F-4 Parts PWS.docx

PERFORMANCE WORK STATEMENT

For

Foreign Military Sales

Unclassified F-4 Spare Parts

Prepared by

AFLCMC/WLDI

20 November 2023

M. Christensen

Contents

DESCRIPTION OF SERVICES

This Performance Work Statement (PWS) outlines the general programmatic and technical activities required to provide F-4 spare parts in support of Foreign Military Sales (FMS) customers.

1.1 Scope

The scope of this effort is for single contractor who shall act as the prime procurement source for the required F-4 spare parts. The initial parts listing is defined in Attachment 1.

This effort will be completed using indefinite delivery/indefinite quantity (IDIQ) services contract methodology. Emergent requirements may be identified under the scope of this contract, for which new negotiations will be conducted as part of the task order / delivery order (TO/DO) ordering process. The government reserves the right to not make any award for this effort.

1.2 Requirements

The contractor shall procure or manufacture the required F-4 parts listed in Attachment 1. For brevity, for the remainder of this document the term contractor refers to the contractor, subcontractors and all work performed under teaming agreements.

Parts may be procured from multiple sources and shall be either from an original equipment manufacturer (OEM), an existing or new manufacturer, a distributor or aftermarket/surplus source.

1.3 Sources of Procurement

The contractor shall identify the procurement source and best method to procure each part that is the most cost-effective and ensures each part conforms to its applicable technical data. Existing manufacturer, distributor or after market should be considered as the preferred procurement method. The contractor shall notify the USG Program Office (USG PO) in the event no source for a part can be found. The contractor shall provide, with their proposal, a detailed subcontracting plan identifying procurement method and sources.

1.3.1 Manufactured Parts

1.3.1.1 Technical Data

The contractor shall manufacture parts in accordance with (IAW) the most current revision of drawings and specifications, Engineering Orders (EOs) and Engineering Change Orders (ECOs) found in the Joint Engineering Data Management Information Control System (JEDMICS). For currently manufactured parts, the contractor shall identify in their proposal the revision used for the manufacture of each part. Additionally, the contractor shall follow the applicable specifications and requirements identified in paragraph 3 for producing and testing items.

If access to technical data is required for proposal, the offeror may request the applicable technical data from the Procurement Contracting Officer (PCO) on a part-by-part basis. The request shall include the specific NSN for which technical data is being requested and justification of the need.

After contract award, the contractor shall identify a designated contractor point of contact via a Military Critical Technical Data Agreement, AF Form 2345, to research and receive technical data. This point of contact shall request access to JEDMICS via a System Authorization Access Request, DD Form 2875. The contractor shall notify the USG PO if problems are encountered while requesting access.

1.3.1.2 Variances

If, during the manufacture of a part, the contractor is unable to comply with a requirement in the documentation, the contractor shall submit to the USG PO a request for variance (RFV) using a DD Form 1694 for each variance. RFVs shall include all waivers and deviations requested by the contractor. The contractor must receive RFV approval from the PCO before proceeding with implementing the variance. The contractor shall document approved variances on the inspection and receiving report that accompanies each part type/lot shipment. The USAF will retain material review board authority for all changes.

1.3.1.3 Manufacturing Process Variances

The contractor shall make every attempt to comply with existing manufacturing processes (see paragraph 3). In the event a manufacturing process cannot be followed, and a new manufacturing process must be developed, the contractor shall include a detailed explanation of the new process including the proposed manufacturing process technical data in the RFV. Additive manufacturing processes shall be IAW DoDI 5000.93 and ISO/ASTM 52900:2021. New manufacturing processes shall not degrade any aspect of the part. The contractor shall not implement new manufacturing processes until approved by the USG PO and PCO. The contractor shall verify that the new process successfully produces an acceptable part.

