Attachment_2-Chiller_Mx_SOW.pdf

STATEMENT OF WORK

FOR

MAINTENANCE AND REPAIR OF

CHILLERS

Columbus AFB 10 July 2018

STATEMENT OF WORK

FOR

MAINTENANCE AND REPAIR OF

CHILLER SYSTEMS

1. SUMMARY OF SERVICES

The contractor will provide all management, labor, transportation, equipment, tools, materials, and other necessary items to inspect, maintain and repair chillers at Columbus Air Force Base, Mississippi (CAFB). The chillers included under this contract are:

BLDG MAKE MODEL DESCRIPTION

268 YORK YMC2-S1231AA 350 Ton Magnetic Bearing Water Cooled Centrifugal Chiller

268 YORK YTG1A1C3-CKH 300 Ton Water Cooled Centrifugal Chiller

965 YORK YTG0A1B1-CFH 150 Ton Water Cooled Centrifugal Chiller

965 McQuay WMC150DB513R 150 Ton Magnetic Bearing Water Cooled Centrifugal Chiller

1.1. GENERAL

All inspection, testing, maintenance, and repair tasks will be in accordance with the equipment manufacturer’s recommended procedures. The contractor will be responsible for all maintenance and repair work up to and including the equipment service connection points (electrical power, condenser water piping, and chilled water piping). The contractor will, at his own expense, furnish and replace defective or worn parts, plus refrigerant, oils, lubricants, as needed. Maintenance will include periodic inspections of the system; filter changing; filter cleaning; repairs; and any other manufacturer’s recommended tasks.

1.1.1. For each chiller, the Preventive Maintenance program for this contract will include a minimum of six inspections per year: One (1) annual startup inspection at the beginning of the peak cooling season (typically April); one (1) annual shutdown inspection at the end of the peak cooling season (typically October); and four (4) operating inspections during the year.

1.1.2. The contractor will provide emergency repair service in addition to routine preventive maintenance and repair.

1.1.3. All work accomplished under this contract will be done by factory trained and certified technicians.

1.2. CHILLER OPERATING SCHEDULES

1.2.1. Building 965 – typically, both chillers run April through October and only one chiller is online November through March.

1.2.2. Building 268 – typically, both chillers run April through October (the York YTG1A1C3-CKH chiller is an emergency back-up and to take the additional load during hot weather. It will also run during winter months and under low-load conditions).

1.3. MAINTENANCE SCHEDULING AND REPORTS

1.3.1. The contractor and the Government Technical Representative (GTR) will review the current inspection, test, and maintenance status of all chillers included in this contract. The contractor will submit a planned work schedule to the Government Technical Representative for approval no later than seven (7) calendar days after contract award.

1.3.2. The contractor will submit a documented report to the GTR on all chiller inspections, test or maintenance work, noting discrepancies, system impairments and recommendations, within seven (7) calendar days after inspection.

1.3.3. The contractor must schedule with the GTR seven (7) days in advance for the chiller maintenance unless it is an emergency.

1.3.4. The Government will provide the name and contact information of the Government technical representative upon contract award.

1.4. BASIC SERVICES

1.4.1. The contractor will provide all necessary repair work (including parts) that may be required for each unit throughout the year.

1.4.2. Maintenance: The contractor will provide maintenance and repair services on all chillers in accordance with this SOW to include Supplemental Services of around-the-clock Emergency service 24 hours/day – 7 days/week (including Holidays) and all additional requirements identified herein. The work will be performed by factory trained and certified technicians using standard commercial practices and the manufacturer’s recommendations. Frequency of maintenance schedule will be in accordance with paragraph 1.1. These services include, but are not limited to:

inspecting chiller and adjusting safety controls; checking purge operations; checking controls; checking oil and refrigerant levels; checking operation of lube system;

checking oil return system; checking operation of motor and starter; replacing filters as needed; cleaning filters as needed; inspecting the service lines; recording operating conditions; checking log and reviewing chiller and system operation with operator; conducting routine maintenance as recommended and required by manufacturer; and logging and reporting repairs and parts that are required.

1.4.3. Routine Repair. After inspection of the system(s), the contractor will make repairs as necessary. The contractor will use all manufacturers’ suggested replacement parts and labor necessary for the repairs. Parts will meet or exceed the manufacturer’s quality standard. If routine repairs are needed they will be made before start-up is complete at beginning of season or just after shut-down at the end of season for chillers. Repairs required during operational time of year are classified as emergency and will be accomplished in accordance with paragraph 1.5.

All repair work, including parts and labor, will be performed at no additional cost to the Government.

