Attachment_1_PWS_Emergency_Spill_Response_FINAL.pdf

5 July 2011

EMERGENCY SPILL RESPONSE

GENERAL PERFORMANCE WORK STATEMENT

1. CONTRACT OVERVIEW: This contract addresses emergency and non-emergency response and cleanup activities related to spills and accidental discharges of hazardous and non-hazardous materials, including but not limited to, various petroleum products, synthetic lubricants, cooling fluids, solvents, paint, raw sewage, industrial or sewage sludge’s, and possibly other material or waste. Spills and accidental discharges can be onto the ground, into the water, into the sewer system, onto paved surfaces, and into containment areas on Tyndall

AFB, including the waters adjacent to the Base. Waterways possibly impacted could include any of the storm water drainage ditches, wetlands or bayous on the Base, as well as waters within St.

Andrew Bay (inclusive of East Bay) and the Gulf of Mexico. Tyndall Air Force Base desires a contractor to provide turn-key response, cleanup and waste disposal services to these incidents on an as-needed basis. The contractor must provide all manpower, equipment, supplies, oversight, and administration for the services provided.

1.1 Spills of petroleum products onto the ground, into surface water, into the sanitary sewer, and spills of raw sewage from the sanitary sewer are probably the most common (but not only) emergency incidents the contractor could be called to respond to at Tyndall AFB. The materials involved and location of non-emergency incidents is more diverse, and an immediate response by the contractor will not be required for non-emergency incidents.

1.2 In an emergency, a knowledgeable Contractor’s representative with experience in a broad range of typical hazardous material spill response and clean-up activities must be able to respond and be on Tyndall AFB within two hours of receiving a request to respond. As needed and requested by Tyndall, the contractor must then be able to mobilize appropriate manpower and equipment resources to respond to the incident. Appropriate training for individuals involved in a response, cleanup or disposal activity shall be in compliance with all applicable local, state or

Federal regulations.

1.3 A specific request to initiate these services will be made by the 325 Contracting Squadron

Contracting Officer or by a limited number of other Tyndall representatives authorized in writing to do so by the 325 Contracting Squadron. Except in emergencies, the contractor will be provided with a brief written scope of services needed by Tyndall and will respond with a not-to-exceed-cost based on the information available at that time. The actual fees paid will be based on time and materials actually provided by the contractor. When a monetary cap has been set for a particular task, the contractor cannot exceed that monetary cap without specific authorization from the Contracting Officer or their authorized representative.

2. CONTRACTOR QUALIFICATIONS: The contractor must have experience and expertise in emergency response and cleanup actions regarding spills and accidental discharge of hazardous and non-hazardous materials, including experience and capabilities for proper waste disposal from spills and accidental discharges. The contractor’s experience and expertise for response and cleanup efforts must include spills and discharges onto the ground, into the water, into the sewer, or a combination of these locations. The contractor must also provide for compliant handling and transport of hazardous and non hazardous wastes that might be accumulated or generated in the course of a cleanup task. The Contractor must ensure that all applicable permits, licenses, insurance and identification numbers have been obtained and are current pursuant to the requirements of the United States Environmental Protection Agency

(EPA), United States Coast Guard, State of Florida Department of the Environmental Protection

(FDEP), and US Department of Transportation. The successful contractor shall make applicable permits available upon request throughout the term of the contract. Contractor shall ensure that personnel have received required training and certification in accordance with 29 CFR 1910.120, 40 CFR 265.16, and 49 CFR parts 172 and 173. Current copies of training certificates shall be available at all times while the contractor is on Tyndall AFB. The contractor shall also provide, implement and enforce a safety plan for their employees that is, at a minimum, compliant with all safety regulations applicable under Occupational Safety and Health Administration regulations. Privacy Act Program (PA). The contractor shall comply with DoD 5400.11-R, The

Privacy Act Program requirements and Air Force Instruction 33-332. The regulation sets mandatory guidelines for collecting, safeguarding, maintaining, using, accessing, amending and disseminating personal information kept in systems of records to comply with the Privacy Act, Title 5, United States Code (U.S.C.), Section 552a.

3. VEHICLES, EQUIPMENT, and SUPPLIES: The contractor shall provide all vehicles

(including boats, when required), equipment, and supplies used in the performance of this contract. The vehicles and equipment shall be suitable for the designated task and shall be in good working condition. All vehicles and equipment must be appropriately insured and licensed, including any specific licensure requirements from agencies such as the USCG, US DOT, EPA, FDEP, or County or State Health Department. The contractor shall be responsible for all transport of equipment to and from Tyndall AFB and within Tyndall AFB, and any associated loading and unloading of equipment. The contractor shall provide all necessary tools, materials, supplies, equipment, loading, transport and disposal of waste associated with any response or cleanup activity. As needed, the contractor shall also provide sampling and analytical services typically associated with response and cleanup operations.

