Combined Synopsis Solicitation - AFRISS.docx

GENERAL INFORMATION

The 42nd Contracting Squadron, 50 LeMay Plaza South, Bldg. 804, Maxwell AFB, AL requires the procurement of Associate Professor of Aerospace Studies (APAS) Instructors for the four (4) Regional Commands, and 145 subordinate Detachments in support of the Air Force Reserve Officer Training Corp (AFROTC). This is a combined synopsis/solicitation for commercial services prepared in accordance with the format in FAR Subpart 12.6 as supplemented with additional information included in this notice. This official announcement constitutes the only solicitation; proposals will be requested, and a written solicitation will not be issued.

The solicitation number for this procurement is F2XJB15078AW01 and is being issued as a Request for Proposal (RFP). This solicitation document and incorporated clauses and provisions (see Attachment 1) are those in effect in the Federal Acquisition Circular (FAC) 2025-03 effective 17 May 2025, Defense Federal Acquisition Regulation (DFARS) Change 17 May 2025, and Department of the Air Force Federal Acquisition Regulation Supplement (DAFFARS) Change 16 Nov 2024.

A Firm-Fixed Price Award will be made in accordance with the following: NAICS Code: 611699; Size Standard: $16.5M

IMPORTANT NOTES:

1. THE GOVERNMENT IS SOLICITING FOR “OPEN MARKET” OFFERS ONLY. GENERAL SERVICES ADMINISTRATION (GSA) OFFERS OR OTHER GOVERNMENT-WIDE ACQUISITION CONTRACTS (GWAC) OFFERS WILL NOT BE CONSIDERED.

2. THIS REQUIREMENT IS BEING SOLICITED AS A 100% SMALL BUSINESS SET-ASIDE.

NATURE OF ACQUISITION

Maxwell AFB, AL requires the procurement of APAS Instructors in accordance with (IAW) Attachment 1, Performance Work Statement (PWS).

Schedule of Supplies/Services

Period of Performance: 21 June 2025 – 20 June 2026 12 months

Period of Performance: 21 June 2025 – 20 June 2026 1 ea

Addendum to FAR 52.212-1, Instructions to Offerors- Commercial Products and Commercial Services (Sep 2023). The following is inserted as a new paragraph (m) of the provision: (m) Offer Preparation Instructions.

PROPOSAL PREPARATION INSTRUCTIONS:

1. To ensure timely and equitable evaluation of offers, offerors must comply with all instructions contained herein. Failure to do so may result in an offer being determined non-responsive and ineligible for award. Offers must be complete, self-sufficient, and respond directly to the requirements of this solicitation. Offerors must clearly identify any exception to the solicitation terms and conditions and provide complete accompanying rationale. The Government intends to award a single firm-fixed price contract.

2. Offeror agrees to hold the prices in its offer firm for 30 days after submission of offer. Solicitation or modification of offers received at the address specified for the receipt of offers after the exact time specified for receipt of offers will be considered late and handled in accordance with FAR 52.212-1(f). Multiple offers will not be accepted under this solicitation, nor will multiple awards be considered.

3. The Contracting Officer has determined there is a high probability of adequate price competition in this acquisition. If at any time during this competition the Contracting Officer determines that adequate price competition no longer exists; offeror(s) may be required to submit information to the extent necessary for the Contracting Officer to determine the reasonableness of the price.

4. All pertinent questions regarding this solicitation shall be provided in writing via email to both Contract Specialist, Katrice Barganier at katrice.barganier@us.af.mil and Contracting Officer, Mr. Jeremy Kersey at jeremy.kersey.1@us.af.mil no later than 30 May 2025 at 12:00 PM CST. No questions will be accepted after this time.

5. THE OFFEROR’S PROPOSAL SHALL INCLUDE THE FOLLOWING:

a. Technical: The written technical proposal for your offer shall be clear and concise. The offer should not simply rephrase or restate the Government's requirements but rather shall provide convincing rationale to address how the offeror intends to meet these requirements. Offerors shall assume the Government has no prior knowledge of their capabilities, work processes, facilities, and experience and will base its evaluation on the information presented in the technical part of your offer.

