PWS_-_Small_Boat_Repair.pdf

PERFORMANCE WORK STATEMENT

FOR

SMALL BOAT AND OUTBOARD ENGINE

MAINTENANCE SERVICES

JOINT BASE CHARLESTON – WEAPON STATION, SC

19 Apr 2016

1. PURPOSE

The purpose of this requirement is to acquire Contractor support services to assist 628

Logistics Readiness Squadron, in performing maintenance and repair of the Waterfront

Operations small vessel and support equipment here at Joint Base Charleston. The contractor shall perform all work in accordance with all applicable laws, regulations, Headquarters Air

Force standards, instructions, and commercial practices.

1.2. Scope of Work

The contract shall provide services in cleaning, maintaining and repairing mechanical & electrical maintenance and repairs on Honda Outboard Engines and Kohler Generators of the government’s small vessel and vessel support equipment identified under section 8.3, 8.4, 8.5.

The contractor shall also provide additional service to include the following:

Provide vessel-operating service during normal Government workdays.

Operating, maneuvering, launching, shuffling, recovering and towing of small vessels up to 30 feet in length.

Provide Line Handling services for incoming and departing ships & submarines

2. PERFORMANCE OBJECTIVE

2.1. On-Site Vessel Operator

The Contractor shall ensure at least one coxswain certified Vessel operator is available on-site at all times during the normal Government working hours. The Contractor’s employees shall be experienced in safety operating, maneuvering, launching, shuffling, recovering and towing of vessels up to 30 feet in length.

2.2. Port Services

The Contractor will perform port services in support of JB Charleston operational and training requirements. The Contractor shall provide the following port services as required:

2.2.1. Heavy Weather Readiness

During severe and heavy weather operation, the Contractor shall:

Remove, secure and properly stow all non-essential loose gear in associated with the vessel.

Trailer or securely moor Vessels.

Report extent of damage to pier facilities, moored Vessels and assigned buildings.

Relocate port services equipment, such as brows and ladders, to a secure storage area.

2.2.2. Line Handlers

The Contractor shall assist with line handling duties for all visiting ships and submarines. The

COR shall provide 48 hour notice of all ship visits. The Contractor should be prepared to support a minimum of 10 visits per year that last for 10 hours.

2.3. Vessels and Support Equipment

This section covers preventive maintenance, inspections, service calls and repair calls to include all vessels and support equipment listed under section 8.3, 8.4, & 8.5. The Contractor shall ensure there are a minimum of two harbor security vessels 100% fully mission capable and one in 2-hour standby, ready to deploy at any given time.

2.3.1. Vessel Cleaning and Preservation

The Contractor shall perform cleaning and preservation measure on all vessels and equipment list under Appendix 8.3 to maintain a high professional appearance. Cleaning efforts include hand washing, mopping, and pressure washing with fresh water (with appropriate detergent when applicable) to minimize the buildup of dirt, salt, oil residue and sea growth. Preservation efforts actions include painting and performing corrosion control measures to reduce and eliminate the build-up of rust. The Contractor shall preform cleaning and preservation on each vessel one time per month or when the vessel is removed from the water for regular maintenance. If the vessel is in the water for 30 days and has not had regular maintenance, then the Contractor shall remove the vessel from the water and clean the hull of all marine growth. The Contractor shall prepare and update the Status Summary Report (par 2.4.3.) after completion of each preventive maintenance inspection services with the following information:

Date of service

Vessel/equipment

Vessel number/Part number

Cleaning and preservation performed

Itemized Material & Cost List

Overall condition of the vessel/equipment

Name of the technician(s) who performed the work

2.3.2. Preventative Maintenance and Inspections (PMI) for Vessels and Support

Equipment The Contractor shall inspect, clean and perform preventative maintenance IAW manufacturer’s recommended schedule as specified by the service manual on all vessels and support equipment identified under Appendix 8.3. In the absence of manufacturer’s routine & preventative maintenance guidance, the contractor shall perform such maintenance by using

“sound Industrial practice.” The Contractor shall prepare and update the Status Summary

Report (par 2.4.1.) after completion of each preventive maintenance inspection services with the following information;

Date of inspection

Vessel/Equipment

Vessel/Equipment number/Part number

Vessel Engine Hours

Maintenance work performed

Parts, material & tool receipts (copies of actual store receipts)

Overall condition of the vessel/equipment

Recommended/required repairs

2.3.2.1. If in need of repairs that are over and above routine maintenance work, the Contractor shall annotate the work in the inspection report; the contractor shall provide a written estimate as stated in paragraph 2.4.1.

2.3.3. Service Calls

Service calls are repairs, alterations, modification or other miscellaneous work on all vessels and support equipment list under Appendix 8.3. The Contractor shall respond to all services calls and provide diagnostics on the issue; provide a technical solution to bring the equipment back to standard operation. The Contractor shall update the Status Summary Report (par

2.4.1.) within two days after completion of each repair services. There are two types of

Service Calls, Routine and Emergency.

2.3.3.1. Routine Service Calls

Routine Service Calls are calls reported during normal Government working hours and do not pose a threat to the mission, personnel, the environment, or damage to Government property.

The contractor shall respond within 1 hour after receipt of the service call.

2.3.3.2. Emergency Service Calls

Emergency Service Calls are calls reported after normal business hours. They are generally required when a repair incident occurs that opposes a threat to the mission, personnel safety, the environment, or further damage to Government property if not corrected immediately.

