F15PS00279_Attach_8-Sample_Subcontracting_Plan.doc

FWS Landscape A/E IDIQ Solicitation No. F15PS00279 Attachment 8 To be submitted by large business concerns only

SMALL BUSINESS, SMALL DISADVANTAGED BUSINESS, SMALL WOMEN-OWNED BUSINESS, HUBZONE SMALL BUSINESS, SMALL SERVICE-DISABLED VETERAN-OWNED BUSINESS, SMALL VETERAN-OWNED BUSINESS SUBCONTRACTING PLAN

DATE: __________________

CONTRACTOR: ______________________________________________________

ADDRESS: __________________________________________________________

SOLICITATION OR CONTRACT NUMBER: _______________________________

ITEM/SERVICE: ______________________________________________________

The following, together with any attachments, is hereby submitted as a Subcontracting Plan to satisfy the applicable requirements of Public Law 95-507, Section 211 and FAR 19.7.

1.

(a) The total estimated dollar value of all planned subcontracting (to all types of business concerns) under this

(select only one of the three):

(i) Individual Plan (This Contract Only) is

(ii) Division-wide Plan

(Represents _____% of Total Annual Sales)

(iii) Company-wide Plan

(Represents _____% of Total Annual Sales)

(b) The following percentage goals (expressed in terms of a percentage of total planned subcontracting dollars) are applicable to the plan cited above or to the contract awarded under the solicitation cited.

(i) Small business concerns: _____% of total planned subcontracting dollars under this contract will go to subcontractors who are small business concerns.

(aa) Small Disadvantaged business (SDB) concerns: _____% of total planned subcontracting dollars under this contract will go to subcontractors who are small business concerns owned and controlled by socially and economically disadvantaged individuals.

(After July 1, 1999 all SDBs must be certified by the Small Business Administration. A large business may find the listing of certified SDBs on SBA’s WebPages at www.sba.gov.

(bb) Small Women-Owned concerns: _____% of total planned subcontracting dollars under this contract will go to subcontractors who are small business concerns owned and controlled by a woman or women who are U.S. citizens and who also control and operate the business.

(cc) HUBZone Small Business concerns: _____% of total planned subcontracting dollars under this contract will go to subcontractors who are small business concerns located on the List of Qualified HUBZone Small Business Concerns maintained and published on SBA’s WebPages www.sba.gov. HUBZone mean a historically under utilized business zone, which is an area located within one or more qualified census tracts, qualified nonmetropolitan counties, of lands within external boundaries of an Indian reservation.

(dd) Service-Disabled Veteran-Owned Small Business: _____% of total planned subcontracting dollars will go to subcontractors who are small business concerns owned and controlled by a service-disabled veteran(s). (See SBA’s WebPage at www.sba.gov to find a listing of Service-Disabled Veteran-Owned Small Businesses).

(ee) Veteran-Owned Small Business: _____% of total planned subcontracting dollars will go to subcontractors who are small business concerns owned and controlled by a veteran(s). (See SBA’s WebPage at www.dav.org/employ.html to find a listing of Veteran-Owned Small Businesses).

(c) The following dollar values correspond to the percentage goals shown in (1) above.

(aa) Total dollars planned to be subcontracted to Small business concerns:

(bb) Total dollars planned to be subcontracted to Small Disadvantaged Business concerns:

(cc) Total dollars planned to be subcontracted to Small Women-Owned Business concerns:

(dd) Total dollars planned to be subcontracted to Qualified HUBZone Small Business concerns:

(ee) Total dollars planned to be subcontracted to Service-Disabled Veteran-Owned Small

Business concerns:

(ff) Total dollars planned to be subcontracted to Veteran-Owned Small Business concerns:

(d) The following principal products and/or services will be subcontracted under this contract, and the distribution among small (SB), small disadvantaged (SDB), small women-owned (WOB), HUBZone (HUB), service-disabled veteran-owned (SDVO), veteran-owned (VO) and large business (LB) concerns is as follows:

SB SDB WOB HUB SDVO VO LB

(e) The following method was used in developing subcontracting goals (i.e., Statements explaining how the product and service areas to be subcontracted were established, how the areas to be subcontracted to small, small disadvantaged, women-owned small business, HUBZone small business, service-disabled veteran-owned small business and veteran-owned small business concerns were determined and how their capabilities were determined):

(f) The following method was used to identify potential sources for solicitation purposes:

Existing company source lists.

