REVISED PD 23 March - B180 Paint Booth rev 23 Mar 20 FINAL.docx

Purchase Description

BUILDING 180 SMALL PARTS PAINT BOOTH AND CURE OVEN

11 23 March 2020

Scope: This document provides the description that shall be used to acquire one (1) Small Parts Paint Booth and Cure Oven System. The system shall consist of one (1) paint booth and one (1) cure oven. The purchase price shall include the equipment, delivery, all listed accessories/options, installation, utilities hookup, testing/verification, training/familiarization, and warranty.

The contractor shall provide all materials, equipment, and labor necessary to deliver and install the system.

All work shall be completed in accordance with this Purchase Description (PD) and subject to the terms of the contract.

1.3 Final installation of the Small Parts Paint Booth and Cure Oven System shall be completed no later than twelve (12) months after contract award. Completion of all incidental services, to include acceptance testing, certification, and operator familiarization training, shall be completed no later than fifteen (15) months after contract award.

1.4 The Contractor shall provide to the Government copies of all equipment operating manuals. Submission of operating manuals shall coincide with delivery of equipment for installation. (CDRL A001, Commercial Off-the-Shelf (COTS) Equipment Manual Requirements, DI-TMSS-80527C/T) Equipment Description: The systems shall consist of the following.

Design: The systems shall be new and complete, custom-built to meet the Government’s applications, and ready for immediate operation after installation, acceptance testing, and training are completed. Equipment must meet OSHA regulations (OSHA 29 CFR 1926) for the design and construction of spray paint booths.

Paint Booth

2.1.1 Booth:

2.1.1.1 The interior dimensions of the paint booth shall be twelve (12) feet wide by ten (10) feet high by twenty-two (22) feet long (see PD Appendix B).

2.1.1.2 The booth shall have a roll up door that is ten (10) feet wide by eight (8) feet high.

2.1.1.3 The booth shall meet all required National Fire Protection Association (NFPA) codes. Fire suppression must be supplied by the contractor. If there is a fire in the booth the system shall shut down the ventilation system. The indication of fire will come from a flow switch installed at the connection point for this booth. The flow switch shall be installed by the contractor.

2.1.1.4 The air flow shall be tested as an average as measured perpendicular to the floor between 3.5’ and 6.5’ Above Finish Floor (AFF). Multiple measurements shall be taken from the center of each 24” x 24” cell in a grid pattern extending wall to wall in both directions. These measurements shall be documented and averaged with equal weighting to each cell value.

2.1.1.5 The air flow in the booth shall be a cross-draft design.

2.1.1.6 The booth should maintain a slight negative pressure when operating. The amount of pressure should be adjustable at the Human Machine Interface (HMI).

2.1.1.7 The air shall be exhausted through a 3-stage dry particulate filter system certified by the filter manufacturer using the methods described in 40 CFR 63.750(o) to meet or exceed the efficiency data points of Tables 3 and 4 of 40 CFR 63.745(g)(2)(ii) (the Aerospace NESHAP) for new coating sources.

2.1.1.8 The system must include a gauge indicating the pressure drop across the filter banks. The pressure drop across each of the three (3) stages of dry filtration and the drop across the total of all three, and this shall be displayed on the HMI. for a total of four (4) pressure drop readings.

2.1.1.9 The booth shall be temperature and humidity controlled.

2.1.1.10 The booth shall operate at the following parameters:

2.1.1.10.1 Manual Spray

2.1.1.10.1.1 Temp: Programmable within the Range of 60 - 80 deg

2.1.1.10.1.2 Humidity: Programmable wWithin the Range of 30 – 70% RH

2.1.1.10.1.3 Time: Not Applicable (Dependent on process time)

2.1.1.10.1.4 Air Flow: Programmable within the Range of 75 - 150 acf/m/ft2 (actual flow rate in cubic feet per minute per square foot of cross-sectional area)

2.1.1.10.2 Cure

2.1.1.10.2.1 Cure cycle shall be in the oven only (not booth).

2.1.2 Cure Oven

2.1.2.1 Batch Cure Chamber:

2.1.2.2 The interior dimensions of the batch cure oven will be 12 feet wide by 10 feet high by 14 feet long. The batch cure oven should be a gas fired oven.

2.1.2.3 The batch cure oven shall meet all National Fire Protection Association (NFPA) codes. The system shall also be tied into the existing building fire alarm system, such that if there is a fire in the building the system shall shutdown the batch cure oven.

