PWS_for_Tank_Farms_(9_May_2018)(Post).pdf

PERFORMANCE WORK STATEMENT (PWS)

FOR

PREVENTIVE MAINTENANCE AND OVER AND ABOVE REPAIRS

ON THE

TANK FARM EQUIPMENT

AFMC OC-ALC/OBCA

9 May 2018

1. DESCRIPTION OF SERVICES

1.1. Scope

1.1.1. The Contractor shall provide all labor, tools, equipment, test equipment, materials, parts, quality control, transportation, inspection manuals, personal protective equipment and clothing.

The personal protective equipment shall include the following: reflective clothing (belt, vest, etc.), hearing and eye protection, including prescription safety glasses, safety harnesses, fall protection equipment, lifting equipment and any other incidentals that are necessary to travel to the Oklahoma

City Air Logistics Complex (OC-ALC) to perform Preventive and Remedial Maintenance

(PM/RM), on twenty (20) pieces of Tank Farm equipment for 76 PMXG/QPE. The equipment is listed in the Appendix A.

1.1.2. The Contractor shall be responsible for insuring that all services, parts, and components provided under this contract are (IAW) the terms and conditions outlined herein and conform to the Original Equipment Manufacturer (OEM) specifications and this Performance Work Statement

(PWS).

1.2. Preventive Maintenance (PM)

1.2.1. The objective of PM is to protect the equipment capability and investment by removing causes of failure, performing routine maintenance and making adjustments to compensate for normal wear before failure occurs. The Contractor shall perform all PM’s IAW the OEM specifications. The Contractor shall perform two (2) PMs per year on each item that is listed on the Appendix A. The Contractor shall provide a copy of the PM schedule to the Contracting

Officer’s Representative (COR) within five (5) business days after contract award.

The Contractor shall notify the COR seven (7) business days prior to each scheduled PM visit.

1.2.1.1. The Contractor shall perform a visual inspection on the following items: tanks, evaporators on cryogenic systems, piping up to the wall penetration, valves, fittings and connections during each PM visit.

1.2.1.2. The Contractor shall perform leak checks on valves, fittings and connections during each PM visit.

1.2.1.3. The Contractor shall replace all of the rupture discs on the equipment once annually.

1.2.2. Replacement of the Pressure Release Devices:

The Contractor shall replace the Pressure Release Devices, once during the five year contract. The following replacements shall be performed during the first scheduled PM

Visit after contract award.

1.2.2.1. The Contractor shall remove and replace sixteen (16) Pressure Release Valves for the Hydrogen Tanks.

1.2.2.2. The Contractor shall remove and replace four (4) Pressure Release Valves for the

Oxygen Tanks.

1.2.2.3. The Contractor shall remove and replace six (6) pressure Release Valves for the

Argon Tanks.

1.2.2.4. The Contractor shall remove and replace two (2) Pressure Release Valves for the

Nitrogen Tanks.

1.2.2.5. The Contractor shall remove and replace one (1) Straval Release Valve for the

Helium Tank. This valve is located downstream on the tank on the permanent piping.

1.3. Over and Above (O&A)

1.3.1. The O&A CLIN is provided to cover Remedial Maintenance, (RM).

IAW the Defense Federal Acquisition Regulation Supplement (DFARS) 252.217-7028, “O&A work” is defined as work that is discovered during the course of performing overhaul, maintenance, and repair efforts that is within the scope of the contract; and not covered by other Line Item(s) for the basic work under the contract; and is necessary in order to satisfactorily complete the contract. The Contractor shall complete the O&A requirements IAW PGI 217.77.

1.3.1.1. Malfunction and Notification Process

1.3.1.1.1. If there is an equipment or system malfunction, the COR will contact the

Contractor by one of the following methods: by telephone, e-mail, or fax and provide them with the following information: the equipment ID Number, a brief description of the malfunction, the location of the equipment, and the name and telephone number of the Point of Contact (POC)

If the COR notifies the Contractor via telephone, the COR will provide a written copy of the request by e-mail or fax.

1.3.1.2. Equipment Evaluations

1.3.1.2.1. After evaluating the equipment, the Contractor shall prepare and send a written

Repair Estimate Report to the COR by fax or e-mail, no later than (NLT) four (4) hours after completion of the inspection. At a minimum, the information cited on the Repair Estimate Report shall include the following information:

the equipment ID Number date of the evaluation description of findings and recommendations required part(s) and part number(s) cost of part(s) number of part(s) needed the estimated labor hours required to complete the repair

Any recommendations cited shall consider:

the priority of the requested service the sources that are available to supply the new part(s), availability of the new part(s) shipping and delivery schedules for the part(s) any other factors which may be peculiar to the specific repair requirement

1.3.1.3. Authorizations for Repair Actions

1.3.1.3.1. The Contracting Officer, (CO) is the only one who can authorize repair actions.

The COR will coordinate any repair actions with the Subject Matter Expert, (SME), and the CO to obtain approval to proceed. The Contractor shall provide the COR with a copy of the Repair

Estimate Report, and the COR will send a copy of the Repair Estimate Report to the CO for approval. The Contractor shall ensure that all repair actions have documented CO approval before initiating any repair(s) or ordering parts. The Contractor shall demonstrate to the Government

Technical POC/SME that the repairs have been completed.

