Statement of Objectives.pdf

Minot AFB Building 864 Support Rolling Shelving Unit Mar 19, 2024, Page 1

STATEMENT OF OBJECTIVE – SOO

FOR

INSTALLATION

MECANICAL ROLLING SHELVING UNITS

ON A TRACK FOR 5 MXS PHASE SUPPORT

AT

MINOT AFB, ND

Minot AFB Building 864 Support Rolling Shelving Unit Mar 19, 2024, Page 2

1.0 INTRODUCTION. This Statement of Objective (SOO) defines the requirements for the contractor to engineer, furnish, install, test, a manual controlled rolling shelving unit on a track in building 864 room 110 at Minot AFB, ND.

1.2 SCOPE.

1.2.1. Contractors will construct and install tracking system that will accommodate 3 rolling shelves and 2 end shelves. Footprint measurements will not exceed 20 feet wide and will not exceed 17 ½ feet long overall with an overall height to include track of 91 inches. When open, it will accommodate a 36-inch walkway between rolling shelves.

1.2.2. Contractors will construct 3 rolling shelves with the ability to roll and lock, that measure Approximately 49 inches wide approximately 17 ½ long and an approximate of 84 inches high. These shelves will have a mechanical handle on one end to control the movement of each shelving units. Units or tracks will have a physical stop preventing the shelving from inadvertently becoming derailed from the track at each end. There will be 3 shelves per unit without a divider in the middle to utilize the full shelf from front to back.

1.2.3. Contractor will construct and install 2ea stationary shelving units on each end measuring 24 inches wide approximately 200 inches long and approximately 85 inches tall.

1.2.4 Contractors will fully assemble and install any and all components so that the track system on the floor, rolling shelving units and stationary shelves at requested location will we fully operational.

2.0 REQUIREMENTS.

2.1. General Requirements. The contractor shall provide all materials, transportation, labor, management, and other incidentals necessary to meet the requirements as stated in this SOO. All materials provided shall be new and not refurbished.

2.2. Base Support Requirements. The contractor shall identify any base support requirements (for example, laydown and storage areas) necessary to complete this project.

2.3. Project Residue. The contractor shall dispose of all unserviceable residues from this project off base and IAW Federal, State, local, and base environmental laws, and regulations. All salvageable or unused parts position will be transferred to the facility manager.

2.4. Fire Suppression. Any floor penetrations shall use adequate fire blocking to meet or exceed the current standard in place.

2.5. Excavation/Building Penetrations: All floor penetrations, including inside buildings, shall be restored to meet the required base fire ratings.

3.0. COMMODITY REQUIREMENTS: The contractor shall engineer, furnish, install, and test the full shelving system as defined herein.

Minot AFB Building 864 Support Rolling Shelving Unit Mar 19, 2024, Page 3

3.1. Physical Inspection: The physical inspection consists of the contractor doing a physical inspection of shelving unit ensuring all joints are secure, shelves are secure, proper bracing under the shelves to ensure that it will not bow with weight, and tracks are free of foreign material.

3.2. Operations Test: The operations test shall consist of testing each mechanical handle ensuring ease of movement of shelving unit with no grinding or binding. Units will have a physical stop at both ends stop the unit from coming off the track.

4.0. MANAGEMENT:

4.1 Schedule. The contractor shall provide a complete milestone schedule that denotes major activities to include time-phased start and completion dates for this project and sub-projects associated with the installation of the components and systems. (CDRL A002).

4.2 In-Brief. The Contractor shall conduct an in-brief with the site POC or designated representative and other site personnel before the start of site survey or implementation. The in-brief shall familiarize the customer with the purpose of the Contractor's visit and coordinate the project schedule (e.g. arrange for required escorts; QAP schedule; etc.).

4.3 Project Manager on Site. The Contractor shall designate the Contractor's on-site team leader and alternate(s) as the Site POC for this project in their Site Visit Request Letter. They shall oversee all facets of the project. The Site POC or alternate(s) shall be on site during duty hours until project completion. The Site POC shall be the interface for all work site communications with the Government, including quality, safety, and discrepancy matters.

4.4 Quality Assurance. The contractor shall provide quality assurance support for the entire life of the project. This support shall assist the government representative in performing random spot checks and in performing the system acceptance tests. Contractor QA and Government Representative shall be responsible for identifying deficiencies and/or discrepancies throughout the life of the project. A weekly report (soft copy) will be submitted indicating project progress/statuses and listings any deficiencies/discrepancies found and actions to correct them.

(CDRL A003)

4.5 Compliance. The contractor shall remain in compliance with all Federal, State, county, and base security and safety laws, regulations, policies, and requirements.

4.6 Clean up. At day’s end, the installer shall remove all debris and surplus materials from the workplace. Equipment and materials required to complete the work effort may remain on site if they are organized/stored in a manner that does not cause a safety hazard.

