7720023141ra.pdf

(continued) 23141ra12.docx

Corning Tower, Empire State Plaza, Albany, NY 12242 | https://ogs.ny.gov/procurement | customer.services@ogs.ny.gov | 518-474-6717

Contract Award Notification

Title : 77200 – Public Safety Communications Equipment and Services (Two-Way Radios and Satellite Phones) (Statewide)

Classification Code(s): 32, 43, 46, 92

Award Number : 23141 (Partially Replaces Award 20191)

Contract Period : August 27, 2019 through August 26, 2029

Bid Opening Date : June 4, 2019

Date of Issue : August 27, 2019 (revised February 25, 2025)

Specification Reference : As Incorporated In The Solicitation

Contractor Information : Appears on Page 2 of this Award

Address Inquiries To:

State Agencies & Vendors Political Subdivisions & Others

Name :

Title :

Phone :

E-mail :

Sean W. McManus Contract Management Specialist 1 518-473-8214 Sean.McManus@ogs.ny.gov

Procurement Services Customer Services

Phone :

E-mail :

518-474-6717 customer.services@ogs.ny.gov

Procurement Services values your input.

Complete and return "Contract Performance Report" at end of document.

Description

Public Safety Communications Equipment and Services (Two-Way Radios and Satellite Phones). Awards were made in Lot 1 (Radio Equipment Only) and Lot 2 (Radio Equipment and Services). No bids were received for Lot 3 (Satellite Phone Equipment Only). The Contract requires a competitive Second Tier Solicitation for certain Authorized User transactions as outlined in Attachment 7 – How to Use This Contract.

Reseller participation is allowed.

The Contract Award Notification contains 30% MWBE goals of 15% MBE and 15% WBE.

PR # 23141

https://ogs.ny.gov/Contract-Award-23141

GROUP 77200 PUBLIC SAFETY COMMUNICATIONS EQUIPMENT AND SERVICES

(TWO-WAY RADIOS AND SATELLITE PHONES) PAGE 2

NOTE: See individual contract items to determine actual awardees.

CONTRACT # LOT REGION(S) CONTRACTOR & ADDRESS FED. IDENT. # /

NYS VENDOR #

PT68710 2 1,2,3,4,5,6,7 Bear Communications Inc dba Bearcom 4009 Distribution Drive, Suite 200 Garland, TX 75041

95-3868203 / 1000018828

PT68711 2 Statewide BK Technologies Inc 7100 Technology Drive West Melbourne, FL 32904

59-3486297 / 1100058230

PT68712

SB

2 3,4,5,6,7,8,9 Computerized Inventory Concepts Inc dba Integrated Systems 50 Victor Heights Parkway Victor, NY 14564

16-1206834 / 1000039701

PT68713 2 Statewide E.F. Johnson Company* 1140 Corporate Drive Irving, TX 75038

27-3133128/ 1100003005

*E.F. Johnson Company is a disregarded entity of EF Johnson Technologies Inc. EF Johnson Technologies Inc’s Employer Identification Number (EIN) is 27-3133128. The Parent/Owner’s FEIN is used for payment and tax reporting purposes under the Contract. E.F. Johnson Company is the entity who holds Contract PT68713 and is fully responsible for performance of duties under the Contract.

PT68714

SB

2 Statewide Eastern Communications Ltd LLC 4814 36th Street Long Island City, NY 11101

22-2103124 / 1000008733

PT68715

SB

2 1,2,3,4 Electronic Systems Solutions Inc 250 Clearbrook Road Elmsford, NY 10523

22-3477278 / 1000008849

PT69525 1 Statewide Great Lakes Communications Sales Inc 2060 East Harbor Road Port Clinton, OH 43452

31-1074495 / 1100266529

PT68717

SB, WBE

2 Statewide Hello Alert Inc 577 Brook Avenue, Unit A Deer Park NY 11729

20-0368439 / 1000041894

PT68719 1 Statewide Island Tech Services LLC* 980 South 2nd Street Ronkonkoma, NY 11779

92-0478922/ 1000052688

*Island Tech Services LLC is a disregarded entity of Island Tech Buyer Inc. Island Tech Buyer Inc’s Federal Employer Identification Number (FEIN) is 92-0478922. The Parent/Owner’s FEIN is used for payment and tax reporting purposes under the Contract. Island Tech Services LLC is the entity who holds Contract PT68719 and is fully responsible for performance of duties under the Contract.