1.4.4. Seasonal Start Up. The contractor will inspect, prepare, and provide maintenance services on installed chillers in accordance with manufacturer’s recommendations and the additional requirements as follows at the start of each cooling season (typically April) to ensure system’s reliability, safety, and efficiency. These services include, but are not limited to: Pressurizing the unit and conducting a leak survey; checking refrigerant and oil levels; checking oil sump and purge oil heaters and temperatures; checking and testing all operation and safety controls; checking the starter operation; starting the chilled water pump; starting the condenser water pump and cooling tower; starting the chiller and calibrating controls; checking purge unit operation; logging operating conditions after system and unit stabilize;

reviewing operating procedures and owner’s log with operator; and checking auxiliary equipment operation.

1.4.5. Seasonal Shutdown. The contractor will inspect, prepare and provide maintenance services on all installed chillers (at Bldgs 268 and 965) in accordance with manufacturer’s recommendations and the additional requirements as follows at the end of each cooling season (typically October) to ensure proper equipment evaluation and preparation for the next cooling season. Note that this is not a full seasonal shutdown, and the facilities will remain occupied. The intent of the shutdown is to perform all necessary maintenance as described below. One chiller at each facility will be taken off line for service during this time. Once operational, the second chiller will be taken offline and serviced. Once complete, it too will be brought back online. These services include, but are not limited to:

1.4.5.1. Checking and performing preventative maintenance on the Compressor-

Motor Assembly including: Recording voltages; measuring and recording motor winding resistance; lubricating open motor; checking the alignment on open drive units; checking the coupling; checking the seals; and checking the inlet vane operator and linkage (lubricating where required).

1.4.5.2. Checking and performing preventative maintenance on the Compressor Oil System including: Changing oil, oil filter and dryer; conducting analysis on oil and oil filter at an independent laboratory; checking oil pump, seal and motor; cleaning dirt leg; checking heater and thermostat; and checking all other oil system components including cooler, strainer, and solenoid valve (where applicable).

1.4.5.3. Checking and performing preventative maintenance on the Motor Starter including: Running diagnostic check; cleaning contacts and recommending replacement; checking linkages; measuring motor; checking all terminals and tightening connections; checking overloads, dash pot oil and calibrating;

cleaning and replacing air filter (where required); dry running starter (or before start-up) and checking status lights.

1.4.5.4. Reviewing the Control Panel for the following: Running diagnostic check of Micro Control Panel; checking safety shutdown operation; checking all terminals and tightening connections; checking Display Data accuracy and set points.

1.4.5.5. Reviewing the Purge Unit for the following: Inspecting the operation of the unit; changing oil; cleaning filter dryer; cleaning orifice in the liquid feed line to coil; cleaning solenoid valves; cleaning purge drum, checking and cleaning float valve, replacing gaskets; checking heater operation; and checking all other components for proper condition and operation and recording pressure control set points.

1.4.5.6. Checking the Condenser for the following: Water flow; flow switch operation; removing condenser head and inspecting end sheets; and cleaning condenser water tubes. The condition and quality of the water will be reported to the QA to evaluate the effectiveness of the water treatment system.

1.4.5.7. Checking the Cooler for the following: water flow, flow switch operation and refrigerant level.

1.4.5.8. Checking the System for the following: Conducting a leak check and identifying leak sources for repairs; adding refrigerant as required; recording condition of sight glasses; checking the refrigerant cycle to verify the proper operating balance; and checking condenser water and chilled water heat transfer.

1.4.5.9. Other items include, but are not limited to: Repairing insulation removed for inspection and maintenance procedures; cleaning equipment and surrounding area upon completion of work; consulting with the operator;

reporting deficiencies and required repairs; and providing necessary maintenance training to equipment operator.

1.5. EMERGENCY SERVICES

Emergency services are to be furnished by the contractor 24 hours per day, seven (7) days per week, 52 weeks a year including Holidays. The contractor will perform emergency service visits to analyze, diagnose, correct, and repair the chillers covered under this contract. The contractor will be required to be on-site within 4 hours of notification. After troubles, deficiencies, and repairs have been corrected, the contractor’s repair technician(s) will demonstrate the system’s operability as intended to the satisfaction of the Government Technical Representative. The repairs including parts and labor will be performed at no additional cost to the Government.

1.6. SPECIAL REQUIREMENTS

1.6.1. ENVIRONMENTAL CONSIDERATIONS. The contractor is responsible for compliance with all Federal, state and local environmental laws and regulations.

1.6.2. Hazardous Material Submittals. According to AFI 32-7086, paragraph 2.6.9.2, all contracts involving the use of hazardous materials on an installation require the contractor to identify and report hazardous material storage and use.

