PWS Appendix 3 AFROTCI 36 2011 V3 Cadet Operations.pdf

BY ORDER OF THE COMMANDER AFROTC INSTRUCTION 36-2011,

AIR FORCE ROTC (AETC) VOLUME 3

21 JUNE 2023

Personnel

CADET OPERATIONS

COMPLIANCE WITH THIS PUBLICATION IS MANDATORY

ACCESSIBILITY: Publications and forms are available on the Maxwell Publications and Forms Management Office AF Portal Web page for downloading.

RELEASABILITY: There are no releasability restrictions on this publication.

OPR: AFROTC/DO, RR Certified by: AFROTC/CCV (Lt Col Michael A. Trett) Supersedes: AFROTCI 36-2011 Vol 3, 31 March 2022 Pages: 176

This instruction implements Department of the Air Force Policy Directive (DAFPD) 36-20, Recruiting Programs and Accession of Military Personnel. It establishes the life cycle for cadets from initial contact through commissioning or disenrollment. This instruction requires collecting and maintaining information protected by the Privacy Act of 1974. The authorities to collect and maintain the records prescribed in this publication are 10 U.S.C. 2103-2107, 2110, and 9013.

System of Records Notices F036 AETC I, Cadet Records, and F036 AETC X, College Scholarship Program (CSP), apply. Certifying and Approving authorities of implementing publications must ensure that local guidance does not conflict with nor is less restrictive than guidance contained within this publication. Compliance with attachments is mandatory per DAFI 90-160, Publications and Forms Management. Failure to comply with paragraph 18.3.1. by Enlisted Commissioning Program (ECP) students is a violation of Article 92 of the Uniform Code of Military Justice (UCMJ) and may result in disciplinary action. Ensure that all records created as a result of processes prescribed in this publication are maintained in accordance with DAFI 33-322, Records Management and Information Governance Program, and disposed of in accordance with the Records Disposition Schedule (RDS) located in the Air Force Records Information Management System (AFRIMS). Refer recommended changes and/or corrections to this publication to the Office of Primary Responsibility (OPR) using the DAF Form 847, Recommendation for Change of Publication, through your chain of command. The OPR has the authority to waive requirements as identified in this publication. This instruction applies to AFROTC Headquarters, Regions, and Detachments. The use of the name or mark of any specific manufacturer, commercial product, commodity, or service in this publication does not imply endorsement by the Department of the Air Force.

SUMMARY OF CHANGES

This document has been substantially revised and should be reviewed in its entirety. Revisions to this document include a rewrite of chapters 4, 5, 7, 8, 12, 14, 16, 17, 18; adds PFA failures for cadets attending FT to Table 5.4, Rule 8; adds reference to AFROTC Form 704 for cadet feedback to paragraph 9.12.2; updates Form 13 guidance in paragraph 9.13.2; adds references for AFROTC

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Forms 17 and 27 to paragraph 10.8.2.1; adds reference to AFROTC Form 82 to paragraph 10.8.2.2;

updates references to AFROTC Forms 5, 6, and 9 to paragraph 10.9.2; adds AFROTC Form 111 to paragraph 16 and updates all references; updates Qualifying Fitness Review (QFR) guidance and removes AF Form 4446 requirement in paragraph 17.2.3; updates DAFIT contact information in paragraph 17.4.3; updates Attachment 2 course hour requirements; updates Attachment 13 AFPC contact information and Tricare website; removes the Academic Plan for Foreign Language or Technical Requirement for Non-Technical Scholarship Cadets; removes non-technical degrees from the listing of Secretary of the Air Force (SAF)-Approved 5-Year Majors; removes obsolete AFROTC forms (26, 60, 84, 84-1, 85, 204-1, and 526).

