Attach_1_SOW_for_Hood_and_Duct_Cleaning.pdf

Attachment 1

Statement of Work

For

Cleaning Hood and Duct Exhaust Systems

Edwards AFB, CA 18 April 2017

1. SCOPE: The contractor shall provide all transportation, labor, tools, equipment, materials to perform all operations necessary to provide monthly, quarterly, semiannual, and annual hood and duct exhaust system cleaning service in commercial cooking facilities.

2. PERIOD OF PERFORMANCE: To Be Determined.

3. LOCATION and SITE VERIFICATION: The site of work is at Edwards Air Force Base, California.

It may be necessary for the contractor to visit the various sites to become familiar with the extent of the systems and condition of the work involved.

4. DESCRIPTION OF WORK: Cleaning of hood and duct exhaust systems is to be accomplished IAW

National Fire Protection Association (NFPA) 96, Standard for Ventilation Control and Fire Protection of Commercial Cooking Operations 2017 Edition and Air Force Instruction (AFI) 91-203, Air Force Consolidated Occupational Safety Instruction and includes, but is not limited to the following principal features:

a. Remove all filters.

b. Clean entire interior of hoods and above filters c . Remove all residue from the interior and exterior surfaces of ducts.

d. Remove all residue from the interior and exterior of the roof mounted fans and housings.

e. Clean all exhaust screens if in place.

f. Remove grease from the roof in the immediate and peripheral area of the exhaust and chemically treat roof to prevent the absorption of the grease build up if needed.

g. The Contractor shall accomplish all cleaning by hand-scraping, by means of steam, a pneumatic blower process,, or other methods, subject to approval. . Materials for cleaning shall be compounds that will produce a suitable saponifying quality and shall consist of no less than one part calcium hydroxide and two parts calcium carbonate or equal. Flammable solvents for cleaning aids will not be permitted.

h. After the entire system is cleaned, all water and cleaning materials shall be completely removed and interior/exterior surfaces dried to avoid pooling and dripping.

Additionally, all panels, dampers, fans, diffusers, etc., shall be correctly positioned/secured; and all switches that were turned off or sealed shall be returned to their "normal operating positions".

5. EVIDENCE OF SATISFACTORY PERFORMANCE: Satisfactory performance will be evidenced by no grease, dirt, oily lint, sludge or other foreign matter present throughout the hood, vent, and exhaust systems after completion of cleaning services in accordance with scheduled frequencies. . Cleaned surfaces will have a uniform appearance and will not be oily in accordance with NFPA 96.

6. CLEANING SCHEDULE: The cleaning of hoods and ducts will be accomplished on either a monthly, quarterly, semi-annual, or annual basis, based on the schedule outlined below. At the beginning of each year of performance, the Contractor will submit a proposed schedule of service visits based on the schedule outlined below and coordinate those visits with the 812th Civil

Engineer Fire Prevention Element and facility managers. The Contractor will submit schedules of service visits electronically via email. Cleaning will not interfere with normal business operations, so cleaning may be scheduled for early mornings or late nights.

Bldg. Nomenclature Systems Monthly 2500 Panda Express 1 6006 Burger King 2 5214 Bowling Alley 1 5600 Club Muroc 1 Quarterly 2412 Dining Hall 7 1600 Mary’s Place 1 5611 Golf Course 1 145 South Base 1 6001 Popeye’s Chicken 1 6001 Charley’s Steakery 1 Semi-Annual 6001 Taco Bell 1 Annual 7210 Dominos 1 1617 Fire Station 1 1 2700 Chapel 1 6001 Domino’s Pizza 1 6447 Chapel Annex 1 6457 Child Care Center 1 6459 Youth Center Annex 1

7. BASE ACCESS AND SECURITY REQUIREMENTS: All Contractor employees will be subject to a criminal history background check IAW Air Force Manual (AFMAN) 31-113, Installation Perimeter Access Control, as stipulated in the Installation Commander’s memorandum to the 412th Security Forces Office dated 23 Apr 2015 (copies of both the AFMAN and memorandum can be obtained upon request from the Contracting Office). Vehicle registration, proof of insurance, and a valid driver's license must be presented for vehicles. Installation Commanders may deny access and credentials based on information obtained during identity vetting that indicates the individual may present a threat to the good order, discipline, and morale of the installation.