The Contractor shall provide on-call status of key personnel capable of responding to

Emergency Service Calls via phone 24 hours/7 days a week for the life of the contract. The contractor shall respond within 2 hours after receipt of the service call. The Contractor shall work continuously without interruption and shall secure the emergency condition before departing the job site (e.g. return critical system to operation, secure power to eliminate hazards, etc.).

2.4. Reports

2.4.1. Written Repair Estimates

The contractor shall provide written estimates for damaged or inoperative equipment requiring repair or replacement not covered in the basic preventive maintenance service to the government. The written estimate is submitted to the COR to bring the boat into fully functional condition. The Contractor shall provide written repair estimates for damaged or inoperative equipment requiring repair work to the government within three business days from time of the discovery. For emergency repair work, estimates are required within Four

(4) hours from time of discovery. The Contractor shall commence repair work ONLY

AFTER approval from the COR on repairs less than $2,500. For repairs greater than $2,500, the Contractor shall commence repair work ONLY AFTER approval from the Contracting

Officer. The Contractor shall provide the following information to the COR;

Date & time of discovery

Vessel/Equipment

Vessel/Equipment number/Part number

Vessel Engine Hours

Indication if it’s Emergency or Routine Repair Work

Description of repairs required

A list of part, materials & tools to include an estimated cost

Projected equipment downtime (to including ordering of parts)

2.4.2. Written Repair Report

The contractor shall prepare and submit a written repair report within two business days after completion of repairs. The report shall include, in addition to the information in the Written

Repair Estimate, the following:

Actual start date (If different from the Written Repair Estimate)

Final repair completion date

Warranty Information on parts, material & tools

Final cost expenses to include:

o Actual itemize parts, equipment, tools and materials receipts o Labor Hour cost (if services were performed during afterhours or time of crisis, see par 5.6.)

2.4.2.1. The Contractor shall record the information from the Written Repair Report into the

Status Summary Report (par 2.4.3.) after completion of each repair.

2.4.3. Status Summary Report

The Contractor shall create and maintain a status summary report of all completed scheduled vessel cleanings, preventive maintenance & inspection, repairs, the current and future condition of all Harbor Security vessel and support equipment and reported damage. The excel spreadsheet shall contain all the information identified in each of the cleaning, PMI and repair estimates sections of the PWS. The Contractor shall provide this weekly and on an excel spreadsheet. The Contractor shall report the following information:

3. SERVICE SUMMARY

The Service Summary (SS) captures the measureable service requirements that are Critical in the operation of the requirement. The SS included Performance Objectives that describe the desired result or outcome the Contractor shall achieve. The Performance Thresholds states the minimum acceptable level of performance in terms of quality, timeliness, and quality in realistic and achievable standards. These thresholds are critical to mission success.

Performance Objective Performance Standard Performance

Threshold

On-Site Vessel Operation Ensure at least one coxswain certified Vessel operator is available on-site at all times during the normal Government working hours

Section 2.1

Timeliness/Schedule:

No more than Zero absences per month.

100%

Vessels and Support Equipment

Ensure harbor security vessels are 100% fully mission capable to deploy at any given time

Section 2.3

A minimum of two harbor security boats and one in 2 hour standby at all times

100%

Vessel Cleaning and Preservation

Perform cleaning and preservation measure on all vessels and equipment to maintain a high professional appearance

Section 2.3.1

Services are completed on all vessels every 30 days

No less than 90% of all vessels

PMI for Vessels & Support Equipment Provide Preventive Maintenance Service and inspections to all Waterfront Ops equipment IAW

PWS

Section 2.3.2

PMI performed IAW manufacturer’s recommended schedule

95% of preventive maintenance performed on time as required

Repair Work Complete repairs to minimize Vessel operations downtime

Section 2.4.1 & 2.4.2

Repairs are made within the repair estimate cost and time

95% of repairs performed on time as required

Service Calls

Respond to calls within the specified time

Section 2.3.3.1 & 2.3.3.2

Contractor responds to

Routine Calls within one hour; and

Emergency Calls within two hours after notification

95% of repairs performed on time as required

Required Deliverables

Provide complete, accurate, and timely Deliverables

Section 7

Turned-in within specified time listed under section 7 of the PWS

Reports will be accurate and submitted on-time 95% of the time.

Environmental, Safety and Security

Stay in compliances with all Environmental, Safety and Security regulations

Section 6

Dispose of HAZMAT in proper debris receptacles;

Provide SDS on new

HAZMAT purchases; wear appropriate PPE; secure government property/facilities;

No more than 1 minor violations per month

No more than 0 major violations per year

4. GOVERNMENT-FURNISHED FACILITY AND SERVICES

For this requirement, the contractor, contractors’ management and/or subcontractors shall not receive any Government property as prescribes under FAR Part 45 Government Property. The

Government will provide the following property. The property provided is incidental to the place of performance and shall remain accountable by the Government.

4.1. Government Furnished Equipment/Tools/Materials

The Government shall provide the facilities, fixtures, equipment, materials and services listed under Section 8.2., 8.3., 8.4. The contractor shall provide materials, equipment, and supplies necessary for the successful performance of this contract not specifically identified in the

Appendix. The Government will provide fuel oil strictly for all Government-owned vessels and vehicles only.