PRONET on SBA’s WebPages

The National Minority Purchasing Council Vendor Information Services.

(iv) The Research and Information Division of the Minority Business Development Agency in the

Department of Commerce.

(v) Small, small disadvantaged, small women-owned, HUBZone small business trade associations and the disabled American veterans.

(vi) Additions to (or deletions from) the service specified above are as follows:

(g) Indirect and overhead costs (check one below):

_____ have been

_____ have not been ______ included in development of the goals

(h) If "have been" is checked, explain the method used in determining the proportionate share of indirect costs to be incurred with small, small disadvantaged, women-owned, HUBZone, service-disabled veteran-owned and veteran-owned small business concerns:

2. The following individual will administer the subcontracting program:

NAME: _______________________________________________________________________________ TITLE: _______________________________________________________________________________

ADDRESS AND TELEPHONE: _________________________________________________________ _

This individual's specific duties, as they relate to the firm's subcontracting program, are as follows:

General overall responsibility for this company's small business program, the development, preparation, and execution of individual subcontracting plans and for monitoring performance relative to contractual subcontracting requirements contained in this plan, including, but not limited to:

(a) Developing and maintaining bidders lists of small, small disadvantaged, small women-owned, HUBZone, service disabled veteran-owned and veteran-owned small business concerns from all possible sources.

(b) Ensuring that procurement packages are structured to permit small, small disadvantaged, small women-owned business, HUBZone small business owned, service-disabled veteran-owned small business and veteran-owned small business concerns to participate to the maximum extent possible.

(c) Assuring inclusion of small, small disadvantaged, small women-owned, HUBZone small business, service disabled veteran owned small business and veteran-owned small business concerns in all solicitations for products or services, which they are capable of providing.

(d) Reviewing solicitations to remove statements, clauses, etc. which may tend to restrict or prohibit small, small disadvantaged, small women-owned, HUBZone small business, service-disabled veteran-owned small business and veteran-owned small business concerns participation.

(e) Ensuring periodic rotation of potential subcontractors by bidders lists.

(f) Ensuring that the bid proposal review board documents its reasons for not selecting low bids submitted by small, small disadvantaged, small women-owned business, HUBZone small business, service-disabled veteran-owned small business and veteran-owned small business concerns.

(g) Ensuring the establishment and maintenance of records of solicitations and subcontract award activity.

(h) Attending or arranging for attendance of company counselors at Business Opportunity Workshops, Minority Business Enterprise Seminars, Trade Fairs, etc.

(i) Conducting or arranging for conduct of motivational training for purchasing personnel pursuant to the intent of Public Law 95-507.

(j) Monitoring attainment of proposed goals.

(k) Preparing and submitting periodic subcontracting reports required.

(l) Coordinating contractor's activities during the conduct of compliance reviews by Federal agencies.

(m) Coordinating the conduct of contractor's activities involving its small, small disadvantaged, small women-owned, HUBZone small business, service-disabled veteran-owned small business and veteran-owned small business subcontracting program.

(n) Additions to (or deletions from) the duties specified above are as follows:

3. The following efforts will be taken to assure that small, small disadvantaged, small women-owned, HUBZone small business, service-disabled veteran-owned small business and veteran-owned small business concerns will have an equitable opportunity to compete for subcontracts:

(a) Outreach efforts will be made as follows:

Contracts with minority and small business trade associations

Contacts with business development and disabled American veteran organizations

Attendance at small and minority business procurement conferences and trade fairs.

