F4005 Scope of Services 3RD AD.pdf

Scope of Work / Page 1

FLORIDA DEPARTMENT OF TRANSPORTATION

DISTRICT FOUR

COUNTY: PALM BEACH COUNTY

SCOPE OF WORK

FINANCIAL PROJECT No.: 444755-7-52-01; 450056-2-52-01

CONTRACT NO.: F4005

PROJECT DESCRIPTION: PALM BEACH OPERATIONS CENTER -

WEST PALM BEACH, GENERATOR INSTALLATION AT 7900 FOREST

HILL BLVD, WEST PALM BEACH, FL 33413

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EXHIBIT "A"

Palm Beach Operations – Palm Beach Generator Installation

PALM BEACH COUNTY

Financial Project Number: 444755-7-52-01; 450056-2-52-01

Contract: F4005

I. OBJECTIVE:

The Florida Department of Transportation (FDOT) District Four hereafter referred to as the "Department" seeks to secure competitive bids from qualified vendors who are able to provide one (1) stand-by generator system with the industry standard five (5) year warranty at Palm beach Operations Center – West Palm Beach, 7900 Forest Hill Blvd, West Palm Beach, FL 33413.

II.SERVICES TO BE PROVIDED

A. PROJECT DESCRIPTION:

The work described herein includes the installation of one (1) new KOHLER Diesel Engine Generator Set; Model: 125REOZJG or the equivalent and connecting the generator to two (2) new automatic transfer switches.

1) GENERATOR REQUIREMENTS

Generator: 125 KW, @ 0.8 PF, 60 Hz, 3 Phase, 1800 rpm Voltage: 120/208 Volt Fuel type: Diesel Enclosure: Level1 Sound Attenuated Aluminum Enclosure Foundation: Concrete Foundation for the Generator (must meet the requirements of the manufacturer of the installed generator) and protection ballards

1. The contractor will be responsible for installing all infrastructure to support the new system.

a) This includes, concrete pads, electrical materials, sod, asphalt, paint, bollards, etc.

b) Concrete pad needs to be 7 inches above grade and have a 3-foot apron.

2. The contractor will be responsible for working with the Department and the Fuel Company to ensure that all connections are in the right locations and that connection sizes are correctly selected.

3. This is a turnkey product. The generator is to be installed by the contractor and all areas necessary for the project's completion are to be handled by the contractor.

4. This equipment shall be delivered and off-loaded at the facility. Site tests, site start-up, site inspection after wiring has been installed, and 4-hour load back test is required at the site. The successful bidder shall furnish only the products specified or equivalent. If software is necessary for the programming or

Scope of Work / Page 3 reprogramming of alarm inputs and outputs or diagnostics, it shall be provided with the generator.

5. Vender shall provide fuel for initial startup processes.

2) TRANSFER SWITCH REQUIREMENTS:

KOHLER ATS model: KEP-DCTC-0400S-NN or equivalent KOHLER ATS model: KEP-DCTC-0200S-MM or equivalent

Transfer switch must transfer from alternate source back to normal power without interruption in power supply to loads.

INSTALLATION MUST ALSO INCLUDE THE FOLLOWING

SPECIFICATIONS:

a) Surge Protection

b) Panel ID Labeling To/From

c) SHUNTRIP/ESTOP

d) Lockable remote Annunciator for generator, to be located outside of the

Small Engine Shop of the Trades Shop Building

e) This equipment shall be delivered and off-loaded at the facility. Site tests, site start-up, site inspection after wiring has been installed, and 4-hour load back test is required at the site. The successful bidder shall furnish only the products specified or equivalent. If software is necessary for the programming or reprogramming of alarm inputs and outputs or diagnostics, it shall be provided with the generator

f) The Trades Shop Building Transfer Switch and the Crew Building Transfer Switch are needed to be installed and the contractor will be responsible for connecting the new generator to the new automatic switches, including all raceways/conduit and copper conductor wiring necessary to provide generated power from the installed generator to the electrical services at the Crew Building and Trades Shop Building.

g) The contractor will be responsible for removing the current Transfer Switch at the Trades Shop and the one at the Crew Building and replacing with the Transfer Switches specified above. Contractor will provide the new switch and all material for installation.

Note, all exposed PVC shall be schedule 80 and all conductors shall be copper. Conductors may need to be upsized due to the voltage drop.

