StatementofWork_revised 08 Sep 20.pdf

Statement of Work (SOW) for

66 ABG/JA Building 1305 Courtroom Audio-Visual Upgrade Date: 8 September 2020, Revision 2

1. Purpose: The purpose of this effort is to upgrade the audio-visual system in the courtroom located in Building 1305, Hanscom Air Force Base, Massachusetts.

2. General Information: The work shall be accomplished in accordance with all applicable

National, Air Force, State and local building codes and regulations. The work will consist of supplying/furnishing all labor, materials, tools, equipment, shop drawings and expenses necessary to accomplish the work described below in compliance with the Commonwealth of Massachusetts Building Code and Massachusetts General Law requirements, the Unified Facilities Criteria (UFC) state and federal codes, base standards and manufacturers’ instructions. Where there is a conflict between nationally recognized codes local codes, the most stringent shall apply.

3. Scope/Objectives: The objective is to design, acquire, and install a modern networked audio-visual system in the courtroom located in Building 1305.

3.01 Contractor will provide industry and manufacturer certified engineers and technicians to support the programming of control and audio systems throughout the project to ensure the highest level of success of the project.

3.02 Any code created as part of the programming for the control will become the property of the United States Air Force and turned over as part of completion along with technical diagrams showing the wiring and configuration.

3.03 Contractor will follow industry standards for rack build and cabling to ensure ease of testing, review and troubleshooting for users of the systems.

3.04 Contractor will provide only TAA brand name or equivalent hardware and will ensure that all hardware is in new condition and will pass on the standard manufacturer warranty to all products with no additional costs. In addition contractor will only use approved products on the DISA Approved Products list for those devices connecting the Air Force Network (AFNET).

3.05 Contractor will provide a project management plan within 10 business days of award. The project management plan is a living document with the first submittal clearly outlining the critical path and succession of events required for project kickoff. Further detailed updates will be issued no less than two times every month.

The work will be performed in stages, designed to meet the customer’s approved timeline.

Initial project management plan will include:

Project Tasks to include milestones, tasks, and subtasks required Projected installation completion date Work Breakdown Structure (WBS) and associated responsibilities between organizations Quality Control Plan (QCP)

3.06 Contractor will assign a dedicated Project Manager to serve as the primary point of contact for the Customer

3.07 Working hours shall be 7:00am to 4:30pm, Monday-Friday. No work will be done on days the base is closed, to include, but not limited to Holidays and unforeseen closures.

3.08 SYSTEM REQUIREMENTS – VTC CODEC used will have the following requirements:

The Contractor shall provide a VTC unit capable of IP to connect to the Air Force Network for the duty location Cisco Webex Room Kit Pro or equal unit must meet the following minimum technical specifications:

3.08-1 VTC must be compatible with ability to register to existing Cisco Video

Communications Server.

3.08-2 Must be compatible with existing Cisco MSE 8510 Multi-site bridge and Cisco Meeting Server.

3.08-3 Must be able to be effectively managed using existing Cisco Telepresence

Management System for automation of software updates and ability to make configuration changes.

3.08-4 Must be capable of making H.323, and Session Initiated Protocol (SIP) calls up to 6 Mbps.

3.08-5 Must support G722, G722.1, G728, and AAC-LD audio algorithms.

3.08-6 Must support H.264 and H.263 Video Algorithms.

3.08-7 Must have capability to connect PC directly to the CODEC to be able to share content on the screen and share content to other participants in a call.

3.08-8 Must have the ability to add built in transcoded Multi-site option later through licensing

3.08-9 Must be natively supported by existing Cisco Unified Communications Manager Version 8.6 or later.

3.08-10 Must have the ability for the Court Reporter Station to connect to the system to record audio/testimony. The Court Reporter records audio/testimony via a laptop using Dragon software. (The Government is responsible for the laptop and Dragon software)

3.08-11 RACK: System should be fixed installation with an audio visual rack containing the CODEC and audio equipment

3.08-12 MICROPHONES: Omni-directional external microphones for Judge’s

Bench, Witness Stand, Prosecution Table, Defense Table, and Jury Box.

The Jury Box requires four microphones.