TABLE OF CONTENTS

CHAPTER 1 – POLICY, ROLES, AND RESPONSIBILITIES

Section 1 – Policy

1.1. General

1.2. Professional Relations

1.3. Recruit, Recruiter, Trainer, and Trainee

1.4. Cadets and Applicants

1.5. Cadet Relations with Subordinates

1.6. Government Ethics and Fiscal Law

1.7. Funding

Table 1.1. Fiscal Law Matrix

1.8. Fund Raising Events

1.9. Military Decorum

1.10. Prohibitions

Section 2 – Roles and Responsibilities

1.11. AFROTC Commander (AFROTC/CC)

1.12. AFROTC Director of Operations (AFROTC/DO)

1.13. AFROTC Registrar (AFROTC/RR)

1.14. Region Commander (Region/CC)

1.15. Detachment Commander (Det/CC)

CHAPTER 2 – RECRUITING

2.1. General Information

Section 1 – Roles and Responsibilities

2.2. Recruiting Branch (AFROTC/RRR)

2.3. Detachment Commander (Det/CC)

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2.4. Recruiting Officer

Section 2 – Recruiting Operations

2.5. Lead Management

2.6. Recruiting Advertising & Promotion (A&P) Funds

2.7. Funding Restrictions

2.8. Center of Influence (COI) Events

2.9. Printing Sources

2.10. Travel and Temporary Duty (TDY) Management

CHAPTER 3 – ENROLLMENT

Section 1 – Enrollment Requirements

3.1. General Information

3.2. Liability and Insurance

Figure 3.1. AFROTC Student Life Cycle

3.3. Participating Student

3.4. Applicants

3.5. Cadets

3.6. Pursuing Cadet

3.7. Family Member Prohibition

3.8. Non-US Citizens

Figure 3.2. Citizenship Statement of Understanding

3.9. Cadet Classifications

Table 3.1. Cadet Classifications

3.10. Abbreviated Programs

3.11. Substance Abuse and Drug Demand Reduction Policy

Section 2 – Application Procedures

3.12. Applicant Actions

Table 3.2. Age Requirements

3.13. Detachment Actions

3.14. Waiver of Disenrollment from Previous Officer Training

3.15. GMC/POC Accreditation

Table 3.3. GMC/POC Accreditation

CHAPTER 4 – SCHOLARSHIPS

4.1. General Information

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4.2. Purpose & Intent

4.3. Scholarship Programs, Types, and Categories

4.4. Special Scholarship Programs

4.5. Scholarship Academic Majors

4.6. The Enlisted Commissioning Program (ECP)

4.7. Scholarship Types, Categories & Statuses

Table 4.1. Scholarship Types

Table 4.2. Scholarship Categories

Table 4.3. Scholarship Statuses

4.8. Scholarship Eligibility and Activation

Table 4.4. Basic Scholarship Eligibility and Activation Requirements

Table 4.5. PFA Requirements for Scholarship Nominations & Activations

4.9. Scholarship Entitlements

Table 4.6. Scholarship Terms of Entitlement

4.10. Additional Terms of Entitlement

4.11. High School Scholarship Program (HSSP)

4.12. The In-College Scholarship Program (ICSP)

Table 4.7. ICSP Board Categories & Requirements

4.13. Brigadier General Charles McGee Leadership Award (CMLA)

4.14. Conversion of Scholarship to Housing Benefit

4.15. Scholarship Temporary Inactivation

Table 4.8. Conditions for Scholarship Temporary Inactivation

4.16. Scholarship Suspension

Table 4.9. Conditions for Scholarship Suspension

4.17. Scholarship Termination

Table 4.10. Conditions for Scholarship Termination

4.18. Scholarship Withdrawal

Table 4.11. Conditions for Scholarship Withdrawal

4.19. Authorized Tuition & Fee Entitlements

Table 4.12. Authorized Reimbursements

Table 4.13. Unauthorized Reimbursements

4.20. Payment or Termination of Scholarship Entitlements

4.21. Scholarship Cost Entry into WINGS

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4.22. Invoices

Figure 4.1. Commander’s Certification

CHAPTER 5 – STANDARDS

5.1. Academic Retention Standards

Table 5.1. Minimum GPA and Enrollment Status Requirements

5.2. Military Retention Standards

5.3. PFA, Body Mass Index (BMI), and Body Fat Standards

5.4. Air Force Officer Qualifying Test (AFOQT) Requirements

Table 5.2. Minimum ECL/OPI Scores

5.5. Post-EA Date of Commission (DOC) Changes

5.6. Academic Major Changes

5.7. EA/Category

5.8. Conditional Event (CE)

5.9. Probation

Table 5.3. Academic Conditional Event

Table 5.4. Military Conditional Event

CHAPTER 6 – CIVIL INVOLVEMENTS (CI)

6.1. General

6.2. Reportable Involvement

6.3. Timeline

6.4. Cadet Statements

6.5. Corroboration

6.6. Adjudication

Table 6.1. CI Waiver Authorities

6.7. Post Adjudication Actions

CHAPTER 7 – CADET ACTIONS

7.1. General Information

7.2. Detachment Non-Commissioned Officer (NCO)

7.3. Commander Retention Review (CRR)

7.4. Waivers

7.5. Period of Non-Attendance (PNA)

7.6. Transfer of AFROTC Cadets

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CHAPTER 8 – MEDICAL

8.1. General Information

8.2. Detachment Responsibilities

8.3. Validity Periods

8.4. Rated and Specialty Non-Rated Operations Physicals

8.5. Medical Waiver Requests

8.6. Medical Recheck Status (MRS) (Contracted Cadets only)

8.7. Change in Medical Status (Non-Contract Cadets)

8.8. Upgrading Medical Examinations

8.9. Pregnancy

8.10. Transgender

CHAPTER 9 – EDUCATION

9.1. General Information

9.2. Education Officer (EO)

9.3. AS Courses

9.4. Academic Instructor Course (AIC)

9.5. Course Descriptions

9.6. Curriculum

9.7. Lesson Objectives

9.8. Grades

9.9. GPA Standards

9.10. Syllabus

9.11. Cadet Counseling

9.12. Term Counseling

9.13. Cadre Training

9.14. EOT Survey/Critique Program

9.15. Academic Records

9.16. University Academic Records

9.17. Academic Degree Accreditation Requirements

CHAPTER 10 – TRAINING

10.1. General Information

10.2. Detachment Operations Flight Commander (OFC)

10.3. Practical Military Training

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10.4. Non-PMT Activities

10.5. Leadership Laboratory (LLAB)

10.6. Physical Training (PT)

10.7. Organization

10.8. Field Training (FT)

10.9. Professional Development Training (PDT)

CHAPTER 11 – ENLISTMENT

11.1. General Information

11.2. Authority

11.3. Eligibility to Enlist

11.4. Enlistment Processing

11.5. Effective Date of Enlistment

11.6. Eligible ECP Selectees (ASCP, POC-ERP, and SOAR)

11.7. Ineligible ECP Selectees

11.8. AF Form 1056, Air Force Reserve Officer Training Corps (AFROTC) Contract

11.9. Enlistment

11.10. Reserve ID Card

11.11. Members of the Reserve Forces

11.12. Erroneous Enlistment

11.13. Fraudulent Enlistment

11.14. Administrative Error

CHAPTER 12 – POC SELECTION PROCESS

12.1. General Information

12.2. Purpose

12.3. Selection Boards

12.4. PSP Nomination Period

12.5. Nurse Non-Line Selection Board

12.6. PSP Criteria

12.7. Notification to Detachments

12.8. Cadet Not Receiving an EA during PSP

12.9. Out-of-Cycle (OOC) EA Process

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CHAPTER 13 – SECURITY CLEARANCE

13.1. General Information

13.2. Submission Timeline

13.3. Responsibilities

13.4. Completing Investigation Requests

13.5. Tracking

13.6. Inquiries

13.7. Investigations for Prior-Service

13.8. Security Clearances

CHAPTER 14 – CATEGORIZATION

14.1. General Information

14.2. US Space Force (USSF) Officer Board

14.3. Rated Categorization Board

Table 14.1. Minimum AFOQT Scores (non-waivable for rated duty)

