Attachment 1 - Performance Work Statement.pdf

Performance Work Statement

MERLIN™ Aircraft Birdstrike Avoidance Radar with Drone Detection

1.0 Scope

The work shall provide service and maintenance for the MERLIN™ Aircraft Birdstrike Avoidance Radar with drone detection, manufactured by DeTect, Inc. and installed at JBSA Randolph, TX. The system has been supported by the manufacturer to date starting under the original Five-Year System Warranty and an Extended Service Agreement (ESA) that included all costs for labor, materials and other costs for system preventive maintenance (excluding routine maintenance that is to be provided by the Government as specified below), 24-7 telephone and internet technical support, remote system monitoring, software upgrades and maintenance, and, repair or replacement of any failed parts or components.

Routine maintenance that shall be provided by the Government is as follows. The Government will ensure the 2D slotted array radar is spinning, check the status of Uninterruptable Power Supply (UPS) units, ensure cabin interior temperature is correct, and check airfield/safety strobe lights daily. The Government will also inspect the rubber gasket between the transceiver/scanner housing cover in the 2D slotted array radar system, check the housing internally for signs of moisture/corrosion/excess heat, clean and dry the internal housing, check for any loose hardware in the trailer, lubricate the 2D slotted array radar tower screw jack at the zerk fitting, inspect for water leaks along cabin walls and doors, check door locks and door alignment, and assist DeTect with a remote inspection and troubleshooting semi-annually.

This scope of work provides continued maintenance of the radar including system preventive maintenance (excluding routine maintenance that is to be provided by the Government listed in the previous paragraph), 24-7 telephone and internet technical support, remote System monitoring, specialized radar operating system software upgrades and maintenance, and, repair or replacement of any covered failed parts or components within the Agreement Period. This Agreement specifically does not cover wear parts and parts that have become obsolete as identified below.

The equipment covered by this agreement includes the MERLIN Radar System installed and all updated components for the MERLIN drone detection system, including one (1) 2D slotted array radar, four (4) GroundAware 3D Radars, two (2) EOIR Cameras, and one DroneWatcher RF detection system along with any upgrades to the system made by DeTect since the original delivery date, and includes the following:

a. The System hardware as originally supplied by DeTect along with any DeTect-supplied upgrades, modifications and replacements made to the System by DeTect as of start date of this Agreement.

b. The radar system operating software and any upgrades and/or add-on functionality supplied by DeTect.

c. A commercial Internet service will be provided by DeTect as part of this agreement. The internet will provide remote access and monitoring of the system through hardware and software, including MERLIN ABAR Monitor provided by DeTect.

Items not covered by this Agreement are parts that have become obsolete and are no longer supported by DeTect; US Government supplied or installed components or ancillary systems; parts damaged by the US Government or deteriorated/failed as a result of improper O&M by the Government; and system wear parts including generator units.

The primary place of performance is JBSA Randolph, TX. The period of performance will be 11 Mar 2026 thru 10 Mar 2027 with three (3) consecutive option years.

2.0 General Requirements/Description of Services

2.1 Non-Personal Services

The Government shall neither supervise contractor employees nor control the method by which the contractor performs the required tasks. Under no circumstances shall the Government assign tasks to, or prepare work schedules for, individual contractor employees. It shall be the responsibility of the contractor to manage its employees and to guard against any actions that are of the nature of personal services, or give the perception of personal services. If the contractor believes that any actions constitute, or are perceived to constitute personal services, it shall be the contractor’s responsibility to notify the Contracting Officer (CO) immediately.

2.2 Business Relations

The contractor shall successfully integrate and coordinate all activity with the 12th Flying Training Wing Safety office (12 FTW/SE – 210-652-2224) needed to execute the requirement. The contractor shall manage the timeliness, completeness, and quality of problem identification. The contractor shall provide corrective action plans, proposal submittals, timely identification of issues, and effective management of subcontractors.

The contractor shall seek to ensure customer satisfaction and professional and ethical behavior of all contractor personnel. The contractor shall establish clear organizational lines of authority and responsibility to ensure effective management of the resources assigned to the requirement.

2.3 Personnel Administration

The contractor shall provide the following support as required. The contractor shall maintain regular work hours for employees during designated Government work days. If extenuating circumstances exist, contact the 12 FTW/SE office for coordination. The contractor shall maintain the currency of their employees by providing initial and refresher training as required to meet the PWS requirements.

