Combined_Synopsis_ _Solicitation.docx

DEPARTMENT OF THE AIR FORCE

48TH CONTRACTING SQUADRON (USAFE)

Combined Synopsis/Solicitation

RFQ – Ultrasonic Parts Washer (RAFL) – Reference (F2P2MU5148AG01)

I. This is a combined synopsis/solicitation for a commercial item prepared in accordance with the format in FAR Subpart 12.6 and 13.5, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

II. This solicitation is issued as a request for quotation IAW FAR Part 12 and 13. In order to be considered for award, offeror must adhere to all quotation requirements detailed herein. Submit written quotes in reference to Request for Quote (RFQ) reference F2P2AM.

III. This solicitation document and incorporated provisions and clauses are those in effect through FAC 2005-82 effective 08 June 2015, DPN 20150602 effective 02 Jun 2014, AFAC 2015-0406 effective 06 April 2015.

IV. Due to the overseas location of this solicitation, no set-aside will be used. The NAICS code for this requirement is 333318, Other Commercial and Service Industry Machinery Manufacturing.

V. Offeror Representations and Certifications prescribed in FAR Part 52.212-3 shall be completed and included with offer or in conjunction with SAM registration.

DESCRIPTION OF REQUIREMENT

Contractor provides Ultrasonic Parts Washer equipment as outlined in the attached PWS, Attachment 1 of this solicitation.

***To be considered for award, you or your entity must be System for Award Management (SAM), www.sam.gov registered and subsequently enrolled in Wide Area Workflow (WAWF), https://wawf.eb.mil/, for purpose of invoice/payment if awarded the contract. Please note that WAWF is the ONLY ACCEPTABLE means of invoicing and payment. Offerors should provide their DUNS number, CAGE code, and confirmation of their SAM registration along with their quote.

PRICE SCHEDULE:

Potential Offerors are to provide a quote for the items listed on the Quote Sheet (Attachment 2) to include materials, transport, and labor etc. fees.

DELIVERY AND INSPECTION:

Inspection for acceptance shall be made by the requesting agency on behalf of the U.S. Government. Period of Performance (POP) is subject to change. Delivery to 48 MUNS/MXWR, BLDG 1395, RAF Lakenheath, Brandon, Suffolk, UK IP27 9PN. Delivery acceptance terms are FOB Destination.

Contractor to furnish all labor, tools, parts, materials, and transportation necessary to provide installation of the equipment and one year of services.

Total

FAR 52.232-18: Availability of Funds (Apr 1984)

Funds are not presently available for this contract. The Government’s obligation under this contract is contingent upon the availability of appropriated funds from which payment for contract purposes can be made. No legal liability on the part of the Government for any payment may arise until funds are made available to the Contracting Officer for this contract and until the Contractor receives notice of such availability, to be confirmed in writing by the Contracting Officer.

(End of Clause) FAR 52.252-1: Solicitation Provisions Incorporated by Reference (Feb 1998) This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this address: http://farsite.hill.af.mil/ FAR 52.252-2: Clauses Incorporated by Reference (Feb 1998) This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this address: http://farsite.hill.af.mil/ FAR 52.212-1 Instructions to Offerors – Commercial Items

As prescribed in FAR 12.302(d) the following addendum is provided for solicitation provision FAR 52.212-1 and hereby amends any language therein:

Quotation Preparation Instructions:

A. To assure the timely and equitable evaluation of quotations, offerors must follow the instructions contained herein. Offerors are required to meet all solicitation requirements, including terms and conditions, representations and certifications, and technical requirements, in addition to those identified as evaluation factors and if applicable, sub-factors. Quotations submitted in response to this Combined Synopsis/Solicitation must address the following evaluation factors which include a price quote and technical qualifications as follows and defined in paragraph B – Quote Specifics.

B. Quote Specifics: All quotes must include the following information:

1. Vendor’s complete mailing and remittance address.

2. Discount for prompt payment, if any.

3. Offeror shall be enrolled in the System for Award Management (SAM) database (www.sam.gov).

4. Quotes shall be quoted in United States Dollars ($) or British Pounds Sterling (£) and shall be valid through 01 October 2015.

5. Prices shall be all inclusive (i.e., all materials, transport, labor, etc.) and shall be clearly illustrated on the Quote Sheet –See Attachment 2.

6. Full Reps and Certs shall be accomplished in conjunction with SAM registration.

C. Quotes are due to this office no later than 4:00 p.m. Eastern Standard Time Wednesday, 2 September 2015. Quotes may be sent via e-mail to 2d Lt Nick Murray at nick.murray.1@us.af.mil and telephone inquiries may be made to +44-163852-5975.

