SOW_AVS_Upgrade_Conf_Ctr_Final.pdf

STATEMENT OF WORK

Install Audio Visual Equipment in the Hanscom Conference Center

REV 25 September 2018

1. SCOPE: The work covered in this Statement of Work (SoW) consists of updating audio video equipment and adding audio capabilities to 4 rooms which includes the purchasing and installing of audio visual equipment. To also include adding digital signage in the Hanscom Conference Center. The Conference Center is located in Building 1106 and serves as a major conference center for Hanscom Air Force Base. A request was made to provide the center to increase its audio visual solution that would incorporate new audio visual display technology and broadcasting capabilities throughout the entire center. A large amount of the equipment was purchased over 10 years ago and the last upgrade to increase its capability was accomplished in 2014. The selected vendor would have responsibility for the purchase, install, and programming for the AV components, as well as initial training for the end users. The vendor must be able to use the existing Crestron Control system, and touch screen capability located in the Concord control room in the Conference Center. The AV vendor would have to work with Civil Engineering and the 66 FSS Conference Center Manager for the coordination, implementation, and installation of the audio visual project.

2. LOCATION: 25 Greiner St., Bldg 1106, Hanscom AFB, MA 01731

3. PRIMARY FEATURES: The work to be performed consists of the following principle features and shall meet all Local, State, and Federal Codes.

4. NORMAL WORKING HOURS: Services performed as scheduled Monday thru Friday between 0730 – 1600. Any changes to these hours shall be coordinated through the Contracting Office, 72 hours in advance.

5. PERIOD OF PERFORMANCE: 120 days from the date of contract award.

6. NOTIFICATION OF COMMENCEMENT: The Contractor shall notify the Conference Center Manager at (781) 225-6165, at time of award, to provide schedule for installation.

7. CLEAN UP: Contractor shall be responsible for daily cleanup. Vendor will be responsible to clean more than once per day if necessary, to maintain a clean and safe working environment.

For example, hallways and fire exits shall not be cluttered with equipment and or packing materials. If so, the vendor shall remove blockage in addition of the routine cleanup.

8. WORK DESCRIPTION:

A. Install upgrade existing audio visual in the Conference Center. The equipment should enable the user to broadcast sound and video from the Concord room to all rooms with one central control room, into each satellite room. Projector and screen should also be able to display images for presentations, slide shows, etc. There are 4 satellite rooms that will need this capability in the facility. Each room needs to operate independently or connect with one another for Public Address, notifications and system paging

B. Supply Network Media player with High Definition Multi-media Interface (HDMI) output for digital signage and installation of products. Install audio visual equipment in the Holzman, Lincoln, Bedford and Burlington rooms to interface with above objective from the Concord Auditorium and Communications control room.

C. The existing Crestron DM-MD 32X32 High Definition Digital media distribution control audio visual system, within the Conference Center, will be used with the upgrades and replacements. The new equipment must be compatible and integrated with it. Video conferencing and presentation display technology have advanced to HD signals and 4K resolution capabilities. In order to keep pace with the existing and future resolution and displays, these items will be upgraded in each room in the conference center.

D. The display for the rooms will be in a widescreen format. Laser Projectors with almost “instant on” capability and a minimal of 20,000 hours of operation, required as it will eliminate the need to purchase and change lamps and reduce maintenance. Projector should be 5000 lumens or greater. Examples include Epson pro L1100U Laser WUXGA 3 LCD Projector, Hitachi, Sony, NEC, or BARCO projectors. We would consider either a single projector with a RGB Spectrum Processor or equivalent (Crestron, or Analog Way etc.) which may allow for either a single image from the Crestron Matrix, or a side by side image on the same projector from a multi-image processor when needed and selected through the existing 20 inch touchscreens, currently owned by the Government. The projectors will be ceiling mounted near the middle of the room shooting at the wall or projected from the rear of the screen.