4.2. Government-Furnished Facilities

The Contractor shall have use of Government-owned facilities in support of this contract. The

Contractor shall conserve energy and water to the maximum extent practical. The Contractor shall not modify any buildings without the approval of the Government. The contractor shall maintain a clean and orderly workspace of all areas/facilities affected in the maintenance and repair process outlined within the PWS. The Contractor shall be financially responsible for any damage to assigned spaces caused by personnel in his/her employ or by subcontractors hired by the Contractor.

4.2.1. Joint Base Charleston Facilities (all spaces shared with the Government):

Building 907 – Waterfront Operations Building

Building 32 – Waterfront Operations Storage Building

Building 229 – Waterfront Operations Storage Shed

Building 3127 – Goose Creek Boat House

Building 3987 – Goose Creek Pier

Building 945 – Wharf Alpha

Building 167 – Pier Bravo

Building 908 – Dock Charlie

Building 201 – Dock Edwards

Adjacent Parking Lots

Dock Edwards Boat Ramp

Goose Creek Boat Ramp

Associated Waterfront Areas

4.3. Government Furnished Services.

The following is a list of Government provided services. The Government will provide the following services within Joint Base Charleston.

4.3.1. Refuse Collection

Refuse collection, which includes Hazardous Material generated during normal operations, Oily Waste Disposal and CHT Disposal, will be provided at existing dumpsters.

4.3.2. Police and Fire Service

The Government will provide security and fire support service at no cost to the Contractor.

The Contractor shall be liable for the cost of services that are required due to their negligence.

4.3.3. Electricity, Fresh Water and Utilities

Upon request, the COR shall provide information concerning the location of existing outlets. The Contractor shall provide and maintain, at his/her expense, the necessary service lines from existing Government outlets to the site of work. The work area is properly heated, lighted, and ventilated and provided at no cost to the Contractor.

5. GENERAL REQUIREMENTS

This section describes the general requirements for this effort. The following sub-sections provide details of various considerations on this effort.

5.1. Non-Personal Services

The Government will neither supervise Contractor employees nor control the method by which the Contractor performs the required tasks. Under no circumstances shall the

Government assign tasks to, or prepare work schedules for, individual Contractor employees.

The Contractor shall be responsible in managing its employees to guard against any actions that perceives as personal services. If the Contractor perceives that an action is a personal service, they shall notify the Contracting Officers (CO) immediately. The work performed shall not include any policy/decision making or management of any nature, i.e., inherently

Governmental functions. All decisions relative to programs supported by the Contractor shall be the sole responsibility of the Government.

5.2. Business Relations

The Contractor shall successfully integrate and coordinate all activity needed to execute the requirement. The Contractor shall manage the timeliness, completeness, and quality of problem identification. The Contractor shall provide corrective action plans, proposal submittals, timely identification of issues, and effective management of subcontractors. The

Contractor shall seek to ensure customer satisfaction and professional and ethical behavior of all Contractor personnel.

5.3. Contract Administration and Management

The following subsections specify requirements for contract, management, and personnel administration.

5.3.1. Program Management

The Contractor shall identify a Program Manager who shall be the primary representative responsible for all work awarded under this contract. The Contractor shall designate a dedicated project manager to manage the total work effort associated with the services required herein to meet the performance objectives and standards. Such management includes, but is not limited, to planning, scheduling, cost accounting, quote and report preparation, establishing and maintaining records, service call completion inspections (and related corrective actions), warranty coordination and quality control. The Contractor shall continuously maintain an adequate staff with the necessary management expertise to assure performance objectives and standards. Warranty work and callbacks on work orders shall be the responsibility of the Contractor at no additional cost to the Government.

5.3.2. Contract Management

The Contractor shall establish clear organizational lines of authority and responsibility to ensure effective management of the resources assigned to the requirement. The Contractor’s management shall maintain continuity between the support operations at the 628 Contracting

Squadron, 628 Logistic Readiness Squadron and the Contractor's corporate offices by providing a contact list of all key members (management and employees) that will be responsible in the performance of this contract.

5.3.2.1. The Contractor shall provide management, supervisors, and employees capable of speaking, reading and writing of the English language. The Contractor’s management/supervisor shall establish and provide a qualified workforce capable of performing the required tasks. The Contractor shall match personnel skills to the work or task with a minimum of under/over employment of resources. The Contractor shall be responsible for providing respiratory protection program and medical surveillance programs in accordance with 29 CFR 1910.134. The Contractor shall not employ persons for work on this contract that are potential threat to health safety, security, general wellbeing, or operational mission of the installation and its population.

5.3.2.2. The Contractor’s management/supervisor shall be responsible in supervising the techniques used in their employee’s work, and for keeping them informed of all improvements, changes, and methods of operations. The Contractor shall use key performance parameters to monitor work performance, measure results; and ensure delivery of contracted product, deliverables and services. The Contractor shall identify risks, resolve problems, and verify effectiveness of corrective actions. The Contractor shall institute, track and maintain a process that ensures problems and action items discussed with the Government are resolved and reported in a timely manner. Results of Contractor actions taken to improve performance should be tracked and lessons learned incorporated into applicable processes. The Contractor shall establish and maintain a documented set of disciplined, mature, and continuously improving processes for administering all contract efforts with an emphasis on cost-efficiency, schedule, performance, responsiveness, and consistently high-quality delivery of specified services. The Contractor is encouraged, expected to use innovative approaches to efficiently and effectively accomplish the requirements in a timely manner, at reduced costs, and in a way that fosters pride and ownership in the work performed. The Contractor and its employees shall not, in any way represent that it is an agent of the government, or obligate or attempt to obligate the government in any way.

