F-15 Trusted Aircraft Information Download Station and Common Mission Debrief Program PWS.pdf

PR: TBD PWS REVISION: 0

Distribution Statement: D

Performance Work Statement for

Trusted Aircraft Information Program Download Station (TADS) & Common Mission Debrief Program (CMDP) Sustainment Contract

Purchase Request: TBD

15 September 2025

Distribution Statement D:

Distribution authorized to Department of Defense and U.S. DoD contractors only (administrative) (11 September 2020). Other requests for this document shall be referred to

(AFLCMC/WAQ).

1.0 Description of Services: The purpose of this document is to outline the services required for

Contract Logistics Support for both the Trusted Aircraft Information Program (AIP) Download

Station (TADS) units as well as the integrated software package referred to as the Common

Mission Debrief Program (CMDP). The contractor shall furnish all personnel, equipment, labor, tools, materials, and other items necessary to accomplish this effort.

1.1 Objective(s): This Performance-based Work Statement (PWS) describes the logistics and engineering services required to sustain the TADS units and CMDP software. These services include the spare parts, obsolete parts mitigation, upgrades to firmware/hardware/logic/software, technical support, repairs, regression testing, configuration management, packaging, handling, storage and transportation to include shipping & receiving, inventory control, and travel.

1.2 Benefit to United States Air Force (USAF): All USAF aircraft are required to record, collect, and analyze flight data for integrity programs. The combination of TADS & CMDP enables the efficient collection and distribution of AIP Data to support aircraft integrity efforts. This contract will provide the expertise and experience of the Original Equipment manufacturer (OEM), and systems integrator, as well as necessary Special Access Program (SAP) approvals required to perform Contractor logistics support and facilitate management of the requirements for this contract.

1.3 Background: The F-15 Flight Data Recorder (FDR) program was initiated to leverage Inter

Range Instrumentation Group (IRIG) 106 Chapter 10 Digital Recording Standard compliant recorders for providing the required data to support mishap investigations, Military Flight

Operational Quality Assurance (MFOQA), Reliability Centered Maintenance (RCM), Aircraft and

Engine Structural Integrity Programs (ASIP/ENSIP), and aircraft development programs and training. The data recorded during flight operations is written to a solid-state media device prepared by the CMDP software. After flight, the TADS units provide a download solution to extract Unclassified IRIG 106 Chapter 10 files from the flight media, process the data, and transfer the data to end users via Secure File Transfer Protocol. This download is handled by a logic-controlled process that provides electronic isolation between circuit board components and external interfaces in order to meet stringent security requirements. TADS and CMDP support the

F-15 weapons system platform.

2.0 Scope of Work

The contractor shall be responsible for planning, implementing and controlling the efficient, cost-effective flow and storage of materials, in-process inventory, finished goods to and from the end user. The contractor shall provide all necessary equipment, repair, and maintenance for the

TADS/CMDP systems to support the field and for utilization of the system in the F-15 aircraft fleet.

2.1 Parts Management

2.1.1 As part of this contract, the contractor is responsible for the management and distribution of all TADS terminals to include storing, repairing and distributing to the F-15 users as directed by F-15 PM.

2.1.2 The contractor shall manage all TADS components, subassemblies and support equipment.

2.1.3 The contractor shall be responsible for maintaining level of spare parts required to meet the required TAT.

2.1.4 The contractor shall establish Diminishing Manufacturing Source (DMS)/obsolete parts management program. Should a part not be available due to obsolescence of materials or design, the contractor shall provide revised part number(s) for the replacement of obsolete components.

These replacements for obsolete components shall meet the form fit and function of the obsolete part it replaces.

2.2 Repairs

2.2.1 Logic, Firmware, or Software. The contractor shall establish a Logic, Firmware, and software process to identify fixes. This process shall include cost estimates for non-recurring engineering. Repairs related to software are defined as: updates, modification, and/or revisions to software and/or firmware source and object code. These types of repairs may include investigating and fixing stability problems, program exits, intermittent resets, and other anomalies, etc. as related to reliability or identified through Problem Reports (PRs). The Government estimates approximately 40 software repairs will be accomplished by the contractor over the performance period of one year.