(End Addendum)

ADDENDUM TO 52.212-1 -- Instructions to Offerors -- Commercial Items

A. This acquisition is being conducted under FAR Part 13, Simplified Acquisition Procedures. To assure timely and equitable evaluation of the quote, the vendor must follow the instructions contained herein. The quote must be complete, self-sufficient, and respond directly to the requirements of this solicitation. All quotes must be based upon Firm Fixed Prices (FFP), FAR 16.202-1. The response shall consist of two (2) separate factors; Factor I – Technical Approach, and Factor II – Price Quote.

B. The contracting officer has determined there is a high probability of adequate price competition in this acquisition. Upon examination of the initial quotations, the contracting officer will review this determination and if, in the contracting officer’s opinion, adequate price competition exists no additional cost information will be required. However, if at any time during this competition the contracting officer determines that adequate price competition no longer exists vendors may be required to submit uncertified cost or pricing data to support a determination of price reasonableness.

C. Complete the necessary fill-ins and certifications in provisions/clauses. The provisions/clauses FAR 52.212-3, 52.209-5 shall be returned along with the quote.

D. Specific Instructions:

FACTOR I – TECHNICAL APPROACH -

Sub-Factor 1 – Technical Specifications – Vendor to submit all equipment specifications that meet all aspects of the Performance Work Statement.

Sub-Factor 2 – Service Plan – Vendor to submit a written plan describing how the disposal services for the contaminated detergent will be executed while satisfying all UK laws.

FACTOR II – PRICE QUOTE - Submit original and two (2) copies

(a) Provide Discount Terms, Vendor Complete Address, Name, Date and Signature. (See Attachment 1 Quote Sheet)

(b) Insert proposed unit and extended prices in the Pricing Schedule. The extended amount must equal the whole currency unit price multiplied by the number of units. The quote must be submitted for all CLINs.

(End of provision)

FAR 52.212-2 EVALUATION--COMMERCIAL ITEMS (JAN 1999)

(a) The Government will award a contract resulting from this solicitation to the responsible vendor whose quote conforming to the solicitation will be most advantageous to the Government, price and other factors considered. All quotes must be based upon Firm Fixed Prices (FFP), FAR 16.202-1. The following factors shall be used to evaluate quotes:

FACTOR I - TECHNICAL APPROACH

Sub-Factor 1 – Technical Specifications Sub-Factor 2 – Service Plan

FACTOR II – PRICE QUOTE

(b) Options. The Government will evaluate quotes for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that a quote is unacceptable if the option prices are not priced out or significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

(c) A written notice of award or acceptance of a quote, mailed or otherwise furnished to the successful vendor within the time for acceptance specified in the quote shall result in a binding contract without further action by either party. Before the quote's specified expiration time, the Government may accept a quote (or part of a quote), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

ADDENDUM TO 52.212-2 -- Evaluation -- Commercial Items (Jan 1999) BASIS FOR CONTRACT AWARD: The award will be made to the vendor whose quote represents the best value to the government. As allowed by FAR 13.106-2(b), the Lowest Price Technically Acceptable (LPTA) method from FAR 15.101-2 will be used as the evaluation procedure. Award will be made to the vendor who is deemed responsible and responsive that reflects a complete understanding of the Performance Work Statement (PWS) and represents the best value to the Government based on selection of the technically acceptable quote with the lowest evaluated price for non-cost factors. To be eligible for award, a quote must meet all technical requirements, conform to all required terms and conditions, and provide all information required. The technical area will be evaluated on an “acceptable” or “unacceptable” basis. Under the LPTA process, trade-offs are not permitted, quotes are evaluated for acceptability but not ranked using the non-cost/price factors, and exchanges with vendors may occur. If the quote received is determined to be unacceptable, the vendor may be excluded from competition and may not be considered for award.

A. EVALUATION FACTORS FOR AWARD: Two (2) evaluation factors will be used to evaluate quotes: Technical Approach and Price Quote.

FACTOR I - TECHNICAL APPROACH

Technical Acceptable/Unacceptable Ratings

Rating

Description

Acceptable

Quote clearly meets the minimum requirements of the solicitation. All factors and sub-factors have passed the evaluation.

Unacceptable

Quote does not clearly meet the minimum requirements of the solicitation. Each sub-factor must pass the evaluation in order for the technical factor to pass. Failure to address any sub-factor will deem a quote as technically unacceptable.

The government will evaluate the technical approach and the below listed sub-factors on a pass/fail basis, assigning ratings of acceptable or unacceptable. An unacceptable rating for the below sub-factor will result in an unacceptable rating of this Technical Approach primary factor. Accordingly, under the LPTA approach, vendors who receive an unacceptable rating for this factor may not be considered for award. If any single area receives a rating of unacceptable, the entire plan will be rated as Unacceptable. Technical acceptability will be evaluated against the following sub-factors:

Sub-Factor 1 – Technical Specifications - This sub-factor is met when a vendor thoroughly, completely, and accurately submits all equipment specifications that meet all aspects of the Performance Work Statement.

