F15PS00018 _Section_J-3 __General_Engineering_Requirements.pdf

F15PS00018, Kenai NWR Visitor Contact Station Foundation Design Build, Section J-3, General Engineering Requirements

General Engineering Requirements – Rev: January 30, 2015 Page 1 of 11

USFWS Region 7

GENERAL ENGINEERING REQUIREMENTS

Revision: January 30, 2015

PART 1 GENERAL

1.1 SCOPE

a. This document contains technical requirements for construction of U.S. Fish & Wildlife

Service infrastructure projects in Region 7 (Alaska).

b. These requirements supplement the project-specific Statement of Work.

c. Contractor is responsible for the proper performance of the Work and shall correct, at no additional expense, to the Government any errors or omissions in connection with such performance.

1.2 PRINCIPAL PERFORMANCE REQUIRMENTS

a. Provide infrastructure that fulfills the programmatic need of the USFWS, is safe, well-integrated into the landscape, relatively easy and low cost to operate and maintain; that is of high quality, durability, and functionality; and is within the price range indicated in the project-specific Statement of Owner’s Objectives.

b. Conduct site visits, and working meetings, conference calls, and other activities as necessary to accomplish the work in a timely and efficient manner.

1.3 INQUIRIES

a. Direct any questions in writing to the Contracting Officer and the Contracting Officer’s

Representative/Project Manager.

1.4 DEFINITIONS (for the purposes of this document)

Construction Documents (CDs): means engineered drawings and specifications suitable for price solicitation and construction; complete with any necessary supporting technical documents such as geotechnical reports, topographic and boundary surveys, design calculations, and descriptive product literature, and similar.

Construction: is defined as, but not limited to, constructing (giving form by combining the parts), altering, repairing, adding to, subtracting from, improving, restoring, moving, wrecking or demolishing any building, highway, road, excavation or other structure, project, or improvement attached to real estate.

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Contracting Officer (CO): is defined as a the USFWS person with the authority to enter into, administer, and/or terminate contracts and make related determinations and findings on behalf of the United States of America.

COR: is the Contracting Officer’s Representative who is explicitly designated in writing by the

CO.

Contractor: is the business entity that is contractually-responsible to the USFWS for accomplishment of the project Work.

Government: means Owner, Contracting Officer, Contracting Officer’s Representative, or U. S.

Fish and Wildlife Service.

Local Authority Having Jurisdiction: is the duly adopted local code authority, agency, or serving utility governing or serving the location of the project; such as utility companies, city and county electrical/plumbing/fire system inspectors, environmental permitting entities, and water resource departments / boards.

Performance Specifications: are specifications that state what the required results will be with measurable or observable criteria for verifying compliance.

Public Works: is construction performed under a contract with a Federal, State, County, City, or other government entity.

Schedule: is the chronological layout of the work to be prepared on Microsoft-compatible commercially available scheduling software.

USFWS: means United States Fish and Wildlife Service.

1.4 PROJECT LOCATION & ACCESS

a. Project locations will be indicated in the project-specific Statement of Work.

b. Access: The Contractor shall identify suitable access routes to the work site(s) that are agreeable to the Kenai NWR Refuge Manager.

1. Identify and comply with any associated use requirements and restrictions. Site access may be difficult in some instances.

2. Any roads, parking lots, trails, and walkways subject to interference by the work shall be kept open in a manner that provides for safe public use.

1.5 TECHNICAL PROCEDURES

1. General: Comply with the requirements contained in the Contract Documents. The

Contractor’s project manager and/or the lead designer shall have a working knowledge of the applicable sections of this solicitation and contract.

a. Accessibility: Comply with the requirements of the ABA (Architectural Barriers Act).

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b. Safety: Perform code reviews and ensure the design & construction complies with the

USFWS manual (Please specify which manual), current edition of the federal and state

OSHA safety requirements, National Fire Protection Association 101 Life Safety Code, National Electrical Code, Uniform Plumbing Code, Uniform Mechanical Code, International

Building Code, Uniform Building, International Mechanical Code, and similar model codes

(Please specify which model codes.).