5.3.3. Contract Administration

The Contractor shall establish processes and assign appropriate resources to effectively administer the requirement. The Contractor shall submit reports, documentation and all deliverables as identified throughout this PWS. Requests for such reports and documentation and responses shall be coordinated through the Government Contracting Officer

Representative (COR). The Contractor shall respond to Government requests for contractual actions in a timely fashion as dictated by the CO or the COR. The Contractor shall have a single point of contact between the Government and Contractor personnel assigned to support the contract. The Contractor shall assign work effort and maintaining proper and accurate time keeping records of personnel assigned to work on the requirement.

5.3.4. Personnel Administration

The Contractor shall provide the following management and support as required. The

Contractor shall provide for employees during designated Government non-work days or other periods where Government offices are closed due to weather or security conditions. The

Contractor shall maintain the currency of their employees by providing initial and refresher training as required to meet the PWS requirements. The Contractor shall make necessary travel arrangements for employees. The Contractor shall provide necessary infrastructure to support contract tasks. The Contractor shall provide administrative support to employees in a timely fashion (time keeping, leave processing, pay, emergency needs, etc.).

5.3.5. Contractor’s Employees

The Contractor shall accomplish the assigned work by employing and utilizing qualified employees, including subcontractors. The Contractor’s employees shall have the appropriate combinations of education, certification, licenses, training and experience.

5.3.5.1. Training and Certification Requirement

The following are additional key requirement that are required:

Small Vessel Coxswain Certification: Throughout the life of the contract, the

Contractor shall ensure at least one coxswain certified boat operator is available on-site at all times during the standard hours of operation as specified in 4.2. IAW

CNICINST 3500.1, all Contractor personnel will be required to attend Shore

Installation Management Vessel Coxswain Training. The COR. will arrange training on-site.

Forklift Certification: All Contractor personnel who operate forklifts shall possess commercial certification. The Contractor shall make available upon request by the CO or the COR.

5.3.6. Uniforms

There is no uniform requirement. However, the Contractor shall be professional in appearance and clothing shall be kept neat and clean as much as possible. Clothing must be suitable to the environmental conditions.

5.3.7. Subcontract Management

The Contractor shall be responsible for any subcontract management necessary to integrate work performed on this requirement and shall be responsible and accountable for subcontractor performance on this requirement. The prime Contractor will manage work distribution to ensure there are no Organizational Conflict of Interest (OCI) considerations.

Contractors may add subcontractors to their team after notification to the CO and the COR.

5.4. Contractor Full-Time Equivalent Reporting

The Contractor shall provide an annual count of the Contractor’s personnel performing work for all DoD requiring activity that use U.S. Government appropriated funds and is the equal to or greater than the Simplified Acquisition Threshold (SAT) [currently $150,000.00].

The Contractor shall report all Contractors’ labor hours, including subcontractor’s labor hours, required for performance of the services provided under the contract at the Enterprise-wide Contract Manpower Reporting Application (eCMRA) site below.

Contractors have the inherent responsibility to track personnel on contract; therefore, the

Government does not expect additional costs associated with this requirement.

The Contractor shall report ALL Contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract via a secure data collection site. The Contractor is required to fill in all required data fields at http://www.ecmra.mil.

Reporting inputs will be for the labor executed during the period of performance for each

Government fiscal year (FY), which runs 1 October through 30 September. While inputs may be reported any time during the FY, all data shall be reported no later than 31 October of each calendar year. Contractors may direct questions to the CMRA help desk."

The effective date of this requirement is the date of contract award. The Contractor shall not implement this action if it believes additional costs will be incurred as a result. In that case, the Contractor shall notify the Government prior to the stated effective date additional costs will be incurred as well as submit an estimate of the additional costs and await further direction from the Contracting Officer.

1. *Reporting Period: Contractors are required to input data by 31 October of each year.

2. Uses and Safeguarding of Information: Information from the secure web site is considered proprietary in nature when the contract number and Contractor identity are associated with the direct labor hours and direct labor dollars. At no time will any data be released to the public with the Contractor name and contract number associated with the data.

3. User Manuals: Data for Air Force service requirements must be input at the Air Force

CMRA link. However, user manuals for government personnel and Contractors are available at the Army CMRA link at http://www.ecmra.mil.

5.5. Location and Hours of Work

Work shall be performed at 2316 Red Bank Road, Building 907, Goose Creek, SC 29445-

8605 on JB Charleston, SC. Work environment will be in a repair shop and outside waterfront environment. Normal Government working hours is between 7:30 am to 4:30 pm Monday through Friday (with a one-hour lunch break), excluding the following, Federal Government holidays and weekends. Due to the unique nature of the Waterfront Operation, operation times may be adjusted on occasion to meet mission needs. Work hours can start as early as 0500 or as late as 0900. The Government shall make every effort to provide two calendar days’ notice of all schedule changes. The Contractor is not required to perform services on Federal

Holidays. A list of all Federal holidays can be found at http://www.opm.gov/operating_status_schedules/Fedhol/index.asp.

