Building_2008_Answers_to_Questions.pdf

Questions

Building 2008 Renovation

1. There is a concern on the weight of the new AHU-9 and the buildings structural load capacity. Will a complete set of as-builts be issued to verify that the building is structurally sound to bear the weight of the new unit. As-builts will certainly minimize the amount of RFIs that we are getting ready to submit.

GOVERNMENT RESPONSE: All as-builts that are available will be provided at time of award.

Refer to 3.3.64 of the SOW, which states that “AHU-9 should be installed on a new contractor provide steel support system” as per 3.3.36 to provide and install steel support framing for air handler. This is a design-build requirement.

2. During review of the subject project we noticed that the construction time is only 100 calendar days. I would like to bring to your attention that there are some HVAC and electrical equipment that require long lead times to be manufactured and delivered to the site. We have been encountering as much as 8 to 10 weeks for HVAC equipment and the sometimes the same for electrical equipment. If we count the days required for submittal review, this equipment would not be on site until the project is scheduled to be completed. I would suggest adding 90 calendar days to the project to accommodate these lead times.

GOVERNMENT RESPONSE: Period of Performance to be modified to include Government Review time and material lead time.

3. Statement of Work para 3.3.67 refers to maintaining the roof warranty with the current installer. Who installed the recent roof and has the warranty?

GOVERNMENT RESPONSE: The contractor for warranty is ALS Roofing.

4. Please provide the AF Form 3064 in .pdf format. We can’t download the form from the website provided in Section M para M-2 C on page 49 of 50.

GOVERNMENT RESPONSE: PDF Version attached.

5. The Govt reviews between design periods is 14 calendar days per Statement of Work para 5.6.6. These reviews cannot be part of the contractor’s performance period, for example CLIN 0003 only provides a total of 15 days.

6. Bid Schedule CLINS 001, 002 and 0003 all has time frames after NTP. These Design phases are in sequence and can only begin after each Govt review of each Phase (see question 3 above). Recommending the three phases with the Govt review periods by stated as one design phase of (30+14+30+14+15+14) for a Design Phase of 117, preferably 120 days.

7. Does the Government’s concept design meet the requirements of a SCIF per the attachment provided in the solicitation or are additional measures required?

GOVERNMENT RESPONSE: This is a design build project. Contractor is to verify conceptual design provided and re-evaluate, if necessary, for engineering and code compliance purposes.

8. Where is the SCIF boundary located on the plans?

GOVERNMENT RESPONSE: This building will not be a SCIF. The conceptual design includes structural and architectural features that are compliant with the physical security requirements mandated by the governing regulations, DoDM 5200.01-V1.

The majority of the contract area is to be constructed as a Secret Collateral, Open Storage area.

The old Subway dining and kitchen area and restrooms are outside the Secret Collateral area,.

The contractor should use DoD Manual 5200.01, Volume 3, “DoD Information Security Program: Protection of Classified Information, Appendix to Enclosure 3 – Physical Security Standards” (primary) and the Department of Homeland Security MD 11046, “Open Storage Area Standards for Collateral Classified Information” (secondary) as the basic guidelines for construction. Please see attachments. Entry doors should be solid core similar to those used for a SCIF, door frames are to be foam insulated for sound attenuation, and the perimeter walls of the area are to be true floor to ceiling. The contract is to also provide and install raceways and power supply infrastructure for a future Intrusion Detection System.

9. Why does Server Room 106 have such low HVAC requirement? If additional HVAC is required please provide heat loads of servers and number of personnel in the room.

GOVERNMENT RESPONSE: Refer to SOW, 3.3.67. Government will be providing additional cooling to tie into chilled water system that is part of this SOW.

10. Please confirm cost of this renovation will not exceed 50% of building replacement value and will not trigger compliance with ATFP per UFC 4-010-01.

GOVERNMENT RESPONSE: No, the cost is not exceeding the 50% of the building replacement value.

11. We can coordinate with CPS but will Govt pay any CPS fees either directly or through contract modification. We cannot get CPS estimates prebid. Does Govt have an allowance and could that allowance be stated on a revised bid form if we are to include that allowance in the bid?