2.4 Subcontract Management

The contractor shall be responsible for any subcontract management necessary to integrate work performed on this requirement and shall be responsible and accountable for subcontractor performance on this requirement. The prime contractor will manage work distribution to ensure there are no Organizational Conflict of Interest (OCI) considerations. Contractors may add subcontractors to their team after approval by the Contracting Officer (CO). Cross teaming may or may not be permitted.

2.5 Contractor Personnel, Disciplines, and Specialties

The contractor shall accomplish the assigned work by employing and utilizing qualified personnel with appropriate combinations of education, training, and experience. The contractor shall ensure the labor categories are as defined in the wage determination and utilized as specified in the PWS.

Contractor Identification in the Government Workplace: All contractor and subcontractor personnel shall be required to wear company picture identification badges so as to distinguish themselves from Government employees. When conversing with Government personnel during business meetings, over the telephone, or via electronic mail, contractor and subcontractor personnel shall identify themselves as such to avoid situations arising where sensitive topics might be better discussed solely between Government employees.

Contractors and subcontractors shall identify themselves on any attendance sheet or any coordination documents they may review. Electronic mail signatures shall identify company affiliation.

3.0 Installation Requirements

The equipment covered by this PWS includes the MERLIN and MERLIN System installed and currently operating at USAF JBSA Randolph, TX along with any upgrades to the system made by DeTect since the original delivery date and includes the following:

a. The System hardware as originally supplied by DeTect along with any DeTect-supplied upgrades or modifications made to the System.

b. The MERLIN System operating software and any upgrades and/or add-on functionality supplied by DeTect. Items not covered by this PWS are the base supplied or installed components or ancillary systems and system wear parts.

The Contractor will provide service, maintenance and repair of the System as follows:

c. Covered service will be provided on normal business days, which are Mondays through Fridays, during business hours from 8:00 AM to 5:00 PM, except for US Federal and State holidays.

Should the Government request an unscheduled service or services outside of normal business hours, the Contractor will use all reasonable endeavors to comply with the request, but the work will be considered outside the scope of this Plan and maybe subject to standard afterhours and/or emergency service rates at the Contractor’s sole discretion.

d. Radar System operating software upgrades as released by DeTect will be periodically provided and installed by the Contractor, either on-site or via remote download, and are included under this Plan and no additional cost shall apply for such upgrades.

e. The Contractor will conduct two (2) scheduled site visits to the System Location each year in which this Plan is in effect, and during these visits will provide preventive maintenance on the system to include System checks, installation of software upgrades, defective or failed component replacement or repair, and, performance testing. The Contractor will coordinate these visits with the Government and to coincide with Government Safety meetings at the Government’s option when possible.

f. Repair or replacement of System components deemed defective due to manufacture or workmanship will be performed by the Contractor under this Plan and DeTect, at its sole option, will repair or replace such components with new or remanufactured components to maintain System operability within DeTect design parameters. The Contracting Officer shall be notified in writing of any delay in parts or services.

Service and maintenance work will be provided to the Government within the scope of this Plan subject to the following requirements:

g. In the event of a System failure or defect, the Government will notify DeTect of such failure in a reasonable and timely manner.

h. Upon such notification, the Government will work with DeTect Technical Support staff by telephone or email to diagnose the cause of the failure, and the Government will perform minor software or hardware adjustments, minor repairs, and/or simple LRU (line replaceable unit) change-outs in order to restore the System to full operations.

i. If on-site service is required to correct the failure, the Government will provide DeTect full and free access to the facilities and the System, and will make all reasonable precautions to ensure the health and safety of DeTect personnel.

j. The Government will maintain a written log (electronic or hard copy) of site visits, System inspections, electrical power outages (or other electrical power disturbances), System location changes, significant weather events, routine maintenance, equipment faults and symptoms, and will make such log available to DeTect personnel (through e-mail or fax) before and during any required service work.

k. The Government will follow all manufacturer recommended routine maintenance procedures and will ensure that the System maintained in good, clean condition in accordance with the System Operations & Maintenance Manual.

l. The Government will follow DeTect’s guidance and instructions regarding System operations, storage, transport, and routine and preventative maintenance actions.

m. The Government agrees not to install any third party software on any System computers covered under this Plan, unless pre-approved by the Contractor.

n. The Government will not otherwise modify any software or computer internal settings such as the BIOS or other configuration files unless pre-approved by DeTect.

4.0 Deliverables

During an installation or maintenance period, the Contractor shall keep the Flight Safety Office informed verbally at the end of each work day.

5.0 Billing

All invoices shall be submitted in Wide Area Work Flow (WAWF) as specified in the award on a monthly basis.