3.08-12.1 Microphones require local mute/unmute capability at each location 3.08-12.2 Microphones require a mute/unmute visual indicator at each location 3.08-12.3 Microphones require a global mute/unmute capability controlled by touch pad controller 3.08-12.4 Capability to display microphones mute/unmute status on VTC displays/monitors

3.08-13 CONTROLLERS: 2 controllers meeting the requirements below.

3.08-13.1 One hardwired touch pad controller 7 inches or greater in size that will sit on the Judge’s Bench. The touchpad controller must have password protection capability.

3.08-13.2 One wireless touch pad controller 8 inches or greater in size that resides in a hardwired wall dock. This controller must be able to operate in a fixed position in the wall dock. This controller must also be removable from the wall dock with the ability to operate wirelessly. The touchpad controller must have password protection capability.

3.08-13.3 Both controllers must have the capability to preview digital evidence prior to it being displayed on the wall displays

3.08-14 SOUND/SPEAKERS: Must have high-fidelity stereo sound provided through an audio amplifier in an audio/visual rack and ceiling mounted speakers. Sound amplification to be controlled by touch pad controller.

3.08-15 CAMERA: A Precision HD 1080P Camera, and all cables necessary to connect to IP, Display, Sound, PC input, and DVD input.

3.08-15-1 Camera to be wall mounted on the side wall near the Court Reporter Station.

3.08-15-2 Camera must have ability to pan, tilt, zoom and ensure optimal framing and video clarity

3.08-15-3 Camera must have the ability to set dedicated presets for camera control 3.08-15-4 Camera to be controlled by touch pad controller

3.08-16 INPUTS: HDMI, audio, Displayport, USB C and LAN connections at

Judge’s Bench, Prosecution Table, Defense Table, and Court Reporter

Station. Each location needs to have the ability to be sent to a selected monitor for in-room display and shared across the VTC.

3.08-17 AUDIOCONFERENCING: Integrated audio conferencing outside of using the VTC bridge which can be controlled via the touch pad controller

3.08-18 DISPLAYS: 2 monitors with a minimum of 60 inches or greater in size with 1080P screen resolution. One monitor should be mounted flat on the wall in the front of the room to the left of the Judge’s Bench. The second monitor should be mounted on a swivel/articulating mount (low profile) on the side wall behind the Defense Table. Dual Video Output capability required.

Contractor is responsible for any wall blocking required to install the displays.

3.08-19 Licenses for Premium Resolution, Dual Display

3.08-20 Premium Resolution license to produce 1080P screen resolution

3.08-21 The Contractor shall provide with proposal documentation to include, but not limited to, drawings and diagrams of the solution identifying specific cards in a chassis/shelf. The documentation shall also include layout drawings and power drawings/specifications in support of the installation of the system. Documentation shall also include equipment listing with serial/model numbers, and manufacturer specifications.

3.08-22 All hardware and software proposed must meet the Air Force Standards for security, communications and networking; including, approval on the Joint Interoperability Test Command’s Approved Products List and, Compliance with 36 CFR 1194.23, 1194.24, section 508 of the Rehabilitation Act of 1973, as amended (29 U.S.C. 794d).

3.09 Contractor shall accomplish the following:

3.09-1 Remove existing microphones

3.09-1.1 The Government will dispose of the microphones after contractor removal

3.09-1.2 The Government will remove and dispose of the existing system

3.09-2 Install an upgraded networked audio-visual system that meets the minimum technical specifications identified in Section 3.08.

3.09-3 Test system after installation completion

3.09-4 Provide three (3) copies of O&M manuals and warranty letters in digital format

3.09-5 Provide training to 66 ABG/JA for up to ten (10) people after completion of system installation

4. Any issues or technical problems that may arise during system installation must be coordinated with the POCs identified below. Any changes in scope of work must be approved by a warranted contracting officer before contractor proceeds with the changes.

5. Warranty/Service: In addition to all standard system component warranties, Contractor shall provide the following:

5.01 Bi-annual preventive maintenance at 6 month intervals

5.02 On-call phone support for troubleshooting equipment failure within two (2) hours of notification by the Government

5.03 On-site response capability for repair replacement within 24-48 hours of notification by the Government

6. Period of Performance: 90 days after award of contract.