F2024 Scope of Services.pdf

Scope of Services Florida Department of Transportation (Owner) District 2

Fire Suppression System Replacement

Scope:

Provide sufficient work force, equipment, materials, oversight, shop drawings, permitting, safety, clean-up, and all incidentals necessary to replace/install new, complete, fully integrated fire suppression systems at Gainesville Operations fuel Island. The existing system at Gainesville Operations will need to be removed and properly disposed of. New systems shall meet current industry standards and all current code requirements. All work will be in accordance with contract terms with all applicable laws, codes, regulations.

Locations:

Gainesville Operations Complex, 5301 N.E. 39th Avenue, Gainesville, Florida. Fuel Island Building #2377 (approx. 2,300 square feet).

It is highly recommended that all bidders call to schedule a site visit to determine available work area, storage space, constraints, and the extent of work at the specified location.

Experience:

The Vendor is required to be appropriately licensed in the state of Florida and have five (5) years’ experience in Commercial Projects of similar scope and complexity prior to award of contract.

Work Schedule:

A pre-work meeting shall be conducted prior to any work commencing on the project. Items to be discussed include:

Work Schedule: No work shall be accomplished outside of the defined workday without prior written approval of the Owner’s (FDOT) Project Manager and the Facility Manager for the work location. Workdays are defined as Monday through Friday from 7:00 am to 5:30 pm No work will be allowed on State holidays. Fuel Island to remain operational during all work activities.

Contract Time 120 days.

Job Completion Schedule: Contractor shall provide, for Owner’s review and written approval, a schedule of dates for permitting, shop drawing review, and beginning/completion of work.

All relevant contract, documentation, and work-related details including containment or disposal of any wastes generated from work activities; include all Safety Data Sheets (SDS) sheets for any products brought onto site.

Protocol for submittal of all shop drawings (if needed), materials, and requests.

Exchange of all relevant contact information for the Contractor and Owner personnel assigned to the project.

General Requirements:

The Vendor is responsible for maintaining all applicable licensure and meeting the requirements of the current Florida Building Code (FBC).

Contractor shall provide or obtain any/all required permits, inspections, fees, and approvals necessary to start/complete work. Copies of all permits, inspections, and certifications are to be delivered to the Department’s Project Manager before final payment will be made.

Any/all references to manufacturer, brand, and/or model are intended as reference. Contractor may substitute equivalent components with owner’s approval.

It is the responsibility of the contractor to review the work scope and project area and ensure their bid includes all necessary labor, equipment, component parts, materials, oversight, permitting, safety, cleanup, and all incidentals needed to complete the work as described in contract documents.

Copies of all documents, inspections, warrantees, and certification are to be delivered to the

Department’s Project Manager before a final payment is made.

Damaged or Destroyed Property. The Vendor shall be responsible for the cost of replacement or any labor and replacement parts that are required for the repair of any property that was damaged or destroyed by the contractor’s operations during the Project. The Department has the option to deduct the costs of all repairs or replacements completed from the Vendor’s invoice or to require the Vendor to pay for the repairs and replacements. The Department reserves the right to make immediate repairs to correct damage to property when such loss is detrimental to the Department's operations.

Technical Special Provisions/Plans:

Design, permit, and install a new Fire suppression system to protect life and property at the project location. Remove the entire existing fuel island suppression system and install the new fuel island suppression system which is expected to include at a minimum:

Anticipated Items* Anticipated Quantities*

80 lb Tank 10

80 lb Wall Bracket 10

120V Electrical Control Head 1

Rain Proof Central Head Enclosure 1

Alarm Initiating Switch 1

MS-DPDT Switch 1

Remote Pull Station, Electrical 1

RPS-M Pull Station Back Box 1

Pneumatic Actuating Cylinder with Pressure Switch 2

Electric Thermal Detector, 190F 6

Nozzle with Cap as required

Miscellaneous pipe, parts, equipment, and materials as needed

Drawings, Permits and Fire Marshall Inspection as required

*Please note above items and quantities are for overall clarification and refinement of scope of work.

Actual items and quantities will vary by location and design. Contractors shall take into account all needed items “Anticipated” and “Un-anticipated” and shall deliver at their bid price a fully functional fire suppression system acceptable to the Department, local permitting agency, and the Fire Marshall.

QA, Inspection, Documentation, and Reporting:

The Owner reserves the right to inspect the contractor’s work at any time. The Owner’s determination and decision as to the amount, quality and acceptability of the work, materials, and fulfillment of these specifications is final and conclusive.

Maintain and submit a daily record of progress on forms approved by the Owner to the Owner’s representative for contract files.

Prior to any partial or final payment Contractor shall submit the following:

Written certification on company letterhead that all work was performed in accordance with contract and/or the manufacturer’s specifications and requirements.

Written acceptance from the Fire Marshall.

Copies of all permits and inspections.

Complete set of all permitted plans.

Contractor shall also include a warrantee of materials and workmanship for a period of one year from the date of final acceptance by the Department.

Clean-Up and Disposal:

Non-Technical Specifications Section A-1 Definitions is amended as follows: The term Laws and Regulations is deleted and replaced with: Federal, State and Local Rules and Regulations which includes any and all Federal, State, and Local laws, bylaws, ordinances, rules, regulations, orders, permits, or decrees including environmental laws, rules, regulations, and permits.

Clean all work areas at the end of each workday. Remove, or temporarily store all construction tools, un-installed equipment, and materials upon completion of each workday. If a trailer is used Contractor may park the trailer on-site in a location approved by Owner. Owner accepts no responsibility for damage to trailer or loss of contents

Cover and/or protect surrounding area, building mechanicals, and equipment as necessary to protect from damage due to contractor’s activities. Store all materials and equipment in authorized areas only.

Upon Contractor’s or Contractor’s representative acceptance for transport of any and all non-hazardous or hazardous material and/or waste, the Contractor shall become the co-generator, arranger, transporter, and disposer. Contractor shall assume all co-generator, arranger, transporter, and disposer liability. Disposer liability includes the any temporary storage area, recycling facility, and temporary or final disposal facility (facilities). Contractor shall indemnify and hold the Owner harmless for any and all generator, arranger, transporter, and disposer liability arising from this Agreement. Contractor’s obligations include at the Owner’s option, to participate and associate with the Owner in settlement negotiations, mediation and the defense and trial of any liabilities. Contractor shall notify the Owner in writing immediately upon becoming aware of any liabilities. Contractor’s obligation shall be triggered by the Owner’s written notice of claim for indemnification to the Contractor. Contractor’s inability to evaluate liability, or its evaluation of liability, shall not excuse performance of the provisions of this section.

Remove all construction equipment from the premises upon completion and acceptance of work.

Restore any areas damaged or disturbed by contractor operations to the satisfaction of the Owner at no additional cost.

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