6.0 Special Requirements

Contractor personnel shall present a neat appearance and dress in a professional manner as such is reasonably expected in a professional office setting. Contractor shall wear appropriate security badges, line badges, identification and/or name tag as required by the security procedures of the squadron where performance takes place. Contractor shall utilize company-owned or privately owned vehicles for transportation while on the installation.

7.0 Security and Safety

Contractor personnel shall meet established unescorted installation entry requirements pursuant to DAFI 31- 101 before base identification will be issued. In addition, if onsite maintenance is required system operators will need to be placed on an approved EAL prior to arrival. Contractors shall submit requests for installation identification to 902 SFS no later than 72 hours following contract award, and 72 hours prior to the individual(s) requiring subsequent entry on to the installation. Personnel not meeting the minimal standards will not be issued an installation pass and will not be allowed access to the installation.

8.0 Education/Experience

Contracted personnel shall be a U.S. citizen at the time of award. Contracted personnel shall be certified to work on the MERLIN™ and MERLIN™ Systems.

9.0 Operational Security

Purpose: The following information provides Operations Security (OPSEC) guidance to Government Contractors and subcontractors awarded Government contracts at JBSA Randolph. Government Contractors are provided this guidance to ensure compliance and protection of critical information that may be a threat to national security.

Definition: OPSEC is a methodical process to identify Critical Information (CI), identify threats to that CI and the related vulnerabilities and risks of exploitation to that CI, and identify, develop, and implement countermeasures to protect that CI. CI is specific facts about friendly intentions, capabilities, and activities vitally needed by adversaries for them to plan and act effectively so as to guarantee failure or unacceptable consequences for friendly mission accomplishment. CI includes those facts, which individually, or in the aggregate, reveal sensitive details about US Government, i.e. JBSA Randolph or the contractor’s security or operations related to the support or performance of the Statement of Work (SOW)/Performance Work Statement (PWS), and thus require a level of protection from adversarial collection or exploitation not normally afforded to unclassified information. OPSEC supplements, but does not replace traditional security practices such as Physical Security and Information Security. OPSEC is essential to ensure the initial and continued success of our mission, operations, systems, and procedures.

OPSEC Applicability: The 12 FTW OPSEC Program Manager has determined that additional safeguards are essential for this contract, and imposes OPSEC as a requirement in the responsibilities of this contract.

During the course of this contract, in addition to those restrictions, instructions and guidelines defined in the contract Statement of Work and/or other references provided the contractor will adhere to the following minimum requirements in support of the 12 FTW OPSEC Program.

a. Introduction of personnel electronic devices into government spaces, laptops, tablet PCs, cellular phones, cameras, recording devices, and data recording/storage devices is STRICTLY controlled and forbidden in some areas of JBSA Randolph. Photography and recording is not allowed except for official use and by permit only. (Unless otherwise stipulated in the contract).

b. Contractor personnel shall not discuss government operations in public or over unprotected or unencrypted communications. Official business, controlled unclassified information may only be transmitted as directed in the SOW/PWS.

c. The Contractor shall not post to company websites, publications, newsletters or other media any images, data or information that reveal sensitive government operations, personnel, equipment, and/or classified or controlled unclassified information, refer to paragraph (d) below. When in doubt, company press releases related to this contract should be coordinated through the 502d Contracting Office.

d. Because observation of events, operations, physical changes, etc. may reveal National Security information, specific restrictions are needed to preclude unintentional release of this information to unauthorized parties.

(Unauthorized disclosure and transfer of National Security Information is punishable under 18 USC § 793.)

Therefore, contractor personnel shall not disclose to unauthorized third parties, post to unofficial sites (including Social Networking sites) any images, data or information, or observed events that reveal sensitive government operations, personnel, or equipment.

e. Government issued badges, identification shall be removed and/or concealed from plain sight when off station and shall not be left in vehicles or unprotected. Badges and passes may not be duplicated or copied or loaned to others. Lost or stolen identification badges, vehicle passes etc. will be immediately reported to the 902d Security Forces LE Desk at (210) 652-2838.

f. Practice OPSEC and implement countermeasures to protect CI and other sensitive unclassified information and execution of military operations performed or supported by the contractor in support of the mission.

