2026 Airshow Flight Line Services (Smoke Oil and Engine Oil) SOW.pdf.pdf
PDF 149 KB Posted
- Attached to
- Notice Of Intent - Air Show Smoke Oil
- Solicitation number
- F2MRAU6086A002
About this file
This is a Statement of Work (SOW) for Flight Line Services (Smoke & Engine Oil) supporting the 2026 Great Texas Airshow at Joint Base San Antonio (JBSA) Randolph.
The contractor shall provide all personnel, supervision, tools, equipment, and transportation necessary to deliver smoke and engine oil services during aircraft operations from May 1-3, 2026. Specific deliverables include oils and additives, dispensing equipment (compressor and air-driven smoke oil pump), personnel to deliver products into aircraft, and an A&P mechanic for minor repairs. The contractor must maintain a 25% overage on reserve for contingency requirements and coordinate with airshow staff regarding any quantity changes. Smoke oil must be delivered no later than Thursday, April 30, 2026 at 12:00 PM, with contractor presence required at 9:00 AM on May 2-3, 2026, and at a time to be determined on May 1 for a safety briefing. The contractor shall remain on site until released by the Airshow Director each day. The government will reimburse only for actual product consumption, and the contractor is responsible for removing all unused/unopened products by May 4, 2026, and cleaning any spills or damage in compliance with EPA regulations at no additional cost. An itemized invoice detailing each aircraft's usage and oil type must be submitted via WAWF by June 1, 2026. The contractor must maintain personal liability insurance, provide vehicle rental requests prior to award with fuel receipts for reimbursement, and is eligible for lodging reimbursement at a not-to-exceed rate of $161.00 per night per room in accordance with GSA FY26 Per Diem Rates for San Antonio, Texas. Unsolicited donations are permissible, but solicitation of donations is prohibited unless the contractor is a legitimate 501(c)(3) organization.
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Text version
STATEMENT OF WORK (SOW)
FLIGHT LINE SERVICES (SMOKE & ENGINE OIL) 2026 GREAT TEXAS AIRSHOW – JBSA RANDOLPH
1. The Contractor shall provide all personnel, supervision, tools, equipment, and transportation required to provide
Smoke & Engine Oil Services for the 2026 Great Texas Airshow hosted by Joint Base San Antonio (JBSA) Randolph.
2. SCOPE OF WORK: Contractor shall provide oils and additives as necessary, as well as the necessary equipment (to include, but not limited to, the compressor and air driven smoke oil pump), and personnel to deliver the product into the aircraft and an A&P mechanic for minor repairs. The contractor will coordinate with Airshow staff up to the show date to stay informed of any changes in quantities required but will not be less than the quantities listed below.
Contractor will also be prepared for contingency requirements by carrying a 25% overage on reserve. The Contractor agrees to charge the government only for actual product consumption. Contractor shall be responsible for removing any unused/unopened products by 4 May 2026. Randolph will only be responsible for the amount of products pumped and used for the air show. Any damage or spills on JBSA Randolph shall be repaired/cleaned by the contractor to IAW current EPA regulations at no additional cost to the Government.
3. The Contractor shall transport, with appropriate certifications, licenses and qualified personnel, the items and oil dispensing equipment (air driven smoke oil pump, etc.) listed within the contractor provided quote.
4. PERFORMANCE. Contractor shall provide Flight Line Services (Smoke & Engine Oil) for all aircraft operations on 1 May 2026 through 3 May 2026. Contractor shall be in place and ready to start providing product and service at designated times as listed below. Contractor shall stay in place to provide service each day until released by the Airshow Director.
Delivery of Smoke Oil NLT Thursday, 30 April 2026 at 12:00 PM.
Friday, 1 May 2026 at a time to be determined for a Safety Brief.
Saturday, 2 May 2026 at 9:00 AM.
Sunday, 3 May 2026 at 9:00 AM.
5. Contractor shall provide invoice in WAWF with detailed information delineating each aircraft’s usage and of what type of oil use by 1 June 2026.
6. Donations. In accordance with Air Force policy, the Contractor shall not solicit donations as additional compensation from the public on an Air Force installation, unless the Contractor is a legitimate “War Bird” 501c3 private organization. Air Force airshows are free to the public. The contractor may not display or present any signage or person charge or an admission fee in any way, shape, or form to tour an aircraft or display. However, unsolicited donations are permissible, as long as no signage or person block or interference with entry by the public.
7. Contractor’s Liability Insurance. The Contractor declares that he shall maintain personal liability insurance.
8. Government Contractor. The Contractor and his/her employees shall perform service in accordance with this SOW as a Contractor, not as a Government agent or employee. The Contractor and his/her employees shall render professional aviation services only, and any payment made by the Government is compensation solely for such services rendered.
9. Inclement Weather. If the performer is available on site and ready to perform, and the parties agree that weather prevents the performance, the performer will be paid in full.
10. Vehicle Rentals and Lodging.:
a. Contractor must provide vehicle requests to the Government prior to award and submit copy of receipts for fuel to be reimbursed after rental is returned. Contact information will be provided with award.
b. The Government shall reimburse the contractor for lodging at the Not to Exceed rate of $161.00 per night, per room, IAW GSA FY26 Per Diem Rates for San Antonio, TX. Contractor must provide copy of room receipts to be reimbursed. Room block/contact information will be provided with award.
FLIGHT LINE SERVICES (SMOKE & ENGINE OIL) 2026 GREAT TEXAS AIRSHOW – JBSA RANDOLPH
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