Lodging Linen RFP - Questions and Answers 6Aug2024.pdf
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- Attached to
- Linen
- Solicitation number
- F41999-24-R-0008
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This document contains Questions and Answers related to a Request for Proposal (RFP) for Linen, Solicitation Number F41999-24-R-0008, issued by the Department of the Air Force Air Education and Training Command.
The RFP is for an Indefinite Delivery Indefinite Quantity (IDIQ) contract for linen, which will be part of the Essential Product Program (EPP). Key details include: samples are due on August 20, 2024; pricing list corrections regarding unit of measure and mattress/box spring specifications; confirmation that this is an all-or-none award; requirement for Trade Agreements Act (TAA) compliance; clarification on mattress/box spring protector dimensions; and confirmation that the Queen size pillow shall have a minimum 30oz fill. The anticipated award date is tied to the 180-day proposal validity period.
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Questions and Answers
RFP F41999-24-R-0008
1. Question: When are the samples due?
Answer: Samples are due on 20 Aug 2024.
2. Question: Pricelist should read lines 25 through 40 as Unit of measure DZ not EA.
Answer: See revised Section B Price List.
3. Question: Can you please tell me if the above mentioned RFQ is all or none?
Answer: Per Section M, Paragraph 2, The Number of Contracts to be Awarded, the NAFI intends to award one contract for fulfillment of linen specifications for the performance of this requirement.
4. All items must be TAA compliant.
Answer: Per Section K, Representations and Certifications, Item 5, BUY AMERICAN -
TRADE AGREEMENTS - BALANCE OF PAYMENTS PROGRAMCERTIFICATE (JUN
2001). (a)The offeror hereby certifies that each end product, except the end products listed in paragraph (b), is a domestic end product (as defined in the clause entitled "Buy American Act--, Trade Agreements Act--, and Balance of Payments Program") and that components of unknown origin have been considered to have been mined, produced, or manufactured outside the United States, a designated country, a North American Free Trade Agreement (NAFTA) Country, or a Caribbean Basin country, as defined in section 25.401 of the Federal Acquisition Regulation.
5. I am reading it as though only one award will be made to one vendor.
Answer – See Answer to Question #3 above.
6. Question: Mattress Protectors (Encasements): On Attachment C the height specifications for the mattress reads up to 14” but on attachment B it reads 12” deep. You also have 12” for the boxspring and no height measurement on attachment C. The boxsprings are normal 9” H. Please confirm the heights for the mattress, boxspring and sleeper sofa mattresses.
Answer: Mattress encasements/protectors need to accommodate at a minimum of 12” to 14” mattress. Box spring encasements/protectors need to accommodate a 9” box. Sleeper mattress encasements/protectors need to accommodate a 6” mattress. Pricelist will be edited.
See revised Section C, Linen Specifications.
7. Question: King Mattress Protectors (Encasements): The king size mattress protector (encasement) is no longer on the price list. Is that encasement still needed?
Answer: The King Mattress Protectors (Encasements) are on the pricelist; line 0007 plus additional line item 0012.
8. Question: Section B Price List states that you require samples. When are the samples needed? On the August 9th due date? Or will they be required later? Please confirm.
Answer: Samples are due on 20 Aug 2024.
9. Question: Do product samples need to be submitted to the Government before RFQ close date of 09-August-2024?
Answer: Samples are due on 20 Aug 2024.
10. Question: Would you please update Section J – Average 10 Year Usage to include the following items that were not on the original document?
Items 0003-0014 Mattress Protectors (all sizes) – See updated Section J.
Item 0021 Mattress Pad Twin XL – See updated Section J.
Item 0032 Fitted Sheet Twin – See updated Section J.
Answer: Please see revised Section J ATCH01 - Historical Data Usage Rev 05Aug24.
Usage now includes past 3 years plus a 10 year total.
11. Question: Please confirm if quantities list in Section J – Average 10 Year Usage are annual quantities.
Answer: See answer to question #10.
12. Question: Mattress/Box Spring Protectors (Bed Bug Proof) does it need to be made in USA or is TAA Compliant acceptable?
Answer: See answer to question #4. TAA compliant is acceptable.
13. Question: Mattress/Box Spring Protectors (Bed Bug Proof) Section C states that they need to accommodate a 14” or greater mattress thickness as well as a 6” sleeper sofa mattress but Section B Extended Description states Line Items 0003-0011 are 12” deep. The standard depth for a boxspring protector is 9”. Please clarify if items 0003-0007 should be 12” deep or 14” deep and please clarify if items 0009-0011 should be 9” deep or 12”deep.
Answer: See revised Section B and Section C.
14. Question: The original specification called out for a 24 oz Queen Size Pillow (20” x 30”), the revised spec now states 30 oz fill Queen Size (20” x 30”). The industry standard is between 24 oz and 27 oz. Please clarify what fill weight you would like for the Queen Size
Pillow. Will a Poly/Cotton Blend Shell be acceptable?
Answer: Queen pillow to be a minimum of 30oz fill. 100% polyester shell is specified, others will not be acceptable.
15. Question: What is the anticipated award date for this contract?
Answer: Per Section M, Item 3, Proposal validity period shall be at least 180 calendar days from the closing date of this solicitation.
16. Question: On the specifications Section C, I see the Queen pillow fill changed to 30 oz from 24 oz. Is this correct? That is not much different from the King fill of 32 oz? Most queen pillow fills are in the 21-26 oz fill range. Please confirm.
Answer: Queen pillow to be a minimum of 30oz fill. 100% polyester shell is specified, others will not be acceptable.
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