1.3.1.3.2. After the authorization for repair action(s) has been received from the CO, the

Contractor shall order any required part(s) within two (2) business days and notify the COR, in writing, with the estimated arrival date for the part(s). The Contractor shall perform the repair(s)

IAW the guidelines that are listed in the O&A section of this PWS. The Contractor shall then return to Tinker AFB (TAFB) to perform the repair(s) within three (3) business days after receiving the parts.

1.3.2. Parts and Materials

1.3.2.1. The Contractor shall provide and use only new parts and materials in performance of this

PWS unless otherwise authorized by the CO.

1.4. Service Report

1.4.1. Before leaving the OC-ALC the Contractor shall provide a written Service Report to the

Government Technical SME and the COR. If the report has additional information that cannot be provided before departure, the Contractor shall leave a copy of the original, partially completed

Service Report and make a copy to take with them. The Government Technical SME will forward the Service Report to the COR within two (2) business days of receipt.

The final Service Report shall be delivered to the COR within five (5) business days, by one of the following methods: in person, by fax or e-mail. The Service Report shall contain the following information at a minimum:

Name of the company

Contract Number

Requested service date

Description of services provided

Additional services recommended (if any)

Legible Name and signature of technician who performed the service(s)

Legible signature of on-site Government Technical SME or COR

Start and completion dates and times (start stop)

Complete breakdown of the labor hours worked with the contract labor rate

List of Material(s) and Part(s) that were replaced

Details of any other charges printed name and signature stating only new parts and materials were used

1.5. Maintenance Documentation

1.5.1. The Contractor shall notify the Government Technical SME after each PM/RM repair has been completed IAW OC-ALC OI 21-203, Chapter 1, 2 and 3, as is applicable.

The Contractor shall document the completion of each PM/RM action that is performed on the equipment listed on the Appendix A, IAW T.O. 00-20-1, Chapter 7 and AFMCMAN 21-102, Paragraph 15.8.

1.5.2. Red Tagged Items

1.5.2.1. Red Tagged items create unsafe conditions for the workplace and are noted by the annotation of a Red X, in the Facilities and Equipment Management Web-Based (FEMWEB) system. A Red X indicates that the equipment is considered unsafe or unserviceable and this equipment will not be used until the unsatisfactory condition has been corrected and the Red X has been cleared. The Contractor shall not authorize, use or direct equipment to be used until the Red

“X” has been properly cleared IAW OC-ALC OI 21-203, Chapter 2.

1.5.3. Red X Clearance

1.5.3.1. The Contractor shall ensure that the Red X’s are cleared IAW OC-ALC OI 21-203, Chapter 2. The Contractor shall immediately notify the shop supervisor or work leader if there are any circumstances where the Contractor clears a Red X in his or her assigned work area.

1.5.4. Red X Clearance on Equipment

1.5.4.1. Red X’s on Equipment will be cleared in FEMWEB by the shop supervisor or work leader.

1.6. Special Qualifications

1.6.1. The Contractor shall provide personnel with one of the following qualifications to

Certify Repairs on this Contract IAW the API and ASME Standards.

National Board Pressure Equipment Inspector, (PEI), or

American Petroleum Institute (API) 570 Certification, or

American Welding Society (AWS) Certified Welder/Welder Inspector, with

** Endorsements in (ASME) Section VIII- Div. 1 for Pressure Vessel, and

** Endorsements in ASME Pressure Vessel Section IX, Piping Pressure Piping

B31.1, and B31.3;

1.7. Welding and Hot Work Requirement

1.7.1. The Contractor shall obtain an AF Form 592, which is the USAF Welding, Cutting and

Brazing Permit, prior to using any of the welding, cutting or brazing equipment. The Contractor shall contact the 72nd Air Base Wing (ABW) Fire & Emergency Services Division’s Fire

Prevention Office, at 405-734-3981, for all work which involves welding, cutting brazing, soldering, tar kettles and open flame devices. Contractor personnel who are performing the work shall keep this form with them at all times while at the worksite.

1.7.2. The Contractor shall meet the following requirements: OSHA Standard 29 CFR 1910

Subpart Q (as is applicable), National Fire Protection Association (NFPA), Standard 51B for Fire

Prevention; during welding, cutting, and other hot work, and Air Force Occupational Safety &

Health (AFOSH) Standard 91-5, Welding, Cutting and Brazing.

1.8. Corrective Action Report (CAR)/Complaint Contractor Response Time

1.8.1. The Contractor shall provide a written response within two (2) business days which addresses the root cause, corrective action and preventive action(s) in relation to the submitted

CAR or Customer Complaint.

1.9. Continuation of Essential Department of Defense (DoD) Contractor Services During a crisis.

1.9.1. This requirement has been determined not to be essential and does not require continued support during a crisis as defined in DFARS 252.237-7023.