5.6. Mission-Essential Services

In accordance with DFARS 237.7602(a), The Continuation of Essential Contractor Services /

Policy, DFARS 252.237-7023(a)(2), and Air Force Instruction (AFI) 10-403, Deployment

Planning and Execution, paragraph 1.9.1.33.2, the functional commander or civilian equivalent has determined that only certain services under this contract/order are mission-essential and will only apply to services specifically identified as mission-essential. The mission-essential services under this contract/order include the following: Emergency Service

Calls, assistance with trailering, shuffling, launching, and recovering Vessels..

http://www.ecmra.mil/ http://www.ecmra.mil/ http://www.opm.gov/operating_status_schedules/Fedhol/index.asp

5.6.1. Mission-Essential Contractor Services Plan

In accordance with DFARS 252.237-7023(c) (1), DFARS 252.237-7024(b), Notice of

Continuation of Essential Contractor Services, and DFARS 237.7602(b), the Contractor shall submit a plan within describing procedures for continuing performance of mission-essential services during a crisis for incorporation into the contract. The Contractor shall submit an essential services plan to include a list of essential service employees no later than 30 days after contract award.

5.7. Travel / Temporary Duty (TDY)

Travel to other government facilities or other Contractor facilities are not required for this requirement. The Contractor is responsible for all travel cost associated with the efforts required to perform the tasks outlined in this PWS (this includes travel to pick up repair parts, materials and/tools) any additional travel such as scheduled monthly or quarterly progress/performance meeting with Contracting and/or the Requiring Activity located within the JB CHS jurisdiction.

5.8. Performance Reporting

The Contractor’s performance will be monitored by the Government for this requirement.

Performance standards shall include the Contractor’s ability to:

1. Technical/Quality of Product or Service;

2. Cost Control;

3. Schedule/Timeliness;

4. Management/Business Relations;

5. Regulatory Compliance (Safety, Security, EPA, DoL, etc.)

6. SPECIAL REQUIREMENTS

6.1. Security Requirements:

The Contractor shall comply with all requirements and procedures IAW FAR 5353.242-9000, Contractor Access to Air Force Installations. Base specific information is provided below.

6.1.1. JB CHS Base Access Requirement

Checks are required for all current and future Contractors accessing the installation. The background check will include a criminal history check and fingerprinting of all individuals.

The Contractor shall provide a correctly completed copy of The Contractor Form 74, a copy of their Social Security Card, and copy of their driver's license or State ID to the Contract

Administrator within five business days of the required access date. Contractors who are non-

US citizens must also submit an INS Form I-9 along with other original supporting documents. Blank Contractor Form 74s will be supplied by the COR, Contract Administrator and the Visitor Control Centers (VCC). The Contractor Form 74 is good for one year from the date of processing and must be re-accomplished as stated above. “Favorable” background checks will not contain any of the following negative screening criteria (i.e., “disqualifying factors”):

U.S. citizenship, immigration status, or Social Security Account Number cannot be verified.

Barred from entry/access to any military installation or facility.

Wanted by federal or civil law enforcement authorities, regardless of offense/violation

(i.e., an “order to arrest” has been issued by a judge).

Conviction of a firearms or explosive violation within the past three years.

Incarcerated for 12 months or longer within the past three years, regardless of offense/violation.

Conviction for espionage, sabotage, treason or terrorism, murder, sexual assault, armed assault/robbery, rape, child molestation, drugs possession with intent to sell, or drug distribution.

Name appears on any federal agency’s “watch list” or “hit list” for criminal behavior or terrorist activity.

6.1.2. DBIDS ID Cards

ID Cards will be issued to all JB CHS Contractors for contracts that are longer than 30 days.

In addition, the Contractor shall be present at a minimum of 4-days per week, 8-hours per day in order to receive an ID card. ID cards will not be issued to personnel waiting processing of the Contractor Form 74. After 5 days, the Contractor is required to pick-up there DBIDS ID Cards or Temporary Base Pass at one of the two VCCs. The Air Base VCC is located at the Dorchester & Hill Blvd Gate entrance, Bldg. # 1953, and is open 7-days a week, Monday thru Friday, 0600-1800 and on Saturday & Sunday, 0730-1630. The Weapon Station VCC is located at the Red Bank Rd & Poseidon Way Gate entrance, Bldg. 302, and is open 6-days a week, Monday through Friday, 0630-1800 and Saturday, 0700- 1100. Telephone numbers to call during normal working hours Monday through Friday are:

JBCHS-AB VCC 963-7807/7463

JBCHS-WS VCC 764-4231/4232

Contractors must maintain current personal identification such as a driver's license or State ID card on them while they are on JB CHS. At a minimum, this ID should include a picture, the physical description of the individual, date of birth, and signature.

6.1.3. Contractor Vehicle Entry Requirements JB CHS

6.1.3.1. Company & Privately-Owned Vehicles

It is not required for Contractors to obtain a separate base vehicle registration for each vehicle that will be used on the installation. However, if operating a vehicle on JB CHS, you must have proof of ownership (registration), current company identification, and proof of insurance on all vehicles. Each employee that will operate a vehicle must have a current/valid driver's license. Once the base pass or the contract expires, so will your driving privileges.

6.1.4. Base Entry Point Checks:

Entry procedures during periods of increased security maybe changed with little or no notice.

Random inbound and outbound vehicle inspections at the gates may occur. Failure to consent to these checks may result in barment by the installation commander or suspended or revoked base driving privileges.

6.1.4.1. Vehicle Entry Access Points

JB CHS-AB Main Gate/Dorchester Visitors Control Center

Located at the intersection of Dorchester Road and Hill Blvd, this gate is open 24 hours a day, seven days a week. No commercial trucks, towing trailers or equipment are authorized thru

Dorchester Gate.