For Contractor personnel who wish to obtain long-term Base access via an Air Force Materiel Command (AFMC) Form 496, Application for AFMC Identification Card, IAW Air Force Federal Acquisition Regulation Supplement (AFFARS) Clause 5352.242-9000, Contractor Access to Air Force Installations, the Prime Contractor shall submit a written request on company letterhead to the CO with the following information (prior to submitting a request for Base access via an AFMC Form 496): 1) contract number, 2) location of work, 3) expiration date (must be on or before contract’s expiration date), and 4) names of employees/ subcontractor employees needing access to the base, to include each employee’s company name.

It is recommended that the Prime Contractor provide a copy of the request letter to each employee for verification purposes when the employee comes to the Contracting Office at Building 2800 to get their AFMC Form 496 signed. Employees for which no request letter can be found or provided will result in the employee being asked to return on another date/time so verification can be made.

Base passes will be limited to a period of one year from the date the AFMC Form 496 is submitted to the Contracting Office for signature.

The AFMC Form 496 will be reviewed/approved by the CO, then taken by the Contractor employee to the Edwards AFB Pass & Registration Office in Building 3000 for the security portion and issuance of the Base pass.

The contractor shall comply with all base security regulations. Additionally, the contractor shall comply with actions dictated by force protection condition changes/measures. For real-world situations/exercises, changes to force protection conditions could impact contractor performance of work and can include denial of access to the installation to perform work.

Only employees who will be working on the contract consistently/frequently should be submitted for a long term Base pass.

The Contractor shall comply with all security requirements imposed by the Installation. Specific security considerations will be handled on an individual TO basis as required.

The contractor shall report suspicious activity (refer to Edwards AFB Contractor Antiterrorism Awareness pamphlet) to Security Forces at 661-277-3340 in a timely manner.

The Contractor and its employees shall comply with all base traffic regulations.

Visitors/contractors with driver’s licenses from ME, MN, MO, MT, and WA (exceptions are EDL- Enhanced driver’s licenses from MN & WA) will not be able to obtain Base access without another form of identification as an identity proofing document. The list of authorized IDs can be found in the REAL ID Act of 2005. Please visit the Department of Homeland Security’s (DHS) website to get the latest information, https://www.dhs.gov/current-status-states-territories.

Contractor will be offered Level I - Antiterrorism Awareness Training by the government. This training provides contractor employees with the requisite knowledge necessary to remain vigilant for possible terrorist threats. Coordination for training should be done by the requiring unit Antiterrorism Representative (ATR) after contract award. AT Level I training can be taken at https://jkodirect.jten.mil/Atlas2/faces/page/login/Login.seam for non-CAC holders. Tracking for each contractor or subcontractor employee is the responsibility of the COR or unit ATR.

The Contractor shall be responsible for safeguarding all government property, equipment and materials provided for Contractor use. At the end of each work period, all government facilities, equipment, and materials shall be secured.

During performance of the contract, the Contractor shall be responsible for obtaining required identification for newly assigned personnel.

The Contractor shall be responsible for prompt return of credentials and vehicle passes for: 1) any employee who no longer requires access to the work site; 2) upon request by a CO; and 3) upon completion or termination of the contract. The Prime Contractor shall ensure that all Base identification passes issued to employees and subcontractor employees are returned to the issuing office. Failure to comply with these requirements may result in withholding of payment.

Contractor employees are prohibited from possessing weapons, firearms or ammunition, on themselves or within Contractor-owned or privately owned vehicle while on Edwards AFB.

8. SAFETY AND HEALTH STANDARDS:

It is the contractor's responsibility to ensure its employees and managers have a comprehensive understanding of and full compliance with OSHA requirements. Detailed information is available on the OSHA website at http://www.osha.gov. It is the contractor's sole responsibility for compliance with OSHA, Public Law 91-596. The contractor shall comply with all federal, state and local laws, and Air Force Instructions for the protection of their employees while working on an Air Force Installation or property. The protection of contractor employees is exclusively the obligation of the contractor.

Contractor shall manage all work areas to ensure the safety of building occupants, base personnel, or visitors in or near the areas. Contractor must ensure that personnel are properly trained on the equipment they are tasked to operate. The contractor shall develop site specific mishap reporting procedures which result in damage to government property or injury to Air Force personnel. These procedures are to be included in the safety and health plan for review. In accordance with AFI 91-202, AFMC Supplement, Safety Program, the contractor shall submit a Safety and Health Plan to Contracting for review and acceptance by the safety office prior to contract award.