1.3.1.4 First Article Inspection/Test

For newly manufactured parts, the contractor shall be responsible for conducting all required first article inspections and/or testing per AS9100. The contractor shall accomplish first article inspection/first article testing (FAI/FAT) on the first production article which is in addition to any required acceptance testing (individual or lot) for that part. The FAI/FAT results report shall be submitted to the USG PO for review and approval within 30 calendar days after completion of first article. (CDRL A003) The contractor shall make available to the USG for review the results of acceptance testing for the first article unit and all subsequent units. The contractor shall accomplish recurring FAI/FAT at the appropriate intervals as specified in the applicable technical data. The contractor shall not submit a first article for acceptance/inspection by the designated government representative (see paragraph 1.8) or deliver parts to the continental United States (CONUS) shipping location until the FAI/FAT is approved by USG PO. The contractor may request a waiver of FAI/FAT for non-critical safety items (CSI) if the part, or a similar part, was or is in production on a Department of Defense contract and a first article has already been approved, provided the first article approval was issued within the last thirty-six (36) months. The contractor shall submit all waiver requests to the USG for approval no later than sixty (60) days prior to completion of the first production unit.

1.3.1.5 Existing Manufacturing Source

The contractor shall select the OEM or an existing, current manufacturer when available. For source-controlled parts, identified with an acquisition method suffix code (AMSC) of “C” on Attachment 1, the contractor shall select a qualified manufacturing source. Qualified manufacturing sources are identified on the screening analysis worksheet (SAW) or applicable technical data. The contractor shall notify the USG PO of any anomalies when identifying qualified sources. If the contractor is currently or has previously manufactured the source-controlled part as a qualified source but is not identified in the SAW or technical data, the contractor may submit a request, including proof of source qualification, to the USG PO to be evaluated as a qualified source.

1.3.1.6 New Manufacturing Source

In the event an existing, current manufacturing source cannot be identified, the contractor may select a new manufacturing source. New manufacturers shall be competent in the production of the required part, or like parts, and capable of manufacturing IAW the most current revision of drawings and specifications.

When identifying a new manufacturing source for source-controlled parts, the contractor shall submit a source approval request (SAR) package IAW FAR 9.202(a) and DoD 4120-24M and FAR 9.202(a) as amended by DFARS 209.270-4(a)(2). This SAR package shall include all the technical data required to demonstrate that the prospective supplier can competently manufacture the item to the same level of quality as, or better than, the currently qualified source(s). For newly qualified manufacturers the FAI/FAT will not be waive. The contractor shall not proceed with procurement until the SAR package has been approved by the USG PO. Qualification of new manufacturing sources shall be considered as a last option for procurement of the required part(s).

1.3.2 Aftermarket Parts

For all parts being procured from an aftermarket source, the contractor shall confirm the appropriate condition code, adequate traceability documentation and completion of a successful visual inspection has been accomplished prior to procurement.

1.3.3 Aftermarket Condition Codes

Acceptable condition codes for aftermarket parts include:

FN: Factory New – new part from original manufacturer/distributor, produced within the last 4 months NE: New Stock – new part from original manufacturer/distributor produced more than 24 months ago NS: New Surplus – new part from a third party Other condition codes may be submitted by the contractor to the USG PO for review on a part-by-part basis and must be approved by the USG prior to procurement. Monthly meeting minutes shall be used to document USG PO approval for procuring parts with other condition codes.

The contractor shall include the condition code for each part in the aftermarket inspection report. (CDRL A004)

1.3.3.1 Traceability Documentation

The contractor shall provide documentation of traceability for any aftermarket parts being procured. This documentation shall include, at a minimum, proof of manufacture by qualified manufacturing source or OEM and quality assurance acceptance by the manufacturing source. In the event traceability documentation is not available, the USG PO may authorize alternative documentation, such as a contractor-developed product conformance documentation package/certificate of conformance (CofC). This process will be conducted on a case-by-case basis. Complete traceability documentation shall be provided to the USG PO. (CDRL A005)

1.3.3.2 Visual Inspection

The prime contractor shall perform an in-person visual inspection for every aftermarket part procured prior to submission to the USG PO for acceptance. Inspection by photograph is not acceptable. In the event the part is in original manufacturing packaging, visual inspection will be limited to the packaging and not require part removal from original packaging. The contractor shall verify no evidence of damage, degradation, mishandling or tampering of the part (or packaging) exists. In the event the contractor identifies an anomaly, the contractor may request the USG PO accept the anomaly and not reject the part if the contractor determines the anomaly will not affect the part’s performance, function, service life or integrity. The contractor shall include in the aftermarket inspection report (CDRL A004) all pertinent information related to the inspection for each item inspected including, but not limited to:

-Date and location of inspection including participating company names.