B. SUBMITTALS:

The bidder shall supply, with the bid, any and all information on standard and optional equipment to be supplied, which should be highlighted, underlined, or circled to indicate exactly what the supplier intends to deliver. Specification sheets showing all standard and optional equipment to be supplied should be submitted with the bid.

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Schematic wiring diagrams, dimension drawings, fuels tank shop drawings, weather resistant enclosure drawings and interconnection diagrams identifying, by terminal number, each required interconnection between the generator set, the transfer switch, and other remote device, shall be supplied after the bid has been awarded.

C.TESTING:

To ensure that the equipment has been designed and built to the highest reliability and quality standards, the manufacturer shall be responsible for design prototype tests as described herein. Components of the emergency system, such as the engine/generator set, and accessories shall not be subjected to prototype tests since the tests are potentially damaging. Rather, similar design prototypes, which will not be sold, shall be used for these tests. Test programs shall include the requirements of National Fire Protection Association (NFPA)-110 and the following:

A. Maximum power;

B. Maximum motor starting Kilo Volt Amps (KVA);

C. Alternator temperature rise by embedded thermocouple and by resistance method per National Electrical Manufacturer Association (NEMA) MG1-

22.40 and 16.40;

D. Governor speed regulation under steady state and transient conditions;

Voltage regulation and generator transient response;

E. Fuel consumption at percent (%), 1/2, 3/4 and full load;

F. Harmonic analysis voltage waveform deviation, and phone influence factor;

G. Three-phase, line-to-line, short circuit test;

H. Alternator cooling air flow;

I. Torsion analysis testing to verify that the generator set is free of harmful torsion stresses; and J. Endurance testing.

D. PRODUCT:

The standby generator set shall be rated continuous standby (defined as continuous for the duration of any power outage). Vibration isolators shall be provided between the engine-generator and heavy-duty steel base or between the base and the floor. Final Production Tests: The generator set shall be tested under varying loads with guards and exhaust system in place. Tests shall include:

1. Single-step load pickup;

2. Transient and steady governing;

3. Safety shutdown device testing;

4. Voltage regulation;

5. Rated Power; and

6. Maximum Power.

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Upon request, arrangements to witness this test will be made or a certified test record will be sent prior to shipment.

The engine shall be an inline-four (4) cycle and shall be equipped with the following:

A. Fuel Type Diesel B. 1800 RPMs

E. EXECUTION

Site Tests: An installation check, start-up, and four (4) hour load bank test shall be performed by the manufacturer’s local representative as arranged by the successful bidder.

The site test shall be coordinated with FDOT Project Manager and shall include:

Fuel, lubricating oil, and antifreeze shall be checked for conformity to the manufacturers' recommendations under the environmental conditions present and expected;

1. All externally connected equipment and the Automatic Transfer Switches shall be checked for proper connection;

2. Accessories that normally function while the set is standing by shall be checked prior to cranking the engine. This shall include engine heaters, battery charger, generator strip heaters, etc;

3. Start-up under test mode to check for exhaust leaks, path of exhaust gases outside the enclosure, cooling airflow, movement during starting and stopping, vibration during running, normal and emergency line-to-line voltage and phase rotation; and

4. Automatic start-up by means of simulated power outage to test remote automatic starting, transfer of the load, and automatic shutdown. Prior to this test, all transfer switch timers shall be adjusted for proper systems coordination. Engine temperature, oil pressure and battery charge level along with generator voltage, amperes, and frequency shall be monitored throughout the test.

5. Operational training for the Palm Beach Ops maintenance staff shall be conducted at time of start-up by the successful bidder.

F. DELIVERIES:

Deliveries must be made between 8:00 am to 5:00 pm, Monday thru Friday, excluding state holidays, unless otherwise stated herein. Coordination for weekend deliveries must be handled through the Department. Two (2) copies of the Operation & Maintenance Manuals and installation instructions for the Generator-set up shall be provided to the owner at the time of delivery. These manuals shall contain specification sheets showing all standard and optional accessories supplied, schematic wiring diagrams, dimension drawings, and interconnection diagrams identifying by terminal number each required interconnection between the generator set, the transfer switch, and other remote devices supplied. The

Scope of Work / Page 6 manuals shall also include any other information necessary for the installation, operation, routine servicing, and maintenance of the generator and accessories.

G. DAMAGED GOODS:

The vendor shall be responsible for filing, processing, and collecting all damage claims. The Department will not be responsible for any of the following:

1. Record any evidence of visible damage on all copies of the delivery carrier's Bill of Lading.

2. Report damage (visible or concealed) to the carrier and contract supplier, confirming such reports, in writing, within fifteen (15) days of delivery, requesting that the carrier inspect the damaged merchandise.