The Contractor shall record and report to the CO and GPM within one hour of occurrence all available facts relating to each instance of injury to Contractor or Government personnel or damage to Government property. In the event of an accident or mishap, the Contractor shall take prudent and reasonable action to establish control of the accident or mishap scene until relieved by the CO and GPM. If the Government elects to conduct an investigation of the accident or mishap, the Contractor shall cooperate fully and assist Government personnel in the investigation until such is complete. The contractor shall submit a Safety and Health Plan that describes the capabilities and processes to ensure compliance with safety and health requirements during the performance of the work described in the solicitation. The Contractor must submit a Safety and Health Plan and corresponding site safety checklist to the Contracting Officer (CO) 10 days after contract award. The Contractor’s plan shall include appropriate measures to ensure the Contractor reacts promptly to investigate, correct and track alleged safety & health violations and/or uncontrolled hazards in contractor work areas.

The plan shall:

a. Demonstrate a management commitment to employee safety and health;

b. Identify the application of the safety and health plan to subcontractors;

c. Identify the roles and responsibilities of the following individuals:

i. Management;

ii. Supervisors;

iii. Employees;

iv. Safety Coordinator;

d. Identify applicable safety rules and regulations;

e. Include a worksite hazard analysis to include base-line hazard identification and required control measures;

f. Include a job site analysis to include hazards of tasks required to control measures;

g. Identify employee safety and health training requirements and the documentation process;

h. Include a workplace inspection frequency, to include identifying the individual conducting the inspections;

i. Include employee hazard reporting procedures;

j. Identify individual(s) responsible for corrective action hazards;

k. Identify first aid/injury procedures;

l. Identify procedures for accident investigation and reporting;

m. Identify emergency response procedures; and

n. Identify the process for tracking controlled hazards in contractor work areas

o. Contractor is responsible for establishing these requirements for all subcontractors who qualify as subcontractors under the resulting contract.

9. SAFETY EQUIPMENT: The Contractor shall furnish personal safety equipment for its employees in performance of this contract. Safety equipment includes shoes or boots, eyewear, respirators, and gloves.

10. TRASH AND LITTER CONTROL: The contractor shall develop a strict trash and litter control program. The litter control program shall consist of supplying an adequate number of covered trash and litter receptacles in all appropriate locations. The contractor shall take precautions to prevent Foreign Object Debris (FOD) while working in the designated area. The contractor shall clean up all materials and remove all trash upon completion of these inspections.

11. NO SMOKING POLICY: There is an Air Force policy of no smoking in any Government vehicle or building in accordance with AFI 40.102 (3 Jan 1994). In addition there is no smoking within 25 feet of an entrance.

12. ENVIRONMENTAL PROTECTION: The Contractor shall comply with all applicable Federal, State and local laws, regulations and standards that are or may become applicable to the Contractor’s activities in performance of this SOW.

a. The Contractor shall comply with FAR Clause 52.223-3, Hazardous Material Identification and Safety Data Sheet requirements. The Contractor shall list any hazardous material to be delivered under this contract. For each item, the Contractor shall submit to the CO a SDS listing any hazardous material to be delivered under this contract prior to the hazardous material entering the installation.

b. The Contractor shall comply with FAR Clause 52.223-5, Pollution Prevention and Right-to- Know Information requirements. Control of environmental pollution requires consideration of air, water, and land uses, and involves the management of noise, solid waste, thermal energy, and radioactive materials, as well as other pollutants. Protective measures shall be incorporated to control pollution and/or correct environmentally impacting conditions that may develop resulting from this contract. Environmental protection shall be provided during the life of the contract.

c. The Contractor shall comply with FAR Clause 52.223-19, Compliance with Environmental Management Systems requirements. The Contractor’s work under this contract shall conform with all operational controls identified in the applicable agency or facility Environmental Management Systems and provide monitoring and measurement information necessary for the Government to address environmental performance relative to the goals of the Environmental Management Systems.

d. The Contractor shall comply with FAR Clause 52.223-20, Aerosols requirements. Unless otherwise specified, the Contractor shall reduce its use, release, or emissions of high global warming potential hydrofluorocarbons, when feasible, from aerosol propellants or solvents under this contract. When determining feasibility of using a particular alternative, the Contractor shall consider environmental, technical, and economic factors as specified in this clause.