-Inspection personnel including roles and affiliations.

-Serial number, part number, stock number, item description, production lot number, contract delivery number, item unique identification number, manufacturer information and other applicable descriptive information for each part inspected.

-Inspection methodology and how it was accomplished including identification of ancillary equipment or devices.

-Condition of the item and any associated packaging.

-Detailed results and findings of the inspection.

-Anomalous findings discovered during the inspection that would preclude the acceptability of the part.

- A statement of acceptability of the part or, if applicable, a waiver request for any anomalous finding the contractor determines will not impact acceptability of the part with an explanation of why the anomaly is acceptable.

-The contractor may also include date-stamped photographs taken during the inspection supplementing results and findings.

The contractor shall not procure aftermarket items containing software.

1.4 Critical Safety Items

Critical safety items (CSIs) parts are identified in Attachment 1. Associated critical characteristics (CCs) and critical safety processes (CSPs) for each part are identified in EOs and/or ECOs. The contractor shall manage CSIs IAW the Aviation Critical Safety Item Management Handbook, and AFI 20-106, Management of Aviation Critical Safety Items. These items require a 100% inspection and shall undergo a complete documentation review and approval by the government QA representative identified in paragraph 1.8.

1.5 Nonconforming Parts

Nonconforming parts delivered by the contractor will be subject to USG established procedures for Supply Discrepancy Reports (SDRs). SDRs may be submitted by the end user for resolution up to one year following shipment to the CONUS location. After the end user initiates an SDR, the SDR office will conduct an assessment to validate the SDR claim. If it is determined the claim is valid, the SDR office will contact the contractor for resolution. The contractor shall cooperate with the SDR office, when contacted, to resolve the SDR. The contractor shall be responsible for all additional expenses resulting from the corrective action.

1.6 Procurement Quantities

Quantities listed are initial quantities. Contractor shall provide a minimum order quantity (MOQ) or quantity unit pack (QUP) if different from the initial quantity listed. For parts with no identified quantity, the contractor shall indicate in their proposal an MOQ or minimum QUP. The contractor shall also identify in their proposal if MOQ/QUP is per task/delivery order or total contract quantity.

1.7 Packaging, Shipping and Transportation

All parts will be packaged and marked for international shipment IAW the special packaging instructions (SPI) identified for each part in Attachment 1. If a SPI is not indicated for a part, the contractor shall pack and crate parts IAW MIL-STD-2073 for international shipment. In the event MIL-STD-2073 does not provide adequate instructions, the contractor shall follow packaging and crating procedures defined in applicable International Air Transport Association (IATA) standards, manuals, and guidelines. The contractor shall include electro-static discharge (ESD) protection when needed.

Contractor shall label all items for shipment IAW MIL-STD-129. The contractor shall include the United States Government (USG) PO provided Document Control Number (DCN) on the shipping label. Contractor shall submit DD Form 1149 (shipping document) with shipments to the Freight Forwarder. The DD Form 1149 shall contain the DCN. The contractor shall include the acceptance documentation for each part in the shipment. Documentation shall include, but is not limited to, signed/stamped CofC and acceptance or functional test reports.

The contractor shall ship the parts to the designated CONUS shipping location for customs clearance and forwarding to the participating FMS customer. The specific shipping location will be identified on each TO/DO. All shipping costs shall be included in the unit pricing for individual parts.