14.4. Non-Rated Line of the Air Force (LAF) Classification and Accession

14.5. Non-Line and Special Selection Process

14.6. Graduate Law Program (GLP) and One-Year College Program (OYCP)

14.7. Medical

14.8. Personnel Reliability Assurance Program (PRAP)

14.9. DAFIT-Sponsored Fellowships, Scholarships, and Grants

14.10. Educational Delays

14.11. Administrative Delays

CHAPTER 15 – RECOGNITION

15.1. General Information

15.2. DG Program

15.3. Awards and Decorations Program

15.4. Valor Awards

15.5. FT Awards

Table 15.1. Field Training Cadet Awards

15.6. Detachment-Level Cadet Awards

Table 15.2. Detachment-Level Cadet Awards

15.7. Annual Detachment Award Categories (Team)

15.8. Organization Sponsored Awards

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CHAPTER 16 – DISENROLLMENT

16.1. General Information

16.2. Authority

16.3. Purpose

16.4. Types of Disenrollment

16.5. Administrative Release

16.6. Disenrollment Investigation

16.7. Disenrollment Procedures

16.8. Termination of AFROTC Scholarship Recoupment of Prior Disenrolled Cadets

16.9. Termination of AFROTC Scholarship Recoupment for Reenlisted/Contracted Cadets

16.10. Rescind Call to EAD for Reenlisted/Contracted Cadets

16.11. Disenrollment Appeal Process

16.12. Appealing the Disenrollment

16.13. Release of Cadet Records

CHAPTER 17 – COMMISSIONING

17.1. General

17.2. Program Completion

17.3. Commissioning Actions

17.4. Detachment Post-Commissioning Actions

Figure 17.1. AFPD/DP1TSA Mailing Address

17.5. Commissioning at Location Other Than Detachment

17.6. Mock Commissioning

17.7. Fraudulent and Erroneous Commissions and Administrative Errors

17.8. Post-Commissioning Responsibilities

17.9. Air Force Appointment of AFROTC Graduates from another Service

CHAPTER 18 – ENLISTED COMMISSIONING PROGRAMS

18.1. General Information

18.2. Active Duty Status

18.3. Detachment Responsibilities

18.4. In-Processing

18.5. Tuition Guidance

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18.6. SLECP and NECP Removal

18.7. SLECP Classification

18.8. Graduation Guidance

18.9. Commissioning Guidance

Attachment 1, Glossary of References and Supporting Information

Attachment 2, Scholarship Program Statement of Understanding

Attachment 3, Secretary of the Air Force (SAF)-Approved 5-Year Majors

Attachment 4, Drug Demand Reduction Program MOU

Attachment 5, AF Form 1056 – Instructions and Change Pages

Attachment 6, Non-Line Position Consideration Memorandum

Attachment 7, Degree Certification Letter

Attachment 8, Security Clearance Statement of Understanding

Attachment 9, AFROTC Cadet Nursing SLECP/NECP Commissioning Process

Attachment 10, Memorandum of Appointment

Attachment 11, Commissioning Reserve Appointment Order

Attachment 12, Source of Commissioning Codes

Attachment 13, Commissioning Memorandum of Instruction

Attachment 14, Health Insurance Statement

Attachment 15, Cross-Commissioning Release Request

Attachment 16, Cadet Counseling Table

Attachment 17, Scholarship Recoupment Action Termination Request

Attachment 18, Request to Rescind Involuntary Call to Extended Active Duty

Index of Figures

Figure 3.1. AFROTC Student Life Cycle

Figure 3.2. Citizenship Statement of Understanding

Figure 4.1. Commander’s Certification

Index of Tables

Table 1.1. Fiscal Law Matrix

Table 3.1. Cadet Classifications

Table 3.2. Age Requirements

Table 3.3. GMC/POC Accreditation

Table 4.1. Scholarship Types

Table 4.2. Scholarship Categories

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Table 4.3. Scholarship Statuses

Table 4.4. Basic Scholarship Eligibility and Activation Requirements

Table 4.5. PFA Requirements for Scholarship Nominations & Activations

Table 4.6. Scholarship Terms of Entitlement

Table 4.7. ICSP Board Categories & Requirements

Table 4.8. Conditions for Scholarship Temporary Inactivation

Table 4.9. Conditions for Scholarship Suspension

Table 4.10. Conditions for Scholarship Termination

Table 4.11. Conditions for Scholarship Withdrawal

Table 4.12. Authorized Reimbursements

Table 4.13. Unauthorized Reimbursements

Table 5.1. Minimum GPA and Enrollment Status Requirements

Table 5.2. Minimum ECL/OPI Scores

Table 5.3. Academic Conditional Event

Table 5.4. Military Conditional Event

Table 6.1. CI Waiver Authorities

Table 14.1. Minimum AFOQT Scores (non-waivable for rated duty)

Table 15.1. Field Training Cadet Awards

Table 15.2. Detachment Level Cadet Awards

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CHAPTER 1 – POLICY, ROLES, AND RESPONSIBILITIES

Section 1 – Policy

1.1. General. The Air Force Reserve Officer Training Corps (AFROTC) program educates, trains, and motivates cadets for Department of the Air Force (DAF) commissioned service (required by U.S.C. Title 10). This instruction provides guidance for AFROTC staff, regions, and detachments to execute the AFROTC mission.

1.2. Professional Relations. Cadre will abide by Department of Defense (DoD) Instruction (DoDI) 1304.33, Protecting Against Inappropriate Relations During Recruiting and Entry Level Training; Air Force Instruction (AFI) 36-2909, and Air Force Professional Relationships and Conduct. Any discrepancy between guidance in the DODI, AETCI and other supplemental guidance will be resolved by following the AETCI or applicable supplemental guidance.

Unprofessional relationships are those interpersonal relationships that erode good order, discipline, respect for authority, unit cohesion, and mission accomplishment.

1.2.1. Cadre and staff must conduct education and training in a professional and mutually respectful environment free of harassment, discrimination, hazing, and any other unacceptable conduct, actions, or circumstances inappropriate for cadets IAW DAFMAN 36-2032, Military Recruiting and Accessions, and AFI36-2909_AETCSUP, Air Force Professional Relationships and Conduct.

