Executive Furniture Procurement, Installation, and De-installation

Requiring Activity: Staff Judge Advocate (AFTC/JA), Air Force Test Center

Installation Location: Edwards Air Force Base, CA 93524

Project Identifier: JA Legal Suite Furniture Replacement (UFR)

Estimated Delivery window: Summer / Fall 2026 (Subject to Funding Approval)

1. Scope of Work

The contractor shall provide all labor, materials, equipment, transportation, shipping, delivery, assembly, setup, and installation for new commercial-grade executive office furniture for eight (8) offices within the AFTC/JA Legal Suite.

Additionally, the contractor shall perform the de-installation, removal, and proper disposal/recycling of existing office furniture. All work must be coordinated to minimize disruption to active military operations.

2. Physical Constraints & Delivery Logistics

• Location: Edwards AFB, CA, Building 1, Legal Suite (First Floor).

• Loading Access: The building does not have a loading dock.

• Ingress/Egress: While the building's front main entrance is large and double-door accessible, the secondary entrance door leading directly into the JA Legal Suite is a standard single door. All furniture must be capable of being brought through a standard single door in flat-pack or modular components and assembled on-site.

• Coordination of Services: To prevent operational downtime, the removal of the old furniture must occur either the day of or the day prior to the delivery and installation of the new furniture. This must be coordinated at least 10 business days in advance with the primary point of contact (POC).

3. General Requirements & Aesthetics

• Color and Finish:

• All wooden/laminated elements must feature a light-colored woodgrain or laminate finish (e.g., light gray, birch, maple, or light ash) designed to coordinate with a light gray carpeted floor and maximize natural light distribution within the suite.

• Dark wood, cherry, mahogany, or dark espresso finishes are strictly excluded.

• Materials and Durability:

• All desks, credenzas, tables, and cabinets must be constructed of heavy-duty, commercial-grade scratch-resistant laminate or natural wood veneer.

• All moving parts (height-adjustable legs, drawer slides, cabinet hinges) must be rated for intensive, daily office use.

4. Technical Specifications by Item

Item 4.1: Executive L-Shaped Height-Adjustable Desk (Qty: 7)

• Configuration: L-shaped configuration consisting of a main desk surface and a return.

• Height Adjustability: At least one side of the L-shape (main desk or return) must feature an electric, programmable height-adjustable standing desk mechanism (minimum height range: 24” to 48”).

• Storage and Hutch: If only one side of the L-shape is height-adjustable, the static/non-adjustable side must include:

• An integrated upper storage hutch (minimum two doors, closed cabinet style).

• Lower file drawers (minimum 1 lateral or 2 vertical utility/file drawers) with key locks.

• Wire Management: Integrated desktop grommets and under-desk cable management trays/channels.

Item 4.2: Straight Height-Adjustable Desk - Visitor Office (Qty: 1)

• Configuration: Rectangular, straight-line executive desk (no L-shape/return).

• Height Adjustability: Dual-motor electric height-adjustable system (minimum height range: 24” to 48”) with digital preset memory controller.

• Wire Management: Minimum of two desktop grommets for clean power/data routing.

Item 4.3: Executive Office Chair (Qty: 8)

• Type: High-back ergonomic executive desk chair.

• Upholstery: Commercial-grade mesh back for breathability with a padded fabric or leather seat pan, or fully upholstered in high-durability executive fabric. Black or dark charcoal gray to resist staining.

• Adjustability: Pneumatic seat height adjustment, tilt-lock mechanism, adjustable lumbar support, and 3D/4D adjustable armrests (height, depth, and angle).

• Base: 5-star heavy-duty nylon or polished aluminum base with dual-wheel carpet casters.

Item 4.4: Guest/Customer Chair (Qty: 14)

• Type: Professional mid-back side/guest chair.

• Upholstery: High-durability commercial fabric matching the executive chairs.

• Frame: Four-leg fixed base or sled base in black or brushed steel. No casters.

Item 4.5: Executive Wardrobe Cabinet (Qty: 7)

• Dimensions: Approximately 20” to 24” Wide x 20” to 24” Deep x 60” to 72” High.

• Features: Single-door layout containing a coat rod for hanging professional service dress uniforms or civilian coats, alongside at least 2 adjustable internal storage shelves. Must be key-lockable.

Item 4.6: Display/Coffee Bar Credenza (Qty: 7)

• Dimensions: Approximately 60” to 72” Wide x 18” to 20” Deep x 29” to 36” High.

• Configuration: Flat top surface suitable for displaying personal items or hosting a coffee bar. Lower section must feature a combination of cabinets with doors and soft-close hinges, and drawers.

Item 4.7: 8-Person Conference Table & Chairs (Qty: 1 Table, 8 Chairs)

• Conference Table:

• Dimensions: Rectangular or racetrack shape, approximately 8 feet to 10 feet in length, matching the light woodgrain finish of the suite.

• Connectivity: Integrated center tabletop power and data modules

(minimum 2 power outlets and 2 USB ports per module) with routed cable paths down the table legs or base pedestal.