2.2.3 Hardware Repair

The Contractor shall be responsible for providing the facilities and equipment necessary to accomplish the diagnostics, provide adequate parts, and labor for the repair of the TADS to support the a Turn-Around-Time (TAT) of 30 days. The Government estimates approximately

15 hardware repairs will be accomplished by the contractor over the performance period of one year. Units received damaged beyond normal wear and tear will be considered outside of the standard repair scope and will be quoted as an Over and Above repair cost.

2.2.4 Hardware Over and Above Repair.

Over and Above work as defined by this PWS requires prior approval by the PCO. Over and Above work is defined as TADS units which do not include a full complement of Circuit Card Assembly

(CCAs) or units that are not in a proper configuration, units that are returned due to operation outside designed limits, mishandling, and misuse or battle damage. Over and Above charges may also be approved to cover the cost of disposing of any assets deemed “beyond economical repair.”

In addition, this line can be used to charge for items that come in for repair and no fault is found.

Over and Above charges may also be approved to cover the costs of any updates, repairs, modifications, etc., to existing test equipment/computers required as a result of the implementation security software patches. The contractor will in good faith only request Over and Above funding when the scope of the effort is significant. Over and Above repairs TAT is 45 days unless a request with justification is provided to the PM and has been approved.

2.2.5 Post Repair Report. The contractor shall provide a report within the monthly status report

(MSR) detailing what caused the part failure that was repaired. The report will also include preventive measures that the end user can take to reduce the risk of degrading the components lifetime. Assets shall be repaired or upgraded in accordance with proprietary vendor data. At a minimum, 95% of repaired assets shall be deemed field ready once received by end user. This metric will be calculated per contract year. (CDRL A001, DI-MGMT-80368A/T Monthly Status

Report).

2.2.6 Beyond Economical Repair (BER)

Beyond Economic Repair (BER): Requests for condemnations shall be submitted in writing to the Procuring Contracting Officer (PCO) for items received by the Contractor that are deemed to be Beyond Economical Repair (BER) due to gross negligence on the part of the Government or acts of God. The Government IPT will have final approval for all condemnations of items. The

Government retains the right to examine any condemned items and test results for any items after the Contractor submits a condemnation request. The Contractor shall notify the COR and the

Program Manager via email if an item is awaiting examination for an excessive amount of time.

Once condemnation authority has been received, the contractor will be responsible for the demilitarization of the asset and disposing of the asset properly.

Items condemned under provisions of this contract will be replaced by the Government with replacement assets for repair at no additional cost to the Government. BER scenarios considered under this contract are below:

• Physical Damage: Physical damage destroys 75% of the physical and electrical integrity of the unit (e.g. crushed, dropped, etc.)

• Internal Component Destruction: Overheating and subsequent destruction of 80% of the internal electrical components and electrical connections

• Undefined Damage: Any item not meeting the above descriptions are required to be repaired or submitted to the PCO for further consideration. Such considerations might include wear and tear, repairs to point of exhaustion, etc.

2.3 Upgrades. The contractor shall provide labor, materials, spare components/ subassemblies, support equipment and shipping for unit or logic, firmware, or software upgrades/enhancements.

The contractor shall also provide Windows software maintenance on the Common Mission Debrief

Program (CMDP) to include impacts from updates to the F-15 on-board recording system, Windows Operating System, and development framework environments. The system enhancements (performance/functionality) shall be specified in delivery/task orders. The pricing of each upgrade shall be negotiated in accordance with the Ordering Procedures in the contract.

This includes replacement of hardware, firmware/software products as necessary to maintain equipment and/or implement capabilities and testing requirements.

2.4 Foreign Military Sales (FMS) upgrades to CMDP. The contractor shall provide Windows software maintenance on the Common Mission Debrief Program (CMDP) to include impacts from updates to the F-15 on-board recording system, Windows Operating System, and development framework environments. This requirement applies to all F-15 FMS programs as required on a separate To-Be-Negotiated (TBN) CLIN.