1.2.2. The AFROTC Commander (AFROTC/CC) will take action against any violations of the above standards.

1.3. Recruit, Recruiter, Trainer, and Trainee. In AFROTC, a recruit is any applicant; a trainee is a cadet; a recruiter is a Regional Director of Admissions (RDA), Gold Bar Recruiter (GBR), an Admissions Liaison Officer (ALO), and all cadre members; and a trainer is any cadre member or a staff member who has direct contact with trainees for the purpose of planning, organizing, or conducting initial military training. Within the first 30 days of arrival or before any direct engagement with cadets and recruits, whichever comes first, every cadre member or staff member, guest instructor, RDA and GBR will sign a DD Form 2982, Recruiter/Trainer Prohibited Activities Acknowledgment. Cadre must recertify the DD Form 2982 annually and maintain this file at the detachment as directed by the Operations Flight Commander (OFC). If a cadre member or staff member who has a current and signed DD Form 2982 on file is physically present at a cadet event, non-cadre members (ex. Non-AFROTC CGOs visiting the detachment for career day) do not need to complete a DD Form 2982 unless they are instructing as part of the AFROTC curriculum.

AFROTC/RRR will maintain RDA and GBR forms. Reference the Glossary for the definition of a Guest Instructor. The United States Air Force Academy (USAFA) is responsible for ensuring their ALOs maintain current and signed forms.

1.4. Cadets and Applicants. Cadets and applicants will complete a DD Form 2983, Recruit/Trainee Prohibited Activities Acknowledgement, no later than (NLT) the first official event with the detachment, e.g. during Orientation Week, first Leadership Laboratory (LLAB), or first Aerospace Studies (AS) class, whichever occurs first. Detachments will maintain these forms until the individual enters Extended Active Duty (EAD), drops, or is disenrolled from the program.

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1.5. Cadet Relations with Subordinates. Cadets are specifically forbidden from using their rank or position to take, or be perceived as taking, undue advantage of subordinates. Cadets are prohibited from hazing, maltraining, maltreatment, and any other unacceptable conduct towards others IAW DAFMAN 36-2032.

1.6. Government Ethics and Fiscal Law. Air Force ROTC is a federal entity for purposes of applying government ethics rules and federal fiscal law. Cadet wings, cadet drill teams, cadet color guards and honor guards, and other cadet organizations set up or directed by detachment cadre are extensions of the detachment for ethics and fiscal law purposes. Relationships between AFROTC and private organizations must abide by provisions in DAFI 34-223, Private Organizations Program. Private organizations include, but are not limited to, Arnold Air Society (AAS) and Silver Wings (SW) chapters, Scabbard and Blade and Pershing Rifles chapters, alumni interest groups, cadet booster clubs, and office-based coffee funds.

1.7. Funding. In addition to AFROTC-allocated funds, detachments may accept university funds as the Aerospace Studies department if those funds are also available to other university departments. These funds may be used for all AFROTC operations, including mandatory PMT.

Host universities may also provide scholarship funds directly to AFROTC cadets. Cadre may advise universities how to allocate such funds, but only in broad general categories (i.e. scholarship cadets, out-of-state cadets, etc.). These institutions may also provide funds to student organizations that are military oriented. Air Force units may not solicit for funds or raise funds. Cadre should consult with Holm Center/JA if there is any doubt as to an event funding source.

Table 1.1. Fiscal Law Matrix.

Expense

Transportation Lodging Facility (2) Meals

AF Univ

NFE

(1)

AF Univ

NFE

(1)

AF Univ

NFE

(1)

AF Univ

NFE

(1)

Base Visit (mand) Y Y N Y Y N Y N N Y Y Y

Base Visit (vol) N Y Y N Y Y Y N N N Y Y

PMT (mand) Y Y N Y Y N Y Y N Y Y Y

PMT (vol) N Y Y N Y Y Y Y N N Y Y

PDT (mand) Y Y N Y Y N Y Y N Y Y Y

PDT (vol) N Y Y N Y Y Y Y N N Y Y

Commissioning Y N N Y N N Y Y N Y N N

Dining-Out/-In N Y Y N Y Y N Y Y N Y Y

Note 1: Non-Federal Entities (NFE) funding may be accepted by students; and cadets may cover the activity expense out of their own funds.

Note 2: Facility expenses include rental of and entry to a facility or location for an event, to include other direct costs of obtaining access to the facility, such as usage fees.

1.8. Fundraising events. Cadre and cadets must avoid appearances of sponsorship or fundraising as part of AFROTC activities IAW DAFI 34-223. Cadets participating in university events do not require coordination with AFROTC.

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1.9. Military Decorum. Cadets who have been trained may practice military decorum rules IAW Field Training Trainee Preparation Guide. For example, cadets preparing for Field Training (FT) may use the seven basic responses, square corners, give verbal greetings, and come to attention with heels to the wall. This practice will be restricted to Practical Military Training (PMT) in specified locations and as a role-playing exercise rather than a standing policy.

1.10. Prohibitions.

1.10.1. Arnold Air Society (AAS) and cadet booster clubs. These activities are not considered PMT. Since AAS and Silver Wings (SW) have a connection to AFROTC, Detachment Commanders (Det/CC) must report to AFROTC/CC, through their respective regions, any issues of maltraining, maltreatment, hazing, academic integrity violations, unprofessional relations, and any other unacceptable conduct, actions, or circumstances inappropriate for cadets IAW DAFMAN 36-2032.

1.10.2. Cadets can participate as private citizens in university, community, or civilian-sponsored events provided they do not wear a uniform or create the appearance of representing AFROTC (except for AAS and cadet wing honor/color guards). Cadets who participate do so voluntarily with the understanding that the activity is not sponsored by AFROTC, is not PMT, and injuries could result in loss of AFROTC status and benefits. Reference Chapter 10 for the definition of PMT events.

1.10.3. FT Preparation. FT preparation is designed to teach specific skills and knowledge from Field Training Trainee Preparation Guide. Activities/exercises with the intention of simulating the stresses of the FT environment/experience are expressly prohibited. Prohibitions in the context of FT preparation activities include, but are not limited to:

1.10.3.1. Direct individual feedback with raised voices.

1.10.3.2. Using a merit/demerit system. AETC Form 341, Excellence/Discrepancy Report, may be used as a visual aid for instructional purposes only.

1.10.3.3. Any form of physical discipline.

1.10.3.4. Actions including but not limited to sleep deprivation, uniform “superman” (quickly change uniforms) drills, performing time compressed activities (eating), etc.

