Questions and Answers.pdf

F3G0AA4033AW01 - USAFWC VTC AV Vault Upgrade

Questions and Answers

1. We would like to know if this is a brand-new contract or if there is (was) an incumbent performing these services. If not brand new, could you please provide the current / previous contract number? This a new requirement and there is no incumbent.

2. Could you please share the name of the company currently providing these services?

Reference question #1.

3. If available, please provide the existing contract number and its total value. Reference question #1.

4. Are there any specific aspects of the technical requirements outlined in the RFQ where you would like offerors to focus particular attention? Reference Attachments 1 and 2.

5. The Request for Quotation # 3 states “This RFQ is to be solicited as a Total Small Business Set. The associated North American Industry Classification System (NAICS) code is 423690 with a small business size standard of 250 employees.” Is this a preference or a requirement?

This is a requirement.

6. Can you provide us with some drawings/photos/floor plan/single line diagram or anything that could help us visualize what we're going to work on. Reference Attachment 3.

7. Could you please let me know the name of the company currently holding the contract for this type of equipment and services at Nellis AFB? Reference question #1.

8. If available, please share the incumbent contract number and its total value. Reference question #1.

9. The solicitation provides detailed equipment specifications. Are there any additional technical requirements for system integration or compatibility with existing infrastructure that we should be aware of? No

10. What is the estimated budget for this project? This is not a technical question.

11. Are there any insurance requirements? Contractor is required to provide on-site insurance for the duration of the installation.

12. Do you require a 1-year equipment warranty and 1-year warranty service (ongoing support, 24/7, etc.)? Kindly clarify all the warranty or maintenance services that you require. 1-year warranty.

13. Will Electrical work be part of this requirement? If yes, please give details of the distance to the nearest electrical tapping point or electrical panel. No, utilization of current power outlets and rack mounted UPS’s.

14. Who will provide power for the displays on the wall? Reference Attachment 2, Section 2.3.

15. Who will be responsible for conduit and raceways for AV cabling? Will there be a need to run new conduits and raceways? Reference Attachment 2.

16. Who will provide back boxes for AV Equipment? Contractor

17. Will there be Owner furnished contractor installed equipment? Reference Attachment 2.

18. Will there be an existing equipment rack to be re-used? There is no equipment rack in the equipment list. Yes

19. Who will provide wall backing support for displays. Are wall modifications part of the scope? There are currently two each displays with wall mounts with backing support.

20. Will there be any Structural Engineers stamp or certification needed for this project? If there is, who will shoulder the cost? No.

21. Is painting and patching part of the scope? Reference Attachment 2.

22. Do you have existing as-built drawings, single line drawings, schematic drawings, equipment layout and other drawings of the existing system that you can provide as a reference for this bid?

Reference Attachment 3.

23. Can you provide photos of the rooms where the AV equipment will be installed? No, due to classification restrictions.

24. Is there an existing network cabling and infrastructure that will be used by the AV system?

Yes

25. Do you allow substitute brands and models to be offered for this bid? Please reference Attachment 1 to verify parts that can be substituted with an or equal product.

26. Does the jobsite have a loading dock? No.

27. Is there free parking? What is the distance from the jobsite building? Yes, in the basement of the building.

28. Is there a storage location or any storage space? Yes.

29. Per SoW section 2.1, “Partial removal of the existing AV/VTC equipment along with peripherals and cables.” Subsequent sections identify the following: Existing equipment racks, AF7 Codec, and ceiling loudspeakers. Can you please clarify if any other parts of the existing system are to be reused/reintegrated? Some equipment must remain in the vault area due to security reasons. There are two VTC suite, and the AF7 Codec will stay as is, only integrated via video/sound into the A/V.

30. Per SOW section 2.5, please clarify if this statement “Configuration shall be done by laptop to remain Government property as it cannot leave the area under any circumstance” refers to a laptop for configuration of the AF7 codec only or all AV/VTC system programming and configuration? This laptop is to configure the Crestron A/V device ‘Only’ and must have the Crestron software preloaded.

31. Per SOW section 2.8, section states, “Installation needs to be completed within two (2) weeks of receiving all products.” Does this refer to receipt of materials by the government or the vendor? After equipment is ordered and received by the contractor, equipment can be stored on-site in a waiting status. After, confirmation of S/N for equipment outside the agency, the contractor will be contacted for the installation part. Note: The 2 weeks are a window for all the installation work.

32. Are CAD drawings or sketches of the room layout available, including locations of furnishings and equipment? No, due to classification restrictions.

33. Is the current equipment housed in a credenza or an equipment rack? Please specify the size (RU) of the credenza/rack. 19” Standard Equipment Half-Rack and Desk

34. What type of ceiling is installed in the room—solid or drop-ceiling? Drop-ceiling with speaker intergraded tile.

35. Are there any photographs of the room available? No, due to classification restrictions, on-site only.

36. Can we access drawings of the existing AV system? No, due to classification restrictions, on-site only. Reference Attachment 3 for overview diagram.

37. For network connectivity, is it confirmed that both network enclaves use CAT6 cabling at the wall port? Network connections are all fiber optic w/media converts for CAT6. Note: All Network connectivity will be done by Government Personnel only.

38. Is there a clearance requirement at the TS/SCI level for contractors involved in design, installation, and programming? It is highly recommended, but not required, individuals will sign-in and be escorted the entire time of installation; regardless, as the site is a Co-uses faciality.

39. Given the AMS-1816P from Legrand lacks AVB (Audio-Visual Bridging) capability, is an AVB capable network an absolute requirement of this solicitation? If yes, a substitute AVB-capable switch will be needed. Will the government entertain a DANTE solution, vice AVB?

Please reference Attachment 1 to verify parts that can be substituted with an or equal product.

40. Regarding the Statement of Work, Section 2.5 states, "The DMPS system shall manage all devices in the room except for the AF7 codec, which shall be managed using the existing Government provided Cisco Navigator touch panel. Configuration shall be done by laptop to remain Government property as it cannot leave the area under any circumstance." Will the government provide a suitable laptop (GFE), or is procurement of a new laptop included in the scope of work? Does this laptop requirement also apply to the programming and configuration of non-codec equipment in the new AV system? Procurement of a new laptop is included in the scope of work, reference Attachment 1. The laptop is only for programming the Crestron A/V switch equipment and must remain with the Government.

41. Please confirm there is no requirement for digital classification signage in the room?

Confirmed.

42. Please confirm that AV distribution of sources like Blu-Ray and CATV are neither required nor desired? Confirmed, A/V distribution is for the two VTCs and Computer system through a KVM Device.