(b) The following internal efforts will be made to guide and encourage buyers:

Workshops, seminars, and training programs will be conducted.

Activities will be monitored to evaluate compliance with this subcontracting plan.

(c) Small, small disadvantaged, women-owned small business, HUBZone small business, service-disabled veteran-owned small business and veteran-owned small business concern source lists, guides, and other data identifying small and small disadvantaged business concerns will be maintained and utilized by buyers in soliciting subcontracts.

(d) Additions to (or deletions from) the above listed efforts are as follows:

4. The offeror (contractor) agrees that the clause entitled "Utilization of Small, Small Disadvantaged, Small Women-Owned, HUBZone Small Business, Service-Disabled Veteran-Owned Small Business and Veteran-Owned Small Business Concerns" will be included in all subcontracts which offer further subcontracting opportunities, and all subcontractors (except small business concerns) who receive subcontracts of $500,000 or more will be required to adopt and comply with a subcontracting plan similar to this one. Such plans will be reviewed by comparing them with the provisions of Public Law 95-507 and assuring that all minimum requirements of an acceptable subcontracting plan have been satisfied. The acceptability of percentage goals shall be determined on a case-by-case basis depending on the supplies/services involved, the availability of potential small, small disadvantaged, small women-owned, HUBZone small business, service-disabled veteran-owned small business and veteran-owned small business subcontractors, and prior experience. Once approved and implemented, plans will be monitored through the submission of periodic reports, and/or, as time and availability of funds permit, periodic visits to subcontractor's facilities to review applicable records and subcontracting program progress.

5. The offeror (contractor) agrees to (i) cooperate in any studies or surveys as may be required, (ii) submit periodic reports in order to allow the Government to determine the extent of compliance by the offeror with the subcontracting plan,

(iii) submit Standard Form (SF) 294, Subcontracting Report for Individual Contracts, and/or SF 295, Summary Subcontract Report, in accordance with the instructions on the forms, and (iv) ensure that its subcontractors agree to submit SFs 294 and 295.

6. The offeror (contractor) agrees that he will maintain at least the following types of records to document compliance with this subcontracting plan (these records may be maintained on a plant-wide or company-wide basis unless otherwise indicated):

(i) Source lists, guides, and other data that identify Small, Small Disadvantaged, Small Women-Owned, HUBZone Small Business, Service-Disabled Veteran-Owned Small Business and Veteran-Owned Small Business concerns.

(ii) Organizations contacted in an attempt to locate sources that are Small, Small Disadvantaged, Small Women-Owned, HUBZone, Service-Disabled Veteran-Owned Small Business and Veteran-Owned Small Business concerns.

(iii) Records on each subcontract solicitation resulting in an award of more than $100,000, indicating (a) whether small business concerns were solicited and if not, why not, (b) whether small disadvantaged business concerns were solicited and if not, why not, (c) whether small women-owned business concerns were solicited and if not, why not, (d) whether HUBZone small business concerns were solicited and if not, why not, (e) whether service-disabled veteran-owned small business concerns were solicited and if not, why not, (f) whether veteran-owned small business concerns were solicited and if not, why not.

(iv) Records of any outreach efforts to contact (a) trade associations, (b) business development organizations, and, (c) conferences and trade fairs to locate small, small disadvantaged, small women-owned, HUBZone small business, service-disabled veteran-owned small business and veteran-owned small business concerns.

(v) Records of internal guidance and encouragement provided to buyers through (a) workshops, seminars, training, etc., and (b) monitoring performance to evaluate compliance with the program's requirements.

(vi) On a contract-by-contract basis, records to support award data submitted by the offeror to the Government, including the name, address, and business size of each subcontractor. (Not applicable to company or division-wide annual plans).

(vii) Records to be maintained in addition to the above are as follows:

Effective period of this subcontracting plan is: (Individual plans should cover the entire period of performance).