4.7 Service Outages. The Contractor shall coordinate planned outages with the site POC and QAP at least five workdays in advance of the outage if the implementation necessitates disruption of service, (e.g., communications, electrical, or other utilities).

4.8 Environmental Management. The contractor shall comply with the most stringent environmental federal, state, and local laws and regulations, and Air Force policies, instructions, and plans. The federal Government is not exempt from compliance with environmental regulations. The installer shall maintain an awareness of changing environmental regulatory

Minot AFB Building 864 Support Rolling Shelving Unit Mar 19, 2024, Page 4 requirements to avoid environmental deficiencies for activities on Minot AFB. The Prime Contractor shall ensure their sub-contractors (if any) comply with these specifications.

4.9 Walk-Through. The contractor shall schedule a final project walk-through of all work completed prior to close out with the government Project Manager. This should be scheduled at least 72 hours prior to the event.

5.0. WARRANTY

5.1 The vendor shall provide a one-year warranty or manufacturer’s standard commercial warranty, whichever is longer. The vendor shall also provide a one-year workmanship warranty. The warranty period shall start from the date of system and or project acceptance. The vendor will provide replacements for failed parts. The vendor shall transfer warranties to the Government.

6.0. PERFORMANCE.

6.1. Period of Performance. The contractor shall have 60 days from contract award to complete all facets of the project including final walk thru with the government representative. If unforeseen circumstances arise, there will be the option for a one-time extension opportunity agreed upon between vender and government.

6.2. Place of Performance. The place of performance is building 864 Minot AFB, ND.

7.3. Hours of Work. The Contractor shall routinely work during normal operating hours of the site.

Monday through Friday (0730-1630 hrs.), excluding federal holidays.

8.0. GOVERNMENT FURNISHED INFORMATION/ACCESS/STANDARDS.

The contractor shall comply with all base installation standards. The contractor shall comply with all commercial codes and standards where applicable in the performance of this contract. It is the Contractor's responsibility to identify and obtain applicable standards and best commercial practice documentation. Should a conflict arise between this SOO and any commercial standard referenced, the contractor shall make the Govt. aware of the conflict. The government shall determine which standard applies. The contractor shall obtain and comply with any other applicable manuals not identified above that would be required to meet industry standards.

9.0. SECURITY

9.1 Stated work and associated products shall be performed at the UNCLASSIFIED level.

9.2 The Contractor shall process a Site Visit Request Letter. This letter shall identify the names, social security numbers, driver’s license numbers and state of issue, and birth date of the personnel who will performing on this SOO. This information is required to grant access to the base. If required by the base, the Contractor shall provide identification badges for their employees. All Contractor personnel shall wear these badges while on duty on the Government site. The badges shall identify the individual, company name, and be clearly and distinctly marked as Contractor and be in accordance with base regulations. Contractor shall coordinate with CSO to obtain temporary badges and vehicle registrations.

Minot AFB Building 864 Support Rolling Shelving Unit Mar 19, 2024, Page 5

Contractor personnel shall comply with established security procedures for entering an installation and its facilities, including special security procedures for entry to restricted or controlled areas.

10.SAFETY

The Contractor shall be responsible for complying with all local, state and federal safety guidelines.

10.1 Accident/Incident Reporting and Investigation: The Contractor shall record and report all available facts relating to each instance of accidental damage to Government property or injury to either Contractor or Government personnel to the Base Safety Office. The Contractor shall secure the scene of any accident and wreckage until released by the accident investigative authority through the Contracting Officer. If the Government elects to conduct an investigation of the incident, the Contractor shall cooperate fully and assist the Government personnel until the investigation is completed.

10.2 Potential Problems: The Contractor shall determine any potential problems with the projected work in areas that may contain asbestos, hazardous materials, and hazardous wastes and local procedures to be followed in the event such problems are encountered.

10.3 Disposal/Reporting: The Contractor shall comply with local procedures concerning the use, disposal, or reporting of hazardous materials.

10.4 Hazardous Material Identification: The Contractor shall submit Material Safety Data Sheets (MSDS) for any hazardous materials (paints, solvents, cleaners, encapsulating compound, etc.) to be used in performance of the contract. The Contractor shall file the MSDS(s) with the Base Environmental Management Office prior to using hazardous material.

10.5 Identification / Marking: The Contractor shall clearly mark all CFP with their company's name, contract number, and project number. The Contractor shall place an easily read, very visible, sign (minimum 8.5" x 11") on large containers, construction equipment, or un-manned rental vehicles while on the Government installation indicating the company name; contract/task order number; project title; and both the Contractor and Site POC's names and local telephone numbers.

10.6 Construction Equipment: The Contractor shall provide construction equipment (e.g., manlifts, etc.)

required to support implementation. The Contractor shall be responsible for transportation of construction equipment to/from the work site, as well as their security.

10.7 Transportation and Storage of Material/Equipment: The Contractor shall transport and store all CFM and CFE required for completion of the contract requirements.

Minot AFB Building 864 Support Rolling Shelving Unit Mar 19, 2024, Page 6