1.10. Hours of Operation

1.10.1. The Contractor shall perform work required under this contract during the following hours: Monday through Friday, 7:00 AM to 4:00 PM. These dates and hours exclude, Federal

Holidays, base closures due to inclement weather and Furlough Days, as is applicable.

1.10.1.1. If additional hours are required, the Contractor shall contact the CO for approval.

After approval has been obtained, the Government Technical SME or COR will be present with the Contractor.

1.11. Contractor Personnel

1.11.1. The Contractor shall provide the name of the Contract Manager (CM) and any alternate(s) who shall act for the Contractor when the manager is absent. The Contractor shall provide the CO and the COR with the list of designated names in writing, five (5) business days after contract award. The Contractor shall provide telephone numbers and e-mail addresses of the CM and alternate(s) where these persons may be contacted at any time. The CM or alternate shall have full authority to act for the Contractor on all matters relating to the operation of this contract at OC-

ALC. The CM or alternate shall be available to meet on the installation with Government personnel designated by the CO to discuss problem areas. The Contractor shall provide a CM who can read, write, speak and understand English fluently.

1.11.1.1. The Contractor and Contractor’s personnel shall be required to identify themselves as

Contractor personnel by introducing themselves or being introduced as Contractor personnel and by displaying distinguishing badges or other visible identification for meetings with Government personnel. The Contractor and Contractor’s personnel shall identify themselves as Contractor employees in telephone conversations and in formal and informal written correspondence.

1.12. Listing of Contractor Employees

1.12.1. The Contractor shall provide the COR with an initial list of employees’ names and position titles within five (5) business days after contract award. The Contractor shall also provide the

COR with an updated list of personnel when employees affecting the work of this contract, have a status or position changes within five (5) business days.

1.12.2. The Contractor shall not employ persons on this contract, if such employee is identified to the Contractor as being a potential threat to the health, safety, security and/or general well-being of the operational mission of the installation and its population. The Contractor shall not employ any person who is an employee of the United States (US) Government, if the employment of the person would create a conflict of interest, nor shall the Contractor employ any person who is an employee of the Department of the Air Force, either Military or Civilian, unless such person seeks and receives approval according to the DoD 5500.7-R Joint Ethics Regulations (JER). In addition, the Contractor shall not employ any person who is an employee of the Department of the Air Force, if such employment would be contrary to the policies contained in Air Force Instruction (AFI) 64-

106, Air Force Industrial Labor Relations Activities. The Contractor shall not employee off-duty

CORs who are providing surveillance on any Contracts/Sub-Contracts that were awarded to the

Contractor. All Contractor personnel, depending on particular condition, occasion, place, and job assignment shall require professional, suitable attire. All Contractor personnel, shall conduct themselves in a professional, courteous manner. The selection, assignment, reassignment, transfer, supervision, management and control of Contractor personnel in performance of this PWS shall be the responsibility and prerogative of the Contractor. However, the Contractor shall comply with the requirements set forth in this PWS and Tinker AFB regulations concerning conduct of employees as referenced herein. The Contractor shall employ and maintain a technically trained and experienced work force.

1.13. Environmental Protection & Safety

1.13.1. The Contractor shall be knowledgeable of and comply with all applicable Federal, State and local laws, Regulations, Instructions and requirements regarding Environmental Protection and Occupational Safety and Health. The Contractor shall comply with any Laws, Instructions or Regulation changes that occur during the term of this contract.

1.13.2. Contractors shall be compliant with Tinker Air Force Base (TAFB) Supplement to

Air Force Instruction (AFI) 32-7086, “Hazardous Materials Management”, Tinker AFB procedures per Tinker Air Force Base Instruction (TAFBI) 32-7004, “Hazardous Waste Management”, and Complex procedures per Oklahoma City Air Logistics

Complex (OC-ALC) Sup to AFI 32-7086, “Hazardous Material Management” and

OC-ALCI 32-101 “Air Quality Record Keeping Procedure”. Publications are available digitally on e-Publishing website at www.e-publishing.af.mil for downloading or ordering.

1.13.3. Safety Data Sheet (SDS) and Labeling: Upon COR receipt of the “No HAZMAT

Usage” Certification, the requirements of this section no longer apply.

1.13.3.1. The Contractor shall not transport, ship or use any chemical(s), material(s), or substance’s used in the performance of this PWS on the OC-ALC until written approval has been provided by 72 ABW/CEIE, Natural Infrastructure Management (Environmental Compliance).

The Contractor shall submit all Safety Data Sheets (SDSs), and a completed OC-ALC Form 152, SDS Information Sheet, to the COR, ten (10) calendar days after contract award date. The

Contractor shall receive approval from the COR prior to shipping any chemical(s), material(s) or substance(s) to the OC-ALC. A copy of the Manufacturer SDSs shall accompany the shipment. The Contractor shall comply with the effective dates for SDSs requirements IAW the Occupational Safety and Health Administrations (OSHA) Hazardous

Communication Standard, Title 29, Code of Federal Regulation (CFR) Part 1910.1200. The

Contractor shall ensure that containers of hazardous chemicals are labeled with the following information, prior to shipping to the OC-ALC, product identifier; signal word; hazard statement(s); precautionary statement(s); pictogram(s); name, address and telephone number of the chemical manufacturer, importer, or other responsible party. The COR will forward all SDSs submittals to 72 ABW/CEIE for approval. A current manufacturer SDS shall be submitted to the

COR if the Contractor changes manufacturer or vendor for any chemicals that were http://www.e-publishing.af.mil/ previously approved. The Contractor shall maintain copies of the manufacturer SDSs for all chemicals. The SDSs shall be readily accessible at all times for Contractor personnel as well as

Government employees.