1. If the code provisions conflict, the more stringent code provision shall govern. In any instances where the drawings and specifications do not specify explicit materials or methods, then perform the work in accordance with the minimum requirements of the code applicable to the work.

1.6 SUBMITTALS

a. Include with each submittal a project-specific submittal transmittal sheet; electronic MS

Word preferred.

b. Except as indicated below, transmit project-specific submittals electronically to the CO and

COR.

1. Deliver any color renderings, samples, finish samples, and mock ups directly to the

COR, CO, and the Kenai NWR Refuge Manager.

2. Principal Progress Reviews: Distribute electronic Adobe.pdf files of any drawings, specifications, reports, renderings, and similar to the COR, CO, and the Kenai NWR

Refuge.

3. Submit via FedEx full size paper-copy of the 100% final construction drawings, and specifications to the CO (one set), COR (two sets) and the Kenai NWR Refuge

Manager (two sets).

4. Submit via FedEx Mylar (cover sheet only with wet stamp and signature) of the full size 100% final construction drawings cover sheet to the COR.

5. Submit cost proposals as Adobe.pdf and /or Excel.xls to the CO and COR as directed.

6. Submit electronic Adobe copies of any sampling & testing reports, quality control reports, inspection documents to the Engineering contact person same business day.

7. Record highlights of any design/construction meetings and conference calls, and email the notes to the CO and COR.

c. Unless approved otherwise, submittals shall be electronic Adobe.pdf file format.

1. Individual sheets shall be combined into an Adobe.pdf file of 5MB maximum and transmitted via email.

2. Drawing sets too large for ftp may be delivered on compact disk via FedEx.

3. Submit cost proposals as Adobe.pdf and /or Excel.xls to the CO and COR.

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d. Permit Applications:

1. Route draft applications electronically for review to the COR and CO.

2. Deliver final original paper copy permit application to the Kenai NWR Refuge

Manager for signature via FedEx.

e. Report & Specification Format:

1. Sheets 8.5” wide x 11” tall, 0.6” minimum margins, Times New Roman 11-point font.

2. Select sheets in geotechnical reports and drawings may be 8.5” x 14” and/or 11”x17.”

3. Covers front & back, spiral bound.

4. If hard copy, 20 pound minimum bond white recycled paper, five copies if hard copy submittal.

PART 2 CONSTRUCTION

3.1 GENERAL CONSTRUCTION REQUIRMENTS

a. Contractor shall provide supervision, labor, materials, equipment, tools, construction equipment and machinery, inspection, testing, start-up, water, heat, utilities, transportation, and other facilities and services necessary for proper execution and completion of the Work, whether temporary or permanent and whether or not incorporated or to be incorporated in the

Work.

b. Security: Effectively secure the work site, staging areas, and materials storage areas.

c. Diligence: Perform all construction activities efficiently and with the requisite expertise, skill, and competence to satisfy the requirements of the Contract Documents. Contractor shall at all times exercise complete and exclusive control over the means, methods, sequences, and techniques of construction.

d. Supervision: Any time onsite work is underway, provide an onsite Project Manager or Project

Superintendent who has a good working knowledge of the project work and who is able to converse (read, write, and speak) fluent English.

e. Subcontractors: Utilize general contractors and specialty subcontractors who are duly licensed and well qualified to perform the Work consistent with the Contract Documents;

Government may reasonably object to Contractor's proposed selection of workers and business entities.

f. Other Contractors: Coordinate and cooperate with any other contractors working at the project site.

g. USFWS Operations: Schedule and coordinate construction activities so as not to unduly impact ongoing refuge operations; USFWS operations have precedence over the construction activities.

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3.2 CONSTRUCTION SAFETY

a. The Contractor shall have the ultimate responsibility for health and safety on the project site at all times, from issuance of the Notice to Proceed until final completion and acceptance of the project by the Contracting Officer.

b. The Contractor is responsible for ensuring that all onsite activities, equipment, and facilities constructed by the Contractor, subcontractor, or supplier conform fully to the standards of the

Department of Labor, Occupational Safety and Health Administration (OSHA) 29 CFR 1926 and 1910; and DOI and USFWS policies.(Please specify which policies.)

c. Comply with all applicable Federal, State and local safety requirements. In the event where any safety standard referenced herein conflicts with another, the more stringent shall govern.

d. Initiate and maintain, throughout the performance of this contract, an effective health and safety program that provides adequate policies, procedures, and practices to protect workers from (and allow them to recognize) job-related health and safety hazards.

