F2015Scope.pdf

Scope:

The Florida Department of Transportation is soliciting qualified bidders to remove and replace the existing axial fan cooling tower.

Provide sufficient work force, equipment, materials, oversight, permitting, safety, cleanup, disposal and all incidentals necessary to replace existing EVAPCO Model SST 8-618B unit in-kind and as depicted and specified in this scope, plans, contract documents, and special provisions. All work will be in accordance with the 2017 Florida Building Code, and all applicable laws, rules, and codes shall be followed for this project.

Location:

• FDOT District 2 District Office located at 1109 S. Marion Ave, Lake City, FL 32025.

• Contact: Kanoye Capps, Phone: 386.758.3775. To arrange site visit for identification of work location(s), project quantities, and confirm existing conditions/scope of work for bidding purposes.

Experience:

The Vendor is required to have a Certified Florida HVAC/Air Conditioning Contractor license and have three (3) years’ experience in Commercial Projects of similar scope and complexity prior to award of contract. The Vendor is responsible for maintaining all applicable licensure, meeting the requirements of the current Florida Building Code (FBC) and obtain any necessary permitting to perform the requirements of the Contract.

Work Schedule/Submittals:

A pre-work meeting shall be conducted prior to any work commencing on the project. Items to be discussed include:

• Work Schedule: No work shall be accomplished outside of the defined worktimes without prior written approval of the Owner’s (FDOT) Project Manager and the Facility Manager for the work location. Allowable work times are defined as Friday from 5:00 pm to Monday 5:00 am; any requested deviations in work times shall be approved in writing by the Owner and scheduled in advance. No work will be allowed on State holidays.

• Offices to remain operational during all work activities.

• Contract Time 90 days.

• Job Completion Schedule: Contractor shall provide, for Owner’s review and written approval, a schedule of dates for permitting, shop drawing review (if needed), and beginning/completion of work.

• Protocol for submittal of all shop drawings (if needed), materials, and requests.

• All relevant contract, documentation, and work-related details including containment or disposal of any wastes generated from work activities; include all Safety Data Sheets (SDS) sheets for any products brought onto site.

• Exchange of all relevant contact information for the Contractor and Owner personnel assigned to the project.

General Requirements:

• Any/all references to manufacturer, brand, and/or model are intended as reference. Contractor may substitute equivalent components with owner’s approval.

• If required, Contractor shall be responsible for submitting any required permit package(s) to the responsible local entity and paying all associated fees. Contractor shall receive and provide copies to the owner of all permits (if required) prior to commencing work on site.

• Contractor is responsible for demolition and disposal of the existing components being replaced and disposal of all generated construction debris in compliance with all applicable environmental codes and laws.

• See Original Specifications provided by the Florida Department of Transportation for original design and project requirements.

• The vendor will coordinate with the FDOT project manager each workday during the life of the contract.

• Damaged or Destroyed Property. The Vendor shall be responsible for the cost of replacement or any labor and replacement parts that are required for the repair of any property that was damaged or destroyed during the Project. The Department has the option to deduct the costs of all repairs or replacements completed from the Vendor’s invoice or to require the Vendor to pay for the repairs and replacements. The Department reserves the right to make immediate repairs to correct damage to property when such loss is detrimental to the Department's operations.

• Copies of all documents, inspections, warrantees, and certification are to be delivered to the

Department’s Project Manager before a final payment is made.

• In cases of discrepancy, the governing order of the documents is as follows:

1. Scope.

2. Technical Special Provisions.

3. Non-Technical Specifications

4. Plans.

5. Standard Plans.

6. Standard Specifications.

Any/all Contractor submitted conditions, qualifications, and/or shrink-wrapped references/links shall be null and void and may be grounds for their bids to be declared non-responsive.

Technical Special Provisions

• Furnish and install an axial fan cooling tower meeting the minimum specifications of the existing unit being replaced. Please see attached Specifications to be met and note the following:

o Upgrade to 2 @ 15 HP Fans Fan Motors (have been replaced since original installation).

• Include 2 ladders for maintenance access.

• It should be expected that equipment will be required to remove existing and install the new units on existing or contractor provided elevated base.

• Provide all labor, equipment, materials, installation, electrical, and incidentals necessary to install all units to operate as intended.

• Perform start-up, balancing, and operational checks to ensure the new units are operating per the factory guidelines.

• Warranty. The new unit shall be warranted against failure caused by defects in materials and workmanship for FIVE (5) years from the date of installation.

QA, Inspection, Documentation, and Reporting:

• The Owner (FDOT) reserves the right to inspect the contractor’s work at any time. The Owner’s determination as to the quality and acceptability of the work, materials, and fulfillment of the plans and contract requirements is final and conclusive.

• Maintain and submit a daily record of progress on forms approved by the Department to the

FDOT Project Manager.

• Prior to final payment Contractor shall submit as-built plans documenting all changes and written certification on company letterhead that the work was performed in accordance with contract plans and the Florida Building Code.

• The Department will be responsible for final acceptance of the project once complete.

Storage, Clean-Up, and Disposal:

• The Department will provide an area for the contractor to store materials and equipment on site.

• Contractor responsible to cover and/or protect surrounding area, building mechanicals, and equipment as necessary to protect from damage due to contractor’s activities. Store all materials and equipment in authorized areas only.

• Clean all work areas at the end of each workday. Remove, or temporarily store in Contractor provided containers, all construction tools, un-installed equipment, and materials from the premises upon completion of each workday. If a trailer is used Contractor may park the trailer on-site in a location approved by owner. Owner accepts no responsibility for damage to trailer or loss of contents or loss of stockpiled material.

• Protect surrounding area, building mechanicals, and equipment from damage. Store all materials, equipment and incidentals only in approved locations.

• Remove all construction equipment from the premises upon completion and acceptance of work. Restore any areas damaged or disturbed by contractor operations to the satisfaction of the Owner at no additional cost.

• Upon Contractor’s or Contractor’s representative acceptance for transport of any and all non-hazardous or hazardous material and/or waste, the Contractor shall become the co-generator, arranger, transporter, and disposer. Contractor shall assume all co-generator, arranger, transporter, and disposer liability. Disposer liability includes the any temporary storage area, recycling facility, and temporary or final disposal facility (facilities). Contractor shall indemnify and hold the Owner harmless for any and all generator, arranger, transporter, and disposer liability arising from this Agreement. Contractor’s obligations include at the Owner’s option, to participate and associate with the Owner in settlement negotiations, mediation and the defense and trial of any liabilities. Contractor shall notify the Owner in writing immediately upon becoming aware of any liabilities. Contractor’s obligation shall be triggered by the Owner’s written notice of claim for indemnification to the Contractor. Contractor’s inability to evaluate liability, or its evaluation of liability, shall not excuse performance of the provisions of this section.

• Non-Technical Specifications Section A-1 Definitions is amended as follows: The term Laws and Regulations is deleted and replaced with: Federal, State and Local Rules and Regulations which includes any and all Federal, State, and Local laws, bylaws, ordinances, rules, regulations, orders, permits, or decrees including environmental laws, rules, regulations, and permits.

Proposals:

Contractor shall verify and include in their lump sum bid all needed project materials, component parts, equipment, permitting, incidentals, and labor needed to perform all work as contemplated in contract documents prior to submitting bid.