1.13.4. Hazardous Material (HAZMAT)

1.13.4.1. If no HAZMAT will be brought on base or used in performance on this contract, the

Contractor shall certify by official correspondence that “No HAZMAT will be brought on base” or that there is “No HAZMAT Usage.”

This Certification shall be provided to the COR within ten (10) days after award.

After the COR receives a copy of the Certification, the requirements for this section no longer apply. If it is found that the Contractor is in violation of the above Certification, appropriate penalties, or administrative and disciplinary action shall be assessed.

The Contractor shall not store chemicals or hazardous material (HAZMAT) on the OC-ALC.

Contractors shall be compliant with HAZMAT management procedures per Oklahoma City Air

Logistics Complex (OC-ALC) Supplement to AFI 32-7086, “Hazardous Materials

Management”. The Contractor shall maintain a log for all HAZMAT that is used on base. This usage log shall be provided to the COR monthly, the last business day of each month, or when the required work is completed. The COR will forward the records to the Unit

Environmental Coordinator (UEC), no later than the fourth (4th) day of the following month or the first (1st) subsequent business day.

1.13.5. Hazardous Waste

1.13.5.1. If no HAZWASTE will be generated during the performance of this contract, the

Contractor shall certify “NO Hazardous Waste Generation” by official correspondence.

This Certification shall be provided to the COR within ten (10) days after award.

After the COR receives the “No Hazardous Waste Generation” Certification, the requirements of this section will no longer apply. If it is found that the Contractor is in violation of the above Certification, appropriate penalties, or administrative and disciplinary action shall be assessed. The Contractor shall dispose of the following: contaminated solid waste, spent or processed chemical solutions, used rags, and hazardous waste in the Government furnished waste containers. These containers are located in the shop or in the area where the work is being performed. The Contractor shall notify the COR if the required waste containers are not available on site.

1.13.6. Discharges

1.13.6.1. Any discharges into Tinker’s Industrial Waste Treatment Plant (IWTP) or Sanitary

Sewer shall be approved and done IAW Tinker Industrial Waste Water Discharge Permit as instructed by 72 ABW/CEIE, Natural Infrastructure Management (Environmental Compliance).

Notice of intent documentation shall be provided to the COR within ten (10) days after award.

The COR will submit the required notice of intent documentation to the UEC for 72 ABW/CEIE approval. The Contractor shall not discharge into the IWTP and Sanitary Sewer prior to approval issued by 72 ABW/CEIE. The Contractor shall maintain records of written approval issued by 72 ABW/CEIE for discharges into the IWTP and Sanitary Sewer. The

Contractor shall maintain records of written approval issued by 72 ABW/CEIE for discharges into the IWTP and Sanitary Sewer.

1.13.6.2. Off-Site Discharges

1.13.6.2.1. For discharges outside of Tinker AFB, the Contractor shall ensure waste water discharges, that may contain pollutants resulting from any contracted service, go to a State or

Federal permitted treatment facility such as a Municipal Publicly Owned Treatment Works

(POTW). The Contractor shall provide the COR official correspondence from the POTW ten

(10) calendar days after date of contract award. The correspondence shall state that the POTW is permitted for all pollutants which the Contractor may discharge during the contracted service.

1.13.7. Spills

1.13.7.1. If a spill occurs that could enter the storm system or cause any harmful environment effects, the Contractor shall immediately call 911 to report the incident. When possible, the

Contractor shall use a base telephone to receive help from Tinker AFB 911. If using a cell phone, the Contractor shall request Tinker AFB 911. The Contractor shall immediately report all environmental violations to the COR and the Unit Environmental Coordinator (UEC). The

Contractor shall provide five (5) copies of a typed or written report describing the incident within four (4) clock hours as follows: One (1) copy to the (CO), two (2) copies to the COR, a copy for the (UEC) and a copy for record. The format of the report shall be left up to the Contractor, but the report shall contain the following information:

name and contact number of person reporting the spill date and time of incident location and source of spill substance or pollutant spilled amount spilled and rate of discharge any damages or injuries involved extent of area impacted potential hazards actions taken organizations contacted remarks Section - that addresses the cause of the spill (e.g. human error, equipment, etc.) and whether 911 was called and which agencies responded

1.13.8. Environmental Training: After the COR receives a copy of the “No Hazardous Waste

Generation” Certification, the requirements of this section no longer apply.