1. The program shall include provisions for the identification, evaluation, prevention and control of general work site hazards, specific job hazards, and potential hazards that may arise from foreseeable construction methods and conditions, as well as providing a competent person to conduct frequent and regular inspections.

2. Each employee (Contractor or subcontractor) must be instructed in the recognition and avoidance of unsafe conditions and the regulations applicable to the work environment.

e. Provide barricades and warning devices as necessary to safeguard the public, workers, and government personnel. Where project work affects public roads, provide signage in accordance with the current edition of the Manual on Uniform Traffic Control Devices

(MUTCD) as published by the US Department of Transportation, Federal Highway

Administration.

f. Rollover Protection and Seat Belts: In addition to the Safety and Health requirements of clause Federal Acquisition Regulation (FAR) 52.236-13 of Section I of this Contract, rollover protection and seat belts required by 29CFR 1926 (OSHA) shall be extended to include equipment regardless of the year of manufacturer.

3.3 COMPLIANCE DOCUMENTATION

a. The Contractor shall (during normal working hours throughout the duration of the contract) promptly furnish information, and provide reasonable facilities & access for obtaining information respecting: the character of the materials, condition of the work-in-progress, number of workers employed, their pay rate, time worked, inspection reports and test results from sampling and testing laboratories, and similar information

3.4 CONSTRUCTION QUALITY CONTROL (CQC)

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a. Designate in writing a single person to oversee and manage on site quality control activities.

b. The Contractor is responsible for quality control of all project work including any sub-contracted work, and to submit thorough documentation that work fully complies with the construction documents and project permits.

c. Quality control processes include but are not limited to proactively:

1. Ensuring compliance with the construction documents and project permits.

2. Managing specialty subcontractors

3. Reviewing and processing samples, mock ups, shop drawings, and other construction submittals.

4. Ensuring that the workers have the appropriate expertise and proper equipment to perform the work.

5. Effectively utilizing third-party sampling & testing services (typically for earthwork gradation, compaction, welding, pile driving, and other specialty inspections).

6. Initialing timely reviews and corrective actions to substrates prior to proceeding with subsequent work.

7. Timely involvement of industry specialists such as manufacturer representatives.

8. Managing system commissioning.

9. Training USFWS personnel in system operation & maintenance.

10. Timely involvement of local authorities having jurisdiction.

d. Third-Party Sampling & Testing: On projects that entail third-party sampling and testing, the Contractor shall provide and pay for the services of an independent construction materials testing laboratory accredited by an acceptable laboratory accreditation authority; or similar approved construction inspection specialty consultants.

e. Cut, fit, and shim materials as necessary to result in tight fit and finish work that is square, plumb, and true.

f. Field-verify all dimensions and conditions prior to performing the work. Notify the

COTR of any conflicts.

g. Improvements shall be constructed in accordance with the product manufacturer’s written instructions and standards.

h. Improvements shall be constructed plumb, level, flat, even, and square within 0.25 inches in 8 feet non-cumulative; except explicitly approved otherwise to match existing conditions. Edges of abutting work shall be flush and even. Any seams in finish work shall be flush, flat, and securely adhered.