2.5 Technical Support. The contractor shall provide technical support in order to troubleshoot, maintain, and/or support the components/subassemblies in the current inventory and all spare components/ subassemblies. Technical support shall include definition of requirements, field instruction, and training. Technical support shall also include installation and troubleshooting of systems operating at various DoD facilities where TADS are located. If it is determined by the

PM/COR that support is required, contractor shall coordinate with PM/COR. The contractor shall provide a technical support report to be included in the MSR as needed. Providing details as to the location support was requested, diagnostics performed, and fault isolation accomplished to resolve an existing problem. The Contractor shall acknowledge a request for assistance within one business day and provide course of action within five business days. Follow-up assistance, if required, shall be provided by the suspense date negotiated between the contractor and the PCO. (CDRL A001, DI-MGMT-80368A/T Monthly Status Report)

2.6 Shipping & Receiving. The contractor shall keep a detailed record by date and serial number of devices received and returned to the USAF. The contractor shall also maintain work in progress records in order to provide real time status of any units currently being repaired, upgraded, or tested. These records shall be included in the MSR. Repaired and/or upgraded assets shall be delivered in accordance with the schedule defined by the contract. There shall be no more than 4 late deliveries per contract year. A late delivery for standard repairs shall be defined as over 30 days from the date of receipt and a late delivery for Over and Above repairs shall be defined as being over 45 days from receipt. The Contractor shall notify the PM/COR if the delivery of any asset will not meet the scheduled delivery date and negotiate a revised delivery date. The late asset shall be delivered by the revised delivery date acceptable to the PM/COR. (CDRL A001, DI-

MGMT-80368A/T Monthly Status Report).

Prior to shipment of TADS unit(s) for repair USAF shall provide the unit(s) serial number, a description of the problem, and request a Return Merchandise Authorization (RMA) number from the contractor. TADS unit(s) shall not be shipped to the contractor without an RMA number.

2.7 Surge / MICAP Requirements: When directed by the PCO, the contractor shall immediately put in place procedures to satisfy SURGE and/or MICAP requirements. Quantities and rates of delivery will be negotiated with the PCO.

2.8 Repair Facility: The contractor shall have a repair facility in place to induct assets for repair within 30 days of contract award. The contractor should be able to provide storage of up to 50 spare

TADS units in an appropriate facility in addition to those units received for evaluation and repair.

These spares will be shipped to the field in place of any units requiring extensive evaluation or repair that exceeds a period of 90 days. Once the unit is returned to its full operating condition, it will be maintained as a spare and stored by the contractor. Upon such action, the contractor will notify the PM/COR in the Monthly Status Report by identifying the serial numbers of the units being shipped and the location of receipt in order to provide tracking of inventory.

2.9 Configuration Control: The contractor shall provide configuration control of Common

Mission Debrief Program (CMDP) and TADS to include the release of the software into the contractor’s document control / configuration management system and the modification of engineering drawings and production travelers. This will be performed at the conclusion of each

12-month period of performance.

2.10 Services Summary

Performance Objective

PWS

Reference Performance Threshold

Repaired Assets

2.2.5

At a minimum, 95% of repaired assets shall pass initial inspection. Remaining 5% (or less) of failed assets shall pass on the second attempt.

This metric will be calculated per contract year.

Delivery of Repair

2.5

There shall be no more than four late deliveries of repaired/upgraded assets per contract year. A standard repair shall be repaired and returned within 30 days from receipt. An Over and Above repair shall be repaired and returned within 45 days from receipt.

Provide Quality Repairs

4.2.1. No more than 10% of repaired assets shall have

validated PQDRs in a 12 month period.

Provide Timely and Accurate Monthly Status Reports

5.5

4.2.2

A monthly status report shall be provided to the USAF IPT on the final business day of the month. The Contractor shall deliver the MSR on schedule with no more than 1 late submission(s) per contract year.