1.13.8.1. Contractor personnel performing duties in the service of this PWS shall have training that acquaints the person with the details of the Resource Conservation Recovery Act (RCRA) regulations in 40 CFR 260 through 279; applicable State Laws and Regulations; DoD, Air Force and local requirements. This training can be obtained through creditable training institutions and companies. All training shall be approved by 72 ABW/CEIE, Natural Infrastructure

Management (Environmental Compliance). RCRA training is available at http://www.natlenvtrainers.com/RCRA-hazardous-waste.htm;

http://www.skillsoft.com/catalog/detail.asp?CourseCode=esh_sah_a34_sh_enus000000 and http://www.lion.com/Storing-Hazardous-Waste-for-LQGs at the Contractor’s expense.

Prior to obtaining training, the Contractor shall provide to the COR for approval, the name of the training institution or company, and a course description.

This shall be provided within ten (10) calendar days after date of contract award. Once written approval has been received from the COR, the Contractor shall provide the Environmental Training Certificates for the employees who are performing duties in the service of this PWS. These Certificates shall be provided to the COR, within thirty (30) calendar days after date of contract award. In addition, to the required Environmental Training, Contractors shall be compliant with Tinker AFB procedures per TAFBI 32-7004, “Hazardous

Waste Management”.

1.14. Forms and Publications, TO, AFI and AFMCI

1.14.1. The Contractor shall obtain the Forms and Publications expressly required to perform the work in this contract via internet at www.e-publishing.af.mil. If a Form or Publication is not available online, the COR will provide the Form, Instruction, or Publication to the Contractor after receiving written request (e-mail is acceptable) from the Contractor.

If the Laws, Regulations, TO’s, Air Force Instructions (AFI’s), Air Force Material Command

Instructions (AFMCI’s) change during the term of this contract, the Contractor shall comply as such changes come into effect. Contractors delivering or handling official USAF records shall comply with the applicable Records Management Regulations, AFI 33-322, and all of Chapter 3.

1.15. Foreign Object Damage (FOD) and Drop Object Prevention (DOP)/House-keeping and Tool Control

1.15.1. Housekeeping: The Contractor shall keep the work areas clean and neat IAW the following: Industry Standards, OSHA, Fire and Safety Standards and this PWS.

1.15.2. Foreign Object Damage (FOD) and Drop Object Prevention (DOP)

The Contractor’s personnel who work in or travel though areas near Operational and Production

Aircraft, Engines, Munitions, Missiles, Drones, Space Systems, Support Equipment, Aerospace

Ground Equipment (AGE), trainer’s and Contactor’s personnel operating vehicles and equipment on flight lines, runways, taxiways, parking ramps and in aircraft hangers and maintenance areas are required to receive FOD/DOP training and to comply with Air Force Materiel Command

(AFMC) Sup1, Chapter 14, Paragraph 14.41 and Tinker AFBI 21-449, Chapter 4 in its entirety.

The Contractor and the Contractor’s personnel shall acknowledge the FOD/DOP training by viewing either the Digital Versatile Disc (DVD) provided by the COR or at the You Tube site, http://www.youtube.com/watch?v=tYcbodjFPnM. The Contractor shall provide a devised

Certificate to the COR for each employee within five (5) business days after contract award.

http://www.skillsoft.com/catalog/detail.asp?CourseCode=esh_sah_a34_sh_enus000000 http://www.e-publishing.af.mil/ http://www.youtube.com/watch?v=tYcbodjFPnM

The Certificate(s) shall contain the following information: the title of the training, the name of the person who received the training, and the date of the training. The Contractor shall also ensure that all new employee(s) view the FOD/DOP Training and provide a Contractor devised Certificate of training to the COR prior to starting work in the OC-ALC shops. Annually, the Contractor and the Contractor’s personnel shall review the FOD/DOP Training and provide an updated Contractor devised Certificate of training to the COR.

1.15.3. Tool Control and Accountability

1.15.3.1. While performing contract services in or around the Maintenance Production Shops, including Ramp areas, the Contractor shall comply with AFI 21-101_AFMC Sup 1, 21-101, Chapter 10 (all paragraphs) and OC-ALCI 21-112, paragraph 14.1 & 14.5.3. The Contractor or the Contractor’s personnel shall inventory the container or bag of tools at the beginning of each work day and at the end of each work day. The Contractor shall provide the COR with a list of their tools, on the MXRIWRS Form 32 checklist prior to starting work in the OC-ALC Industrial

Areas. The Contractor’s personnel shall immediately notify the COR if there are any missing or lost tools from the work area or container (i.e. tool or job box, or tool bag). The COR will report to the appropriate Government personnel if there are any missing Contractor’s tool(s) that have not been located within one (1) hour after being notified about the lost or missing tools. The

Contractor can obtain the Form 32 from the COR. The Contractor Manager (CM) shall ensure that each employee on the job site has been briefed by the COR on Housekeeping, FOD, and Tool

Control prior to starting work in the OC-ALC Industrial Areas.

1.16. Privately Owned Motor Vehicles (POV)

1.16.1 The Contractor’s personnel shall comply with the directives pertaining to the operation of POVs on the OC-ALC per AFMAN 31-116 (in its entirety), and Motor Vehicle Traffic supervision. The Contractor shall comply with TAFBI 24-301 (in its entirety) for the operation of POVs on the OC-ALC Complex.