1.8 Government Acceptance

The USG designated representative or DCMA shall be the point of contact at the contractor or subcontractor facility for monitoring the contractor’s performance and shall perform Wide Area Workflow (WAWF) acceptance. The contractor shall, when requested, notify the USG PO via email no later than two weeks prior to the start of acceptance testing and accommodate USG PO or representative witness of testing, if requested, IAW paragraph 2.4.

GENERAL

1.9 Government Points of Contact

The responsible USG PO is AFLCMC/WLDI, USAF, F-4 Program Office, Proven Aircraft FMS Programs Section, Legacy Training Aircraft International Branch. The assigned Government Program Manager (PM-G) will function as the single point of contact (POC) for program issues.

The responsible USG contracting office is AFLCMC/WLDKA, Legacy Training Aircraft Contracting Branch. The assigned PCO will function as the single POC for contractual issues.

1.10 Contractor Point of Contact

The contractor shall identify a single POC for program issues and status updates.

1.11 Monthly Status Reporting

The contractor shall support and conduct a monthly meeting with the USG PO to review and discuss the monthly status report. The monthly status report shall include, but not be limited to, work accomplished since the last reporting period, part procurement status, delivery status and schedule, outstanding RFVs, and upcoming schedule milestones. (CDRL A001) This meeting shall be held within the first five (5) working days each month. The contractor shall produce meeting minutes of this monthly status meeting including associated schedule review and parts status. (CDRL A002) The contractor shall support telecons or other meetings as requested by the USG PO. The contractor shall produce meeting minutes for ad-hoc meetings. (CDRL A002)

1.12 USG Furnished Documentation, Equipment and Materials

The contractor shall perform all work IAW Government and industry standards, publications, regulations, operating instructions and procedures listed in paragraph 3 in effect at the time of the award as they pertain to the procedures for executing the requirements in this PWS unless otherwise identified as not applicable by the PCO. Equivalent or superseding documents may be used if available. All TOs associated with this effort are listed in the List of Applicable Publications (LOAP) paragraph 3. The contractor shall refer to this LOAP to identify all required TOs necessary to accomplish the requirements of this PWS. Applicability is to the most recent version unless otherwise specified. In the event a conflict or error between or within documentation is found, the contractor shall notify the USG PO and direction will be provided by the PCO.

The contractor shall request any additional documents from the USG PO necessary to complete the requirements of this PWS.

The USG will not provide the contractor with any tooling, equipment or materials in support of the effort described in this PWS.

1.13 Government Observation

USG personnel, other than the PCO and QAP(s), shall, with PCO or authorized representative(s) coordination, observe contractor operations. However, these personnel shall not interfere with contractor performance or make any changes to the contract.

1.14 Contractor Travel

No travel is required or projected for this effort. The contractor may propose travel as a separate cost, if required.

1.15 Quality Control

In compliance with FAR clause 52.246-4, “Inspection of Services,” and to ensure contractor complies with specified contract requirements, the contractor shall establish a complete Quality Control Program (QCP).

Contractor shall include in their proposal either a complete QCP or current ISO 9001 certificate. If an ISO 9001 certificate is provided with proposal, the contractor shall make their full QCP available to the government upon request after contract award.

Contractor shall have an aerospace quality management system certified to the AS9100 standard. AS9100 certification is preferred. However, a comprehensive description of the contractor’s equivalent quality management system is acceptable.

The contractor shall have minimal rejection of parts at USG inspection. Assessment of acceptable performance by the contractor occurs when 95% of the parts presented to the USG representative(s) (see paragraph 1.8) for inspection and acceptance during a calendar month period are accepted.

1.16 Quality Assurance

The USG PO shall evaluate the contractor’s performance IAW the services summary (see Table 1).

The USG representative(s) shall evaluate the contractor’s performance through intermittent on-site inspections of the contractor's quality control program and receipt of complaints from USG PO personnel.

The USG representative(s) shall inspect each task as completed or increase the number of quality control inspections if deemed appropriate because of repeated failures discovered during quality control inspections or because of repeated customer complaints. Likewise, the USG representative(s) shall decrease the number of quality control inspections if merited by performance.

