1. SOW Catholic Music Director-Musician 24-1.pdf

STATEMENT OF WORK

Catholic Music Director/Musician FY 24 5 BW/HC 230 Missile Avenue

Minot AFB, ND 58705

1. Contract Position Title. Catholic Music Director/Musician

2. Scope of Responsibilities. Serves as the Music Director and Musician for Minot AFB Catholic Service programs. These programs include weekly Mass, weekly choir rehearsal, and special events. A base period of one weekly worship = 52 weeks, one weekly rehearsal = 52 weeks and occasional special services/events = 9 each.

2.1 Base Period: 1 August 2024 – 31 July 2025

Option Year 1: 1 August 2025 – 31 July 2026 Option Year 2: 1 August 2026 – 31 July 2027 Option Year 3: 1 August 2027 – 31 July 2028 Option Year 4: 1 August 2028 – 31 July 2029

3. Education, Experience and Personal Requirement.

3.1 The Music Director/Musician should have musical/vocal ability through formal classes and at least two years’ experience cantoring, directing choirs, and leading congregations in the Catholic Church. Must be able to sight-read music and direct others in singing music from the Oregon Catholic Press (OCP) series, GIA/Gather, and other music specified by the Catholic Chaplain Advisor.

3.2 Two years’ experience, as a minimum, in coordinating and performing religious services.

3.3 Must be familiar with and able to blend various musical instruments in the worship service.

3.4 Provide one clergy reference, reference from supervisor of last position, and a resume.

3.5 Have ability to organize, teach, and manage volunteers in a flexible, changing working environment.

3.6 Must dress conservatively commensurate with the prudent expectations at each worship service.

3.7 Undergo successful background criminal history check at local, state and national levels [Public Law Number 101-647, Section 231; Public Law Number 102-190; and resulting department of Defense Instruction Number 1402.5 require personnel contracted for child care services in every facility operated by the Federal Government to undergo successful background criminal history check at local, state and national levels. “Child care services” includes personnel contracted for such services in base chapel programs whose work brings them into contact with children less than 18 years of age.].

3.8 Have working knowledge of audio-visual equipment such as sound systems and projectors.

3.9 Be interviewed and audition before recommended panel organized by the Contract Officer in charge of the bidding process.

4. General Responsibilities. The Catholic Music Director/Musician will:

4.1 Under the direction of the chaplain in charge of the Catholic program, manage the Catholic music programs.

4.2 Submit annual worship programming budget proposal for approval to the chaplain in charge of the Catholic program.

4.3 Recruit, train, support and supervise musicians/singers/volunteers.

5. Specific Responsibilities.

5.1. Direct Catholic Choir at scheduled rehearsals, Mass, and special services/events. Worship services begin at 1000 on Sundays and end normally not later than 1130. Prepare for and conduct regular monthly rehearsal, prepare the Catholic Choirs to sing hymns, praise, and worship choruses, and other appropriate music for the regular Sunday Catholic Mass.

5.2. Assist the chaplain in charge of the Catholic program with Mass planning, music selection, sound/audio-visual programming, and power-point.

5.3. Design and implement a worship campaign for the Catholic program in coordination with the chaplain in charge of the Catholic program.

5.4. Maintain records and statistical information of volunteer names, contact information, hours worked and attendance figures for the Catholic music programs and its events, and report said information as required by applicable Air Force Instructions, Air Force Chief of Chaplains policies and the Catholic Chaplain/Priest.

5.5. Attend weekly meetings with the chaplain in charge of the Catholic program as requested.

5.6. Attend weekly staff meetings and financial working groups as requested by the Wing Chaplain.

5.7. Will adhere to music/all copyright laws.

5.8. Will exercise proper care over chapel music equipment and ensure that there are procedures in effect to protect and safeguard such equipment and to ensure that it is kept in serviceable condition.

5.9. Will submit appropriate requests for new equipment, replacements, and repair. The Music Director will submit a music budget to the Catholic Chaplain or his designate for approval.

Following established Chaplain Fund and Appropriated Fund procedures, the Music Director will arrange for the purchase of all necessary music and supplies.

5.10. On a monthly basis, the Music Director in coordination with the Catholic Chaplain or his designate will plan all music selections.

5.11. Will be paid by the units not to exceed the amount appropriated for this service. The Music Director will certify and submit completed units authorized under this service each month to the Chaplain Advisor, on the chapel invoice/receiving report designated for that purpose before any payments will be made. Request for payment for Special Services is also to be recorded and submitted with the chapel reports. The Music Director is self-employed and responsible to pay all taxes due, both State and Federal.

5.12. When any substitution for the Music Director is necessary, every effort possible will be made to notify, at least 7 days prior to the scheduled service, the Catholic Chaplain or his designate. A person of equal or higher qualification, subject to the Catholic Chaplain or his designate approval, can be substituted.

6. Wing Chaplain Responsibilities.

6.1 Reviews the contract annually to consider exercise of the option year.

6.2 Provides Instruments, sheet music, audio equipment and copyright licenses deemed necessary to perform services described in this SOW.

7. Working Hours, Location, and Extended Period of Absence: The standard work hours are

(2) hours weekly for rehearsal as directed by Senior Catholic Chaplain and (2) hours weekly for Sunday worship service. Additionally, the contractor may be requested to perform for special services/events. The contractor will perform the tasks of the contract at the Northern Lights Chapel (230 Missile Avenue, Minot AFB, ND 58705) on Sundays (pre-event 30 minutes, service 1 hour, post-event 30 min) or as otherwise directed. The contractor is required to give the chapel staff a two-week notice of any scheduled period of absence. If required, the contractor will provide a substitute to perform services in their absence. This substitute must be of equal or greater capability than contractor and approved by the Senior Catholic Chaplain. The contractor will develop a documented method of reimbursement for any substitutes.

7.1 Travel. The Contractor is responsible for accounting for and paying for all travel cost to and around Minot AFB.

8. Taxes. The Contractor is responsible for accounting for and paying of any Social Security Taxes, Federal Income Taxes, State Income Taxes, and State Unemployment Insurance premiums.

9. Contract Officer Representative (COR). The APF Contract Officer or their designee will monitor and inspect the contractor's performance. The contractor will be notified in writing of any and all noncompliance, and will be given an opportunity to correct, if possible, nonconforming work. The contractor will be given an opportunity to respond in writing to any notice of noncompliance. If noncompliance will not or cannot be corrected contract is subject to termination.

10. Furnished Equipment and Supplies. All equipment needed to fulfill this statement of work will be provided by the Minot AFB Chaplain Corps. A computer, computer program, work area, any additional office equipment, standard office supplies (pens, paper, paperclips, staples, etc.), and internal funds request and processing forms will be provided by the Minot AFB Chaplain Corps personnel.

11. Background Check and Security Clearance. The contractor shall submit to a background check as required by DoDI 1402.5. Additionally, the contractor must be able to obtain a favorable clearance to access government computer network. National Agency Check will be submitted through the Security Manger to obtain a favorable clearance.

12. Conference and Training Fees. Chaplain Corps directed conferences or training, to include travel expenses, may be funded contingent upon availability of funds and approval by the Wing Chaplain.

13. Facilities and Safety: The contractor is accountable for security and cleanliness of all facilities utilized in conjunction with their programs.

14. Support Requirements. The contractor coordinates all support requirements with the Contract Officer or a designated representative.

STATEMENT OF WORK