1.17. Visitor Pass

1.17.1. The Contractor shall contact with the COR seven (7) business days before arriving on the OC-ALC to make arrangements for a Visitors Pass(s). The COR will assign the Contractor a sponsor from within the organization. The Contractor and the sponsor will arrange to meet at

Pass and ID, Building 6611 / Tinker Gate (South of I-40 off of Air Depot). The Contractor shall provide two (2) forms of identification (one of which shall be a picture ID) to 72 Security Forces

(SFS). The 72 SFS will provide the Contractor with the AF Form 75 (Visitors Pass) which will be valid for thirty (30) days. If an additional thirty (30) days is required, the same process will occur.

1.18. Foreign National(s)

1.18.1. The Contractor shall notify the COR before sending a Foreign National Representative to perform services. Special rules apply for Foreign National(s) visiting a US Government facility.

1.19. Health and Safety on Government Installation

1.19.1. While performing work under this contract on a Government installation, the Contractor shall comply with Federal, State and Local regulations and AFI 91-203 Air Force Consolidated

Occupational Safety Instruction as established by this contract and Appendix C. The Contractor shall notify the CO if any injuries occur to the Contractor’s personnel while they are on the installation. The Contractor shall notify the CO if any damage is incurred to Government property or equipment during the execution of the contract.

1.20. Emergency Procedures

1.20.1. The Contractor’s Personnel shall follow the direction of Government personnel in regards to emergency procedures, i.e. Fire, Tornado, Active Shooter, Bomb Threats, etc.

It is the responsibility of the Contractor to provide guidance and establish procedures for responding to emergencies for their employees. It is the Contractors' responsibility to account for their employees following an emergency evacuation. The Contractor’s Personnel shall participate with Government personnel in all Fire and Tornado drills at no additional cost to the

Government.

1.21. Training - General

1.21.1. The Government will provide training either in a classroom, by video or from the

Government COR. The Government will be responsible for all approved costs associated with the training which is identified below in Table 1-1. The COR will document training on and maintain copies of the completed AF Form 1151(s), Training and Attendance Rating, as part of the contract surveillance file.

1.21.2. The Contractor’s employees shall complete all required training, to include what is listed below, within thirty (30) business days of the performance start date or the Contractor’s employee hire date, if the hire date is after the POP start date. The Contractor shall notify the COR in writing, within five (5) business days about any new employee working under this contract.

Contractor Training Requirements Table 1-1 Course Number

Contractor Required Courses Course Number

FOD and DOP Awareness Training Course Initial CHPMAS0000400SU

AFMC FOD and DOP Awareness Training Refresher CHPMAS0001301CB

Initial Fire Safety and Prevention Training CTESAF0000100SU

Refresher Fire Safety and Prevention Training Computer Based Training

(CBT)

CTEMAS0002900CB

OC-ALC Environmental Accountability/Solid Waste Training, CBT MTEMAS9700138BR

OC-ALC Human Factors Training, CBT MTEMAS9700501BR

Environmental Management Systems (EMS) - General Awareness Training MTEENV9733070BR

1.22. Contractor Manpower Reporting (CMR)

1.22.1 The Contractor shall report ALL Contractor labor hours, to include Sub-Contractor’s labor hours, required for the performance of the services that are provided under this contract via a secure data collection site. The Contractor is required to completely fill in all required data fields at the following website http://www.ecmra.mil.

The Contractor shall report all labor hours executed during the Period of Performance, (POP), for each Government Fiscal Year (FY), which runs from 1 October through 30 September the following year. Although the labor hours executed may be completed any time during the FY, all data shall be completed No Later Than, (NLT), 31 October of each calendar year.

Contractor’s may direct their questions to the CMR help desk e-mail listed at http://www.ecmra.mil http://www.ecmra.mil/

SECTION 2

Performance Assessment

The Contractor shall be aware that in the absence of any contract requirement from the Service

Summary (SS) does not detract from its enforceability nor limit the rights or remedies of the

Government under any other provision of the contract. The Contractor shall ensure that the following service summary requirements are accomplished:

2.1. SERVICE SUMMARY

SS

PERFORMANCE

OBJECTIVE

PWS

PARAGRAPH

PERFORMANCE

THRESHOLD

SS 1. The Contractor shall provide all labor, tools, equipment, test equipment, materials, parts, quality control, transportation, inspection manuals, personal protective equipment and clothing. The personal protective equipment shall include the following:

reflective clothing (belt, vest, etc.), hearing and eye protection, including prescription safety glasses, safety harnesses, fall protection equipment, lifting equipment and any other incidentals that are necessary to travel to the Oklahoma City Air Logistics

Complex (OC-ALC) to perform

Preventive and Remedial Maintenance

(PM/RM), on twenty (20) pieces of

Tank Farm equipment for 76

PMXG/QPE.

1.1.1. 100% Compliance

SS 2. The Contractor shall be responsible for insuring that all services, parts, and components provided under this contract are (IAW) the terms and

1.1.2. 100% Compliance conditions outlined herein and conform to the Original Equipment

Manufacturer (OEM) specifications and this Performance Work Statement

(PWS).