Section 2 – Roles and Responsibilities

1.11. AFROTC Commander (AFROTC/CC). Commanders hold the authority and responsibility to act and to lead their unit to accomplish the mission.

1.11.1. May disenroll any contract cadet at any time with or without cause (Authority: 10 United States Code (U.S.C.), Section 2105, DODI 1215.08, Senior Reserve Officers’ Training Corps (ROTC) Programs, and DAFMAN 36-2032.

1.11.2. Directs implementation of AFROTC programs.

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1.11.3. Initiates actions to establish Field Training Unit (FTU) and manage host-installation support agreements IAW DAFMAN 36-2032.

1.12. AFROTC Director of Operations (AFROTC/DO).

1.12.1. Establishes and executes policies and procedures governing cadet Field Training, Professional Development Training (PDT), awards, and logistical support.

1.12.2. Maintains overall responsibility and provides oversight for the FT program, to include producing annual guidance, conducting planning and review processes, and determining and assigning region staff requirements.

1.12.3. Develops comprehensive PDT strategy to progress cadets from academic experience to operational application and understanding.

1.12.4. Manages centralized logistics support for Detachments and Regions, field training contracts, and develops cadet awards program.

1.12.5. Collaborates with Standardization and Evaluation to validate the effectiveness of cadet training.

1.12.6. Partners with Holm Center Academic Affairs to align curriculum with AFROTC program objectives.

1.13. AFROTC Registrar (AFROTC/RR).

1.13.1. Establishes and executes policies and procedures governing AFROTC accessions.

1.13.2. Manages the Professional Officer Course (POC) Selection Process (PSP) and Air Force Specialty Code (AFSC) categorization process.

1.13.3. Establishes procedures and policies that govern scholarship programs.

1.13.4. Manages procedures, policies, and selection boards for Enlisted Commissioning Programs (ECP).

1.13.5. Manages accession requirements, to include eligibility, enlistment, commissioning, and disenrollment.

1.13.6. Provides strategic direction and guidance for the AFROTC recruiting mission.

1.14. Region Commander (Region/CC). Commanders hold the authority and responsibility to act and to lead their unit to accomplish the mission.

1.14.1. Executes tasks and ensures adherence to policies, procedures, and guidance in their region.

1.14.2. Directs region and detachment administration, operations, and policy compliance.

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1.14.3. Coordinates detachment waiver and Commander Retention Review (CRR) packages.

1.14.4. Identifies and validates host institutions in their region that qualify for Senior Military College (SMC) status.

1.14.5. Selects recipients for awards and recognition.

1.14.6. Manages FT staff assignments based on AFROTC/DO guidance.

1.15. Detachment Commander (Det/CC). Commanders hold the authority and responsibility to lead their units to accomplish the mission.

1.15.1. Directs administration, operations, recruiting, and compliance at their detachment.

1.15.2. Ensures cadre manage personnel records for participants, applicants, and cadets.

1.15.3. Ensures all instructor-qualified cadre instruct at least one AS lesson each term.

1.15.4. Approves substitute AS class activities, tutorial instruction, and summer classes.

1.15.5. Ensures each instructor is evaluated IAW Holm Center Instruction (HCI) 36-2601, Faculty Development and Master Instructor Programs, and paragraph 9.13 of this instruction.

1.15.6. Directs safety program, risk management, determination of high-risk activities of all detachment personnel IAW AFI 90-802, Risk Management, and DAFI 91-202, The US Air Force Mishap Prevention Program.

1.15.7. May drop (“Det Drop”) any non-contract cadet at any time, with valid basis.

1.15.8. Approves high-risk PMT activities and sends RM plan to Region/CC prior to the event.

1.15.9. Serves as or designates a liaison or advisor to AFROTC-associated student organizations and non-federal entities (NFE).

1.15.10. Appoints an officer as the Operations Flight Commander (OFC), Education Officer (EO), and Recruiting Officer (RO).

1.15.11. Nominates cadets or selects recipients for awards and recognition.

1.15.12. As required, appoints the Test Control Officer (TCO) and Test Examiner (TE) IAW DAFMAN 36-2664, Personnel Assessment Program, and the AFROTC Supplement.

1.15.13. Commands active duty ECP students and ADCON for Air Force Institute of Technology (AFIT) students.

1.15.14. Verifies and provides institution tuition rates to AFROTC/RR.

1.15.15. Ensures scholarship estimates are entered into Web Intensive New Gain System (WINGS) and timely submissions of tuition invoices are entered into WINGS.

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1.15.16. Provides oversight of the High School Scholarship Program (HSSP) interview process.

1.15.17. Ranks cadets at the end of each term for purposes of PSP, categorization, scholarships, and awards boards. The Det Commander Ranking (DCR) will reflect cadets’ relative standings amongst their peers within their cohort and is an assessment of a cadet’s performance and potential for officership based on the whole person concept.

1.15.17.1. Assess cadet’s ability to appropriately apply academic leadership/followership lessons through job performance within the cadet wing, contribute to and lead small teams, communicate effectively, apply lessons learned, follow instructions, and adhere to the Air Force Core Values.

1.15.17.2. Factors that should not be considered are those for which cadets receive other objective scores which are combined with the cadet's static ranking to produce the cadet's overall Order of Merit. This includes GPA, PFA score, FT rank etc.

1.15.17.3. General Military Course (GMC) cadets will be ranked within their AS classes.

1.15.17.4. Professional Officer Course (POC) cadets will be ranked within their fiscal year of commissioning.

1.15.18. Reviews locally produced advertising and promotional (A&P) materials.

1.15.19. Reviews and approves the detachment recruiting plans.

1.15.20. Ensures applicants and cadets comply with accessions guidance, including DAFMAN 36-2032 and DAFI 36-2903, Dress and Appearance of United States Air Force and United States Space Force Personnel, to include compliance with tattoo and body piercing guidance.

1.15.21. Manages ROTC Monthly Status and Payment Report IAW HOLM CENTER INSTRUCTION 65-101, The AFROTC Cadet Payment Programs.

