variation in all documentation.

Check the column "variation" of ENG Form 4025 for submittals which include proposed deviations requested by the Contractor. Set forth in writing the reason for any deviations and annotate such deviations on the submittal.

The Government reserves the right to rescind inadvertent approval of submittals containing unnoted deviations.

SECTION 01 33 00 Page 8

1.12.3 Warranting that Variations are Compatible

When delivering a variation for approval, Contractor, including its Designer(s) of Record, warrants that this contract has been reviewed to establish that the variation, if incorporated, will be compatible with other elements of work.

1.12.4 Review Schedule is Modified

In addition to normal submittal review period, a period of 10 working days will be allowed for consideration by the Government of submittals with variations.

1.13 SUBMITTAL REGISTER AND DATABASE

Prepare and maintain submittal register, as the work progresses. Use electronic submittal register program or any other format. Do not change data which is output in columns (c), (d), (e), and (f) as delivered by Government; retain data which is output in columns (a), (g), (h), and (i) as approved. A submittal register showing items of equipment and materials for which submittals are required by the specifications is provided as an attachment. This list may not be all inclusive and additional submittals may be required. Maintain a submittal register for the project in accordance with Section 01 45 00.10 10 QUALITY CONTROL SYSTEM (QCS).

Column (c): Lists specification section in which submittal is required.

Column (d): Lists each submittal description (SD No. and type, e.g. SD-02 Shop Drawings) required in each specification section.

Column (e): Lists one principal paragraph in specification section where a material or product is specified. This listing is only to facilitate locating submitted requirements. Do not consider entries in column (e) as limiting project requirements.

Column (f): Indicate approving authority for each submittal.

the Contractor is to track all submittals by maintaining a complete list, including completion of all data columns, including dates on which submittals are received and returned by the Government.

The Designer of Record develops a complete list of submittals during design and identify required submittals in the specifications, and use the list to prepare the Submittal Register. The list may not be all inclusive and additional submittals may be required by other parts of the contract.

Complete the submittal register and submit it to the Contracting Officer for approval within 30 calendar days after Notice to Proceed. The approved submittal register will serve as a scheduling document for submittals and will be used to control submittal actions throughout the contract period.

Coordinate the submit dates and need dates with dates in the Contractor prepared progress schedule. Submit monthly or until all submittals have been satisfactorily completed, updates to the submittal register showing the Contractor action codes and actual dates with Government action codes.

Revise the submittal register when the progress schedule is revised and submit both for approval.

SECTION 01 33 00 Page 9

1.13.1 Use of Submittal Register

Submit submittal register as an electronic database, using submittals management program. Submit with QC plan and project schedule. Verify that all submittals required for project are listed and add missing submittals.

Coordinate and complete the following fields on the register database submitted with the QC plan and the project schedule:

Column (a) Activity Number: Activity number from the project schedule.

Column (g) Contractor Submit Date: Scheduled date for approving authority to receive submittals.

Column (h) Contractor Approval Date: Date Contractor needs approval of submittal.

Column (i) Contractor Material: Date that Contractor needs material delivered to Contractor control.

1.13.2 Contractor Use of Submittal Register

Update the following fields in the submittal register program or equivalent fields in program utilized by Contractor with each submittal throughout contract.

Column (b) Transmittal Number: Contractor assigned list of consecutive numbers.

Column (j) Action Code (k): Date of action used to record Contractor's review when forwarding submittals to QC.

Column (l) List date of submittal transmission.

Column (q) List date approval received.

1.13.3 Approving Authority Use of Submittal Register

Update the following fields.

Column (b) Transmittal Number: Contractor assigned list of consecutive numbers.

Column (l) List date of submittal receipt.

Column (m) through (p) List Date related to review actions.

Column (q) List date returned to Contractor.

1.13.4 Action Codes

Entries for columns (j) and (o), are to be used are as follows (others may be prescribed by Transmittal Form):

1.13.4.1 Government Review Action Codes

"A" - "Approved as submitted"; "Completed"

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"B" - "Approved, except as noted on drawings"; "Completed"

"C" - "Approved, except as noted on drawings; resubmission required"; "Resubmit"

"D" - "Returned by separate correspondence"; "Completed"

"E" - "Disapproved (See attached)"; "Resubmit"

"F" - "Receipt acknowledged"; "Completed"

"G" - "Other (Specify)"; "Resubmit"

"X" - "Receipt acknowledged, does not comply with contract requirements"; "Resubmit"

1.13.4.2 Contractor Action Codes

NR - Not Received

AN - Approved as noted

A - Approved

RR - Disapproved, Revise, and Resubmit

1.13.5 Copies Delivered to the Government

Deliver one copy of submittal register updated by Contractor to Government with each invoice request. Deliver in electronic format, and min of 2 paper copies .