6.1.4.2. JB CHS-AB Arthur Drive/Rivers Gate

Located on Arthur drive and is the gate closest to the flight line, this gate is open 24 hours a day, seven days a week. This is the only entrance to the Air Base for commercial trucks, oversized vehicles, towing trailers or equipment as well as primary entrance for all Contractor and vendor vehicles. Commercial and oversized vehicles must enter using the search area lane (far right lane).

6.1.4.3. JBCHS-WS Main Gate

Located on Red Bank Rd adjacent to the Red Bank Club, this gate is open 24 hours a day, seven days a week. No commercial trucks with two or more axles are authorized through the

Red Bank Main Gate.

6.1.4.4. JB CHS-WS 1050 Remount Rd, North Charleston Gate

This gate is open 24 hours a day, seven days a week. This is the only entrance to the Weapon

Station for commercial trucks, oversized vehicles, towing trailers or equipment as well as primary entrance for all Contractor and vendor vehicles. Commercial and oversized vehicles must enter using the search area lane (far right lane). No passes will be issued at any Entry

Control Points at JB CHS-WS.

6.1.5. Weekend/Holidays/Off-Hours Contractor Work:

All Contractor work during weekends, holidays and off-hours (1630–0730) will require

Contractor weekend/holiday/off-hours request letter submitted to the requiring agency. The letter will include the following: location/building# of work being performed, name of each person working, description of work being performed and the date/times work will take place.

All employees must have an approved SF 74 Form on file prior to performance. Letter will be signed and marked “Approved” by the requiring agency. Approval letter will be submitted to the Dorchester Gate VCC NLT 1200 hrs. the Thursday prior to the Weekend/Holiday/Off-

Hours work being performed.

6.1.6. Company/Personal Property Protection

The Contractor shall provide a reasonable degree of protection (security) for your property.

The Government accepts no responsibility for lost or stolen materials, equipment or tools, regardless of the item(s) location. Should you be a victim or witness to a crime or incident, please report it immediately to the Base Defense Operations Center (BDOC).

6.2. Physical Security

The Contractor shall be responsible for safeguarding all government property and controlled forms provided for Contractor use. At the end of each work period, all government facilities, equipment, and materials shall be secured. The Contractor shall ensure Contractor personnel who require access to a Government facility comply with the security requirements of the facility. For specific facility security requirements, contact the COR for further guidance.

6.3. Safety Requirements:

In addition to FAR 5352.223-9001, the Contractor shall maintain and provide a copy of a written safety plan to the wing safety office prior to start of work IAW AFPAM 91-210 section 6.4. Upon request, Contractor shall provide OSHA 300 and 301 logs to the safety office for mishaps occurring on the installation. Any mishaps involving damage to government property or injury to government personnel shall be immediately reported to the base safety office, the Contracting Officer and the Waterfront Operations Officer. Contractors, whether regularly involved in routine site operations or engaged in temporary projects must follow all federal and state safety standards.

6.3.1. Smoking

Smoking is not permitted in JB Charleston-controlled spaces. Where smoking is permitted, assure that tobacco products are extinguished and disposed of properly.

6.3.2. Hazardous Material

The Contractor shall notify the COR for approval from the Base HAZMAT Representative prior to purchasing, handling, using, and storing any chemicals, solvents, lubricants and other products that require Safety Data Sheets (SDS). The Contractor shall identify these materials and products using Hazardous Material Inventory/Authorized User List (AUL) Worksheet.

The worksheet will be provided by the COR upon request.

6.3.3. Safety Data Sheets

The Contractor shall provide one copy of the SDSs along with the Hazardous Material

Inventory/Authorized User List (AUL) Worksheet for each item to the COR for review and approval by the Base Hazardous Material (HM) Coordinator prior to any chemicals being brought onto government property. The Contractor shall maintain one copy of the SDSs for each hazardous material line item used within the work center. The Contractor shall not use products that contain Toxic 17 chemicals, Extremely Hazardous Substances (EHS), Ozone

Depleting Substances (ODS), and/or Persistent Bioaccumulative and Toxic (PBT) chemicals.

Any HM containing one of these banned substances will not be allowed on base. Disposal of any HAZWASTE shall be coordinated with the COR who will contact the HAZWASTE

Program Manager for proper disposal procedures and assistance. All federal, state, local and base regulations shall be followed for purchasing, storing and disposal of hazardous material.

6.3.4. Spill Response.

The Contractor shall notify the COR immediately of any HAZMAT Spills that may have occurred in the performance of this requirement. The Contractor is responsible to promptly cleanup all spills in a manner consistent with current environmental regulations. In the event that it is necessary to utilize government material, equipment or personnel to clean up a

Contractor caused spill, the Contractor shall be required to reimburse the government for all associated costs.

6.3.5. Fire Safety

The Contractor shall obtain a burning permit from the Base Fire Department prior to welding, burning or cutting operations each day he anticipates performing that type of work. All welding and burning operations necessary for the completion of this contract shall be accomplished in strict compliance with the base fire safety standards. A copy of these standards is available from Civil Engineering upon request.

6.4. Quality

This section describes the Quality Control components for this effort. The following sub-sections provide details of various considerations on this effort.