2.1.2.3.1 The cure oven shall have safety mechanisms that prevent personnel from entering during operation.

2.1.2.4 The cure oven shall operate at the following parameters:

2.1.2.4.1 Cure

2.1.2.4.1.1 Temp: Programmable within the Range of 80 - 140 deg

2.1.2.4.1.2 Time: Programmable

2.1.2.4.1.3 Air Flow: As required to meet Temperature requirements

2.1.3 Air Make-up Unit (AMU): The AMU shall be installed on the ground outside of the building either adjacent to the north wall of the building or to the north side of the driveway (see PD Appendix C below). Installation on the roof is not acceptable. The make-up air will come from outside the building. The booth will need one (1) compressed air hose reel and one (1) breathing air hose reel.

Government Furnished Property (GFP): None.

Acceptance Testing:

The site acceptance plan for each system shall be developed by the contractor, reviewed and modified/approved (as appropriate) by the Government contract technical representative listed in paragraph 10 below, and mutually agreed upon prior to conducting any test. No later than thirty (30) calendar days prior to equipment installation, the contractor shall provide to the Government POC the acceptance testing and system verification plan. The test plan shall include equipment capacity/emissions information as required by WR-ALC Environmental Management to modify the Robins AFB Title V Air Permit. Permit modification shall be in place and verified by WR-ALC Environmental Management prior to any equipment installation. (CDRL A002, Site Acceptance Test Plan, DI-QCIC-80553A) Installation:

Within thirty (30) calendar days after contract award, the contractor shall provide a single Gantt chart in Microsoft Project format showing the project schedule from contract award through final inspection. (CDRL A003, Project Planning Chart, DI-MGMT-80507C/T) Final installation must be scheduled to occur within twelve (12) months after contract award.

The systems shall be installed by the contractor/vendors qualified representative(s) in the Government’s paint facility located in building 180 on Robins AFB, GA. All items shall be assembled and installed utilizing best commercial practices and manufacturer’s installation procedures.

The contractor shall tie into all existing required utilities of the installation site. This will include but is not limited to the electrical power, compressed air, breathing air, natural gas if needed, and ventilation. All utilities are available from the Building 180 manifold. The contractor must plumb in to the existing gas and electrical. The distance to/from utilities is approximately 150 feet. The contractor shall also run any required duct work for the air makeup and exhaust along with cutting the required holes for the duct work.

Once the Government has approved the test plan and installation at Robins AFB is completed, the contractor shall notify the Government POC via email and within one (1) week to schedule on-site verification testing with the Government representative(s). Testing shall include the following.

5.4.1 The contractor shall demonstrate the ability to meet the required air flow.

5.4.2 The contractor shall demonstrate the ability to meet all requirements of the batch cure oven.

5.4.3 The contractor shall certify by third-party test facility that the breathing air is Grade D. Certificate demonstrating breathing air quality shall be submitted to the Government POC no later than thirty (30) days following verification testing. (CDRL A004, Certificate of Compliance, DI-MISC-81356A/T)

5.4.4 The Government representative(s) shall verify that the requirements for the paint booth and batch cure oven are met.

Within ten (10) calendar days of installation and successful acceptance testing, the base bioenvironmental office will validate the results of the required air flow. The base shop personnel will take a sample of the breathing air and the base lab will validate the results of the breathing air test. The contractor shall have fifteen (15) calendar days to correct any deficiencies in the breathing air quality.

Government acceptance of the installed system will occur only after Government verification that the testing requirements outlined above are met and the bioenvironmental office approves the equipment for use.

Shipping: Equipment shall be shipped FOB destination to the following address.

402 CMXG/MXDQBE

520 First Street Building 180 Robins AFB, GA 31098 Mark For: Taylor Bozard, stephen.bozard@us.af.mil/ 478-222-4851 Alternate: Scott Swartz, scott.swartz@us.af.mil/ 478-222-4087 Training:

Within fifteen (15) days of installation, site acceptance testing completion, and government acceptance of equipment, the contractor shall provide operator familiarization training for up to 10 Air Force civilian equipment operators and service technicians. Training must be conducted by the contractor’s qualified representative at no additional cost to the Government. (CDRL A005, Training Materials, DI-ILSS-80872/T) Training shall include: One (1) week (5 business days) of operator training of the paint booth and batch cure oven, to include maintenance training, a complete preventive maintenance cycle, basic troubleshooting, review of the electrical/mechanical drawings and maintenance and operation manual, and review of the HMI/PLC code.

Additional Requirements:

A final walk through inspection shall be conducted with the Government Technical Representative after the installation has been completed. Any components damaged, missing, or installed improperly will be identified and corrected by the contractor in a timely manner prior to completion of the contract. Only the Contracting Officer is authorized to make changes to the resulting award document and/or contract on behalf of the Government.

