Amended-SOW Catholic Accompanist-Pianist-12 Aug 24.pdf

STATEMENT OF WORK

Catholic Music Accompanist FY 24 5 BW/HC 230 Missile Avenue

Minot AFB, ND 58705

1. Contract Position Title. Catholic Music Accompanist/Pianist or Organist

2. Scope of Responsibilities. Serves as the Catholic Music Accompanist for Minot AFB Catholic Service programs. These programs include weekly Mass, weekly choir rehearsal, and special events. A base period of one weekly worship = 52 weeks, one weekly rehearsal = 52 weeks and occasional special services/events = 9 each. Potential additional events= Possibly 4 each.

2.1 Special Events Include;

1. All Saints’ Day – 1 Nov

2. Feast of the Immaculate Conception – 9 Dec

3. Christmas Eve – 24 Dec

4. Christmas Day – 25 Dec

5. Ash Wednesday – 5 Mar

6. Holy Thursday – 17 Apr

7. Good Friday – 18 Apr

8. Easter Vigil – 19 Apr

9. Assumption – 15 Aug

10. Extra – Potentially 4 additional events, 2 hours each. Contractor will be notified 2 Weeks prior

2.2 Base Period: 1 August 2024 – 31 July 2025

Option Year 1: 1 August 2025 – 31 July 2026 Option Year 2: 1 August 2026 – 31 July 2027 Option Year 3: 1 August 2027 – 31 July 2028 Option Year 4: 1 August 2028 – 31 July 2029

3. Education, Experience and Personal Requirement.

3.1 The Accompanist should have at least two years’ experience playing piano. Prior experience in church/chapel settings is preferred. The contractor must be an accomplished pianist and must be able to sight-read music from the Oregon Catholic Press (OCP) series, GIA/Gather, and other music specified by the Catholic Chaplain and Catholic Music Director.

3.2 Must be familiar with and able to blend various musical instruments in the worship service.

3.3 Provide one reference from supervisor of last position, a resume, and if available, one clergy reference.

3.4 Must dress conservatively commensurate with the prudent expectations at each worship service.

3.5 Undergo successful background criminal history check at local, state and national levels

[Public Law Number 101-647, Section 231; Public Law Number 102-190; and resulting department of Defense Instruction Number 1402.5 require personnel contracted for child care services in every facility operated by the Federal Government to undergo successful background criminal history check at local, state and national levels. “Child care services” includes personnel contracted for such services in base chapel programs whose work brings them into contact with children less than 18 years of age.].

3.6 Have working knowledge of audio-visual equipment such as sound systems and projectors.

3.7 Be interviewed by Chaplain Corps. Interview may include Music Director (or designee) and

Catholic Chaplain.

4. General Responsibilities. The Catholic Music Accompanist will:

4.1 Under Coordinate and collaborate with the Catholic Music Director to attend and perform at; Worship Rehearsals, Sunday Service, Special Services and Special Events.

5. Specific Responsibilities. The Catholic Music Accompanist will:

5.1. Prepare for and attend scheduled rehearsals, Mass, and special services/events. Worship services begin at 1000 on Sundays and end normally not later than 1130. The Contractor will begin work at 9:30 am to 11:30 am. Prepare for and conduct regular rehearsal, prepare the Catholic Choirs to sing hymns, praise, and worship choruses, and other appropriate music for the regular Sunday Catholic Mass.

5.2. Adhere to music/all copyright laws.

5.3. Exercise proper care over chapel music equipment and ensure that there are procedures in effect to protect and safeguard such equipment and to ensure that it is kept in serviceable condition.

5.4. Submit appropriate requests for new equipment, replacements, and repair to The Catholic Music Director and/or Catholic Chaplain.

5.5. Be paid by the unit not to exceed the amount appropriated for this service. The Accompanist will certify and submit completed units authorized under this service each month to the Contract Officer Representative, on the chapel invoice/receiving report designated for that purpose before any payments will be made. Request for payment for Special Services is also to be recorded and submitted with the chapel reports. The Accompanist is self-employed and responsible to pay all taxes due, both State and Federal.

6. Wing Chaplain Responsibilities.

6.1 Reviews the contract annually to consider exercise of the option year.

6.2 Provides Instruments, sheet music, audio equipment and copyright licenses deemed necessary to perform services described in this PWS.

7. Working Hours, Location, and Extended Period of Absence: The standard work hours are

(2) hours for rehearsal and Sunday worship service weekly, as directed by Senior Catholic.

Additionally, the contractor may be requested to perform for special services/events. The contractor will perform the tasks of the contract at the Northern Lights Chapel (230 Missile Avenue, Minot AFB, ND 58705) on Sundays (pre-event 30 minutes, service 1 hour, post-event 30 min) or as otherwise directed. The contractor is required to give the chapel staff a two-week notice of any scheduled period of absence. If required, the contractor will provide a substitute to perform services in their absence. This substitute must be of equal or greater capability than contractor and approved by the Senior Catholic Chaplain. The contractor will develop a documented method of reimbursement for any substitutes.

7.1 Travel. The Contractor is responsible for accounting for and paying for all travel cost to and around Minot AFB.

8. Taxes. The Contractor is responsible for accounting for and paying of any Social Security Taxes, Federal Income Taxes, State Income Taxes, and State Unemployment Insurance premiums.

9. Contract Officer Representative (COR). The COR or their designee will monitor and inspect the contractor's performance. The contractor will be notified in writing of any and all noncompliance, and will be given an opportunity to correct, if possible, nonconforming work.

The contractor will be given an opportunity to respond in writing to any notice of noncompliance. If noncompliance will not or cannot be corrected contract is subject to termination.

10. Furnished Equipment and Supplies. All equipment needed to fulfill this statement of work will be provided by the Minot AFB Chaplain Corps. Standard office supplies (pens, paper, paperclips, staples, etc.), and internal funds request and processing forms will be provided by the Minot AFB Chaplain Corps personnel.

11. Background Check and Security Clearance. The contractor shall undergo successful background criminal history check at local, state and national levels as required by DoDI 1402.5.

Application shall be submitted with 10 days after award date to the Chapel background check Program.[Public Law Number 101-647, Section 231; Public Law Number 102-190; and resulting department of Defense Instruction Number 1402.5 require personnel contracted for child care services in every facility operated by the Federal Government to undergo successful background criminal history check at local, state and national levels. “Child care services” includes personnel contracted for such services in base chapel programs whose work brings them into contact with children less than 18 years of age.].

11.1 APF Applicants: Background Check required for APF applicants who have regular contact with children. The DoD Components shall process APF applicants using currently established procedures for completing background checks described in DoD 5400.11-R. APF applicants must complete a SF-171 “Application for Federal Employment, “ and attach a SF-87, “Fingerprint Chart,” completed by law enforcement officer; and a SF-85P, “Questionnaire for Public Trust Positions,” for conduct of a National Agency Check with Inquiries (NACI). Process shall be worked through Security Manager and the package shall be forwarded to the Office of Personnel Management (OPM). Per DoD 1402.5 “Criminal History Background Checks on Individuals In Child Care Services,” Enclosure 6.

12. Conference and Training Fees. Chaplain Corps directed conferences or training, to include travel expenses, may be funded contingent upon availability of funds and approval by the Wing Chaplain.

13. Facilities and Safety: The contractor is accountable for security and cleanliness of all facilities utilized in conjunction with their programs.

14. Support Requirements. The contractor coordinates all support requirements with the Contract Officer or a designated representative.