PT68716 2 Statewide L3 Harris Technologies Inc

(formerly Harris Corporation) 1680 University Ave Rochester, NY 14610

34-0276860 / 1000017642

PT68721 2 Statewide Microwave Networks Inc 4000 Greenbriar Drive Stafford, TX 77477

76-0565333 / 1100228681

PT68722 2 Statewide Motorola Solutions Inc 123 Tice Blvd, Suite 202 Woodcliff Lake, NJ 07677

36-1115800 / 1000031408

PT68723 2 Statewide Mutualink Inc 1269 South Broad Street Wallingford, CT 06492

14-1999711 / 1000020064

(TWO-WAY RADIOS AND SATELLITE PHONES) PAGE 3

PT68724 2 Statewide Philip M. Casciano Associates Inc dba PMC Associates 8 Crown Plaza, Suite 106 Hazlet, NJ 07730

22-2873821 / 1000008798

PT68725 1 Statewide Power Products Unlimited LLC 2170 Brandon Trail Alpharetta, GA 30004

58-2128764 / 1100230234

PT68727

SB

2 Statewide Transmit Plus Inc 246 Farhan Lane North Babylon NY 11703

01-0938670 / 1100030394

PT68728 2 Statewide Zetron Inc 12034 134th Court Northeast Redmond, WA 98052

91-1121292 / 1000019592

EXPIRED CONTRACT

PT68718 1 Statewide Icom America Inc

12421 Willows Road NE Kirkland, Washington 98034

91-1083924 / 1000041701

INVOICES MUST BE SENT DIRECTLY TO THE ORDERING AGENCY FOR PAYMENT.

(See "Contract Payments" and "Electronic Payments" in this document.)

AGENCIES SHOULD NOTIFY NEW YORK STATE PROCUREMENT SERVICES PROMPTLY IF THE

CONTRACTOR FAILS TO MEET DELIVERY OR OTHER TERMS OF THIS CONTRACT. PRODUCTS OR

SERVICES WHICH DO NOT COMPLY WITH THE SPECIFICATIONS OR ARE OTHERWISE

UNSATISFACTORY TO THE AGENCY SHOULD ALSO BE REPORTED TO PROCUREMENT SERVICES.

SCOPE:

Contracts are limited to the items listed in the Lots set forth below. All other items are excluded from the scope of these Contracts.

All Equipment and Services offered and sold under these Contracts, must directly involve the provision of Public Safety Communications Equipment and Services. For example: The purchase of PC monitors must be for a use that directly supports the operation of a Public Safety Communication system.

Contracts are comprised of the following Lots:

LOT 1: RADIO EQUIPMENT ONLY

LOT 2: RADIO EQUIPMENT AND SERVICES

(includes Radio Equipment, Installation, Integration & Maintenance)

LOT 3: SATELLITE PHONE EQUIPMENT ONLY

The Services offered in these Contracts are subject to the Prevailing Wage Rate provisions of the NYS Labor Law. For more information, see Attachment 7 – How to Use, Section 5, Prevailing Wage Rate Requirements.

A Second Tier Solicitation process is required for certain Authorized User transactions. The Contracts set forth base terms and conditions, and permit the Authorized User to customize a Second Tier Solicitation or Direct Engagement based on their specific need or transaction. The Second Tier Solicitation process requires Authorized Users to solicit at least 3 Contractors and/or 3 Resellers.

(TWO-WAY RADIOS AND SATELLITE PHONES) PAGE 4

REGIONS:

The Solicitation covered the following counties in the nine regions listed below:

Region Area Counties Region 1 Long Island Nassau, Suffolk

Region 2 New York City Bronx, Kings (Brooklyn), New York, Queens, Richmond (Staten

Island)

Region 3 Westchester Dutchess, Putnam, Westchester

Region 4 Ulster Orange, Rockland, Sullivan, Ulster

Region 5 Albany Albany, Columbia, Delaware, Fulton, Greene, Montgomery, Otsego, Rensselaer, Schenectady, Schoharie

Region 6 Adirondack Clinton, Essex, Franklin, Hamilton, Saratoga, Warren, Washington

Region 7 Syracuse Cayuga, Herkimer, Jefferson, Lewis, Madison, Oneida, Onondaga, Oswego, St. Lawrence

Region 8 Finger Lakes Broome, Chemung, Chenango, Cortland, Livingston, Monroe, Ontario, Schuyler, Seneca, Steuben, Tioga, Tompkins, Wayne, Yates

Region 9 Buffalo Allegany, Cattaraugus, Chautauqua, Erie, Genesee, Niagara, Orleans, Wyoming

SW (Statewide) All Areas All Counties

CONTRACT TERM AND EXTENSIONS:

The Contracts shall have an initial term of 5 years. At the State’s option, the Contracts may be extended for up to five (5) years, in increments as deems to be in the best interest of the state.

SMALL, MINORITY AND WOMEN-OWNED BUSINESSES:

The letters SB listed under the Contract Number indicate the contractor is a NYS small business.

Additionally, the letters MBE and WBE indicate the contractor is a Minority-owned Business Enterprise and/or Woman-owned Business Enterprise.

(TWO-WAY RADIOS AND SATELLITE PHONES) PAGE 5

RECYCLED, REMANUFACTURED AND ENERGY EFFICIENT PRODUCTS:

Procurement Services supports and encourages the purchase of recycled, remanufactured, energy efficient and "energy star" products. If one of the following codes appears as a suffix in the Award Number or is noted under the individual Contract Number(s) in this Contract Award Notification, please look at the individual awarded items for more information on products meeting the suffix description.