Protection of CI will include the adherence to and execution of countermeasures which has been provided by the 12 OSS.

g. It is strongly recommended the contractor mark and protect related internal production schedules, deliverables, inventories and shortages and identified vulnerabilities related to production of government material. Internal company markings e.g., Business Sensitive, etc., are appropriate for identifying the aforementioned as sensitive information. Specific Government-provided information, drawings etc., will be protected in accordance with guidance in applicable paragraphs of the SOW.

h. Destroy (burn, shred, etc.) critical and/or sensitive unclassified information no longer needed to prevent the inadvertent disclosure and/or reconstruction of this material.

i. Critical information identified by 12 FTW will be marked and handled appropriately as FOR OFFICIAL USE ONLY (FOUO). Government CI includes but is not limited to: known or probable vulnerabilities to any U.S. system and their direct support systems, details of information about military operations, unit, vessel, aircraft movements/arrivals, missions and exercises, etc.

j. An applicable list of 12 FTW CI will be provided to the contractor by the 502d Contracting Office upon award of the contract. Questions regarding Critical Information shall be directed to the Contract Administrator.

2817 Highway 77, Panama City, Florida 32405 USA Tel 850.763.7200 Afon House Worthing Rd, Horsham, West Sussex RH12 1TL England Tel 44(0)1403.788.315

Web www.detect-inc.com

MERLIN/MERLIN Maintenance Procedure

M0-22370

Notice of Proprietary Information The information contained and/or attached to this document is for the intended recipient(s) only and may not be distributed to third parties in any form without the express written consent of DeTect, Inc. This document contains confidential, proprietary and/or privileged information of DeTect and, the recipient(s) hereby agree to treat it as such. If you have received this in error, immediately and permanently delete this document from your computer and destroy any printed copies. Information in or attached to this email may also be subject to the International Traffic in Arms Regulation (ITAR) or the Export Administration Regulation (EAR) of 1979.

Such regulated data may not be exported, released, or disclosed to foreign nationals inside or outside the United States without obtaining the prior written approval of DeTect, Inc. and other approvals as required by the U.S. Department of State.

Document Title: MERLIN/MERLIN Maintenance Procedure Document No: M0-22370 Revision: B Page 1 of 4 http://www.detect-inc.com/

Web www.detect-inc.com

Table of Contents

1. PURPOSE

2. SCOPE

3. SAFETY

4. DEFINITIONS AND REFERENCES

5. PERIODIC MAINTENANCE REQUIREMENTS

5.1. Daily Operational Checks

5.2. Semi-Annual Maintenance

5.2.1. HSR and VSR Systems

5.2.2. Trailer General Mechanical & Electrical Inspection

5.2.3. Cabin

Document Title: MERLIN Maintenance Procedure Document No: M0-22370 Revision: B Page 2 of 4

1. PURPOSE

The purpose of this document is to describe the periodic maintenance requirements of the MERLIN and MERLIN radar systems. Proper care and maintenance will extend the useful life of the system and its components. Failure to follow this procedure could void certain warranty claims.

2. SCOPE

This document applies to MERLIN and MERLIN Radar System used in customer operations.

3. SAFETY

CAUTION: This symbol is used throughout this document to alert you to possible hazards. Please give special attention to these items to ensure personnel safety.

4. DEFINITIONS AND REFERENCES

4.1. Acronyms

UPS – Uninterruptable Power Supply OEM – Original Equipment Manufacturer

4.2. References

Electronic copies of the OEM Operations and Maintenance Manuals are located on the radar computer and include more detailed instructions for subcomponents such as air conditioners, tower lift actuator, UPSs, etc.

5. PERIODIC MAINTENANCE REQUIREMENTS

5.1. Daily Operational Checks

5.1.1. Ensure 2D slotted array radar is spinning.

5.1.2. Check status of UPS units.

5.1.3. Cabin interior temperature nominal.

5.1.4. Check airfield or safety strobe Lights.

Document No: M0-22370 Revision: B Page 3 of 4

5.2. Semi-Annual Maintenance

5.2.1. Radar Systems

5.2.1.1. CAUTION: Turn off radar unit before proceeding.

5.2.1.2. Inspect rubber gasket between transceiver/scanner housing cover (directly under antenna).

5.2.1.3. Check housing internally for signs of moisture, excess heat, corrosion, etc.

5.2.1.4. Clean and dry unit.

5.2.2. Trailer General Mechanical & Electrical Inspection

5.2.2.1. Check for any loose hardware (example: wheel lugs, towers, etc.) This should be checked monthly if the unit is on the road more frequently.

5.2.2.2. Lubricate radar tower screw-jack at zerk fitting with NLGI Grade 1 grease.

5.2.3. Cabin

5.2.3.1. Inspect for signs of water leaks along cabin walls and doors.

5.2.3.2. Check door locks and door alignment. Doors are installed to fit best when the trailer is completely level.

Document No: M0-22370 Revision: B Page 4 of 4