Offeror shall provide a written plan to clearly demonstrate the capability to recruit and provide qualified Associate Professor of Aerospace Studies (APAS) Instructors, in accordance with Technical Exhibit 3 – Places of Performance and Staffing Levels.

b. Past Performance:

i. The offeror shall include past performance information for at least one (1) and a maximum of three (3) of the most recent (within 5 years from the date of issuance of the solicitation) and relevant contracts or project references (whether federal, state or local Government or private industry) with name, phone number, email information and contract number.

ii. Relevant performance is defined as contract efforts for staffing and administrative support to educational entities, similar or greater in scope, magnitude and complexity, than the effort described in this solicitation. Include rationale supporting your assertion of relevance and identify aspects of the contracts deemed relevant and how they relate to the proposed effort.

c. Price: The offeror shall propose unit and extended prices for Items 0001and 0002 identified in the Schedule of Supplies/Services of this combined synopsis/solicitation. The sum total of Items 0001 and0002 will form the offeror's Total Evaluated Price (TEP).

d. Representations and Certifications:

i. IAW 52.212-3, the offeror shall complete only paragraphs (b) of this provision if the Offeror has completed the annual representations and certification electronically via the System for Award Management (SAM) Web site accessed through http://www.sam.gov/portal. If the Offeror has not completed the annual representations and certifications electronically, the Offeror shall complete only paragraphs (c) through (v) of this provision.

ii. If the Offeror has not completed the annual representations and certifications electronically, the Offeror shall complete only paragraphs (c) through (v) of this provision, including the additions to (c) (11) at 52.212-3, Alternate I.

e. Interested parties capable of providing the requirement must submit a written quote to include discount terms (if applicable), cage code, and Unique Entity Identifier (UEI).

f. To be eligible to receive an award resulting from this RFP, offerors MUST BE REGISTERED and ACTIVE in the SAM database at time of offer submission, no exceptions. Quotes from offerors not registered in SAM will not be evaluated. To register, please visit http://www.sam.gov or call 1-866-606-8220.

6. Responses to this notice shall be provided in writing via email to both Contract Specialist, Katrice Barganier at katrice.barganier@us.af.mil and Contracting Officer, Mr. Jeremy Kersey at jeremy.kersey.1@us.af.mil. All responses shall be received NLT 4:00PM CDT on 06 June 25. Upon receipt of your quote, the Government will confirm receipt within 24 hours. If a confirmation has not been received within 24 hours, please contact the Contract Specialist or Contracting Officer identified in this notice.

BASIS FOR AWARD

This will be a competitive best value acquisition utilizing FAR 13.5, Simplified Procedures for Certain Commercial Products and Commercial Services, in which competing offerors will be evaluated based on technical acceptability, past performance, and price.

1. Technical: The Government will evaluate each offeror’s technical proposal and assign a rating of Acceptable (clearly meets all requirements) or Unacceptable (does not meet all requirements).

Offeror’s provided written plan will be evaluated to ensure it provides sufficient detail to clearly demonstrate the capability to recruit and provide qualified Associate Professor of Aerospace Studies (APAS) Instructors, in accordance with Technical Exhibit 3 – Places of Performance and Staffing Levels.

2. Past Performance: The Government shall evaluate past performance of all offerors receiving an Acceptable technical rating by reviewing references provided by the offeror. The Government will be assessing offeror’s ability to meet schedules, behavior, and customer satisfaction.

a. Past Performance will be assessed using the following ratings:

i Acceptable - Based on the offeror’s performance record, the Government has a reasonable expectation that the offeror will successfully perform the required effort, or the offeror’s performance record is unknown.)

ii Unacceptable - Based on the offeror’s performance record, the Government has no reasonable expectation that the offeror will successfully perform the required effort.

b. The offeror past performance information shall be evaluated to ensure at least one (1) and a maximum of three (3) of the most recent (within 5 years from the date of issuance of the solicitation) and relevant contracts or project references (whether federal, state or local Government or private industry) with name, phone number, email information and contract number.

c. The offeror’s past performance will also be evaluated for relevancy. Relevant performance is defined as contract efforts for staffing and administrative support to educational entities, similar or greater in scope, magnitude and complexity, than the effort described in this solicitation.

3. Price: The Government may use any of the following price analysis techniques IAW FAR 13.106-3(a) to determine price reasonableness: competitive offers, comparison of the proposed price with prices found reasonable on previous purchases, a comparison with similar items in a related industry, comparison to an independent Government estimate, or any other reasonable basis.

SUMMARY OF EVALUATIONS:

Initially, the Government will evaluate all offers for technical acceptability. Offerors that are rated technically acceptable will then be evaluated for past performance. Offerors that receive a rating of acceptable for both technical and past performance will then be ranked by price. Award will be made to the lowest price offeror that has an acceptable technical and past performance ratings.

ATTACHMENTS (2):

Attachment 1 – Performance Work Statement Attachment 2 – Clauses and Provisions