RS, RP, RA Recycled RM Remanufactured SW Solid Waste Impact EE Energy Efficient E* EPA Energy Star ES Environmentally Sensitive

NOTE TO AUTHORIZED USERS:

When placing purchase orders under the contract(s), the authorized user should be familiar with and follow the terms and conditions governing its use which usually appears at the end of this document. The authorized user is accountable and responsible for compliance with the requirements of public procurement processes. The authorized user must periodically sample the results of its procurements to determine its compliance. In sampling its procurements, an authorized user should test for reasonableness of results to ensure that such results can withstand public scrutiny.

The authorized user, when purchasing from OGS contracts, should hold the contractor accountable for contract compliance and meeting the contract terms, conditions, specifications, and other requirements.

Also, in recognition of market fluctuations over time, authorized users are encouraged to seek improved pricing whenever possible.

Authorized users have the responsibility to document purchases, particularly when using OGS multiple award contracts for the same or similar product(s)/service(s), which should include:

• a statement of need and associated requirements,

• a summary of the contract alternatives considered for the purchase,

• the reason(s) supporting the resulting purchase (e.g., show the basis for the selection among multiple contracts at the time of purchase was the most practical and economical alternative and was in the best interests of the State).

PRICE:

Pricing is as set forth in Attachment 1 – NYS Pricing.

All Net Prices include all applicable shipping, handling, insurance, and associated delivery charges (F.O.B.

Destination the dock/delivery location of the Authorized User). See Appendix B, Shipping/Receipt of Product and Title and Risk of Loss for Products Other Than Technology Products.

All Service rates include travel time and costs associated with accessing the site of the Equipment to be serviced. Travel costs are limited to NYS rates approved by the NYS Office of the State Comptroller (OSC).

DISCOUNTS:

Pricing offered for Equipment is a Percent (%) Discount from List Price/MSRP. Pricing offered for Services is either a Total Hourly Rate or a Percent (%) Markup Over the Prevailing Wage Rate and Supplemental Benefits, depending on the nature of the Installation, Integration, and/or Maintenance being performed.

(TWO-WAY RADIOS AND SATELLITE PHONES) PAGE 6

VOLUME DISCOUNTS:

Volume discounts may be applied per Purchase Order, cumulatively per ordering entity, or cumulatively statewide as specified in Contractors’ Pricelist. Volume discounts shall be defined and applied as follows:

A. Purchase Order volume discounts shall be additional discounts applied to individual Purchase

Orders over a specified dollar amount.

B. Cumulative agency volume discounts shall be additional discounts applied to all future orders made by an individual ordering entity once an established volume has been met by that entity.

C. Cumulative statewide volume discounts shall be additional discounts applied to all future orders for all state and non-state orders once an established volume has been met under the Contract.

UTILIZATION OF RESELLERS:

Contractors may utilize Resellers to sell Equipment, and, if applicable, provide Services. Resellers must be eligible to quote regionally or statewide, independently and lower than Manufacturer (Contract) pricing for procurements under resulting Contracts. Resellers must also be able to accept orders, invoice and receive payment.

SUBCONTRACTORS:

Contractors awarded Lot 2 are permitted to charge a Subcontractor Percent (%) Markup for all work performed by Subcontractors on Authorized User Agreements, provided the Contractor has an approved Subcontractor Percent (%) Markup in its pricing pages on the OGS website. This Subcontractor Percent (%) Markup covers all back-office costs as specified in the contract.

HOW TO USE:

Attachment 7 – How to Use provides guidance to both Contractors and Authorized Users on utilizing the Contract.

(TWO-WAY RADIOS AND SATELLITE PHONES) PAGE 7

State of New York Office of General Services

PROCUREMENT SERVICES

Contract Performance Report

Please take a moment to let us know how this contract award has measured up to your expectations. If reporting on more than one contractor or product, please make copies as needed. This office will use the information to improve our contract award, where appropriate. Comments should include those of the product’s end user.

Contract No.: Contractor.

Describe Product* Provided (Include Item No., if available):

*Note: “Product” is defined as a deliverable under any Bid or Contract, which may include commodities

(including printing), services and/or technology. The term “Product” includes Licensed Software.

Excellent Good Acceptable Unacceptable

• Product meets your needs

• Product meets contract specifications

• Pricing

CONTRACTOR

Excellent Good Acceptable Unacceptable

• Timeliness of delivery

• Completeness of order (fill rate)

• Responsiveness to inquiries

• Employee courtesy

• Problem resolution

Comments:

(over)

Agency: Prepared by:

Address: Title:

Date:

Phone:

E-mail:

Please detach or photocopy this form & return by mail to:

OGS PROCUREMENT SERVICES

ATTN: Sean W. McManus, 38th Floor

Corning 2nd Tower - Empire State Plaza Albany, New York 12242