SS 3. The objective of PM is to protect the equipment capability and investment by removing causes of failure, performing routine maintenance and making adjustments to compensate for normal wear before failure occurs.

The Contractor shall perform all PM’s

IAW the OEM specifications.

The Contractor shall perform two (2)

PMs per year on each item that is listed on the Appendix A.

The Contractor shall provide a copy of the PM schedule to the Contracting

Officer’s Representative (COR) within five (5) business days after contract award. The Contractor shall notify the

COR seven (7) business days prior to each scheduled PM visit.

1.2.1. 100% Compliance

SS 4.

The Contractor shall perform a visual inspection on the following items:

tanks, evaporators on cryogenic systems, piping up to the wall penetration, valves, fittings and connections during each PM visit.

1.2.1.1. 100% Compliance

SS 5

The Contractor shall perform leak checks on valves, fittings and connections during each PM visit.

1.2.1.2. 100% Compliance

SS 6. The Contractor shall replace all of the rupture discs on the equipment once annually.

1.2.1.3. 100% Compliance

SS 7. The Contractor shall replace the

Pressure Release Devices, once during the five year contract. The following replacements shall be performed during the first scheduled PM Visit after contract award.

1.2.2. 100% Compliance

SS 8. The Contractor shall remove and replace sixteen (16) Pressure Release

Valves for the Hydrogen Tanks.

1.2.2.1. 100% Compliance

SS 9. The Contractor shall remove and replace four (4) Pressure Release

Valves for the Oxygen Tanks.

1.2.2.2. 100% Compliance

SS 10. The Contractor shall remove and replace six (6) Pressure Release Valves for the Argon Tanks.

1.2.2.3. 100% Compliance

SS 11. The Contractor shall remove and replace two (2) Pressure Release

Valves for the Nitrogen Tanks.

1.2.2.4. 100% Compliance

SS 12. The Contractor shall remove and replace one (1) Straval Release Valve for the Helium Tank. This valve is located downstream on the tank on the permanent piping.

1.2.2.5. 100% Compliance

SS 13. If there is an equipment or system malfunction, the COR will contact the Contractor by one of the following methods: by telephone, e-mail, or fax and provide them with the following information:

the equipment ID Number, a brief description of the malfunction, the location of the equipment, and number of the Point of

Contact (POC) the name and telephone number of the Point of Contact (POC)

If the COR notifies the Contractor via telephone, the COR will provide a written copy of the request by e-mail or fax.

1.3.1.1.1. 100% Compliance

SS 14. After evaluating the equipment, the

Contractor shall prepare and send a

Written Repair Estimate Report to the

COR by fax or e-mail, no later than

(NLT) four (4) hours after completion of the inspection. At a minimum, the information cited on the Repair

Estimate Report shall include the following information:

the equipment ID Number date of the evaluation description of findings and recommendations required part(s) and part number(s) cost of part(s) number of part(s) needed the estimated labor hours required to complete the repair

Any recommendations cited shall consider:

the priority of the requested service the sources that are available to supply the new part(s), availability of the new part(s) shipping and delivery schedules for the part(s) any other factors which may be peculiar to the specific repair requirement

1.3.1.2.1. 100% Compliance

SS 15. The Contracting Officer, (CO) is the only one who can authorize repair actions. The COR will coordinate any repair actions with the Subject Matter

Expert, (SME), and the CO to obtain approval to proceed. The Contractor shall provide the COR with a copy of the Repair Estimate Report, and the

COR will send a copy of the Repair

Estimate Report to the CO for approval. The Contractor shall ensure that all repair actions have documented

CO approval before initiating any repair(s) or ordering parts.

1.3.1.3.1. 100% Compliance

The Contractor shall demonstrate to the

Government Technical POC/SME that the repairs have been completed.

SS 16. After the authorization for repair action(s) has been received from the

CO, the Contractor shall order any required part(s) within two (2) business days and notify the COR, in writing, with the estimated arrival date for the part(s). The Contractor shall perform the repair(s) IAW the guidelines that are listed in the O&A section of this

PWS. The Contractor shall then return to Tinker AFB (TAFB) to perform the repair(s) within three (3) business days after receiving the parts.

1.3.1.3.2. 100% Compliance

SS 17. The Contractor shall provide and use only new parts and materials in performance of this PWS unless otherwise authorized by the CO.

1.3.2.1. 100% Compliance

SS 18. Before leaving the OC-ALC the

Contractor shall provide a written

Service Report to the Government

Technical SME and the COR. If the report has additional information that cannot be provided before departure, the Contractor shall leave a copy of the original partially completed Service

Report and make a copy to take with them. The Government Technical SME will forward the Service Report to the

COR within two (2) business days of receipt. The final Service Report shall be delivered to the COR within five (5) business days, by one of the following methods: in person, by fax or e-mail.