Provide Timely and Accurate Meeting Agendas

5.6, 5.7

The contractor shall provide a meeting agenda no later than three business days prior to any meeting.

Provide Timely and Accurate Meeting Minutes

5.6, 5.7 The contractor shall provide meeting minutes no later than five business days after any meeting.

Adherence to Contractor Quality Management System (QMS)

5.21 100% compliance with the QMS is required.

Within 90 days of Contract award.

3.0 Government Property

3.1.1 “Government property” means all property owned or leased to the Government or acquired by the Government under the terms of the contract. It includes both Government-furnished property and contractor-acquired property.

3.1.2 “Contractor-acquired property” … means property acquired or otherwise provided by the contractor for performing a contract and to which the Government has title.

3.2 Government Property to be Provided: TADS and CMDP

3.2.1 The GFE/GFP required for this contract is TADS and CMDP. The contractor shall establish and maintain a property control system for the control, use, maintenance, repair, protection, preservation and incorporation or return of all categories of GFP and authorized

Acquired Material in accordance with the applicable provisions of FAR Subpart 45.5, Support

Government Property Administration, and this PWS.

3.2.2 The contractor shall be responsible and liable for Government property in their possession in accordance with the FAR and Defense Federal Acquisition Regulation Supplement (DFARS) including, but not limited to, FAR Part 45, Government Property, FAR 52.245, and DFARS, Part

245, Government Property.

3.3 Base Support: Not Required

3.4 Loss of Government Property

3.4.1 “Loss of Government property” means unintended, unforeseen, or accidental loss, damage, or destruction of Government property that reduces the Government’s expected economic benefits of the property. Loss of Government property does not include purposeful destructive testing, obsolescence, normal wear and tear, or manufacturing defects. Loss of Government property includes, but is not limited to –

(1) Items that cannot be found after a reasonable search;

(2) Theft;

(3) Damage resulting in unexpected harm to property requiring repair to restore the item to usable condition; or

(4) Destruction resulting from incidents that render the item useless for its intended purpose or beyond economical repair.

3.4.2 “Unit acquisition cost” means –

(1) For Government-furnished property, the dollar value assigned by the Government and identified in the contract; and

(2) For Contractor-acquired property, the cost derived from the Contractor’s records that reflect consistently applied, generally acceptable accounting principles.

3.4.3 The Contractor shall report loss of Government property in the GFP Module located in the

Procurement Integrated Enterprise Environment (PIEE), https://piee.eb.mil/piee-landing/, in lieu of the Defense Contract Management Agency (DCMA) Property Loss eTool. Training on how to utilize the GFP module can be found at https://dodprocurementtoolbox.com.

3.4.4 Unless otherwise provided for in this contract, the requirements of paragraph (b)(1) of this clause do not apply to normal and reasonable inventory adjustments, i.e., losses of low-risk consumable material such as common hardware, as agreed to by the Contractor and the

Government Property Administrator. Such losses are typically a product of normal process variation. The contractor shall ensure that its property management system provides adequate management control measures, e.g., statistical process controls, as a means of managing such variation.

3.4.5 The contractor shall report losses of Government property outside normal process variation, e.g., losses due to -

(i) Theft;

(ii) Inadequate storage;

(iii) Lack of physical security; or https://dodprocurementtoolbox.com/

(iv) “Acts of God.”

3.4.6 This reporting requirement does not change any liability provisions or other reporting requirements that may exist under this contract.

3.5 Return/Retention of Government Property

3.5.1 All GFE/GFP remains the property of the Government and shall be returned to the

Government upon completion of the contract/order or as directed by the Procuring Contracting

Officer (PCO). Any material generated under the contract/order becomes the property of the

Government and shall be returned to the Government upon completion of the contract/order or as directed by the PCO. The Contractor shall request Government disposition and instructions for items ready for return, disposal, and/or transfer to another contract. The contractor shall annotate the National Stock Number (NSN), Property Number (P/N), quantity, condition and recommended disposition. The contractor shall return all non-stock listed items to the

Government as directed by the PM/PCO in a serviceable (Code A) condition or scrap items in accordance with FAR Subpart 45.6, Reporting, Reutilization, and Disposal. GFP returned as non-serviceable must be authorized at the discretion of the PCO.