1.15.22. Ensure creation of DTS profiles and travel orders for cadets IAW DoDI 4515.13, Air Transportation Eligibility.

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CHAPTER 2 – RECRUITING

2.1. General Information. The AFROTC recruiting mission is to recruit highly qualified candidates to meet DAF officer accession goals. AFROTC recruiting is conducted in accordance with DAFMAN 36-2032 and the AFROTC National Recruiting Strategy. The OPR for this chapter is AFROTC/RR.

Section 1 – Roles and Responsibilities.

2.2. Recruiting Branch (AFROTC/RRR). Leads recruiting efforts on a strategic level for

AFROTC. AFROTC/RRR:

2.2.1. Publishes the AFROTC National Recruiting Strategy.

2.2.2. Provides staff guidance and assistance to detachment Recruiting Officers (RO).

2.2.3. Directs the national marketing and advertising plan, national recruiting efforts, and the development of recruiting methods.

2.2.4. Coordinates with USAFA and Air Force Recruiting Service (AFRS) to maximize overall Air Force recruiting effectiveness.

2.2.5. Manages recruiting Operations and Maintenance (O&M) budget.

2.2.6. Provides detailed market analysis, including top high schools, to each RO.

2.2.7. Participates in initial recruiter training for newly assigned AFRS Gold Bar Recruiters and AFROTC detachment cadre in coordination with AFRS/RSO.

2.2.8. Provides functional area expertise for staff visits and AFROTC inspection teams.

2.2.9. National Call Center (RRRN). Monitors AFROTC.com website and answers requests for information to customer's satisfaction. Additionally, Gold Bar Recruiters contact information is available on the website.

2.2.10. Targeted Recruiting Section (RRRT). Develops recruiting strategies through market research and guidance from Air Force leadership. Coordinates with Air Force agencies to determine target markets, including those based on diversity, skills, education or other goals.

2.2.11. Advertising Section (RRRM). Oversees AFROTC marketing and advertising efforts.

Develops print and multi-media ads, software, video and policy. Reviews locally developed ads and print media annually. Maintains and approves special promotional items (SPIs) and A&P funds to provide AFROTC recruiting materials.

2.3. Detachment Commander (Det/CC). Ensures a cadre member is present at all times during off-campus recruiting events. Cadets are not allowed to recruit off-campus or virtually unsupervised.

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2.3.1. Cadre/Cadets will maintain a professional appearance IAW DAFI 36-2903 for all recruiting events. It is the Det/CC’s responsibility to ensure professionalism regardless of the recruiting medium.

2.3.2. When conducting virtual recruiting, cadre/cadets will ensure their virtual background is professional and their area is free of distractions/interruptions. Virtual name blocks should include Detachment--Rank, First Name and Last Name (i.e. "Det 123--Capt John Doe", "Det 123--Cadet Jane Doe").

2.4. Recruiting Officer (RO). Leads detachment initiatives to recruit in-college, high school, and enlisted members in their geographic area. ROs will:

2.4.1. Adhere to most recent publication of AFROTC Recruiting Officer Guide found in TEAMS RRR > Files > Recruiting Officer Resources > RO Training > RO Guidance

2.4.2. Generate Detachment Spend Plan found under TEAMS > Reserve Officer Training Corps > RRR > Detachment Spend Plans, and save under the detachment’s region folder.

2.4.3. Establish and maintain a detachment website on their host institution server IAW DAFI 35-101, Public Affairs Operations, if allowed by the institution.

2.4.4. Establish and maintain a web-based recruiting space (e.g., Zoom, Microsoft Teams, FaceTime, etc.). Ensure audio/video checks are conducted prior to event start.

2.4.5. Document and evaluate all recruiting events in a standardized AAR and submit to HQ

AFROTC/RRR.

Section 2 – Recruiting Operations

2.5. Lead Management. IAW DAFMAN 36-2032, “leads” are defined as individuals who appear to possess, or may in the future possess, the qualifications for enlistment or appointment as a commissioned officer. AFROTC personnel who perform recruiting functions must maintain leads IAW AFROTC Recruiting Guide. Lead management must include protection of personally identifiable information (PII).

2.5.1. Manage contact worklist on a regular basis, and follow-up with leads consistently to move them through the recruitment process. Once a lead becomes an applicant, add their information in WINGS. Applicant is defined as an individual who applies to AFROTC through HSSP or enrollment in GMC courses.

2.6. Recruiting Advertising & Promotion (A&P) Funds. Recruiting A&P funds are used primarily to support detachment recruiting needs. ROs may purchase detachment promotional items utilizing allocated A&P funding. ROs should not pay taxes on purchases. To place an order, ROs will:

2.6.1. Coordinate with the vendor and arrange for services.

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2.6.2. Obtain a proof of the product before AFROTC/RRRM purchases the product in quantity.

ROs must proof all promotional items prior to ordering in final quantity.

2.6.3. Ensure work is not started by the vendor until AFROTC/RRRM authorizes purchase.

2.7. Funding Restrictions. Recruiting A&P and O&M funds cannot be used to purchase the following: awards, uniforms for cadets or cadre, detachment beautification, construction, drones, computers and computer accessories, or any single item valued at over $25 without AFROTC/RRRM approval. Recruiting funds not obligated by the detachments or regions will be recovered by AFROTC/RRR for use in support of national recruiting and marketing initiatives.

2.8. Center of Influence (COI) Events. A COI event is a planned event where meals or snacks appropriate for the occasion are served to provide a setting for DAF personnel to make a recruiting presentation to highly qualified leads or key influencers of highly qualified leads and/or applicants.

COI events will be conducted in accordance with the Joint Travel Regulation and AFMAN 65- 114, Travel– Procedures for Financial Management Flights, Finance Offices-Reserve Components, Air Force Installation and Mission Support Center-Finance Component, and DAFMAN 36-2032. Any COI event that is HQ-funded will be reviewed by HQ/RRRM and any COI event that is Det-funded will be reviewed by Det/CCs. Tax-free payable invoices for requested items must be submitted to AFROTC/RRRM for purchase.

2.9. Printing Sources. Printing must be procured through the Defense Logistics Agency (DLA) Printing Services, unless a waiver is granted. IAW DAFI 64-117, Government Purchase Card Program, if a waiver is granted, printing may be obtained locally using the GPC. All projects must comply with institution policy and be approved by AFROTC/RRRM before printing. Send printed copy with changes, text copy, or a rough layout to AFROTC/RRRM.