1. Bedford Room, Laptop Interface (connections to projector and speakers to be provided by the Contractor)

i. Transmitter, 4K digital medial 8G

ii. VGA and Audio Cable

iii. HDMI Cable, 12 ft

iv. Over floor Rack Way and Plates

2. Overflow

i. Universal Rack Shelf

ii. 2 Channel, 4K output Card

iii. 4K Digital Media Receiver 8G+ Receiver and Room Controller

iv. HDMI Cable, 6ft

3. PC

i. HDMI Cable, 12ft

ii. 4K DM 8G TX 100, with Wall Plate

4. Video Equipment-System Switcher

i. 4K digital media Presentation System/mounted

5. Display Equipment

i. Display mounting hardware

ii. 49” TV, 4K UHD (3840X2160), Smart TV not needed

iii. Projector Ceiling Mount hardware

iv. Project Screen, DA Lite 60 X 96 tensioned. Suggest similar or equal to

Advantage Electrol Screen

v. HDMI Cable, 6ft

vi. VGA and Audio Cable

vii. HDMI Cable, 12 ft

viii. Over floor Rack Way and Plates

6. Audio Equipment

i. 6.5 inch 2 way, in ceiling speakers-low profile

ii. Single channel modular power amplifier, 50 W, 70V

7. Control Equipment

i. Suggest similar or equal to Cisco 8-port unmanaged PoE Compliant Network Switch

ii. Media Presentation 10 button Panel

8. Racks and Misc Equipment

i. Single Rack credenza with locking front and rear doors, fans & castors

ii. Power strips

iii. Cables and Supplies, misc

9. Training on system

10. All labor included

11. Shipping and Handling

12. Programming of media equipment and calibration

13. Burlington Room, Laptop Interface (connections to projector and speakers to be provided by the Contractor)

i. Transmitter, 4K digital medial 8G

ii. VGA and Audio Cable

iii. HDMI Cable, 12 ft

iv. Over floor Rack Way and Plates

14. Overflow

i. Universal Rack Shelf

ii. 2 Channel, 4K output Card

iii. 4K Digital Media Receiver 8G+ Receiver and Room Controller

iv. HDMI Cable, 6ft

15. PC

i. HDMI Cable, 12ft

ii. 4K DM 8G TX 100, with Wall Plate

16. Video Equipment-System Switcher

17. Display Equipment

ii. 49” TV, 4K UHD (3840X2160), Profess

iii. Projector Ceiling Mount hardware

iv. Project Screen, suggest similar or equal to DA Lite 60 X 96 tensioned Advantage Electrol Screen

v. HDMI Cable, 6ft

vi. VGA and Audio Cable

vii. HDMI Cable, 12 ft

viii. Over floor Rack Way and Plates

18. Overflow

i. Universal Rack Shelf

ii. 2 Channel, 4K output Card

iii. 4K Digital Media Receiver 8G+ Receiver and Room Controller

iv. HDMI interface Cable, 6ft

19. PC

i. HDMI interface Cable, 12ft

ii. 4K DM 8G TX 100, with Wall Plate

20. Video Equipment-System Switcher

i. 4K digital media Presentation System

ii. 6000 Lumen LCD projector (1920x1200), suggest similar or equal to

Hitachi WUXGA or like quality

21. Audio Equipment

ii. Single channel modular power amplifier, 50 W, 70V

22. Control Equipment]

i. Suggest similar or equal to Cisco 8-port unmanaged PoE Compliant Network Switch (suggested)

ii. Media Presentation 10 button Panel

23. Racks and Misc Equipment

i. Single Rack credenza with locking front and rear doors, fans & castors

ii. Power strips

iii. Cables and Supplies, misc

24. Training on system

25. All labor included

26. Shipping and Handling

27. Programming of media equipment and calibration

28. Holzman Room, Laptop Interface (connections to projector and speakers to be provided by the Contractor)

i. Transmitter, 4K digital medial 8G

ii. VGA and Audio Cable

iii. HDMI interface Cable, 12 ft

iv. Over floor Rack Way and Plates

29. Overflow

i. Universal Rack Shelf

ii. 2 Channel, 4K output Card

iii. 4K Digital Media Receiver 8G+ Receiver and Room Controller

iv. HDMI interface Cable, 6ft

30. PC

i. HDMI Cable, 12ft

ii. 4K DM 8G TX 100, with Wall Plate

31. Video Equipment-System Switcher

32. Display Equipment

ii. 49” TV, 4K UHD (3840X2160)

iii. Projector Ceiling Mount hardware

iv. Project Screen, DA Lite 60 X 96 tensioned. Suggest similar or equal to

Advantage Electrol Screen

v. HDMI Cable, 6ft

vi. VGA and Audio Cable

vii. HDMI Cable, 12 ft

viii. Over floor Rack Way and Plates

33. Overflow

i. Universal Rack Shelf

ii. 2 Channel, 4K output Card

iii. 4K Digital Media Receiver 8G+ Receiver and Room Controller

iv. HDMI interface Cable, 6ft

34. PC

i. HDMI Cable, 12ft

ii. 4K DM 8G TX 100, with Wall Plate

35. Video Equipment-System Switcher

i. 4K digital media Presentation System

ii. 6000 Lumen LCD projector (1920x1200). Suggest similar or equal to

Hitachi WUXGA

36. Audio Equipment

ii. Single channel modular power amplifier, 50 W, 70V

37. Control Equipment]

i. Suggest similar or equal to Cisco 8-port unmanaged PoE Compliant Network Switch