3.6 Government Systems: Access to government systems is not required.

4.0 Technical Requirements

4.1 Period and Place of Performance

4.1.1 Contract/Order Period of Performance (PoP): No new orders will be placed after the end of the contract. Orders placed within the contract PoP may be completed after the end of the contract.

4.1.2 Place of Performance: These services shall be performed at the contractor’s facilities.

Additionally, technical support services may be performed at government installations as required.

4.2 Contract Data Requirements List(s) (CDRL):

Document Identifier DID Title PWS

Reference(s)

A001 DI-MGMT-

80368A/T Monthly Status Report 2.2.5,2.4,2.5, 5.5

A002 DI-MGMT-

81861B/T Integrated Program Management Report 5.3

A003 DI-MGMT-81797 Program Management Plan 5.4.1

A004 DI-ADMIN-

81249B Conference Agenda 5.6, 5.7

A005 DI-ADMIN-

81250B Conference Minutes 5.6, 5.7

A006 DI-ENVR-81840 Programmatic Environmental Safety and Health Evaluations 5.11

4.2.1 Quality of CDRL Deliverable: The contractor’s quality system shall be established and maintained IAW FAR 52.246.4. This system shall be developed and be available for Government

Quality Assurance Representative’s review and acceptance prior to beginning repair. The complete processing of MDRs (Material Deficiency Reports) and/or QDRs (Quality Deficiency

Reports) shall be at no additional cost to the Government. The processing of MDRs/QDRs shall be IAW Technical Order 00-35D-54, USAF Deficiency Reporting, Investigation, and Resolution, and DLAR 4155.24, Product Quality Deficiency Report Program. When requested, the contractor shall assist the responsible contract administering organization in evaluation of Deficiency Report exhibits to determine the root cause of deficiencies reported from field and depot organizations.

Timely corrective and reporting of defects found and corrective action to prevent discrepancies shall be an integral part of the contractor’s quality procedures. There shall be no more than no more than 10% of repaired assets shall have validated PQDRs in a 12 month period.

4.2.2 Receipt of CDRL Deliverable: CDRL deliverables shall be submitted via email to the

PM/COR identified on CDRL. There shall be no more than 1 late submission(s) of deliverables per contract year. The Contractor shall notify the PM/COR if the delivery of any data/document will not meet the scheduled delivery date and negotiate a revised delivery date.

4.3 Packaging

4.3.1 The Contractor shall package and mark material in accordance with the attached Air Force

Materiel Command (AFMC) Form 158, Packaging Requirements. The Contractor shall ensure that classified material is packaged, marked and delivered in accordance with Department of Defense

(DoD) 5220.22-M, National Industrial Security Program Operating Manual (NISPOM). The

Contractor shall package and mark material in accordance with other applicable Government regulations including, but not limited to, those regarding security, safety, and environmental concerns.

4.3.2 Marking Requirement: Item Unique Identification is required for all items to be delivered to the Department of Defense (DoD) that meet the criteria established by the FAR.

The Contractor shall package and mark material for movement, shipment, receipt and storage in a manner that ensures the protection and preservation of the material for shipment to and storage at the destination. The Contractor shall package electronic parts susceptible to electrostatic discharge damage in accordance with MIL-STD-1686C, Department of Defense Standard Practice /

Electrostatic Discharge Control Program for Protection of Electrical and Electronic Parts, Assemblies and Equipment (Excluding Electrically Initiated Explosive Devices), and MIL-

HDBK-263B, Military Handbook / Electrostatic Discharge Control Handbook for Protection of

Electrical and Electronic Parts, Assemblies and Equipment (Excluding Electrically Initiated

Explosive Devices).