2.10. End of Course Survey. Ensure cadets complete End of Course Survey upon completion of ROTC program or when disenrolling from the program.

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CHAPTER 3 – ENROLLMENT

Section 1–Enrollment Requirements

3.1. General Information. The core competency of AFROTC is to train individuals seeking a commission into a DAF military service. Traditionally these individuals are working on their first undergraduate degree, but students seeking a second undergraduate or graduate degree are eligible to join AFROTC as long as all other requirements are met and they are able to accomplish all AFROTC requirements prior to graduation. This section provides eligibility, application, and enrollment requirements for AFROTC cadets. It defines requirements for membership in the two major phases of the program, the General Military Course (GMC) and the Professional Officer Course (POC). The OPR for this chapter is AFROTC/RRF.

3.2. Liability and Insurance. Aerospace Studies courses are university-owned and are not classified as PMT; therefore, medical coverage for all enrolled students (participating students, applicants, pursuing and contract/non-contract cadets) will be through their university or personal insurance programs. IAW Title 10 U.S.C. 2109, Practical Military Training, PMT is specific AFROTC-sponsored training programs, such as Field Training (FT), PT, LLAB and Professional Development Training (PDT), under which enrolled students may be covered under the Department of Labor (DoL) for reimbursement of costs associated with medical treatment at civilian facilities. Reference Chapter 10 for a definition on PMT.

Figure 3.1. AFROTC Student Life Cycle.

3.3. Participating Student. Students who are not seeking a commission may choose to enroll in AFROTC academic courses. Participating students are not cadets, and the following apply:

3.3.1. Must create a WINGS record; however, students are not required to complete the application for AFROTC membership. Detachments will take the appropriate actions to establish a WINGS record for participating students.

3.3.2. May enroll in AFROTC classes for academic course credit only.

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3.3.3. Will not participate in Leadership Laboratory, Physical Training, or any Professional Development Programs. SMC Det/CCs may allow participation based on their university requirements as long as it’s mandated by the university.

3.3.4. Will not be issued uniforms.

3.3.5. Will not be included in Detachment Commander's Ranking.

3.3.6. Will not compete in any selection program.

3.3.7. Are ineligible for a contract or commission.

3.4. Applicant Cadet. Applicants are cadets who are seeking a commission but are not yet qualified to be an active cadet. Cadets will remain in Applicant status in WINGS until all enrollment documentation is complete and any required waivers are obtained. Applicants will not be issued uniforms, and are not eligible for scholarship nomination or PSP. Exception: cadets who are in applicant status based on citizenship requirements may compete for PSP and be issued uniforms prior to PSP selection at Det/CC discretion. See paragraph 3.8 for intent.

3.5. Active Cadet. Active cadets are students enrolled in the AFROTC program who are seeking a commission and have completed all enrollment requirements. Cadets are listed as Active in WINGS. Active status does not confer active duty military status upon cadets.

3.5.1. Active GMC can be either scholarship cadets who are contracted, or non-scholarship cadets who are not on contract.

3.5.2. POC must be eligible to contract to carry Active POC status. For POC cadets who are not yet eligible to contract, see paragraph 3.6 for correct WINGS cadet status.

3.6. Pursuing Cadet. Pursuing cadets are non-contract POC cadets who are temporarily ineligible to contract because of a condition that is expected to be corrected within one academic term (EXCEPTION: Guard and Reserve members (see paragraph 11.11), and Non-US citizens (see paragraph 3.8)). Pursuing cadets are enrolled in both AS class and LLAB. Detachments will ensure these cadets are changed from Active to Pursuing status in WINGS effective the first day of host institution classes following the cadet's successful completion of Field Training. Det/CCs must contract pursuing cadets within one academic term but NLT 10 workdays after the start of subsequent term. The Region/CC is the approval authority for extensions. Once cadet becomes eligible and is contracted, detachment will change cadet’s status in WINGS back to Active. If cadet is unable to become eligible to contract within the required timeline, the detachment will det drop the student. Pursuing cadets are not entitled to stipend or retroactive payment if later contracted.

3.7. Family Member Prohibition. Family members or relatives of AFROTC cadre members are prohibited from enrolling as a cadet at the detachment where the cadre member is assigned.

AFROTC/CC is the waiver authority.

3.8. Non-US Citizens. Non-US citizens are applicants while enrolled in the GMC and become pursuing cadets when they enter the POC. They must be able to become citizens prior to

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contracting. Immigrants pursuing citizenship in the United States must provide the original Immigration Form I-551, Permanent Resident Card for verification to become applicants. All other Non-US citizens with no intent to commission may enroll as Participating Students. Non-US Citizens with Applicant status may compete for an EA and attend FT provided the Applicant can obtain US citizenship within 12-months after PSP results are announced. The Applicant is responsible for obtaining citizenship; failure to obtain citizenship will result in loss of EA. When EA results are announced, the Applicant must sign the Statement of Understanding below (Figure 3.2.).

3.8.1. For cadets who actively pursued citizenship and can demonstrate accomplishment of citizenship requirements, but whose citizenship approval may be delayed beyond the 12-month deadline, the Region/CC may grant a waiver until the end of the AS300 year (AS400 year for 5-year cadets).

Figure 3.2. Citizenship Statement of Understanding.

3.9. Cadet Classifications. Enroll cadets into the appropriate AS class level based on the time they have remaining to complete AFROTC and their degree, not necessarily how the university classifies the student. Reference Table 3.1 for cadet classifications.

3.9.1. General Military Course (GMC) Cadets. The GMC normally covers the first two years in the program and consists of AS100 and AS200 classes and LLAB. The GMC entry date is the first day of host institutional classes at the beginning of the AS100 or AS250 term.

3.9.2. Professional Officer Course (POC) Cadets. The POC consists of AS300 and AS400 classes and LLAB. The POC entry date is the first day of host institution’s classes at the beginning of the AS300 term.

3.9.2.1. POC Membership. Cadets can enter the POC if they successfully completed GMC requirements, hold an EA, satisfactorily completed FT (or been properly deferred) and attend POC classes and LLAB while enrolled in school. POC scholarship cadets who lose their scholarship due to failure to meet academic retention standards may remain POC members if they continue to meet cadet retention standards.