Safety Requirements:

7.2.1 The contractor shall establish and maintain a safety and health program in accordance with the elements listed in the Appendix C (Safety Requirements). The contractor shall submit a Safety and Health Plan 10 days after award for review and acceptance by the WR-ALC/SE (Safety Office). The contractor shall ensure their Safety and Health Plan addresses, in detail, the items listed in the Appendix C. If task specific procedures are incorporated into a company local document, ensure those procedures are included/attached to the company's Safety and Health Plan. Referencing the company's local procedure/ document in the safety plan is not adequate. If the company's local procedure/document is not attached; Safety Plan will be returned "Not acceptable". (CDRL A006, DI-SAFT-82080/T, Contractor's Standard Operating Procedures)

7.2.2 The contractor Safety Plan shall address in detail the items listed in the Contract Appendix C, Part II through Part IV as applicable. For task specific procedures identified in the Contract Appendix C, the contractor's internal procedures for those tasks must be identifiable within the submitted Safety Plan or shall be provided in an amendment or addendum to the company's Safety Plan. If task specific procedures identified in the Contract Appendix C, are not submitted with the contractor's Safety Plan, the submitted Safety Plan will be returned as NOT ACCEPTED. The contractor will have 5 working days to resubmit the Safety Plan, amendment or addendum to address or correct issues identified for non-acceptance. The WR-ALC Safety Office will provide acceptance or non-acceptance of the resubmission within 5 workings days of receipt to the COR who will notify the CO.

7.2.3 Mishap/Incident Reporting. The contractor shall report all mishaps/incidents in accordance with the contract Appendix C. The contractor shall immediately secure the mishap scene and damaged property and impound pertinent maintenance and training records until released by the Government's Safety Office (WR-ALC/SE). Such release shall be accomplished through the CO. The contractor shall cooperate and assist Government personnel in the investigation of the incident and submit an Accident/Incident Report within 24 hours of the accident/incident. The Contractor shall require all subcontractors to comply with required safety, health and fire standards. (CDRL A007, Accident/Incident Report, DI-SAFT-81563/T)

7.3 The contractor shall provide signs, barricades, and lights to protect base personnel from entering the construction zone.

7.4 Schedule. The contractor shall schedule and perform the work as to minimize negative impacts on production.

7.5 The contractor shall perform the required work during the following normal business hours: 6:00 AM to 6:00 PM, Monday – Friday. Work performed on weekends must be approved by the Government in advance. A Government Representative shall be present in the event of weekend work schedule.

7.6 The contractor shall remove all packing materials and residue from the area and properly dispose of these off base. The work area shall be maintained in an uncluttered and safe condition at all times or work will be terminated until the conditions are corrected.

7.7 The contractor shall provide all equipment necessary to perform the requirements of this Purchase Description. Under no circumstances shall the contractor use Government equipment such as forklifts, ladders, stools, tools, etc., during equipment installation.

7.8 The systems shall include all of the necessary consumables required for initial operation, such as filters.

7.9 Security Requirements:

7.9.1 Government Security Regulations

The Contractor shall ensure personnel, information, system, facility, and international security requirements are met in accordance with DoD 5220.22-M, National Industrial Security Program Operating Manual (NISPOM), Air Force Instruction (AFI) 31-101, Integrated Defense.

7.9.2 Security Clearance

The Contractor shall ensure Contractor personnel have a valid security clearance appropriate to the access required for proper accomplishment of contract/order requirements. Classified material will not be accessed as part of this contract’s performance. Contractor personnel shall not be authorized access to classified and/or sensitive, but unclassified, information and/or materials or be permitted to work on classified and/or sensitive, but unclassified, projects and/or programs without a proper security clearance and a need-to-know. Contractor personnel whose clearances have been suspended or revoked shall immediately be denied access to classified and/or sensitive, but unclassified, information.

7.9.3 Access to Government Facilities

7.9.3.1 The Contractor shall ensure Contractor personnel who require access to Robins AFB or other Government facilities comply with the security procedures of the facility.

7.9.3.1.1 The Security Manager of visiting personnel is required to submit a visit request through JPAS fifteen (15) days prior to arrival.

7.9.3.1.2 The Contractor personnel (visitor) shall provide the name of his/her Security Manager with the sponsoring POC name and phone number. The POC must be an individual who has unescorted access and escort capability in the facility.

7.9.3.1.3 Visit requests can be requested for a maximum of one year.

7.9.3.2 The Contractor shall ensure an ID card is obtained by all contractor/subcontractor personnel who require recurring access to a Government facility, but not local area network (LAN) access. The Contractor shall submit a letter to the PCO listing all contractor/subcontractor personnel requiring access to the facility. The PCO will approve the request and forward it to the issuing/registration office for processing. Contractor/subcontractor personnel shall report to the issuing/registration office to obtain the ID card(s).