GOVERNMENT RESPONSE: Government is already accounting for purchase and installation of transfer and associated equipment. CPS (or any other required regulatory or installation authority) fees and costs are minimal.

12. The Floor plans differ from A-2 to “Final Floor Plan” on last unnumbered page. See

Server Rm 106

GOVERNMENT RESPONSE: Final Floor Plan is just a schematic on furniture planning purposes during design start for workstation support. Customer has reviewed the conceptual drawings. Please refer to A-2 for bidding purposes.

13. Confirm Restrooms ARE in contract (and not as stated NIC on A-2). What restroom renovations are required to be in contract?

GOVERNMENT RESPONSE: Refer to SOW statement 3.3.1 and associated SOW requirements for restrooms.

14. A-3 Gen Note 9. What is the “true ceiling” and where is it?

GOVERNMENT RESPONSE: True ceiling is the actual GWB ceiling located above the drop down ceiling.

15. Please confirm the owner will provide CAD files to the awarded contractor.

GOVERNMENT RESPONSE: Upon award government will provide AutoCAD files. Please be aware that any provided files may not be in the required format and it is the Contractor’s responsibility to abide by the drawing standards in the SOW and appendices.

16. Contractor concern: Paragraph 3.3.41. Drawing sheet A-2, note 4 states to install mud-walls to bottom of ceiling..." Referenced drawing sheet appears to identify mud walls on both sides.

Contractor recommended solution: Government to identify the locations of the mud walls. Example RM 107 mud-walls interior of room only. OR RM 107 mud-walls on interior of RM 107 interior of RM 109 opposite of RM 107, and interior of RM 105 opposite of RM 107 mud-walls exterior of RM107 in hallway.

GOVERNMENT RESPONSE: Mud walls are on both sides. No indication in SOW or drawings that they are only one sided. Exact location of mud wall sections is indicated on the drawings.

17. Contractor concern: During the walk-through, Rebecca Gutierrez mentioned that a new ramp was to be design and constructed on the other side of the existing one. Paragraph

3.3.55 does not identify this scope of work.

Contractor recommended solution: Government to provide in writing that a new ramp is to be designed and constructed on the other side of the existing one.

GOVERNMENT RESPONSE: There is no “new” ramp to be provided. Refer to 3.3.33 which states only to “repair exterior concrete ramp as necessary to ensure ADA compliance”.

18. Contractor concern: Paragraph 3.3.67 and 3.3.68 warranty

Contractor recommended solution: Government to provide manufacturer name of roofing system to ensure to hire an approved roofer so that the warranty will not be compromised.

Refer to Question 3 response.

19. Contractor concern: Unknown make/model in order to ensure compatibility of the contractor furnished 70-ton packaged air-cooled chiller.

Contractor recommended solution: Government to provide the manufacturer specification on the Government furnished 25-ton chilled-water roof top air handler unit.

Data Plate Information from the GFE 25 Ton Roof Top Unit provided below. Contractor to inquire from manufacturer for any specific information no provided.

Train T-Series Climate Change Air Handler order number L6C411A B/M A Unit Serial #K05K33219A Unit Model #TSCB025U0C00000000AA00A138.2

Filter Mixing Box Module Module 01 of 04 Module Serial #K05K33221A Module service Model #TSCB025MAE0B0AA00DBAAAAC00C0000000A0

Medium Coil Module Module 02 of 04 Module Serial # k05k33222A Coil Module Service Model #TSCB025BBH0BBAC00A00000ABA0000000A0000000A00 Service Module NO. Coil

DUWB51069EOFB165DAA00A00000000000000000000000000000000

Small Blank/Inspection Module Module 03 of 04 Module Serial #K05K33223A Access Module Service model #TSCB025ABA0AAA00000000

Supply Fan Module Module # 04 of 04 Module Serial # K05K33224A Fan Module Service # TSCB025GCJ0BBA0CAH0EAAECAA000000000000B00

Control Serial #K05K33220A Control Model #TSCB025N0C00000000000000000000300A000000000000

20. Contractor concern: Paragraph 3.3.36 – Steel framing for Air Handler: Existing 3-2x12 wood beam supports for the AHU are indicated on details 1/S-1 and A/S-1 do not appear to have the same spans. The scaled dimension from 1/S-1 is approximately 10 feet, but that indicated on A/S-1 is noted as spanning 15 feet. This could impact steel platform dimensions and cost. Also the platform does not appear to have any lateral bracings. This could impact its stability and the structural integrity of support wood beam.