3.1 The contractor shall be responsible for any and all necessary cleanup actions and costs associated with spills or releases caused by the contractor or leaks from the contractor’s equipment.

3.2 The contractors bid package shall include a list of vehicles, equipment and supplies typically needed for responding to petroleum spills and spills into or out of the sanitary sewer system, indicating equipment that can be available and on-site at Tyndall within 12 hours. Other spill response and cleanup vehicles, equipment and supplies the contractor believes are useful in response and cleanup activities should also be included in the bid package, even if it would typically take longer than 12 hours to arrive at Tyndall.

4. TRANSPORTATION: Hazardous waste and materials shall be transported in DOT approved containers in a truck with a closed van body. Containerized hazardous waste shall meet pre-transport, manifest, and placard requirements prior to leaving the base. Stake body trucks or towed trailers may not be used to transport hazardous waste. Transport of all materials and wastes, hazardous or not, shall at all times be in compliance with applicable local, state and

Federal regulations. The contractor shall be responsible for transportation and disposal of all hazardous waste at an EPA approved treatment, storage, disposal facility (TSDF). The transportation and disposal facilities shall be approved by 325 CES/CEAN prior to their use.

Manifests shall be signed only by 325 CES/CEAN. Drums shall be disposed of within 90 days of placing the first drop in the container.

5. RESPONSE TIME REQUIREMENTS: The contractor must be able to respond to an emergency situation with experienced staff within two hours from being notified, and an initial complement of appropriate equipment must respond and be on-site within four hours from the initial notification. The government will make every effort to provide the contractor with as much specific information as possible regarding the emergency and associated circumstances.

However, it will be the Contractor’s ultimate responsibility to ensure sufficient resources are made available as quickly as possible on the basis of their experience and the information provided and/or observed.

5.1 The Contractor’s representative to first arrive in response to a request from Tyndall must be knowledgeable of emergency response procedures with training and experience in a broad range of typical hazardous material spill response activities. As needed and requested by Tyndall, the contractor must then mobilize appropriate manpower and equipment resources to respond to the incident in the minimum amount of time possible.

5.2 In response to Base “spill drills” and exercises (simulated spills and response), the contractor will typically be asked to send only the knowledgeable Contractor’s representative with no equipment required. This person may then be asked to participate in the exercise until such time as it concludes. The response time for arrival at Tyndall for an exercise remains two hours from the time a request is made.

5.3 In a non-emergency situation, the Contractor will be provided with a written scope of services and will be invited to visit Tyndall to observe the task at hand before submitting a written approach and cost proposal. Contractor response times for non-emergency situations will be driven by the nature of the task and importance of mitigating additional damage that might occur with prolonged delays.

5.4 The contractor’s bid package must include a discussion of their response capabilities to typical scenarios and the time frames in which these capabilities can be made available at

Tyndall AFB. Again, the most likely emergency spills that will require a very fast response are petroleum product spills onto the ground, into a storm water ditch or surface water, and a petroleum spill into the sanitary sewer system, and a spill of raw sewage from the sewer system.

5.5 The Contractor shall follow the national Preparedness for Response Exercise Program

(PREP) which was developed in order to establish a workable exercise program that meets the intent of section 4202(a) of the Oil Pollution Act of 1990 (OPA 90). The PREP is a unified federal effort and satisfies requirements of the Coast Guard, EPA, Research and Special

Programs Administration (RSPA) and the Minerals Management Service (MMS). Completion of the PREP exercises will satisfy all OPA 90 mandated federal oil pollution response exercise requirements. OSRO personnel involved in equipment deployment exercises must be included in a comprehensive training program. In accordance with, 40 CFR Part 112, the response resources shall, as appropriate, include: One thousand feet of contaminant boom, or for complexes with marine transfer components, 1,000 ft of contaminant boom or two times the length of the largest vessel that regularly conducts oil transfers to or from the facility, whichever is greater, and a means of deploying it within 1 hour of the discovery of a spill. Oil recovery devices with an effective daily recovery capacity equal to the amount of oil discharged in a small discharge or greater which is available at the facility with 2 hours of the detection of an oil discharge. The Contractor is expected to exercise its best efforts, with regards to their own safety. They should be wearing their PPE and following the guidance listed in their site specific

Health and Safety Plan (HASP). Other safety precautions that are specific to the chemicals and or situation should be followed at all times. This includes; during the exercises to clean up, mitigate, contain, transport and dispose of the released materials. All of the related processes should be done in accordance with the appropriate Federal, State and Local regulations that preside over the handling, storage and removal of oil. The OSRO should have the capabilities and agreements to contact a 3rd party if additional personnel are needed.

6. SECURITY REQUIREMENTS: In accordance with AFI 31-101, personnel working anywhere on Tyndall AFB property require a local file check. The unit security manager will coordinate the background affidavit (with pass and ID) and the DD 1172 base access request form. Allow 3-5 days for process time.