7.9.3.3 The Contractor shall submit a letter to the PCO immediately if contractor/subcontractor personnel no longer require access, upon transfer/termination of contractor/subcontractor personnel or upon completion/termination of the contract/order. The letter shall identify the name(s) and social security number(s) of the contractor/subcontractor personnel. The Contractor shall return the ID card(s) to the issuing/registration office upon expiration, upon transfer/termination of contractor/subcontractor personnel, or once contractor/subcontractor personnel no longer require access to the facility. The Contractor shall return any and all ID cards to the issuing/registration office upon completion/termination of the contract.

7.10 Affirmative Procurement Programs (APP)

7.10.1 In accordance with FAR 23.404(b)(1), 100% of purchases of Environmental Protection Agency (EPA)-designated products included in the Comprehensive Procurement Guidelines (CPG) list [https://www.epa.gov/smm/comprehensive-procurement-guideline-cpg-program] and/or United States Department of Agriculture (USDA)-designated products included in the biobased product listings shall, at a minimum, meet the EPA or USDA standards for recovered materials or biobased content, respectively, unless an item cannot be acquired competitively within a realistic timeframe, meet appropriate performance standards, and/or be acquired at a reasonable price.

7.10.2 In accordance with FAR 23.404(a)(iii), the Contractor shall provide estimates and verification of recovered material for EPA-designated CPG products and certification for both EPA-designated CPG products and USDA-designated biobased products. In accordance with the Robins Air Force Base, Georgia / Green Procurement Program (GPP) Plan, the Contractor shall provide estimates and certifications to the Government for completion of the applicable attachment(s) to be included in the Purchase Request (PR) package.

7.11 Environmental Management System (EMS) Awareness Training Environmental Management Systems (EMS) Awareness Training: All contractor personnel working on Robins AFB who perform activities on the installation are required to complete Air Force-provided initial EMS Awareness Training. It is the responsibility of the Prime Contractor to ensure that all sub-contractors, vendors, and employees complete this training prior to beginning work on Robins AFB. Notification of training completion shall be sent to both the Robins AFB Contracting Officer (CO) to be maintained in the contract file and Environmental Management, 78 CEG/CEIE, (78ceg.cev.FrontOfc@us.af.mil) for tracking purposes. Failure to provide documentation of EMS Training may result in termination of the contract.

7.11.1 EMS training is provided by Environmental Management at (478) 327-8104 or (478) 926-9645. Contractors have two options to satisfy the mandatory EMS Awareness Training requirement. Contractors that do not have a Common Access Card must exercise Option 2.

7.11.2 Option 1 (Preferred Option): The Air Force version of EMS Awareness Training is available through the Advanced Distributed Learning Service (ADLS) website: https://golearn.adls.af.mil/kc/rso/login/ADLS_login.asp. EMS Awareness Training is located under the miscellaneous tab. This option is only available to contractors who have a CAC and takes approximately 10 minutes to complete.

7.11.3 Option 2: Contractor requests a copy of the Robins EMS Awareness Training Power Point Presentation from Environmental Management. The request should be sent to the Environment Management Workflow Box at the following email address, 78ceg.cev.FrontOfc@us.af.mil. Once the presentation is received, the contractor is responsible for ensuring that all his/her employees view the training.

7.12 Place of Performance: The work is to be performed at the Contractor’s facility, with exception of installation, acceptance testing, and operator familiarization training.

7.13 Hours of Operation: The Contractor’s work hours on Robins AFB shall be from 7:00 am to 3:30 pm (EST), Monday through Friday. Working any hours outside of this period shall be coordinated with the Government Representative and approved by the Contracting Officer.

7.14 Holidays and other Non-Work Periods: The Contractor personnel shall observe Federal holidays and closings, such as energy conservation days in accordance with the guidance provided for the WR-ALC civilian populace with regard to installation, acceptance testing and familiarization training.

Warranty: All standard warranty provisions shall be included and at a minimum shall include one (1) year parts and labor from the date of acceptance (for each system) for defects in material and workmanship.

Data Deliverables/Contract Data Requirements Lists (CDRL):

Government Technical Representatives. The on-site Government points of contact are:

Taylor Bozard

402 CMXG/MXDQBE

Robins AFB, GA Comm 478-222-4851 stephen.bozard@us.af.mil Scott Swartz

402 CMXG/MXDQBE

Robins AFB, GA Comm 478-222-4087 scott.swartz@us.af.mil

Appendices A. Location Overview B. Building 180 Paint Booth and Cure Oven Location C. AMU Location Options

Appendix A – Location Overview

Legend:

Small Parts Paint Booth and Cure Oven (L0WC17)

Appendix B – Building 180 Paint Booth and Cure oven Location

Appendix C –AMU Location Options

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