6.4.1. Quality Control Plan (QCP)

Contractor shall develop and maintain a quality program to ensure services are performed in accordance with this Performance Work Statement and other commonly accepted commercial practices after 30 days of award. The Contractor shall develop and implement procedures to identify and prevent defective services from occurring/reoccurring. As a minimum, the

Contractor shall develop quality control procedures that address the areas identified in Section

4, Service Summary. Any modifications to the plan during the period of performance shall be provided to the CO no later than 10 working days prior to effective date of the change.

7. DELIVERABLES

The Contractor shall provide deliverables as referenced in PWS.

Description Frequency Provide To

Written Repair Estimate

Section 2.1.4

Routine - Provide within three business days

Emergency - Provide within four hours

COR

Written Repair Report

Section 2.1.5

Provide within two business days after completion of repairs

Status Summary Report

Section 2.4.2

Provide at the end of each work week COR

Contractor’s Contact List of All

Key Members

Section 5.3.2

*Prior to performance start date, update as needed

CO/CS &

COR

Contractor Full-Time Equivalent

Reporting

Section 5.4

Annually, at the start of option period/end of contract http://www.e cmra.mil.

Contractor form 74 and copy of

Driver’s license/State ID, SSN

Card

Section 6.1.1

Annually or 5 days prior to performance of work

CO/CS &

Safety Plan

Section 6.5 needed

CO/CS, COR

& Safety

Safety Data Sheets

Section 6.5.3

Provided prior to purchase on all unreported

HAZMAT.

COR & CE

Burn Permit

Section 6.5.5

Provided prior to any hot work operations COR & CE

Quality Control Plan

Section 6.6.1 needed

CO/CS &

*Provide at Pre-Performance Conference if one is scheduled or prior to contract start date

8. APPENDICES

8.1. Workload Estimates

The following workload estimates are established based upon those tasks identified in Section

3 of the PWS. Estimates are yearly, unless stated otherwise, and are based upon previous history of the current requirement. Estimates are not to be construed as “not to exceed” limitations.

8.1.1. Cleaning and Preservation

8.1.2. Preventive Maintenance & Inspection

Estimated number of PMI checks conducted per Vessel IAW with MFR recommendation

8.1.3. Repair Service Calls

Estimated number of Service Calls per year

Number of Vessels Per Month

Harbor Security

Vessel

4 1

Working Vessel 2 1

Equipment Daily Weekly Monthly Quarterly Semi Annual

Active Vessel 9 3 3 7 8 6 108

Inactive Vessel 0 3 3 7 8 6

Routine Emergency

300 2

8.2. Equipment Maintenance List

Nomenclature Make Model Identification

Marking

QTY

PC1 SeaArk HSB 27HS0307 1

Generator Set Kohler 5EKD SGM32CSVX 1

150 HP Outboard Motor Honda BF150A BAPJ1400472 1

150 HP Outboard Motor Honda BF150A BANJ1405487 1

PC2 SeaArk HSB 27HS0302 1

Generator Set Kohler 5EKD SGM32BW9B 1

150 HP Outboard Motor Honda BF150A BANJ1404199 1

150 HP Outboard Motor Honda BF150A BANP1400462 1

PC3 SeaArk HSB 27HS0303 1

Generator Set Kohler 5EKD SGM32BW9C 1

150 HP Outboard Motor Honda BF150A BANJ1404198 1

150 HP Outboard Motor Honda BF150A BAPJ1400463 1

PC4 SeaArk HSB 27HS0321 1

Generator Set Kohler 5EKD SGM32BPLP 1

150 HP Outboard Motor Honda BF150A BAPJ1400698 1

150 HP Outboard Motor Honda BF150A BANJ1405633 1

WB1 Boston Whaler UB 19UB1201 1

150 HP Outboard Motor Honda BF150A BANJ1400909 1

WB4 Boston Whaler UB 21HS0001 1

225 HP Outboard Motor Honda BF225 BAGJ1001842 1

HSB Boat Trailer Boat Masters 2628-TH-K 42XBK26224F030475 1

HSB Boat Trailer Boat Masters 2628-TH-12 42BK272X9H112041 1

HSB Boat Trailer Boat Masters 2628-TH-K 42XBK26264F030477 1

HSB Boat Trailer Boat Masters 2628-TH 42XBB26293F009917 1

HSB Boat Trailer Boat Masters 2628-TH 42XBB26293F009920 1

WB Boat Trailer Boat Masters WB1 TRAIL 42XBG1922CB114085 1

WB Boat Trailer Boat Masters WB4 TRAIL 42XBB2120XF008281 1

Utility Trailer Tophat

Industries, Inc.

7' x 16' 1TZJ40GGY8 1

8.3. Applicable Documents & References

8.3.1. Federal Standards and Specifications

The following Safety references (Code of Federal Regulations (CFR)) are not intended to exclude any other references, but are intended to identify those Safety references, which are most common to the efforts required by this PWS. The Contractor is required to abide by all applicable Federal, State, and local codes and safety requirements.