1.17 Quality Assurance Personnel (QAP)

The USG identifies the PM-G as the QAP to conduct assessments of contractor’s performance and accomplish yearly Contractor Performance Assessment Reporting (CPAR), if appropriate.

The USG representative(s) (see paragraph 1.8) shall inform the PCO and QAP when discrepancies occur and shall request corrective action. If the contractor does not correct the identified discrepancy in a timely manner, the PCO and QAP will issue a corrective action report (CAR).

The contractor shall refer any matter concerning a change in scope, price, terms or conditions of this contract to the PCO and not the USG representative(s).

Work performed by the contractor during the period of performance of this contract shall be subject to review by the PCO or authorized USG representative(s) at all times. USG representative(s) shall accomplish on-site inspection and final acceptance.

1.18 Services Summary

Table 1 describes the Service Summary for the tasks as outlined in this PWS. The effort described in this PWS is for procurement of unclassified F-4 parts.

Table 1 – Service Summary

Accuracy of monthly status reports

2.2

1.19 Environmental Controls

Compliance with Laws and Regulations. The contractor shall be knowledgeable of and comply with all applicable international, federal, state, and local laws, regulations and requirements regarding environmental protection.

In the event environmental laws/regulations change during the term of this contract, the USG requires the contractor to comply with the laws/regulations as soon as they become effective.

If complying with the new laws/regulations increases or decreases cost, the contractor shall inform the PCO pursuant to notice requirements and negotiate a modification to the contract.

Material Storage and Use. The contractor shall follow manufacturer’s guidelines and professional recommendations for control of humidity, temperature, cleanliness and materials handling, including hazardous materials.

1.20 Continuation of Essential DoD Contractor Services

The requirements outlined in this PWS are not mission critical and shall not be essential during crisis IAW AFI 63-138.

1.21 Safety Requirements

In performing work under this contract, the contractor is solely responsible for compliance with all federal, state and local laws, the Occupational, Safety and Health Act (OSHA) (Public Law 91-596) and the resulting standards, OSHA Standards 29 CFR 1910 and 1926, as applicable, and the protection of their employees. Additionally, the contractor is responsible for the safety and health of all subcontractor employees and visitors.

1.22 Security and Access to Government Facilities and Equipment The efforts required for this task are UNCLASSIFIED and shall not require contractor personnel to obtain a security clearance.

Access to Government Facilities and Equipment: Contractor shall perform all work at contractor’s facility or subcontractor facility as identified and documented in their subcontracting plan. Access to USAF facilities and equipment is not required or authorized with the exception of pre-existing agreements.

Controlled Unclassified Information (CUI). The contractor shall comply with DoDI 5200.48_DAFI16-1403, Controlled Unclassified Information, DoDM 5200.01, Vol 1_AFMAN16-1404, Vol 1, Air Force Information Security Program, and DoDM 5400.07_AFMAN33-302 Air Force Manual, DoD Freedom of Information Act (FOIA) Program. The contractor shall monitor CUI aggregation and compilation based on the potential to generate classified information pursuant to security classification guidance addressing the accumulation of unclassified data or information.

The Contractor shall distribute controlled unclassified information IAW DoD Instruction 3200.14, Principles and Operational Parameters of the DoD Scientific and Technical Information Program, and DoD Instruction 2040.02, International Transfer of Technology, Articles, and Services. The Contractor shall properly mark all such documents IAW DoD Instruction 5230.24, Distribution Statements on Technical Documents. Technical documents not subject to distribution are defined in DoD Instruction 5230.24, DoD Directive 5230.25, and DoD Manual 5010.12-M, Procedures for the Acquisition and Management of Technical Data.

Protection of Information Controlled Unclassified Information (CUI). Controlled Unclassified Information is any information that law, regulation, or government wide policy requires to have safeguarding or disseminating controls, excluding information that is classified under Executive Order 13526, Classified National Security Information, December 29, 2009, or any predecessor or successor order, or the Atomic Energy Act of 1954, as amended.

