Statement of need- Library Resource Service Leasing Contract.docx
DOCX document 31 KB Posted
- Attached to
- Library Subscription Services
- Solicitation number
- F2V30X5058A001
About this file
This is a Statement of Need for a Library Resource Service Leasing Contract for the USAF MacDill AFB Library. The contract seeks an annual subscription service for print and audiobook leasing, with 828 points to be invoiced and paid at the beginning of the contract cycle. Key requirements include an online platform for librarians to search and order titles, comprehensive ordering and tracking capabilities, MARC record provision, processed and labeled materials, multi-format book options, and free shipping.
The contract specifies detailed service characteristics, including a diverse book selection covering best sellers, fiction and non-fiction for adults and young adults, test preparation materials, and titles from independent publishers. Additional requirements include guaranteed delivery within 60 days, full ownership of 20% of shipped titles, free replacement of damaged resources, and a flexible point system where one point covers most printed or audio resources. The delivery location is 6FSS/FSDL at 8102 Condor St., Building 252, MacDill AFB, FL, with the potential to extend the contract for 6 months after the initial 5-year period. The related federal contract opportunity is a pre-solicitation for Library Subscription Services under the Department of the Air Force Air Mobility Command.
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Library Resource (Print & Audio Books) Service Leasing Contract
STATEMENT OF NEED
02/24/2025
1. Requirement: USAF MacDill AFB Library needs print book and audiobook leasing services for fiction and non-fiction titles from a central source that has an online based listing of all titles available. Contractor will provide an electronic system platform that can be reviewed by Library staff for easy and convenient monthly selection of available titles for routine exchange. Each title available for exchange will be priced in points. Annual agreed upon point allocation used in subscription for monthly selection of titles will be billed to MacDill Library in a one-time payment for the full amount. There should be availability for suitable (popular & requested / fiction & nonfiction) titles for exchange on a monthly basis. Library will make monthly selections and contractor will ship selected titles to the MacDill Library within a reasonable time frame. The contractor will immediately notify the MacDill Library of titles that are no longer in stock and will not deduct available points for unavailable titles. The contractor will only deduct the points for titles received. The number of monthly titles the MacDill Air Force Base Library is seeking:
2. Characteristics: Adult Book Resource Subscription Plan at or equal to: An annual subscription of 828 points invoiced and paid at the beginning of the cycle. Other requirements are as follows:
1) Provide access through a website for Librarian to search for available titles from any publisher. Provide the ability to grant requests for titles not listed on website if title can be obtained through another publisher or seller.
2) Provide pricing online of all items and a full online ordering process from same website to put orders through for processing and library distribution.
3) Provide account access to track credits/points balances and updates of order and shipping status.
4) Provide MARC records for all items ordered using customized specs and deliver online or via email, if requested by library.
5) Provide holdings and shelving information (barcode number; call number in specified format by Librarian; and leased material label) before shipping items to receiving library.
6) Include book (Mylar) cover and labels (spine label call number; inventory/catalog barcode; and leased material label) through processing and put on before properly packing resources for shipping to library.
7) The option to buy books in multiple formats as they are available (printed hardcover, soft cover, library binding, large print, audiobooks, special edition publications, leather/vinyl bound, media kits i.e. book & CD or video, etc.)
8) Contract shall include and cover all shipping costs.
9) Vendor must have ability to ship titles within reasonable amount of processing time from publication and availability date with written guarantee of fulfillment time.
10) Guaranteed delivery within forty-five (60) days of order placement/publication printing date or credits/points fully refunded.
11) Credits/points must remain valid during the entire active Period of Performance.
12) Pre-curated lists available to order on website (best sellers, adult non-fiction & fiction award winners, testing preparation materials, etc.).
13) Credits/points system with price range per credit/point whereas one (1) point covers the majority of all printed or audio resources.
14) Library will obtain full ownership of 20% of shipped titles to retain in libraries permanent collection.
15) Guarantee replacement of any resource that is damaged during the manufacture, processing & shipping period free of extra charge.
16) Must include vast selection of books to purchase, but not limited to the following:
| A. | Best Sellers (all genres) |
| B. | Adult Fiction (all genres) |
| C. | Adult Non-Fiction (all subjects) |
| D. | Test Preparation (all subjects) |
| E. | Young Adult (YA) Fiction (all genres) |
| F. | Young Adult (YA) Non-Fiction (all subjects) |
| G. | Back-list titles (all genres) |
| H. | Fiction & Non-Fiction Titles from Independent Publishers (all subjects) |
3. Inherent Services: The provider will provide Library staff access to website for ordering and email contact for questions.
4. Delivery: 6FSS/FSDL
| 8102 Condor St., Building 252 |
| MacDill AFB, FL 33621 |
5. Terms and Conditions: After the 5th year the Library may extend the contract 6 months, as needed.
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