Filter Service SOW FY13.doc

STATEMENT OF WORK

OF

PAINT FILTER REPLACEMENT

FOR BUILDINGS 262, 220, AND 406

AT

COLUMBUS AFB, MS

15 Aug 2012

FY13

STATEMENT OF WORK

TABLE OF CONTENTS

Section

Page

1.0 Definitions and Terminology

2.0 Purpose

3.0 Scope of Work

3.1 Personnel

3.2 Security Requirements

4.0 Applicable Documents

5.0 Requirements 7-8

5.2 Paint Filter Media Specifications

5.3 Paint Filter Media Delivery

5.4 Initial Inventory

6.0 Quality Requirements

7.0 Permitting

1.0

DEFINITIONS AND TERMINOLOGY:

PAINT FILTERS: Filters used to collect the atomized mist application of paint & primer, paint & primer dust, dirt, and other air-borne contaminates that are produced in an aircraft paint booth during normal corrosion protection and prevention operations.

INITIAL INVENTORY: The existing set of filters already installed onboard the Air Force Facility at time of award of a contract.

SHORTFALL: At the end of the contract, the last set of filters installed will remain onboard the Air Force Facility.

POINT OF ACCEPTANCE: The Air Force installation where the contractor removes used paint filters and replaces them with new paint filters and assumes all responsibilities and liabilities for the handling of used and new filters.

2.0

PURPOSE:

The purpose for this contract is to outline responsibilities and major actions required for the removal of contaminated paint filters and installation of new exhaust paint filters by the vendor/contractor in coordination with the 14th Flying Training Wing, Columbus AFB, Mississippi.

3.0

SCOPE OF WORK:

This Statement of Work (SOW) covers the minimum requirements for a service contract for the removal of dirty paint filters and replacement of new paint filters for Columbus AFB, Mississippi. This involves the Intake and Exhaust Paint Filters in building 262, Exhaust Paint Filters in building 220, and the Intake and Exhaust Paint Filters in building 406.

All Paint Filters shall be certified by the filter manufacturer to meet or exceed new source filtration efficiencies based on EPA Method 319 for the National Emission Standards for Hazardous Air Pollutants at Aerospace Manufacturing and Rework Facilities (40 CFR 63). The contractor will supply all Paint Filters required, remove used Paint Filters as required and reinstall new Paint Filters as required, within a normal duty day, between the hours of 7:30 am and 4:15pm Monday-Friday. These requirements will be based upon the determination of the government or the government’s appointed representative and this SOW.

The Paint Filters in buildings 262, 220, and 406 are used to remove contaminates from the air for the purpose of corrosion control and protection operations on aerospace ground equipment, aircraft components, T-6s, T-38s, T-1s and other aircraft.

The contractor shall provide the labor, required equipment, transportation, training, andnecessary plant facilities as required; ensure regulatory permitting as required, and obtain all regulatory agency approvals as necessary to legally fulfill the requirements of this SOW.

3.1

PERSONNEL:

3.1.1 Contract Manager: The contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person and an alternate(s) who shall act for the contractor when the manager is absent shall be designated in writing to the contracting officer representative (COR).

3.1.1.1 The contract manager or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract.

3.1.1.2 The contract manager or alternate shall be available by telephone or pager during normal duty hours to speak with government personnel designated by the COR to discuss problem areas. After normal duty hours, the manager or designated alternate shall be available within 24 hours.

3.1.1.3 The contract manager and alternate(s) must be able to read, write, speak, and understand English.

3.1.2 Employees: The CO has the authority to restrict the employment under the contract of any contractor employee, or prospective contractor employee, who is identified as a potential threat to the health, safety, security, general well being of the operational mission for the installation and its population.

3.1.3 The contractor shall obtain the following pass and identification items: Personnel contractor badges, vehicle passes, and certification to drive on the flight line if required.

3.1.3.1 At the termination or completion of the contract or as decided by the CO, the contractor must be sure that all government issued credentials and vehicle registration passes and decals for all contractor and subcontractor employees are returned to the appropriate government office prior to final payment.