Sub-Factor 2 – Service Plan - This sub-factor is met when a vendor thoroughly, completely, and accurately submits a written plan describing how disposal services for the contaminated detergent will be executed while satisfying all UK laws.

FACTOR II – PRICE QUOTE

A vendor’s quoted price will be verified on the Solicitation Quote Sheet Attachment 2 by multiplying the quantities identified for each item number in the price schedule by the proposed unit price to confirm the extended amount for each price schedule item. The extended price for each line item will then be added together to arrive at a total evaluated price.

As this requirement is a “commercial” service that will result in a “firm-fixed-priced” contract, a comparison of the vendor’s quote with competitive prices will satisfy the requirement for price reasonableness. The price evaluation will be accomplished per FAR 13.106-3(a).

Firm-fixed-price contract provides for a price that is not subject to any adjustment on the basis of the contractor’s cost experience in performing the contract. (FAR 16.202-1)

B. AWARD DETERMINATION: As a result of the Government’s aforementioned evaluation, only those vendors whose quotes are determined to be technically acceptable will be considered for award. No trade-offs will be permitted between price, and the non-price factor of technical capability.

Additional Information for Vendors:

Vendors are cautioned to submit sufficient information and in the format specified in 52.212-1, Instructions to Offerors—Commercial Items. Vendor’s may be asked to clarify certain aspects of their quote to resolve minor clerical errors.

The government intends to award a contract without discussions with respective vendors. The government, however, reserves the right to conduct discussions if deemed in its best interest.

(end of provision)

Federal Acquisition Regulation (FAR) Provisions/Clauses by Reference:

52.212-3 Alt I Offeror Representations and Certifications -- Commercial Items (Mar 2015)

Department of Defense Federal Acquisition Regulations (DFAR) Provisions/Clauses by Reference:

252.209-7004 Subcontracting with Firms that are Owned or Controlled by the Government of a Terrorist Country

52.252-5 Authorized Deviations in Provisions (Apr 1984)

(a) The use in this solicitation of any Federal Acquisition Regulation (48 CFR Chapter 1) provision with an authorized deviation is indicated by the addition of “(DEVIATION)” after the date of the provision.

(b) The use in this solicitation of any Defense Federal Acquisition Regulation (48 CFR Chapter 2) provision with an authorized deviation is indicated by the addition of “(DEVIATION)” after the name of the regulation.

(End of Provision)

52.252-6 Authorized Deviations in Clauses (Apr 1984)

(a) The use in this solicitation or contract of any Federal Acquisition Regulation (48 CFR Chapter 1) clause with an authorized deviation is indicated by the addition of “(DEVIATION)” after the date of the clause.

(b) The use in this solicitation or contract of any Defense Federal Acquisition Regulation (48 CFR 2) clause with an authorized deviation is indicated by the addition of “(DEVIATION)” after the name of the regulation.

(End of Clause) 5352.201-9101 Ombudsman (Apr 2014)

(a) An ombudsman has been appointed to hear and facilitate the resolution of concerns from offerors, potential offerors, and others for this acquisition. When requested, the ombudsman will maintain strict confidentiality as to the source of the concern. The existence of the ombudsman does not affect the authority of the program manager, contracting officer, or source selection official. Further, the ombudsman does not participate in the evaluation of proposals, the source selection process, or the adjudication of protests or formal contract disputes. The ombudsman may refer the interested party to another official who can resolve the concern.

(b) Before consulting with an ombudsman, interested parties must first address their concerns, issues, disagreements, and/or recommendations to the contracting officer for resolution. Consulting an ombudsman does not alter or postpone the timelines for any other processes (e.g., agency level bid protests, GAO bid protests, requests for debriefings, employee-employer actions, contests of OMB Circular A-76 competition performance decisions).

(c) If resolution cannot be made by the contracting officer, the interested party may contact the ombudsman, Primary:

Mr. Douglas Guldan

AFICA/KU, UNIT 3103, APO, AE 09094-3103

AFICA/KU, Geb 404, Flugplatz Ramstein, 66877 Ramstein-Miesenbach, Germany E-mail: douglas.guldan@us.af.mil Tel: DSN: (314)480-2209 Fax: (49)-6731-47-2025 Alternate:

Ms. Heidi Hoehn

AFICA/KU, UNIT 3103, APO, AE 09094-3103

AFICA/KU, Geb 404, Flugplatz Ramstein, 66877 Ramstein-Miesenbach, Germany E-mail: heidi.hoehn.de@us.af.mil Tel: DSN: (314)480-9330 Fax: (49)-6731-47-2025 Concerns, issues, disagreements, and recommendations that cannot be resolved at the Center/MAJCOM/DRU/HQ AFICA/AFISRA/SMC ombudsman level, may be brought by the interested party for further consideration to the Air Force ombudsman, Associate Deputy Assistant Secretary (ADAS) (Contracting), SAF/AQC, 1060 Air Force Pentagon, Washington DC 20330-1060, phone number (571) 256-2395, facsimile number (571) 256-2431.