1.14 Consolidate Submittals

Contractor shall consolidate submittal requirements and submit related items together in groups at the same time. All parts of a system or unit (fire systems, all lights, mech equipment …); all the color related items (carpets, paint, tile…) and related items (fire alarm and fire suppression system; door hardware and doors, brick and mortar, and exterior finishes…).

Partial or seperated submissions may delay the approval process.

1.15 SCHEDULING

Schedule and submit concurrently submittals covering component items forming a system or items that are interrelated. Include certifications to be submitted with the pertinent drawings at the same time. No delay damages or time extensions will be allowed for time lost in late submittals. An additional 5 calendar days will be allowed and shown on the register for review and approval of submittals for HVAC control systems.

a. Coordinate scheduling, sequencing, preparing and processing of submittals with performance of work so that work will not be delayed by submittal processing. Allow for potential resubmittal of requirements.

b. Submittals called for by the contract documents will be listed on the register. If a submittal is called for but does not pertain to the contract work, the Contractor is to include the submittal in the register and annotate it "N/A" with a brief explanation. Approval by the Contracting Officer does not relieve the Contractor of supplying

SECTION 01 33 00 Page 11 submittals required by the contract documents but which have been omitted from the register or marked "N/A."

c. Re-submit register and annotate monthly by the Contractor with actual submission and approval dates. When all items on the register have been fully approved, no further re-submittal is required.

d. Carefully control procurement operations to ensure that each individual submittal is made on or before the Contractor scheduled submittal date shown on the approved "Submittal Register."

e. Except as specified otherwise, allow review period, beginning with receipt by approving authority, that includes at least 15working days for submittals for QC Manager approval and 20 working days for submittals for Contracting Officer approval. Period of review for submittals with Contracting Officer approval begins when Government receives submittal from QC organization.

f. For submittals requiring review by fire protection engineer, allow review period, beginning when Government receives submittal from QC organization, of 30working days for return of submittal to the Contractor.

g. Period of review for each resubmittal is the same as for initial submittal.

h. Schedule submittals of related systems, such as wall coverings, finishes, and color related items, parts of fire suppression system, fire alarm system, HVAC system, concurrently. Submit certifications with the appropriate drawings, where required

Within 15 calendar days of notice to proceed, provide, for approval by the Contracting Officer, the following schedule of submittals:

a. A schedule of shop drawings and technical submittals required by the specifications and drawings. Indicate the specification or drawing reference requiring the submittal; the material, item, or process for which the submittal is required; the "SD" number and identifying title of the submittal; the Contractor's anticipated submission date and the approval need date.

b. A separate schedule of other submittals required under the contract but not listed in the specifications or drawings. Schedule will indicate the contract requirement reference; the type or title of the submittal;

the Contractor's anticipated submission date and the approved need date (if approval is required).

1.15.1 Reviewing, Certifying, Approving Authority

The QC organization is responsible for reviewing and certifying that submittals are in compliance with contract requirements. Approving authority on submittals is QC Manager unless otherwise specified for specific submittal. At each "Submittal" paragraph in individual specification sections, a notation "G," following a submittal item, indicates Contracting Officer is approving authority for that submittal item. An "S" following a submittal item, indicates that the QC Manager is the approving authority, and that a copy of the approved submittal must be provided to the Designer of Record.

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1.15.2 Constraints

Conform to provisions of this section, unless explicitly stated otherwise for submittals listed or specified in this contract.

Submit complete submittals for each definable feature of work. Submit at the same time components of definable feature interrelated as a system.

When acceptability of a submittal is dependent on conditions, items, or materials included in separate subsequent submittals, submittal will be returned without review.

Approval of a separate material, product, or component does not imply approval of assembly in which item functions.

1.15.3 QC Organization Responsibilities

a. Note date on which submittal was received from Contractor on each submittal.

b. Review each submittal; and check and coordinate each submittal with requirements of work and contract documents.

c. Review submittals for conformance with project design concepts and compliance with contract documents. Check for exising and new dimensional drawing and layout accuracy .

d. Act on submittals, determining appropriate action based on QC organization's review of submittal.

(1) When QC Manager is approving authority, take appropriate action on submittal from the possible actions defined in paragraph APPROVED

/ACCEPTED SUBMITTALS.

(2) When Contracting Officer is approving authority or when variation has been proposed, forward submittal to Government with certifying statement or return submittal marked "not reviewed" or "revise and resubmit" as appropriate. The QC organization's review of submittal determines appropriate action.

e. Ensure that material is clearly legible.

g. Sign certifying statement or approval statement. The QC organization member designated in the approved QC plan is the person signing certifying statements. The use of original ink for signatures is required. Stamped signatures are not acceptable.

h. Update submittal register as submittal actions occur and maintain the submittal register at project site until final acceptance of all work by Contracting Officer.

i. Retain a copy of approved submittals at project site, including Contractor's copy of approved samples.

j. For "S" submittals, provide a copy of the approved submittal to the Designer of Record.