1.6.2.1. Contractors will complete an AF Form 3952, Chemical/Hazardous Material Authorization Request, authorization prior to bringing any hazardous material on Columbus AFB. The AF Form 3952 must be submitted with supporting documentation, including Material Safety Data Sheet (MSDS) to the GTR for transmittal to the Civil Engineer Hazardous Materials Management Process (HMMP) team for approval/processing.

1.6.2.2. Contractors will provide to the GTR specific hazardous material usage data quarterly in the format provided by the HMMP.

1.6.3. Hazardous Materials/Waste.

1.6.3.1. Material Safety Data Sheets (MSDS) will be available, on site, for all hazardous materials in accordance with 29 CFR 1910.1200, Subpart Z, paragraphs (g) (2, 3, 4, 8, 9).

1.6.3.2. Hazardous materials will be stored and used in accordance with 29 CFR 1910.1200, Subpart Z, paragraphs (f) (5 through 11).

1.7. RESERVED

1.8. GOVERNMENT FURNISHED SERVICES

1.8.1. Government-Furnished Utilities. Electricity, sewage, and water will be made available where existing.

1.8.2. Refuse Collection. The contractor may not use on-base refuse containers for disposal of trash and debris generated by this contract. All debris generated by this contract must be hauled off base. The contractor will participate in on-base recycling programs where appropriate.

1.8.3. Security Forces and Fire Protection. The Security Forces phone number is (662) 434-7129. The Fire Department phone number is 911 (from base telephones) for fire reporting.

1.9. GENERAL INFORMATION

1.9.1. QUALITY CONTROL. The contractor will ensure maintenance and repair of chillers are performed in accordance with established manufacturer’s recommendations and standard commercial practices. The contractor will implement procedures to identify and prevent recurrence of defective services.

1.9.2. HOURS OF OPERATION. The contractor will perform routine services required under this contract during the hours of 7:30AM to 4:15PM, Monday through Friday, except for legal Federal holidays. Typically, the operating season runs from April to October each year, however, some variations may occur.

1.9.3. Holidays. The contractor is not required to provide routine services on Federal holidays.

• New Year’s Day

• Birthday of Martin Luther King, Jr.

• Washington’s Birthday

• Memorial Day

• Independence Day

• Labor Day

• Columbus Day

• Veteran’s Day

• Thanksgiving Day

• Christmas Day

1.9.4. Emergency Services. The contractor is required to provide emergency services

24 hours a day, seven (7) days a week, 52 weeks a year including holidays.

1.10. SECURITY REQUIREMENTS. The contractor will comply with all requirements and procedures IAW AFFAR 5353.242-9000, Contractor Access to Air Force Installations, and local clause CAFB 0006, Security Requirements.

1.11. SPECIAL QUALIFICATIONS

1.11.1. Technicians will possess refrigerant training and certification per 40CFR PART

82, SUBPART F.

1.11.2. Technicians will be factory trained and certified for the chiller equipment on this contract.

1.11.3. Contractors must furnish documentation of training and certification with bid.

1.12. DOCUMENT SUBMISSION: Any documents identified in this SOW that the contractor is required to provide will be submitted in a timely manner. Failure to submit these documents will be reported to the contracting officer for necessary contractual action.

1.13. Environmental Controls

1.13.1. Compliance with Laws and Regulations: The Contractor will be knowledgeable of and comply with all applicable Federal, State, and County laws, regulations, and requirements regarding environmental protection. In the event environmental laws, regulations, and/or requirements change the term of this contract, the Contractor will comply with such laws/regulations as changed. If there is an increase or decrease in cost as a result of the change, the Contractor will immediately inform the CO for possible modification of the contract.

1.13.2. Notification of Environmental Spills: If the Contractor spills or releases any substance listed in CA Health and Safety Code Section 25507, Title 19 CCR Div.2 Ch. 4 Article 2, 40 CFR 302 and 355into the environment, the Contractor will immediately report the incident to the COR. The Contractor will be liable for the spill or release of such substances.

1.13.3. Material Storage and Use: The Contractor will follow manufacturer’s guidelines and professional recommendations for control of humidity, temperature, cleanliness, and materials handling. This includes hazardous materials.

1.13.4. Environmental and Hazardous Materials Handling: The Contractor is responsible for advising his employees of all Environmental and Hazardous Materials handling is also required to have and maintain Material Safety Data Sheets (MSDS) or Safety Data Sheets (SDS) on all materials that are required by State and Federal laws and/or regulations (Reference 91-301 and OSHA requirements).

1.13.5. Hazardous Materials and Hazardous Waste (HM/HW): The Contractor will use nonhazardous materials whenever possible.