Contractor recommended solution: Government to provide as-built plans or verified dimensions of structural components. Contractor will design wind bracing for equipment as well as beam reinforcement for existing 3-2x12 beams.

Government to provide as-builts. This is a design-build requirement. Contractor to provide full design, if deemed inadequate to support system. Provided was a conceptual design.

21. Contractor concern: Missing scope of work details for IDS/access control systems other than that identified on Sheet A-8 General note 1 identifies Hurst Access Control System (card reader with keypad). Attachment 4, Appendix C/SCIFS Chapter 7, begin page 53, does identify IDS requirements, but are these requirements relevant to this scope of work.

Contractor recommended solution: Government to provide any additional information regarding the complete IDS/Access Control systems to be in place.

Refer to SOW, indicating hardware is to be provided. Use previously referenced specifications for Collateral Classified areas to determine details on requirements.

22. Contractor concern: Attachment 4, nearly in its entirety, appears to pertain to the new construction and/or addition to an existing facility that is occupied; Aircraft facilities and Aircrafts; Surface or Subsurface Vessels. It does not appear to adhere to the renovation of an unoccupied space.

Contractor recommended solution: Government to provide detail on the specific requirements to be followed in Attachment 4, Appendix C.

The majority of the contract area is to be constructed as a Secret Collateral, Open Storage area.

The old Subway dining and kitchen area and restrooms are outside the Secret Collateral area.

The contractor should use DoD Manual 5200.01, Volume 3, “DoD Information Security Program: Protection of Classified Information, Appendix to Enclosure 3 – Physical Security Standards” (primary) and the Department of Homeland Security MD 11046, “Open Storage Area Standards for Collateral Classified Information” (secondary) as the basic guidelines for construction. Please see attachments. Entry doors should be solid core similar to those used for a SCIF, door frames are to be foam insulated for sound attenuation, and the perimeter walls of the area are to be true floor to ceiling. The contract is to also provide and install raceways and power supply infrastructure for a future Intrusion Detection System.

23. Contractor concern: Paragraph 3.3.16 states to remove plywood ceiling and support beams in Tool Room. Support beams may be part of roof structure.

This is a design-build requirement. See SOW, Part 1 General stating “The Contractor is responsible and liable for the complete design and shall not assume that the provided design criteria and/or as-built drawings in this solicitation shall alleviate the Contractor from performing any additional design as required to produce a complete set of construction documents.”

24. Contractor recommended solution: Government to clarify and distinguish where necessary, ceiling joists and roof joists.

Question is unclear. No response provided.

25. Contractor concern: Paragraph 3.3.12 state to cut opening in Staff Room wall for door frame. Wall in this location is masonry CMU. Attachment 7 (Appendix F- Drawings) do not indicate if installed frame is will support the masonry and roof loads; no details are provided for an acceptable new header installation.

responsible for the complete design and shall not assume that the provided conceptual design and/or as-built drawings in this solicitation shall alleviate the Contractor from performing any additional design as required to produce a complete set of construction documents.”

Contractor recommended solution: Government to clarify if the required header is to be incorporated in the specified 3’x7’ door and frame to be installed.

responsible and liable for the complete design and shall not assume that the provided conceptual design and/or as-built drawings in this solicitation shall alleviate the Contractor from performing any additional design as required to produce a complete set of construction documents.”

26. Contractor concern: Is the construction cost expected to be more or less than 50% of the replacement cost of the building?

Concern: UFC 3-600-01 Section 1-3.2.2 will require full compliance as a new building if exceeding 50% of the replacement cost.

Contractor recommended solution: Government to clarify if the construction cost will be more or less than 50% of the replacement cost of the building.