The Service Report shall contain the following information at a minimum:

Name of the company

Contract Number

Requested service date

Description of services provided

Additional services recommended (if any)

1.4.1. 100% Compliance

Legible Name and signature of technician who performed the service(s)

Legible signature of on-site

Government Technical SME or

COR

Start and completion dates and times (start & stop)

Complete breakdown of the labor hours worked with the contract labor rate

List of Material(s) and Part(s) that were replaced

Details of any other charges printed name and signature stating only new parts and materials were used

SS 19. The Contractor shall notify the

Government Technical SME after each

PM/RM Repair has been completed

IAW OC-ALC OI 21-203,

Chapter 1, 2, and 3, as is applicable.

1.5.1. 100% Compliance

SS 20. Red Tagged items create unsafe conditions for the workplace and are noted by the annotation of a Red X, in the Facilities and Equipment

Management Web-Based (FEMWEB) system. A Red X indicates that the equipment is considered unsafe or unserviceable and this equipment will not be used until the unsatisfactory condition has been corrected and the

Red X has been cleared.

The Contractor shall not authorize, use or direct equipment to be used until the

Red “X” has been properly cleared

IAW OC-ALC OI 21-203, Chapter 2.

1.5.2.1. 100% Compliance

SS 21. The Contractor shall ensure that the

Red X’s are cleared IAW OC-ALC OI

21-203, Chapter 2. The Contractor shall immediately notify the shop supervisor or work leader if there are any circumstances where the

Contractor clears a Red X in his or her assigned work area.

1.5.3.1. 100% Compliance

SS 22. The Contractor shall provide personnel with the following qualifications to

Certify Repairs on this Contract IAW the

API and ASME Standards.

Certification of API & AWS American Petroleum Institute (API) 570

Certification

American Welding Society (AWS) Certified

Welder/Welder Inspector:

** Endorsements in ASME Pressure Vessel Section IX, Pressure Piping B31.1 & B31.3;

** Endorsements in (ASME) Section VIII- Div. 1 for Pressure Vessel

1.6.1. 100% Compliance

SS 23. The Contractor shall obtain an AF

Form 592, which is the USAF

Welding, Cutting and Brazing Permit, prior to using of any of the welding cutting or brazing equipment. The

Contractor shall contact the 72nd Air

Base Wing (ABW) Fire & Emergency

Services Division’s Fire Prevention

Office, at 405-734-3981, for all work which involves welding, cutting brazing, soldering, tar kettles and open flame devices. The Contractor’s personnel who are performing the work shall keep this form with them at all times while at the worksite.

1.7.1. 100% Compliance

SS 24. The Contractor shall meet the following requirements: OSHA

Standard 29 CFR 1910 Subpart Q (as is applicable), National Fire Protection

Association (NFPA) Standard 51B for

Fire Prevention; during welding, cutting, and other hot work, and Air

Force Occupational Safety & Health

(AFOSH) Standard 91-5, Welding, Cutting and Brazing.

1.7.2. 100% Compliance

SS 25. The Contractor shall provide a written response within two (2) business days which addresses the root cause, corrective action and preventive action(s) in relation to the submitted

CAR or Customer Complaint.

1.8.1. 100% Compliance

SECTION III: GOVERNMENT FURNISHED PROPERTY AND SERVICES

3.1. Government Furnished Property (GFP). Government Furnished Property is not applicable to the performance of this contract with FAR Parts 45 and 52.245 plus supplements.

3.2. Shared Property of the Government Not Applicable.

3.3. Government Furnished Services (GFS) are applicable during the performance of this contract. The Government will furnish the following services at Tinker AFB, OK

3.3.1. Security Forces. The Government will provide general on-base security forces' service.

The security forces’ telephone numbers are 911 for emergencies, 734-2000 for crime in progress, and 734-3737 for non-emergency calls.

3.3.2. Fire & Emergency Services. The Government will provide general on-base fire protection services. The Contractor shall comply with fire prevention rules and regulations enforced by the

TAFB Fire Prevention Branch. Call 911 for emergencies. For routine fire prevention matters call

734-3981. For routine calls to dispatch call 734-7964.

3.3.3. Utilities. The Government will provide utility services. These utilities include natural gas, electricity, water, and sewer for the sole purpose of accomplishing this contract. If the Contractor requires additional utility services, it shall be the Contractor’s responsibility to provide. Contractor shall use due care and diligence in efforts to conserve utilities to reduce utility costs.

3.3.4. Refuse Collection. The Government will provide refuse collection services limited to the extent provided in the Base Refuse Collection Contract(s) for the Government provided facilities.

The Government will only allow non-hazardous refuse to be emptied into the nearest authorized refuse dumpster for trash collection. Do not use Government dumpsters to dispose of construction debris.

3.3.5. Workspace. The Government will provide access to the equipment and adequate workspace around the equipment.

SS 26. The Contractor shall report all labor hours executed during the Period of

Performance (PoP) for each

Government Fiscal Year (FY), which runs from 1 October through

30 September the following year.

Although the labor hours executed may be completed any time during the FY, all data shall be completed no later than

(NLT) 31 October of each calendar year. Contractors may direct questions to the CMR help desk e-mail listed at http://www.ecmra.mil.

1.22.1 100% Compliance http://www.ecmra.mil/

3.4. Intangible Government Property Not Applicable.

3.5. Contractor Acquired Property (CAP) Not Applicable