1.13.6. Hazardous Material: The Contractor will be responsible for knowing which materials are considered hazardous and will comply with Federal, State, and County requirements pertaining to the proper use, labeling, storage, transporting, and disposal of hazardous materials and hazardous wastes. Hazardous material includes all material hazardous to health, safety, or the environment, such as but not limited to, hazardous chemicals, hazardous substances, toxic chemicals, and extremely hazardous substances, as defined by any of the following:

29 Code of Federal Regulation (CFR) 1910.1200 40 CFR Part 302, Table 302.4 40 CFR Part 355 with Appendices

40 CFR 372.65

The Government’s policy is to reduce the use of hazardous materials in keeping with federal pollution prevention goals. Beale AFB uses a Hazardous Materials Management Process (HMMP) to control and reduce the use of hazardous materials and to maintain a hazardous chemical inventory in accordance with policy and regulatory requirements.

1.13.7. All Hazardous Materials: All hazardous materials must be approved by the HMMP prior to being brought onto the installation. The Contractor will submit a list of hazardous materials intended for use, along with corresponding MSDS’/SDS’, to the HMMP Lead/Designated Point-of-Contact (POC) through the COR at least thirty (30) calendar days prior to beginning work or bringing hazardous materials onto the installation. The listing will include product name, chemical type, container type and size, the quantity to be brought onto the installation, process for which it will be used, and disposal method(s) for empty containers and any resulting hazardous or nonhazardous waste.

1.13.8. Approved Hazardous Materials: The Contractor will report how and when approved hazardous materials are used, including any amount spilled, evaporated as an air emission, or properly disposed of as a solid or hazardous waste. The Contractor will submit to the HMMP, through the COR, an inventory of approved hazardous materials brought onto the installation within five (5) calendar days after initial job start. The inventory will include product name, chemical type, quantity on-hand, and quantity to be used. An updated quarterly inventory will be submitted to the HMP, through the COR, not later than the 10th of the month following the previous quarter listing quantities used during the previous inspection, total quantities used since job start (on an annual basis), and any amount disposed of as hazardous or nonhazardous waste. Contractor will use the attached form, or other previously COR approved format to report inventory information.

1.13.9. Hazardous Waste: Hazardous waste includes, but is not limited to, material discarded or disposed of which exhibits characteristics of toxicity, reactivity, corrosivity, or ignitability, or which is listed as hazardous waste by any of the following:

40 CFR Park 261

CCR Title 22, Division 4.5

The Government’s policy is to reduce the disposal of hazardous waste in keeping with federal pollution prevention goals. The Contractor will be responsible for providing equipment and containers.

1.13.10. Spill Prevention and Response: The Contractor will ensure all employees are knowledgeable of spill prevention and response procedures. If a spill does occur, the Contractor will take immediate action to contain it and report the incident to the Fire Department by dialing 911 from any base phone. If calling by cellular phone, dial

(530) 634-8675. The Contractor will also notify CEAN at (530)301-9413. The spill will also be reported in writing to the COR within 48 hours.

1.13.11. Hazardous Spills or Discharges: The Contractor is responsible for cleanup of any hazardous spills or discharges. The Contractor will clean-up, containerize, and properly dispose of any spills caused by the Contractor’s employees such that no petroleum product, toxic chemical or hazardous substance enters any creek, gutter, or other appurtenance leading to natural drainage, storm drainage, or sanitary sewer systems. This includes any chemicals or substances that cause soil staining or other potential for air, water, soil degradation as determined by the base environmental flight. If required by the Government, the Contractor will sample the spill site, in the presence of Environmental, to show adequacy of spill cleanup. All clean up procedures will follow all Federal, State, and County laws and regulations.

1.13.12. Government Resources: Spill cleanup using Government resources will be charged to the Contractor at an amount determined by the CO based on actual cost for manpower, supplies, equipment, and any resulting fines levied for the spill clean-up and testing.

1.13.13. Ozone Depleting Chemicals (ODC): The Contractor will not use, in performance of this requirement, Class I ODCs, nor will the delivery of these Class I ODCs be any item or supply or part of any service. If no suitable substitute to a Class I ODC exists, the Contractor must contact the CO.

1.14. CONTRACTOR MANPOWER REPORTING

The Contractor shall report all contractor labor hours (including sub-contractor labor hours) required for performance of services provided under this contract for “U.S. Air Force” via a secure data collection site. The Contractor is required to completely fill in all required data fields using the following web address http://www.ecmra.mil. Reporting inputs will be for the labor executed during the period of performance during each government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year. Contractors may direct questions to the electronic Contractor Manpower Reporting Application (eCMRA) help desk.