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i. Finish work shall appear flawless to the casual observer and shall be free of readily noticeable imperfections.

j. All trade work shall be aligned parallel or perpendicular with the surrounding principal structure lines.

k. Fasteners shall be concealed unless specified otherwise. Fasteners shall be aligned in neat rows and evenly spaced. Fasteners shall be non-rusting stainless steel, or as otherwise specified. Where a specific fastener type is not indicated, provide fasteners that are well suited to the application.

l. Painted work (each coat) shall appear neat, uniform in color and texture, well covered and free of runs, drips, sags, and over spray.

m. Welding shall be performed by licensed welders and in compliance with American

Welding Society recommended practices, structurally sound, and shall be neat in appearance.

n. Moving devices shall operate freely and smoothly and align true.

o. Mechanical and electrical equipment/systems shall be adjusted to operate smoothly with the manufacturer’s operating parameters and be reasonably free of odor, vibration, and noise.

p. Electrical work shall comply with the National Electrical Code, or State Code of more stringent, to the satisfaction of the local authority having jurisdiction.

q. Electrical work shall be performed by state-licensed () electricians who are licensed in the category of electrical being performed; photo-voltaic and telecommunications /data systems included.

r. Install electrical boxes and wiring concealed in walls, floors, and ceilings; except neat surface-mount raceway allowed in mechanical rooms, and other spaces if explicitly so indicated.

s. Wiring shall be copper conductors, except utility-owned conductors may be aluminum.

3.6 ENVIRONMENTAL PROTECTION

a. General: Comply with all applicable federal, state, and local environmental laws and regulations. This condition applies to, but is not limited to, laws and regulations governing noise levels, air and water quality standards, erosion control, surface runoff, and cultural resources.

b. Hazardous Materials: Perform any hazardous materials work in strict accordance with governing hazardous materials regulations.

1. See also Hazardous Material requirements in the TECHNICAL PROCEDURES section of this document.

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2. Workers shall be knowledgeable and well trained in the handling of project-specific hazardous materials.

c. Cultural Resources: Immediately stop work if paleontological, archaeological or historical remains (including burials or skeletal material) are encountered, immediately stop the work and notify the Field Inspector, COR, or Contracting Officer. The

Contracting Officer will notify the Regional Archaeologist so the provisions of 36 CFR

800.7 (Resourced Discovered During Construction) and other relevant laws are followed.

Work will cease in the immediate vicinity until permitted to resume by written order from the Contracting Officer. Work in other areas may proceed as approved by the

Contracting Officer.

d. Erosion & Spills: Provide effective erosion control and spill containment measures at the earliest feasible stage of construction, and regularly inspect and maintain the in effective working order. Promptly stop work in area(s) of any ineffective erosion control / spill containment measures.

e. Spill Kit: Have suitable spill containment kits readily available to the work site and ensure that the workers are proficient using the kits in a timely manner.

f. Unsuitable Equipment: Promptly remove from service any equipment that is not in sound mechanical condition, or that is leaking fluid beyond what can be effectively managed with absorbent mats.

g. Transient Equipment: Unless indicated otherwise, transient equipment (that is free of noticeable leaks) may utilize conventional hydraulic fluids; typical for trucks importing or exporting materials and equipment to/from off-site sources.

h. Fueling & Maintenance: Fuel and maintain equipment well away from water bodies and sensitive habitat.

i. Pumps & Generators: Where feasible, pumps and generators operating over (or in close proximity to) water bodies or sensitive habitat shall be propane-electric.

j. Concrete: Cleanout concrete trucks at an approved off-site location unless explicitly approved otherwise.

k. Dust: Utilize effective means to prevent generation of wind borne dust (typically watering or application of other approved dust control measures) and to prevent sediment from leaving the work site and/or entering storm sewers and water bodies.

l. Damage: Protect adjacent vegetation, property, structures, and improvements from damage.

m. Load-Limits: Heavy equipment operated on USFWS roads and parking areas shall comply with highway-legal load limits unless explicitly approved otherwise.

n. Work Limits: Coordinate with the Kenai NWR Refuge Manager to select a construction staging area(s). Construction equipment and operations shall be contained within the work limits and staging areas.

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3.7 WORK LIMITS & CLEARING LIMITS

a. Work Limits: Unless approved otherwise, confine all construction equipment and disturbance with the work limits that typically include out-to-out top edge of access roads, parking areas, and staging areas; and no more than 6 feet beyond top-of-cut and toe-of-fill for earthwork; 15 feet each side of utility centerlines, and within 40 feet of structures on which work is being performed.