3. Retain the item and its shipping container, including inner packing material, until inspection is performed by the carrier and disposition given by the contract supplier.

4. Provide the vendor with a copy of the carrier's Bill of Lading and Damage Inspection Report.

H. TRADE NAMES:

Any manufacturer's names, trade names, brand names, or catalog numbers used in specifications contained in this bid are for the purposes of the describing and establishing general quality levels. Such references are not intended to be restrictive. Bids will be considered for any brand that meets or exceeds the quality level of item(s) listed unless otherwise indicated. An alternate product sample may be required by the Department for review prior to acceptance.

I. WARRANTY/REPAIRS (OPTIONAL)

The winning bidder shall only utilize a manufacturer that has a franchised statewide and nationwide service organization with parts and service available twenty-four

(24) hours per day, seven days a week. The successful bidder shall be able to respond to an emergency outage within four (4) hours and shall respond to a non-emergency call within twenty-four (24) hours. In the event that the successful bidder fails to meet either or both of these requirements or an emergency outage repair cannot be accomplished within eight hours after arrival at the institution, a temporary replacement unit will be provided at no cost to the Department until the necessary repairs are made.

III.SERVICES/MATERIALS PROVIDED BY THE DEPARTMENT

The Department's Project Manager is identified below. She or her designee shall perform the following on behalf of the Department:

1. Review, verify, and approve receipt of services/deliverables from the vendor.

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2. Submit requests for change orders/amendments/renewals, if applicable.

3. Review, verify, and approve invoices from the vendor; and, if applicable, the

Certificates of Partial Payment requests, and the Certificate of Contract Completion form.

4. Maintain an official record of all correspondence between the Department and the vendor.

5. The Department will provide a staging area for the Vendor until completion of the work.

IV. VENDOR QUALIFICATION

The Vendor shall maintain and keep in force throughout the life of the contract, the requirements specified below. Failure of the Vendor to comply with these requirements will be sufficient grounds for Department to declare the contract in default and terminate the agreement in accordance with the terms of B-28 Termination cause and Mutual Agreement of the FCO Non-Technical Specifications.

1. The Vendor shall be currently licensed by the State of Florida and or the County.

2. The organized business enterprise (e.g. corporation, LLC or sole proprietorship) shall have experience in performing the type of work required for this contract for a minimum of three (3) years.

3. The Vendor shall have a current and valid Occupational License/Business Tax Receipt which states the name of the Vendor, street address of the business and the type of work that the Occupational License/Business Tax Receipt is issued for (which must be for the same type of services required in the contact).

V. GENERAL INFORMATION

1. If a permit is deemed to be required for the service above, the Vendor will be responsible for the procurement of the permit from the local agency having jurisdiction.

2. All work shall be done in accordance with the current National Electrical Code (NEC) and local county codes

3. The Vendor shall be responsible for maintaining a safe and secure worksite for the duration of the work. The Vendor shall maintain all work and staging areas in a neat and presentable condition. Upon completion of assigned work, the Vendor shall daily collect and remove all debris and trash caused by the work and dispose of it properly.

Cleanup shall be performed to the satisfaction of the Department.

The area around the worksite shall be kept clean and free from debris on a daily basis during the progress of work. The Vendor shall immediately notify the Department of any damages to the facilities as a result of the Vendor's operations.

4. The Vendor shall be solely responsible for furnishing all labor, materials, equipment, tools, transportation and supervision and for performing all work as required to complete the work of this project as described. The Vendor, sub-vendors or any of their employees shall not perform any work that is beyond their technical capabilities or for which they are not licensed or certified.

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5. Power outages are to be scheduled as to not interfere with normal Department of Transportation (DOT) business.

6. Before any work is begun, wiring diagrams, equipment, materials lists and schedules shall be submitted to the Department for approval.

7. At the conclusion of the project, provide a written certification to the Department that all work has been provided in accordance with the Contract Documents and a written warranty against the occurrence of defective materials and workmanship. All standard manufactures and installation warranties apply.

8. The Vendor shall provide the Department with contact information for all key personnel directly related to the project. The Department shall be notified immediately orally or written of any changes to the contract information.

VI. WORK AUTHORIZATION:

No work will be done until a Notice to Proceed (NTP) is issued by the Department.