8.3.2. Air Force Instructions (AFI)

Publication Date of Publication Title of Publication

AFI 10-245 Antiterrorism (AT)

AFI 10-701 Operations Security Instruction

AFI 31-101 The Air Force Installation Security

Program

AFI 31-113 26 Jan 2012 Installation Perimeter Access Control

AFI 31-401 1 November 2005

Change 1 - 19 August

Information Security Program

Management

AFI 31-501, and all

MAJCOM/Base

Specific supplements

27 Jan 2005 Personnel Security Program

Management

AFI 32-7086, Hazardous Materials Management

AFI 33-322 9 April 2015 Records Management Program

AFI 33-364 22 Dec 2006 Records Disposition – Procedures and

Responsibilities

AFI 36-2921 Combating Trafficking in Persons

AFJI 63-108 15 May 1980

Government-Industry Data Exchange

Program (GIDEP)

AFI 63-138 21 May 2013 Acquisition of Services

AFI 71-101V4 Counterintelligence

AFI 91-203 Air Force Consolidated Occupational

Safety Instruction

AFI 91-204 9 August 2012 reissued 8 April 2013

Safety Investigations and Reports

AFTTP 3-4.6 Active Shooter (AS)

AFMAN 31-201V4 High-Risk Response

AFMAN 33-363 Management of Records

AFPAM 91-210 14 February 1994 certified current 6

January 2012

Contract Safety

AFOSHSTD 91-501 AF Consolidated Occupational Safety

Standard

Copies of AFIs & AFOSH can be obtained at www.e-publishing.af.mil

8.3.3. Other Air Force Document(s)

Publication Date of Publication Title of Publication

Assistant Secretary of the Air Force Policy

Letter

11 Dec 06 Conformance with Air Force

Environmental Management System

(EMS) Requirements for Contracts

Performed on Air Force Installations

None Version 2 Defense Contingency COR Handbook http://www.e-publishing.af.mil/

September 2012 http://www.acq.osd.mi l/dpap/ccap/cc/corhb/ Files/DCCOR_Handboo k_2012.pdf

AS5553A

Revision A

2013-01-21

Fraudulent /Counterfeit Electronics

Parts; Avoidance, Detection, Mitigation, and Disposition

OSD Memorandum Nov 28 2012 http://www.acq.osd.

mil/dpap/policy/polic yvault/Enterprise-wide_Contractor_Ma npower_Reporting_A pplication_memorand um.pdf

Enterprise-wide Contractor Manpower

Reporting Application

SAF/AQ Memorandum Nov 13 2012 https://cs.eis.af.mil/ai rforcecontracting/kno wledge_center/Docu ments/AFFARS_Libr ary/5337/2012-11-

13_saf-aq-memo.pdf

Implementation of FY11 NDAA Section

8108, Contractor Inventory

OI 31-001 20 Jan 2011 Security Program Management

JB CHS AT Plan 10-245 February 2012

Joint Base Charleston Antiterrorism

Plan

JB CHSI 31-6 Jan 4, 2011 Contractor Security

JB CHS 31-1 Sep 26, 2012 Integrated Defense Plan

JB CHS Sup 31-218(I) Feb 2011

Motor Vehicle Traffic Supervision

Copies of applicable section provided at the pre-performance briefing

8.3.4. Navy Regulation & Document(s)

Publication Date of Publication Title of Publication

CNICINST 3500.1 23 May 2011 Shore Installation

Management Basic Boat

Coxswain Program

COMNAVSURFLANTINST 25 Apr 2005 Naval Surface Forces, Force http://www.acq.osd.mil/dpap/ccap/cc/corhb/Files/DCCOR_Handbook_2012.pdf http://www.acq.osd.mil/dpap/ccap/cc/corhb/Files/DCCOR_Handbook_2012.pdf http://www.acq.osd.mil/dpap/ccap/cc/corhb/Files/DCCOR_Handbook_2012.pdf http://www.acq.osd.mil/dpap/ccap/cc/corhb/Files/DCCOR_Handbook_2012.pdf http://www.acq.osd.mil/dpap/policy/policyvault/Enterprise-wide_Contractor_Manpower_Reporting_Application_memorandum.pdf http://www.acq.osd.mil/dpap/policy/policyvault/Enterprise-wide_Contractor_Manpower_Reporting_Application_memorandum.pdf http://www.acq.osd.mil/dpap/policy/policyvault/Enterprise-wide_Contractor_Manpower_Reporting_Application_memorandum.pdf http://www.acq.osd.mil/dpap/policy/policyvault/Enterprise-wide_Contractor_Manpower_Reporting_Application_memorandum.pdf http://www.acq.osd.mil/dpap/policy/policyvault/Enterprise-wide_Contractor_Manpower_Reporting_Application_memorandum.pdf http://www.acq.osd.mil/dpap/policy/policyvault/Enterprise-wide_Contractor_Manpower_Reporting_Application_memorandum.pdf http://www.acq.osd.mil/dpap/policy/policyvault/Enterprise-wide_Contractor_Manpower_Reporting_Application_memorandum.pdf

5400.1 Regulations

NAVCONBRIG Charleston Ethics and

Fraternization standards

(ACA Standard 4-4069) and the use of force policy

NSTM 583V1 15 July 2012 Boats and Small Craft

OPNAVINST 3120.32D 16 July 2012 Standard Organization and

Regulations of the U.S.

Navy

OPNAVINST 4780.6F

19 Sep 2014

Policy for Administering

Service Craft and Boats in the U.S. Navy

OPNAV 5090.1B 1 Nov 1994 Environmental and Natural

Resources Program Manual

OPNAVINST 5100.19E 30 May 2007 Hearing Conservation

OPNAVINST 5100.23G 21 July 2011 Navy Safety and

Occupational Health

Manual

OPNAVINST 6250.4B 22 April 1996 Pest Management Program

OPNAV 5530.14e 28 Jan 2009 Navy Physical Security

SECNAVINST 1640.9C 3 Jan 2006 Navy Corrections Manual

Copies of Navy regulations can be obtained at: https://www.usnwc.edu/