3.8 CLEANUP

a. Keep the work site and staging areas reasonably free from trash and construction waste/debris.

b. Upon Substantial Completion of the Work, promptly remove any debris, materials, equipment, and tools, temporary facilities; and restore any areas disturbed by the Work to their preconstruction condition.

c. Typically rake and seed (and/or hydro mulch) any disturbed ground areas.

d. Restore any access roads to their pre-construction condition or better; as necessary blade-and-shape any unpaved roads. This work may entail watering, processing and compacting the road surface and similar work.

3.9 CONSTRUCTION WASTE

a. Minimize creation of construction, deconstruction, and demolition waste.

b. Minimize factors that contribute to waste such as over-packaging, improper storage, ordering error, poor planning, breakage, mishandling, and contamination.

c. Develop a Waste Management Plan to ensure any existing or new materials/equipment/substances are properly characterized, reused, salvaged, recycled, and/or disposed of.

1. Divert at least 50 percent of the total project waste from landfills.(Please specify this requirement.)

2. Dispose of any materials (that not salvaged, reused, or recycled) in a legal manner off-site, in licensed disposal facilities.

3.10 RECORD DRAWINGS (see also Closeout Documents)

a. Maintain one set of working drawings and specifications, for record purposes, on the project site while work is in progress.

b. Clearly and accurately record the as-constructed work in red; include modifications and clarifications.

c. Record swing-tie distances from permanent points to any underground items.

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3.11 MATERIAL & EQUIPMENT TRANSPORTATION, HANDLING, AND STORAGE

a. Contactor shall have a representative on site to receive material deliveries, and the contractor shall remain responsible for all material deliveries whether or not their representative is on site at the time of delivery or not.

b. Government owned equipment is not available for Contractor’s use to accomplish any Work.

c. Transport, handle, and store materials and equipment in accordance with the manufacturer’s written instructions, and in a secure manner.

d. Promptly remove from the project site any materials or equipment that are damaged or are otherwise unsuitable.

e. Government buildings and other facilities are not available for storage of Contractor’s materials, equipment, and tools.

3.12 HOUSING AND TEMPORARY FACILITIES

a. Housing for workers and campsites are not available on site unless explicitly indicated otherwise in the Statement of Owner’s Objectives.

b. The Contractor shall furnish all temporary facilities and utilities needed including heat, light, power, water, telephone, sanitary facilities, job offices, material handling equipment, temporary construction aids, and storage enclosures; except if suitable water or adequate electricity is present at the site, it may be used for construction purposes at no cost if it does not adversely impact the operations of the station.

c. The Contractor is responsible for all temporary connections and disconnections.

3.13 WORK HOURS & PROGRESS SCHEDULE

a. On-site construction work hours shall be within the normal business hours-of-operation for that facility; typically Monday through Friday, 7:00 AM to 5:00 PM, except federal holidays, unless approved otherwise.

b. Provide a well-annotated Project Schedule in electronic Adobe.pdf format (or other approved format). Every two weeks, submit a revised schedule if actual work progress differs from the schedule.

3.14

3.15 FINAL WALK THOUGH

a. Submit a preliminary list of unfinished work and notify the COR at least ten calendar days prior to the anticipated date of completion of all work.

b. The COR will perform final walk through as promptly as practicable.

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c. The time required for such walk through and for making any corrections as a result thereof shall be included in the contract performance time.

d. The Contractor representative responsible for the work shall be present at the final walk through and shall submit a preliminary list of unfinished work.

3.16 CLOSEOUT DOCUMENTS

a. Submit any requested regulatory-agency clearance documents indicating the work complies with their requirements such as finalized plumbing/gas/electrical inspections.

b. After completion of the work and prior to final payment, submit a Release of Claims (Form

DI-137 provided by the Contracting Officer), properly executed by the Contractor, releasing claims against the United States arising out of this contract, other than claims specifically excepted from the operation of the release.

c. Record Drawings:

i. Submit a full size paper-copy set of red-lined drawings and complete set of specifications that clearly indicates the as-constructed work.

ii. Submit an electronic Adobe.pdf set of record drawings and one set of electronic

AutoCAD.dwg drawings complete with the CTB plot file and fully compliant with the USFWS regional drafting standards.

END