3.1.4 Employee Training: The contractor shall provide evidence that any contract employee performing work on onboard a government facility shall have had OSHA 29 CFR 1910.120 (e) training for the handling of hazardous materials.

3.2 SECURITY REQUIREMENTS

3.2.1 CONTRACTOR NOTIFICATION RESPONSIBILITIES. The Contractor shall notify the Servicing Security Forces Organization (SSFO) 30 calendar days before on-base performance of the contract. The notification shall include:

a. Name, address, and telephone number of company representatives.

b. The contract number and contracting agency.

c. The reason for the contract (i.e., work to be performed).

d. The location(s) of the contract performance and future performance, if known.

e. The date contract performance begins.

f. Any change to information previously provided under this paragraph.

3.2.2 UNESCORTED ENTRY TO RESTRICTED AREAS. When contractor employees require unescorted entry to restricted areas, the Air Force will submit NAC investigations for contractor employees at no additional cost to the contractor. Contractor personnel shall successfully complete a NAC investigation to obtain unescorted entry to a restricted area. The contractor shall comply with DoD 5200.2-R, and AFI 31-501, Personnel Security Program Management, requirements.

3.2.3 RETRIEVING INDENTIFICATION MEDIA. The Contractor shall retrieve all identification media, including vehicle decals from employees who depart for any reason before the contract expires; e.g., terminated for cause, retirement.

3.2.4 LISTING OF EMPLOYEES. The Contractor shall maintain a current listing of employees. The list shall include employees’ names, social security numbers, and dates of investigations if contract work involves unescorted entry to Air Force restricted or other sensitive areas designated by the installation commander. The site Contract Manager shall sign the list and provide it to the contracting officer and SSFO prior to the contract start date. Updated listings shall be provided when an employee’s status or information changes.

4.0

APPLICABLE DOCUMENTS:

Publications applicable to this Statement of Work are listed below. The contractor shall adhere to the listed publications and use all appropriate forms as specified by the contract. The contractor shall be guided by those publications to the extent necessary to accomplish requirements of this Statement of Work.

Supplements or amendments to listed publications from any organizational level may be issued during the life of the contract. The contractor shall immediately implement those changes in publications which result in a decrease or no change in the contract price. Prior to implementing any such revision, supplement, or amendment that will result in an increase in contract price, the contractor shall submit a price proposal to the Contracting Officer (CO) and obtain prior approval of the Contracting Officer (CO). Said price proposal shall be submitted within 30 calendar days from the date the contractor receives notice of a revision, supplement, or amendment causing an increase in cost of performance. Changes in the contract price due to supplements and amendments shall be considered under the "Changes" clause. Failure of the contractor to submit a price proposal within 30 calendar days from the date of receipt of any change shall entitle the government to performance in accordance with such change at no increase in contract price.

United States Air Force Technical Orders: 1-1-8, Application and Removal of Organic Coatings, Aerospace and Non-Aerospace Equipment; 1T-6A-23, System Peculiar, Corrosion Control; 1T-38C-23, Corrosion Control; 1T-1A-23, System Peculiar, Corrosion Control; 1-1-691, Aircraft Weapons System Cleaning and Corrosion Control.

Federal Regulation: 40 CFR Code of Federal Regulation, Protection of the Environment

Mississippi Department of Environmental Quality (MDEQ) Regulations

Air Force Occupational Safety and Health Standards (AFOSH)

AFI 64-106 Air Force Industrial Labor Relations Activities

OSHA 29 CFR 1910.120 (e)

5.0

REQUIREMENTS:

SCOPE:

· Provide all labor, material, and transportation required to change three stage “319

NESHAP” (MILSPEC) Filters at buildings 220 and 262 and 406 paint facilities, ref.5.1 as required but not to exceed the stated intervals of this SOW. The contractor shall remove the used Paint Filters from the properly supported positions respective to the type of filter and replace and install new filters to their properly supported positions respective to the type of filter. The used filters will be placed in approved containers provided by the customer.

The contractor is also responsible for all shipping costs to Columbus AFB.