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1.15.4 Government Reviewed Design

The Government will review design submittals for conformance with the technical requirements of the solicitation. Section 01 33 16 DESIGN AFTER AWARD covers the design submittal and review process in detail. Government review is required for deviation from the completed design. Review will be only for conformance with the contract requirements. Included are only those construction submittals for which the Designer of Record design documents do not include enough detail to ascertain contract compliance.

The Government may, but is not required, to review extensions of design such as structural steel or reinforcement shop drawings.

1.16 GOVERNMENT APPROVING AUTHORITY

When approving authority is Contracting Officer, the Government will:

a. Note date on which submittal was received from QC Manager.

b. Review submittals for approval within scheduling period specified and only for conformance with project design concepts and compliance with contract documents.

c. Identify returned submittals with one of the actions defined in paragraph REVIEW NOTATIONS and with markings appropriate for action indicated.

Upon completion of review of submittals requiring Government approval, stamp and date submittals. 2-3 copies of the submittal will be retained by the Contracting Officer and 1 copies of the submittal will be returned to the Contractor. If the Government performs a conformance review of other Designer of Record approved submittals, the submittals will be so identified and returned, as described above.

1.16.1 Review Notations

Contracting Officer review will be completed within 14 calendar days after date of submission. Submittals will be returned to the Contractor with the following notations:

a. Submittals marked "approved" or "accepted" authorize the Contractor to proceed with the work covered.

b. Submittals marked "approved as noted" "or approved, except as noted, resubmittal not required," authorize the Contractor to proceed with the work covered provided he takes no exception to the corrections.

c. Submittals marked "not approved" or "disapproved," or "revise and resubmit," indicate noncompliance with the contract requirements or design concept, or that submittal is incomplete. Resubmit with appropriate changes. No work shall proceed for this item until resubmittal is approved.

d. Submittals marked "not reviewed" will indicate submittal has been previously reviewed and approved, is not required, does not have evidence of being reviewed and approved by Contractor, or is not complete. A submittal marked "not reviewed" will be returned with an explanation of the reason it is not reviewed. Resubmit submittals returned for lack of review by Contractor or for being incomplete, with appropriate action, coordination, or change.

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1.17 DISAPPROVED OR REJECTED SUBMITTALS

Contractor shall make corrections required by the Contracting Officer. If the Contractor considers any correction or notation on the returned submittals to constitute a change to the contract drawings or specifications; notice as required under the Contract clause CHANGES, is to be given to the Contracting Officer. Contractor is responsible for the dimensions and design of connection details and construction of work.

Failure to point out deviations may result in the Government requiring rejection and removal of such work at the Contractor's expense.

If changes are necessary to submittals, make such revisions and submission of the submittals in accordance with the procedures above. No item of work requiring a submittal change is to be accomplished until the changed submittals are approved.

1.18 APPROVED/ACCEPTED SUBMITTALS

The Contracting Officer's approval or acceptance of submittals is not to be construed as a complete check, and indicates only that the general method of construction, materials, detailing and other information are satisfactory. design, general method of construction, materials, detailing and other information appear to meet the Solicitation and Accepted Proposal.

Approval or acceptance will not relieve the Contractor of the responsibility for any error which may exist, as the Contractor under the Contractor Quality Control (CQC) requirements of this contract is responsible for dimensions, the design of adequate connections and details, and the satisfactory construction of all work design, dimensions, all design extensions, such as the design of adequate connections and details, etc., and the satisfactory construction of all work.

After submittals have been approved or accepted by the Contracting Officer, no resubmittal for the purpose of substituting materials or equipment will be considered unless accompanied by an explanation of why a substitution is necessary.

1.19 APPROVED SAMPLES

Approval of a sample is only for the characteristics or use named in such approval and is not be construed to change or modify any contract requirements. Before submitting samples, the Contractor to assure that the materials or equipment will be available in quantities required in the project. No change or substitution will be permitted after a sample has been approved.

Match the approved samples for materials and equipment incorporated in the work. If requested, approved samples, including those which may be damaged in testing, will be returned to the Contractor, at his expense, upon completion of the contract. Samples not approved will also be returned to the Contractor at its expense, if so requested.

Failure of any materials to pass the specified tests will be sufficient cause for refusal to consider, under this contract, any further samples of the same brand or make of that material. Government reserves the right to disapprove any material or equipment which previously has proved unsatisfactory in service.

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Samples of various materials or equipment delivered on the site or in place may be taken by the Contracting Officer for testing. Samples failing to meet contract requirements will automatically void previous approvals.

Contractor to replace such materials or equipment to meet contract requirements.

Approval of the Contractor's samples by the Contracting Officer does not relieve the Contractor of his responsibilities under the contract.

1.20 PROGRESS SCHEDULE

1.20.1 Bar Chart

a. Submit the progress chart, for approval by the Contracting Officer, at the Preconstruction Conference in one reproducible and 4 copies.

b. Prepare the progress chart in the form of a bar chart utilizing form "Construction Progress Chart" or comparable…