252_232-7006_WAWF_Payment_Instructions_(May2013).pdf

252.232-7006

WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS (MAY 2013)

(a) Definitions. As used in this clause—

“Department of Defense Activity Address Code (DoDAAC)” is a six position code that uniquely identifies a unit, activity, or organization.

“Document type” means the type of payment request or receiving report available for creation in Wide Area WorkFlow (WAWF).

“Local processing office (LPO)” is the office responsible for payment certification when payment certification is done external to the entitlement system.

(b) Electronic invoicing. The WAWF system is the method to electronically process vendor payment requests and receiving reports, as authorized by DFARS 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

(c) WAWF access. To access WAWF, the Contractor shall—

(1) Have a designated electronic business point of contact in the System for Award Management at https://www.acquisition.gov; and

(2) Be registered to use WAWF at https://wawf.eb.mil/ following the step-by-step procedures for self-registration available at this web site.

(d) WAWF training. The Contractor should follow the training instructions of the WAWF Web-Based Training Course and use the Practice Training Site before submitting payment requests through WAWF.

Both can be accessed by selecting the “Web Based Training” link on the WAWF home page at https://wawf.eb.mil/

(e) WAWF methods of document submission. Document submissions may be via web entry, Electronic Data Interchange, or File Transfer Protocol.

(f) WAWF payment instructions. The Contractor must use the following information when submitting payment requests and receiving reports in WAWF for this contract/order:

(1) Document type. The Contractor shall use the following document type(s).

Invoice and Receiving Report (COMBO)

(2) Inspection/acceptance location. The Contractor shall select the following inspection/acceptance location(s) in WAWF, as specified by the contracting officer.

Not Applicable

(3) Document routing. The Contractor shall use the information in the Routing Data Table below only to fill in applicable fields in WAWF when creating payment requests and receiving reports in the system.

Routing Data Table*

Field Name in WAWF Data to be entered in WAWF

NCAGE Code** TBD

Contract Number** TBD

Pay Official DoDAAC** TBD

Currency Code** TBD

Issue By DoDAAC** FA5613

Admin DoDAAC** FA5613

Inspect By DoDAAC (If Applicable)

Ship To Code / Service Acceptor DoDAAC** F3N043

Discount Terms / Due Dates** NET / 30 DAYS

Ship From Code (If Applicable)

Mark For Code (If Applicable)

Service Approver (DoDAAC) (If Applicable)

Accept at Other DoDAAC (If Applicable)

LPO DoDAAC (If Applicable)

DCAA Auditor DoDAAC (If Applicable)

Other DoDAAC(s) (If Applicable)

(4) Payment request and supporting documentation. The Contractor shall ensure a payment request includes appropriate contract line item and subline item descriptions of the work performed or supplies delivered, unit price/cost per unit, fee (if applicable), and all relevant back-up documentation, as defined in DFARS Appendix F, (e.g. timesheets) in support of each payment request.

Important: Foreign vendors shall ensure that their banking information is included in the Comments block:

COMMENTS

SEPA Banking Information (Foreign Vendors Only):

- Name of Bank

- Bank Identification Code (BLZ)

- Account Number

- IBAN – BIC (if applicable)

(5) WAWF email notifications. The Contractor shall enter the e-mail address identified below in the “Send Additional Email Notifications” field of WAWF once a document is submitted in the system.

eva.grenner.1.de@us.af.mil arthur.morales@us.af.mil

(g) WAWF point of contact.

(1) The Contractor may obtain clarification regarding invoicing in WAWF from the following contracting activity’s WAWF point of contact.

- Defense Finance and Accounting Service (DFAS)-Europe, ATTN: Limestone, Kleber Kaserne, dfaseucs@dfas.mil, phone: +49-631-411-6529/6383

- DFAS POCs listed in the Invoice/RR

- 700 CONS/WAWF exo.usafecons.wawf@us.af.mil

(2) For technical WAWF help, contact the WAWF helpdesk at 866-618-5988.

(3) PARTIAL PAYMENT AUTHORIZED

However, payment will not be made more frequently than once per month.

Please submit your invoice via WAWF not later than 1 week upon completion of each repair/service/delivery.

The final invoice submitted under this contract must be clearly marked as the final invoice.

(End of clause)