The contractor shall perform this service in accordance with this Statement of Work and adhere to all LOCAL, STATE and FEDERAL regulations that apply while performing this service. A Performance Work Plan shall be submitted with bids, detailing how the contractor will perform the requirements of this SOW.

Each stage of the Paint Filter system will be serviced according to this SOW as required, but not to exceed the following intervals unless an emergency has been designated in writing from the Contracting Officer. Emergency service of Paint Filters may be requested for replacing up to all Paint Filters as stated in this SOW, within 5 workdays.

GENERAL:

· Remove and place dirty filters in containers (containers are provided by customer)

· Install new filters on prescribed interval (see below)

BUILDING

REQUESTED

INTERVAL

LOCATION

SERVICE

OF SERVICE

1st Stage-182-20x20x1 CPA PADS

2 Weeks

(Corrosion Shop) 2nd Stage-108-24x24x1 MEPT Panels

2 Months

Exhaust Filters 3rd Stage-108-24x24x12 XFP 95%

9 Months

1st Stage-2-48x30x1 CPA PADS

2 Weeks (Fabrication Shop) 2nd Stage-68-20x20x1 MEPT Panels

3 Months

Exhaust Filters 3rd Stage-68-20x20x12 XFP 95%

12 Months

1st Stage-40-24x24x2 Pleated Filters

2 Months (Corrosion Shop) 2nd Stage-40-24x24x4 30% Pleated Filters

3 Months

Intake Filters

1st Stage-24-20x24x2 Pleated Filters

2 Months

2nd Stage-24-20x24x12-65% Bag Filters

6 Months 5.1 The contractor shall be required to provide all types of Intake and Exhaust Paint Filters for the three-stage system in building 406 at Columbus AFB for use in Corrosion Control operations. The contractor shall remove the used Intake and Exhaust Paint Filters from the properly supported positions respective to the type of filter and replace and install new filters to their properly supported positions respective to the type of filter. The contractor will place the used filters in an approved government container.

Each stage of the three-stage Intake and Exhaust Paint Filter system will be serviced according to this SOW as required, but not to exceed the following intervals unless an emergency has been designated in writing from the Contracting Officer.

Emergency service of Paint Filters may be requested for replacing up to all Paint Filters as stated in this SOW, within 5 workdays.

Bldg. 406

Bay Item

Interval Location Required

Quantity of service West 1st Stage – 76”x 625”x 1”

1.25 roll. 2 weeks

Exhaust Blanket PreFilter*

2nd Stage – 24”x 24”x 1”

126 ea. 2 months

1” Thick Panel

3rd Stage – 24”x 24”x 12”

126 ea. 9 months

12” Deep Bag

Bay

Location Required

East 1st Stage – 76”x 625”x 1”

1.25 roll 2 weeks

Exhaust Blanket PreFilter*

2nd Stage – 24”x 24”x 1”

126 ea. 2 months

1” Thick Panel

3rd Stage – 24”x 24”x 12”

126 ea. 9 months

12” Deep Bag

Note: * Each roll of prefilter blanket material comes in 76” wide x 90 feet (1080”) in length. It will take 2 ½ rolls of material each time both bays (the entire facility) are changed out. The rolls are cut to length per each exhaust section.

Two Intake Air Handlers each are located in the Mechanical Rooms located at the east and west ends of the building, for a total of 4 Intake Air Handlers.

Location

Required

West

1st Stage – 24”x 24”x 2” 30% Pleated

4 ea. 4 Months

Mechanical

Room 1st Stage – 20”x 24”x 2”

26 ea. 4 months

1st Stage – 20”x 20”x 2” 30% Pleated

40 ea. 4 months

2nd Stage 24”x24”x 12” 65% Rigid Glass 225 degrees 12 ea. 6 months 2nd Stage 20”x24”x 12” 65% Rigid Glass 225 degrees 48 ea. 6 months

Location

Required

East

1st Stage – 24”x 24”x 2”

4 ea. 4 Months

Mechanical

Room 1st Stage – 20”x 24”x 2”