ii. Media Presentation 10 button Panel

38. Racks and Misc Equipment

i. Single Rack credenza with locking front and rear doors, fans & castors

ii. Power strips

iii. Cables and Supplies, misc

39. Training on system

40. All labor included

41. Shipping and Handling

42. Programming of media equipment and calibration

43. Lincoln Room, Laptop Interface (connections to projector and speakers to be provided by the Contractor)

i. Transmitter, 4K digital medial 8G

ii. VGA and Audio Cable

iii. HDMI Cable, 12 ft

iv. Over floor Rack Way and Plates

44. Overflow

i. Universal Rack Shelf

ii. 2 Channel, 4K output Card

iii. 4K Digital Media Receiver 8G+ Receiver and Room Controller

iv. HDMI interface Cable, 6ft

45. PC

i. HDMI interface Cable, 12ft

ii. 4K DM 8G TX 100, with Wall Plate

46. Video Equipment-System Switcher

47. Display Equipment

ii. 49” TV, 4K UHD (3840X2160),

iii. Projector Ceiling Mount hardware

iv. Project Screen, DA Lite 60 X 96 tensioned. Suggest similar or equal to

Advantage Electrol Screen

v. HDMI Cable, 6ft

vi. VGA and Audio Cable

vii. HDMI Cable, 12 ft

viii. Over floor Rack Way and Plates

48. Overflow

i. Universal Rack Shelf

ii. 2 Channel, 4K output Card

iii. 4K Digital Media Receiver 8G+ Receiver and Room Controller

iv. HDMI Cable, 6ft

49. PC

i. HDMI Cable, 12ft

ii. 4K DM 8G TX 100, with Wall Plate

50. Video Equipment-System Switcher

i. 4K digital media Presentation System

ii. 6000 Lumen LCD projector (1920x1200). Suggest similar or equal to

Hitachi WUXGA

51. Audio Equipment

i. 4 each, 6.5 inch 2 way, in ceiling speakers-low profile

ii. Single channel modular power amplifier, 50 W, 70V

52. Control Equipment]

i. Suggest similar or equal to Cisco 8-port unmanaged PoE Compliant Network Switch

ii. Media Presentation 10 button Panel

53. Racks and Misc Equipment

i. Single Rack credenza with locking front and rear doors, fans & castors

ii. Power strips

iii. Cables and Supplies, misc

54. Training on system

54. All labor included

55. Shipping and Handling

56. Programming of media equipment and calibration

57. Lexington Room, Microphone Upgrades

i. Boundary Layer Microphone with a Half Cardioid Polar Pattern (40 each) Table top mounted boom/gooseneck designed with built -in electronic touch sensitive mute/power switch Powered module at device and RF interference protection

58. All labor included

59. Shipping and Handling

60. Programming of media equipment and calibration

61. Programming of media equipment and calibration

62. Conference Center Displays-Player

i. Suggest similar or equal to RMS Bright Sign XD 1033 Player Bundle

ii. High speed HDMI cable 6’

63. Sources – Suggest similar or equal to Digital Signage Server

i. Carousel Digital Signage server up to 5 player connection

ii. Carousel Windows 7 Digital Signage player Bundle

iii. High speed HDMI Cable, 6ft

64. All labor included

65. Shipping and Handling

66. Programming of media equipment and calibration

9. SUPPLIES AND EQUIPMENT: The contractor will furnish all labor, materials, equipment and transportation necessary to install the audio visual equipment.

10. ACCEPTANCE CRITERIA: The acceptance criteria will be based on the new equipment functioning properly, installed in a professional manner, (e.g., exposed wiring ran tight and not drooping, loose wiring bundled and hidden or channeled, any trash and/or debris from installation removed).

11. Proposals should include:

1) Warranty Coverage specification after installation and acceptance

2) User Training after installation

3) Hard Copy User Manuals/ binder for operating the touch panel and system

4) Final drawing/signals flow diagrams for Audio Video and control both printed & electronic

5) CD/DVD of the Control programming

6) Proposal should include pricing for warranty contract for 1 year which specifies 2 semiannual maintenance visits at a minimum and response time for support calls.

7) 3 support agreement option years, to commence once the first year of support expires, if the Government chooses to exercise the option.