e. The Contractor shall comply with FAR Clause 52.223-21, Foams requirements. Unless otherwise specified in the contract, the Contractor shall reduce its use, release, and emissions of high global warming potential hydrofluorocarbons and refrigerant blends containing hydrofluorocarbons, when feasible, from foam blowing agents, under this contract. When determining feasibility of using a particular alternative, the Contractor shall consider environmental, technical, and economic factors as specified in this clause.

f. The Contractor shall comply with AFFARS Clause 5352.223-9001, Health and Safety on Government Installations requirements. Any violation of these health and safety rules and requirements, unless promptly corrected as directed by the contracting officer, shall be grounds for termination of this contract in accordance with the Default clause of this contract.

g. The Contractor shall be solely responsible for obtaining at its cost and expense any environmental permits required for its operations under the Contract, independent of any existing permits held by the Government. Any and all environmental permits required for any of the Contractor’s operations or activities would be subject to prior concurrence of Government. The Contractor acknowledges that the Government will not consent to being named a secondary discharger or co-permittee for any operations or activities of the Contractor under the Contract. In the event the Government is named as a secondary discharger or co-permittee for any activity or operation of the Contract, the Government shall have the right to take reasonable actions necessary to prevent, suspend, or terminate such activity or operation, including terminating this Contract, without liability or penalty.

h. Right to Inspect. The Government’s rights under this Contract specifically include the right for Government officials to inspect upon reasonable notice the work site for compliance with environmental, safety and occupational health laws and regulations, whether or not Government is responsible for enforcing them. Such inspections are without prejudice to the right of duly constituted enforcement officials to make such inspections. The Government normally will give the Contractor twenty-four (24) hours prior notice of its intention to inspect, unless it determines the entry is required for safety, environmental, operations or security purposes.

i. Non-compliance. If the Contractor is found to not be in compliance with any of these regulations, there may be cause for the facility to shut down until Contractor, when within the Contractor’s control or the Government’s, has remedied the problem. Any sanitary deficiencies shall require immediate correction.

j. Spill Response. The Contractor is responsible to report and promptly clean up all spills in a manner consistent with current environmental regulations. In the event that it is necessary to utilize Government material, equipment, or personnel to clean up a Contractor caused spill, the Contractor shall be required to reimburse the Government for all associated costs.

k. Audit. This contract may be subject to audit by any and all cognizant Government agencies.

The Contractor shall make available all records, which it maintains with respect to this contract, to such agencies.

l. Failure to Insist On Compliance. The failure of Government to insist, in any one or more instances, upon performance of any of the terms, covenants or conditions of this contract shall not be construed as a waiver or relinquishment of Government's right to the future performance of any such terms, covenants or conditions and the Contractor's obligations in respect to such future performance shall continue in full force and effect.

m. Green Procurement. The Green Procurement Program (GPP) is a mandatory Federal acquisition program that focuses on the purchase and use of environmentally preferable products and services. Many different items are covered by the GPP. Recycled-content products are designated by the Environmental Protection Agency (EPA). “Bio-based” products made from renewable plant materials are designated by the United States Department of Agriculture (USDA). Energy and water efficient products are designated by the Department of Energy (DOE). GPP also requires the Government to avoid purchasing Ozone Depleting Substances (ODS) and EPA-designated Priority Chemicals. Environmentally preferable purchasing (EPP) is a voluntary program, and it encourages the purchase of goods and services that have decreased effects on human health and the environment (compared to the competing goods and services that serve the same purpose), but are not already required by one of the mandatory GPP elements.

i. Green Procurement is mandated except when the Contractor can show that the product with recycled content does not meet intended specifications, has excessive cost, or cannot be delivered in time to support the schedule of the contract. If the Contractor is unable to locate a specified product meeting the GPP requirement, identify the issue to the CO or GPM for guidance. GPP is based on legal requirements and the Department of Defense facilities are subject to enforcement action if these requirements are ignored.

ii. The Contractor shall make maximum use of products containing recovered materials that are EPA-designated items IAW FAR Clause 52.223-17, Affirmative Procurement of EPA-Designated Items in Service and Construction Contracts. The list of EPA-designated items is available at https://www.epa.gov/smm/comprehensive-procurement-guideline-cpg-program.

https://www.epa.gov/smm/comprehensive-procurement-guideline-cpg-program https://www.epa.gov/smm/comprehensive-procurement-guideline-cpg-program