3.9.2.2. POC Duration. The POC consists of two full academic years. Requests to commission with less than two years in the POC require a waiver from the Region/CC. The Det/CC may authorize a POC member to enroll simultaneously in two POC courses for a

I understand that I am within the 12-month point for applying for my citizenship. I also understand that I cannot apply for citizenship until 90 days prior to my citizenship eligibility date. I am competing for an AFROTC enrollment allocation based on this timeframe. I will file for my citizenship 90 days prior to my eligibility. I will provide copies of my citizenship package to the Det/CC when filed. If I do not file the package at the 90-day point of my citizenship eligibility date, my enrollment allocation will be withdrawn. If I do not receive my citizenship, my enrollment allocation will be withdrawn.

(Cadet Printed Name and Date) (Signature of Cadet)

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maximum of one academic term. (Exception: occasional specific programs, such as JAG One-Year Commissioning Program (OYCP) may not be subject to this paragraph.)

Table 3.1. Cadet Classifications.

AS

Level Definition (Applies to Cadets Only) Status Courses Notes

Contract or non-contract cadets. They remain classified as AS100 cadets until disenrolled (contract only), dropped (non-contract), or enter into the AS200 course.

GMC

AS 100

LLAB

Contract or non-contract cadets. They remain AS200 cadets until disenrolled (contract only), dropped (non-contract), enter into the POC, or become AS500s.

GMC

AS 200

Contract or non-contract cadets. AS250 cadets must meet all LLAB objectives for both AS 100 and AS 200 courses.

A student remains an AS250 until disenrolled (contract only), dropped (non-contract only), no longer dual-enrolled in the GMC (contract and non-contract), or enter into the POC.

GMC

AS 100

AS 200

LLAB

When determining overall cadet enrollment, count AS250s as AS200s.

All cadets on contract or in pursuing status with AFROTC who are enrolled as a member of the first year of the POC.

They remain AS300 cadets until disenrolled (contract only), dropped (pursuing only), or enter into the AS400 course.

POC

AS 300

All cadets on contract or in pursuing status with AFROTC who are enrolled as a member of the second year of the POC. They remain AS400 cadets until disenrolled, commissioned, or enter into extended cadet status.

POC

AS 400

Cadets who have completed the GMC and did not compete successfully for an enrollment allocation (EA) the previous year, did not successfully complete field training (FT) and are awaiting disenrollment (scholarship cadets), or are attempting to re-compete for an EA. They remain AS500 cadets until dropped, disenrolled, or enter into the POC.

GMC LLAB

Eligible for scholarship nomination and award, but scholarship entitlements cannot be activated until entering the POC.

Non-scholarship contract or pursuing cadet (including those who received CMLA) who has completed all AS and LLAB requirements but has not graduated.

Extended

If in a SAF-approved 5-year major, authorized up to 900 days of stipend. Not required to register for LLAB;

attendance is required.

Scholarship contract cadet who has completed all AS and LLAB requirements but has not graduated.

Extended LLAB

If in a SAF-approved 5-year major, authorized additional scholarship entitlements and up to 900 days of stipend. Not required to register for LLAB;

attendance is required.

Cadets who have completed AS classes and their degree but are not yet qualified to commission.

Extended None Must meet all pre-commissioning

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requirements on time.

3.10. Abbreviated Programs. Depending on the needs of the DAF, AFROTC may establish abbreviated programs to include 1- or 2-year AFROTC programs. These programs are intended for university students who are within one or two years of degree completion, including AFROTC classes. Detachments must submit requests for program entry approval and Out of Cycle Enrollment Allocation (OOC EA) via WINGS Category (EA) Change. Approval will be made on a case-by-case basis by the AFROTC/CC.

3.10.1. 1-Year Cadets. Senior Military College (SMC) students (all other students by exception only) may apply. These cadets will enter the program as an AS400 with an OOC EA. They should attend FT after their AS400 year but before they commission.

3.10.2. 2-Year Cadets. These cadets will enter the program as an AS300 with an OOC EA.

They should attend FT between their AS300 and AS400 years.

3.11. Substance Abuse and Drug Demand Reduction Policy. The AF Form 2030, USAF Drug and Alcohol Abuse Certificate, must be used to screen and counsel applicants for drug use and/or abuse, particularly regarding AF policy that any future use is disqualifying. Illegal drugs are defined on the AF Form 2030. Use of prescription drugs without a prescription is considered illegal drug use. Hemp derivatives and synthetic cannabinoids (e.g. “Spice”) are also prohibited.

Applicants will ensure they understand the importance of listing required information when completing the AF Form 2030. Revealing pre-orientation drug use later, even if it were originally waivable, may result in disenrollment or dismissal from AFROTC based on fraudulent entry.

Additional guidance can be found in DAFMAN 44-197, Military Drug Demand Reduction Program.

3.11.1. Drug Policy Briefing. Briefing date is the earliest date the applicant is officially briefed in-person or virtually by a cadre member on the AFROTC Drug Policy and signs the AF Form 2030. This signature and acknowledgement will occur during the New Student Orientation or the first official class or training event, whichever occurs first.

3.11.2. Pre-Orientation Drug Use. Pre-orientation drug use (separate from drug offenses) is not a disqualifier for program entry. Det/CCs may, at their discretion, waive pre-orientation marijuana drug use based on an applicant’s responses on the Form 2030. AFROTC/RR is the waiver authority for all other pre-orientation drug use and drug-related convictions, or adversely adjudicated drug offenses, as outlined in DAFMAN 36-2032 Attachment 2.

3.11.3. Det/CC must contact Holm Center/JA for advice when independent evidence of a cadet’s drug or hemp usage is brought to their attention.

3.11.4. Post-orientation drug use (including marijuana) by applicants and cadets renders them ineligible for the program and is not waivable.

3.11.5. Drug Demand Reduction Program (DDRP). AFROTC follows the Air Force’s Zero Tolerance policy on illicit drug use. All cadets pursuing a commission are required to sign a DDRP Memorandum of Understanding (MOU) and are subject to drug testing any time after

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program…