No, the project will not exceed 50% of the replacement cost.

27. Contractor concern: Are the existing initiating and notification devices to be removed connected to an existing addressable Fire Alarm system or an addressable FA/MNS panel?

Concern: Installation of new equipment as part of this project should not be connected to antiquated fire alarm panels.

Contractor recommended solution: Government to clarify.

SOW includes extension of existing system in place, to include new fire devices/equipment extended off existing system and tied into existing system. Alterations or additions to system to ensure code compliance.

28. Contractor concern: If the existing fire alarm panel is not addressable and/or acceptable for re-use, is this project expected to include an upgrade to the entire building system to have an addressable FA/Mass Notification system if it does not already? (Reference UFC 3-600-01, Section 5-5; UFC 4-010-01 Section 1-8.2 & Appendix B.)

Contractor recommended solution: Government to clarify.

Assume re-use of existing, as is, in working condition. If Contractor deems otherwise during construction, documentation is to be provided and will be addressed at that time. Contract only includes protection of existing fire systems and reconfiguration or addition of new locations to ensure code compliant coverage.

29. Contractor concern: Are complete “As-Built” (device locations, calculations, wire/pipe runs) available for the existing Fire Alarm and Sprinkler systems?

Contractor recommended solution: Government to provide complete As-builts available for the existing Fire Alarm and Sprinkler Systems.

Government will provide what they have on file. See attachment for the history of drawings on file in PDF format. Upon award government will also provide AutoCAD files. Please be aware that any provided files may not be in the required format and it is the Contractor’s responsibility to abide by the drawing standards in the SOW and appendices.

30. Contractor concern: If the NIC areas are occupied, this could significantly affect the cost of general conditions during construction as a fire-watch or temporary fire alarm/suppression systems would need to be provided for the occupied spaces. Will there be a period of time where the NIC areas will be occupied during construction?

Contractor recommended solution: Government to provide clarity that this building will remain unoccupied during construction.

Yes, the NIC area will be occupied. Contractor is always to minimize down time of utilities as much as possible.

31. Contractor concern: What is the classification of the computer equipment to be housed in the new computer room per ETL 01-18 (Incidental Equipment, Mission-Support Equipment, or Mission-Essential Equipment?

Concern: Significant differences in fire and life-safety system requirements exist in ETL 01-18 based upon this classification.

Contractor recommended solution: Government to provide computer equipment Incidental Equipment, Mission-Support Equipment, or Mission-Essential Equipment specifications for clarity.

Mission-Essential

32. Contractor concern: Will there be any raised floor assemblies for computer room type configurations?

Contractor recommended solution: Government to confirm if floor assemblies are required and identify location of floor assemblies required.

No raised flooring is required.

33. Contractor concern: Is there a mechanical schedule for the existing units, and any new units, available?

Contractor recommended solution: Government to provide existing units mechanical schedule and new unit mechanical schedule.

Government will provide what they have on file, but does not guarantee complete and adequate information. Contractor to survey and determine/confirm existing conditions, equipment sizes, locations of equipment, electrical/mechanical characteristics of existing equipment, structural compatibilities, operating performance characteristics and overall existing criteria to develop/design/construct project as stipulated within contract performance documentation. See attached PDF of historical as-builts. These as-builts are historical and may not reflect exactly what is in place now. CAD files available to be provided upon award.

34. Contractor concern: The SOW does not identify telecommunications scope for this project; however Attachment 5_Appendix D Telecommunications Systems Cabling Standards details the 802D Communications Squadron Lackland AFB requirements.

Contractor recommended solution: Government to provide statement of work for the telecommunications requirements.

Provide and install raceway, conduit, and power supply infrastructure required by customer, during design phase, to support future Telecommunication installation to be done by government. Typical Communication infrastructure requirements are (2) 1 ½” conduits running alongside electrical support for workstations, to include (1) double-gang wall box, approximately 5-inches by 5-inches and 2-inches deep at each customer identified communication location.

Government to provide communication cable installation at future date. Provided design criteria and specifications are to assist with any infrastructure requirements. Raceways include trays, power poles, etc. where required per codes and regulations.