26 ea. 4 months

1st Stage – 20”x 20”x 2” 30% Pleated

40 ea. 4 months

2nd Stage 24”x24”x 12” 65% Rigid Glass 225 degrees 12 ea. 6 months 2nd Stage 20”x24”x 12” 65% Rigid Glass 225 degrees 48 ea. 6 months 5.1.1

Intake and Exhaust Paint Filters used by the contractor will meet or exceed these requirements to ensure proper fit and operation of both paint bays of building 406. Emergency service of Intake and Exhaust Paint Filters may be requested for replacing up to all Intake and Exhaust Paint Filters within 5 workdays.

5.2 EXHAUST PAINT FILTER MEDIA SPECIFICATIONS for building 406:

Contractor shall provide Exhaust Paint Filters that meet or exceed the following:

a. First Stage – 1” Blanket Prefilter: Blanket to be supported by hooks at the top of the filter panel bank. Air entering side of panel shall be constructed of 100% large denier fibers to achieve high paint holding. The air leaving side shall consist of a blend of smaller denier polyester fibers, tightly needled to achieve high efficiency. Binder system to contain no halogens, ammonia sulfites or sulfates. Blanket shall install flush with paint bay wall.

b. Second Stage – 1” Thick Panel: Panel to be self sealing, supported by a wire retainer sewn between the first and second layers of media. The air entering side of the panel shall be a dual density media constructed of 100% polyester utilizing a blend of various large denier fibers on air entering side for high paint holding capacity. The air leaving side to consist of a blend of small denier fibers, tightly needled to achieve high efficiency. The second stage of the panel to consist of a saturate bonded web of 100% polyester fibers utilizing halogen free binders and a latex foam backing on the air leaving side for high efficiency and particulate retention.

c. Third Stage – 12” Deep Bag: Filter to be a self sealing bag filter sewn to a wire retainer, utilizing two stages of media. Entire filter to be of sewn construction. The first stage of media to consist of small denier 100% polyester fibers utilizing halogen free binders and non-migrating tackifier on the air leaving side. The second stage of the filter to consist of super fine 100% synthetic media sewn together with the first stage forming a five-pocket filter. The filter shall have an acceptable efficiency on specific micron size particulate when tested in accordance with EPA Test Method # 319.

5.3

PAINT FILTER MEDIA DELIVERY:

5.3.1 The Paint Filter Media shall be delivered to a designated site at Columbus AFB as required. This site will be designated by the government CO.

5.4

INITIAL INVENTORY:

5.4.1 At the beginning of this contract, Columbus AFB will have on hand an amount of new Paint Filter media already installed and in-process at the time of inventory. Columbus AFB requires the Contractor to agree to replace this initial set of Paint Filter system as required but not to exceed the requirements of this SOW. At the end of this contract, the contractor shall leave the remaining set of Paint Filters already in use at that time.

5.4.2 The contractor shall maintain accurate records for new media delivered to Columbus AFB. A quarterly report shall be submitted to the government representative.

5.5 Contractor shall notify the government in writing concerning any change in licenses or permit status and/or change in company management that may be perceived by the government as a change in business practices. Contractor shall notify the government in writing of any litigation or investigation that may impact upon the contractual relationship with the government.

6.0

QUALITY REQUIREMENTS:

Columbus AFB government representative may spot check the quality of the Paint Filter media delivered under the service contract. Paint Filter media may be tested after delivery by the government to verify it meets the requirements set forth in this SOW. Shipments that do not meet these requirements shall not be accepted and the contractor shall deliver a new shipment and pickup the rejected material within seven days of written notification. Contractor shall be responsible for all shipping, handling and transportation costs. If out of cycle Paint Filter media replacement due to poor quality, early break up, etc. is required, the replacement material, transportation, shipping and handling costs will be absorbed by the contractor.

7.0

PERMITTING:

Contractor, at time of bid, shall possess all necessary licenses, training certification and permits as required by any regulating agency with regards to the obligations and/or work to be performed in the SOW. All such documentation shall be part of the contractor's bid package.