_________ _________ _________ TO _________ ________ ________

Month Day Year Month Day Year

In the event your company's fiscal year is for a period other than the proposed contract period of this solicitation, you will be required to submit a new subcontracting plan for approval sixty (60) days prior to expiration of the existing subcontracting plan. In the event an acceptable plan cannot be negotiated prior to expiration of the existing subcontracting plan, your contract may be terminated.

Signed:

Typed Name:

Title:

Date:

Plan Approved By: _____________________________________________ Contracting Officer

Date Approved: ________________________________________________

(ATTACHMENTS MAY BE USED IF ADDITIONAL SPACE IS REQUIRED)

PRIOR YEAR/ *PRIOR YEAR/

CONTRACT CONTRACT

GOALS ACHIEVEMENTS

Total Subcontracting dollars

Small Business dollars

Small Business percent

Small Disadvantaged dollars

Small Disadvantaged percent

Small Women-owned dollars

Small Women-owned percent

HUBZone Small Business dollars

HUBZone Small Business percent

Service-Disabled Veteran-Owned dollars _______________

Service-Disabled Veteran-Owned percent _______________

Veteran-Owned dollars

Veteran-Owned percent

If total prior year contract achievements are not available, use actual figures and estimate balance.

GOALS PROJECTED FOR CURRENT YEAR/CONTRACT

Total Subcontracting dollars

Small Business dollars

Small Business percent

Small Disadvantaged dollars

Small Disadvantaged percent

Small Women-owned dollars

Small Women-owned percent

HUBZone Small Business dollars

HUBZone Small Business percent

Service-Disabled Veteran-Owned dollars

Service-Disabled Veteran-Owned percent

Veteran-Owned dollars

Veteran-Owned percent

*If total prior year contract achievements are not available, use actual figures and estimate balance.

INDIVIDUAL CONTRACT PLAN

Pursuant to the provisions of this contract, you are required to submit Subcontracting Report for Individual contracts (SF 294) (Copy attached). Reports shall be submitted semiannually as of March 31 and September 30 each year during the term of the contract as well as at contract completion. Report is due by the 25th day of the month (April 25 and October 25) following the close of the reporting period or the 25th day after the term of the contract.

The report is to be submitted to the Director, Office of Small and Small Disadvantaged Business Utilization (00SB), Department of Veterans Affairs Central Office, 810 Vermont Avenue, N.W., Washington, DC 20420, with an information copy to the Contracting Officer indicated herein.

The failure of the Contractor or subcontractor to comply in good faith with the clause entitled “Utilization of Small Business Concerns and Small Disadvantaged Business Concerns,” or (2) an approved plan required by this clause, shall be a material breach of the contract.

COMMERCIAL PRODUCT PLAN

(Corporate, Company or Subdivision) Small Business Act of 1958, as amended by Public Law 95-507

Pursuant to the provisions of this contract, you are required to submit Summary Subcontracting Report (SF 295) (Copy attached). Reports shall be submitted annually as of September 30 of each year during the term of the contract as well as at contract completion. Report is due by the 25th day of the month (October 25) following the close of the reporting period or the 25th day after the term of the contract.

Block 14 of the SF 295 shall provide a breakdown by Government Agency. Also, please identify all contracts by number covered under this report.

The report is to be submitted to the Director, Office of Small and Small Disadvantaged Business Utilization (00SB), Department of Veterans Affairs Central Office, 810 Vermont Avenue, N.W., Washington, DC 20420, with an information copy to the Contracting Officer indicated herein.

NOTICE: A subcontracting plan covering the ensuing year of performance is required to be submitted 60 days prior to the expiration date of the existing plan.

The failure of the Contractor or subcontractor to comply in good faith with the clause entitled “Utilization of Small Business Concerns and Small Disadvantaged Business Concerns,” or (2) an approved plan required by this clause, shall be a material breach of the contract.

PAGE