The National Archives and Records Administration (NARA) CUI Registry (http://www.archives.gov/cui/registry/category-list.html) identifies approved CUI categories and subcategories, provides general descriptions for each, identifies the basis for controls, and sets out procedures for the use of CUI.

The contractor shall comply with DoDI 5200.48_DAFI16-1403, Controlled Unclassified Information, and DAFMAN 16-1404 Vol 1-3 Air Force Information Security Program. The contractor will consult the applicable security classification guide to monitor CUI aggregation for potentially generating classified information by compilation.

The Contractor shall comply with DODM 5400.07_AFMAN 33-302, DoD Freedom of Information Act (FOIA) Program, requirements. Protection of CUI and unclassified DoD information not approved for public release on non-DoD Information Systems will be protected IAW DoDI 8582.01, Security of Non-DoD Information Systems Processing Unclassified Nonpublic DoD information. Unless specific categories of CUI require more stringent controls, non-DoD Information Systems must be protected using the guidelines set forth in NIST Special Publication 800-171, Protecting Controlled Unclassified Information in Nonfederal Information Systems and Organizations.

Covered Defense Information. The Contractor shall comply with DFARS 252.204-7012 Safeguard Covered Defense Information and Cyber Incident Reporting (Dec 2019) This subpart applies to contracts and subcontracts requiring contractors and subcontractors to safeguard covered defense information that resides in or transits through covered contractor information systems by applying specified network security controls. It also requires reporting of cyber incidents. The subpart does not abrogate any existing contractor physical, personnel, or general administrative security operations governing the protection of unclassified DoD information, nor does it impact requirements of the National Industrial Security Program.

Operations Security (OPSEC). The contractor shall ensure OPSEC is incorporated into the appropriate area of the contract IAW DoD Directive 5205.02E, DoD Operations Security (OPSEC) Program and AFI 10-701 Air Force OPSEC Program. The Contractor shall flow down all OPSEC requirements to subcontractors that handle Critical Information (CI). CI is defined as specific facts about friendly intentions, capabilities, or activities needed by adversaries to plan and act effectively against friendly mission accomplishment.

Reference Documents

DEPARTMENT OF DEFENSE (DOD) DOCUMENTS

OTHER GOVERNMENT AND INDUSTRY DOCUMENTS

Applicable CDRLs / DID The contractor shall prepare and deliver data IAW the CDRL form DD Form 1423. All Data Item Descriptions (DID) in the CDRL, as contained in the following table, shall be used as guides in developing the data.

1.3.3.2

Acronyms

ACRONYM LIST

ATTACHMENTS

Attachment 1: Part Numbers

1560002319209

32-58447-1

1560008814359

1620007569956

1620009383574

1620010681443

1620010692334

1630004983225

1630010356311

1650001998647

1650007866999

1650007947010

1660009091473

20537-3

1680009109108

32-581525-3

2840001746981

2840002255556

110R342P03

110R343P03

712B166P1

2840007987820

2840008347573

2840009453246

2840009453251

2840009459302

2840009463781

665E409G01

2840009468795

2840009868222

2840010041792

111R303P01

696D285P04

111R653G10

7012M89G12

2840013153261

2915008164501

2915009474556

3110007990377

3110009136095

3110009825967

4310006207053

32-72018-9

BOLT

NON-CSI

BOLT

NON-CSI

STUD

NON-CSI

NUT

NON-CSI

NUT

NON-CSI

WASHER

NON-CSI

5315007242143

5330000865233

GASKET

NON-CSI

GASKET

NON-CSI

GASKET

NON-CSI

5330011847720

5330013920303

GASKET

NON-CSI

5945144756056

5950007407079

5950007407080

WASHER

NON-CSI

5985015696361

5998011506781

5999011506791

6240008707776

6610007646627

6615003739254

6615004460624

6615007946285

GYROSCOPE, RATE

CSI

6680009274025

INDICATOR LIQUID QUANTIT

NON-CSI

6685001812537

MS24569-1

WIRE

NON-CSI

1560AA2028341

5985AA2003533

6605AA2017506

6680009274025

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