• Conference Chairs (Qty: 8):

• Mid-back ergonomic chairs with swivel-tilt mechanisms, fixed or adjustable arms, and a 5-star caster base.

Item 4.8: Small Office Couch (Qty: 2)

• Dimensions: Loveseat style, approximately 60” to 70” Wide.

• Upholstery: Heavy-duty, stain-resistant commercial fabric or synthetic leather.

Neutral color (e.g., medium gray, slate, or charcoal) to match light gray flooring.

Item 4.9: Heavy-Duty Legal Bookcase (Qty: 3)

• Dimensions: Approximately 36” Wide x 12” to 15” Deep x 60” to 72” High.

• Features: Heavy-duty construction capable of supporting high-weight legal volumes without shelf bowing. Minimum of 4 to 5 shelves (at least 3 shelves must be height-adjustable).

Item 4.10: Double-Door Supply Storage Cabinet (Qty: 2)

• Dimensions: Approximately 36” Wide x 18” to 24” Deep x 72” High.

• Features: Double hinged doors opening to at least 4 adjustable heavy-duty storage shelves. Must include a central lock-and-key security mechanism.

Item 4.11: 5-Drawer File Cabinet (Qty: 2)

• Type: Lateral or vertical high-capacity filing cabinet.

• Capacity: Minimum of five (5) drawers configured for legal-size hanging folders.

• Safety & Security: Must feature an anti-tip interlock system (preventing more than one drawer from opening at a time) and a central key lock.

5. Room-by-Room Furniture Allocation Map

The legal suite layout consists of 8 distinct rooms. Furniture must be distributed and installed according to the following mapping:

Room Number Room Dimensions (Approx)

Required Items to Install

RM 119 168 in x 114 in 1x L-Desk (Item 4.1), 1x Executive Chair (Item 4.3), 2x Guest Chairs (Item 4.4), 1x Wardrobe

(Item 4.5), 1x Credenza (Item 4.6)

RM 121 168 in x 114 in 1x L-Desk (Item 4.1), 1x Executive Chair (Item 4.3), 2x Guest Chairs (Item 4.4), 1x Wardrobe (Item 4.5), 1x Credenza (Item 4.6)

RM 123 168 in x 138 in 1x L-Desk (Item 4.1), 1x Executive Chair (Item 4.3), 2x Guest Chairs (Item 4.4), 1x Wardrobe (Item 4.5), 1x Credenza (Item 4.6)

RM 125

(Visitor / Supply)

168 in x 114 in 1x Straight Desk (Item 4.2), 1x Executive Chair (Item 4.3), 2x Supply Cabinets (Item 4.10), 2x 5-Drawer File Cabinets (Item 4.11)

RM 127 168 in x 192 in 1x L-Desk (Item 4.1), 1x Executive Chair (Item 4.3), 2x Guest Chairs (Item 4.4), 1x Wardrobe (Item 4.5), 1x Credenza (Item 4.6), 3x Bookcases (Item 4.9)

RM 132 168 in x 114 in 1x L-Desk (Item 4.1), 1x Executive Chair (Item 4.3), 2x Guest Chairs (Item 4.4), 1x Wardrobe (Item 4.5), 1x Credenza (Item 4.6)

RM 134

(Large Office)

168 in x 228 in 1x L-Desk (Item 4.1), 1x Executive Chair (Item 4.3), 2x Guest Chairs (Item 4.4), 1x Wardrobe

(Item 4.5), 1x Credenza (Item 4.6), 1x Conference Table & 8x Chairs (Item 4.7), 1x Office Couch (Item 4.8)

RM 136 168 in x 192 in 1x L-Desk (Item 4.1), 1x Executive Chair (Item 4.3), 2x Guest Chairs (Item 4.4), 1x Wardrobe (Item 4.5), 1x Credenza (Item 4.6), 1x Office Couch (Item 4.8)

6. De-installation and Removal of Legacy Furniture

The contractor is responsible for the complete breakdown, physical removal from the building, and off-base disposal or recycling of the following existing wood and metal furniture items. All quantities are approximate:

• Desks / Desk Parts: 13 Units

• Chairs (Various Sizes): 30 Units

• Bookcases / Bookshelves: 14 Units (11 standard bookcases, 3 bookshelves of varying sizes)

• File Cabinets: 6 Units

• Storage Credenzas: 4 Units

• Small Storage Cabinets (Nightstand-style): 4 Units

• Conference Table: 1 Unit

• Office Couch: 1 Unit

• Wardrobe Cabinet: 1 Unit

• Side Table: 1 Unit

7. Quote Structure & Submission Requirements

Interested vendors must provide a fully itemized firm-fixed-price (FFP) quote that breaks out costs across the following lines:

1. Furniture Procurement: Itemized list of all furniture elements with unit and extended pricing.

2. Delivery and Shipping: All-inclusive shipping, freight, and drayage fees to Edwards AFB, including necessary personnel/equipment to handle delivery to a first-floor facility lacking a loading dock.

3. Assembly and Installation: Labor and equipment charges for professional, on-site assembly and placement according to the suite layout.

4. Legacy De-installation and Disposal: All labor, hauling, and disposal/recycle fees for the legacy furniture inventory.