(d) The ombudsman has no authority to render a decision that binds the agency.

(e) Do not contact the ombudsman to request copies of the solicitation, verify offer due date, or clarify technical requirements. Such inquiries shall be directed to the Contracting Officer.

(End of clause)

5352.223-9001 HEALTH AND SAFETY ON GOVERNMENT INSTALLATIONS (JUN 1997)

(a) In performing work under this contract on a Government installation, the contractor shall:

(1) Comply with the specific health and safety requirements established by this contract;

(2) Comply with the health and safety rules of the Government installation that concern related activities not directly addressed in this contract;

(3) Take all reasonable steps and precautions to prevent accidents and preserve the health and safety of contractor and Government personnel performing or in any way coming in contact with the performance of this contract; and

(4) Take such additional immediate precautions as the contracting officer may reasonably require for health and safety purposes.

(b) The contracting officer may, by written order, direct Air Force Occupational Safety and Health (AFOSH) Standards and/or health/safety standards as may be required in the performance of this contract and any adjustments resulting from such direction will be in accordance with the Changes clause of this contract.

(c) Any violation of these health and safety rules and requirements, unless promptly corrected as directed by the contracting officer, shall be grounds for termination of this contract in accordance with the Default clause of this contract.

(End of clause)

5352.242-9000 CONTRACTOR ACCESS TO AIR FORCE INSTALLATIONS (JUN 2002)

(a) The contractor shall obtain base identification and vehicle passes for all contractor personnel who make frequent visits to or perform work on the Air Force installation(s) cited in the contract. Contractor personnel are required to wear or prominently display installation identification badges or contractor-furnished, contractor identification badges while visiting or performing work on the installation.

(b) The contractor shall submit a written request on company letterhead to the contracting officer listing the following: contract number, location of work site, start and stop dates, and names of employees and subcontractor employees needing access to the base. The letter will also specify the individual(s) authorized to sign for a request for base identification credentials or vehicle passes. The contracting officer will endorse the request and forward it to the issuing base pass and registration office or security police for processing. When reporting to the registration office, the authorized contractor individual(s) should provide a valid driver’s license, current vehicle registration, valid vehicle insurance certificate, current vehicle registration, and valid vehicle insurance certificate to obtain a vehicle pass.

(c) During performance of the contract, the contractor shall be responsible for obtaining required identification for newly assigned personnel and for prompt return of credentials and vehicle passes for any employee who no longer requires access to the work site.

(d) When work under this contract requires unescorted entry to controlled or restricted areas, the contractor shall comply with AFI 31-101, Volume 1, The Air Force Installation Security Program, and AFI 31-501, Personnel Security Program Management, as applicable.

(e) Upon completion or termination of the contract or expiration of the identification passes, the prime contractor shall ensure that all base identification passes issued to employees and subcontractor employees are returned to the issuing office.

(f) Failure to comply with these requirements may result in withholding of final payment.

(End of clause) In accordance with FAR 13.004 -- Legal Effect of Quotations the following information is provided in regards to quotations.

A quotation is not an offer and, consequently, cannot be accepted by the Government to form a binding contract. Therefore, issuance by the Government of an order in response to a supplier’s quotation does not establish a contract. The order is an offer by the Government to the supplier to buy certain supplies or services upon specified terms and conditions. A contract is established when the supplier accepts the offer.

When appropriate, the contracting officer may ask the supplier to indicate acceptance of an order by notification to the Government, preferably in writing. In other circumstances, the supplier may indicate acceptance by furnishing the supplies or services ordered or by proceeding with the work to the point where substantial performance has occurred.

If the Government issues an order resulting from a quotation, the Government may (by written notice to the supplier, at any time before acceptance occurs) withdraw, amend, or cancel its offer.

If you have any questions or concerns, please contact one of the following:

Primary point of contact:

Contract Specialist: Nick Murray, 2d Lt TEL: 01638-52-5975 or E-mail: nick.murray.1@us.af.mil

Secondary point of contact:

Contract Specialist: Erik Johnson, SSgt TEL: 01638-52-3091 or E-mail: erik.johnson.13@us.af.mil

Attachment(s):

1) Performance Work Statement

2) Quote Sheet

3) T.O. 11W1-12-4-32 image1.jpeg