4.3.3 In accordance with MIL-STD-2073-1E, Standard Practice for Military Packaging, shipping containers received, which meet the requirements of the AFMC Form 158 and are suitable for return shipment of serviceable assets, shall be reclaimed and stored for reutilization. Unsuitable shipping containers shall be disposed of and replaced with new containers that meet the requirements of the AFMC Form 158.

4.4 Counterfeit Electronic Parts: The Contractor shall establish and maintain a counterfeit electronic part detection and avoidance system to mitigate the risk of counterfeit electronics parts being installed in end items or otherwise entering the USAF/DoD inventory. The system shall incorporate processes/procedures to address the requirements listed in accordance with the FAR and applicable supplements and shall be in compliance with all applicable guidance and clauses listed in the contract in accordance with the FAR and applicable supplements and shall be in compliance with all applicable guidance and clauses listed in the contract.

4.5 Travel: Travel request for Contractor personnel shall be submitted for approval to the

PM/Buyer/PCO prior to costs being incurred and a minimum of five business days in advance of departure and conducted IAW FAR 31.205-46. Travel by Contractor personnel shall be conducted in accordance with the FAR, Joint Federal Travel Regulation, and applicable supplements and shall be in compliance with all applicable guidance and clauses listed in the contract. Contractor personal shall not travel without final approval from the PCO.

4.6 Transmission of Government property must be recorded in the IUID Registry. The

Government is required to record the transfer of GFP to the Contractor. The Contractor is required to record the receipt of GFP from the Government. The Contractor is required to record the return of GFP to the Government.

4.7 The PM/COR or contractor/subcontractor personnel responsible for causing a “life cycle event” (i.e., abandoned, consumed, destroyed by accident, destroyed by combat, donated, exchanged – repair, exchanged – sold, exchanged – warranty, expended – experimental/target, expended – normal use, leased, loaned, lost, reintroduced, retired, scrapped, sold – foreign government, sold – historic, sold – nongovernment, sold – other federal, sold – state/local, and stolen) will update the item record in the IUID Registry. (Check on sections 4.6 & 4.7)

5.0 General Information

5.1 Continuation of Mission-Essential Services during a Crisis: The Functional Commander or civilian equivalent has determined these services are not mission-essential and services will not continue in the event of a crisis.

5.2 Single Manager: The contractor shall establish a single management point of contact for the overall effort as well as an alternate should the point of contact be unavailable.

5.3 Integrated Master Schedule (IMS): The Contractor shall prepare an IMS and revise it when necessary. The Contractor shall use the IMS as a day-to-day execution tool and to periodically assess progress in meeting program requirements. The Contractor shall maintain and update the

IMS, when necessary, to reflect PM/COR approved changes, or changes in the Contractor’s detailed execution activities or schedule. When revising or updating the IMS, the Contractor shall ensure that any changes to the original baseline are identified and tracked to provide the PM/COR continuous insight into deviations/changes from the original schedule baseline. The IMS shall include the activities of the Prime and major sub-contractors and any other sub-contractors or vendors deemed important to the program. All Contractor schedule information delivered to the

PM/COR or presented at program reviews shall originate from the IMS. The Contractor shall perform appropriate analyses of the IMS tasks and report potential or existing problem areas and recommend corrective actions to eliminate or reduce schedule impact. Integrated Master Schedule and Task Schedule updates shall be reflected in the Monthly Status Report. (CDRL A002, DI-

MGMT-81861B/T, Integrated Program Management Report).

5.4 Integrated Program Management

5.4.1 Program Management Plan: The contractor shall provide technical, management, schedule and cost data information used to describe the approach, resources and needs of the contractor to perform the effort. (CDRL A003, DI-MGMT-81797, Program Management Plan).

5.5 Monthly Status Report: The contractor shall provide a Monthly Status Report that covers all program activities for the period and provides a forecast of work to be accomplished during the upcoming month. Including reports mentioned in PWS paragraphs 2.2.5, 2.4 and 2.5. This report shall include status and progress towards open milestones that are active or scheduled to become active according to each individual task's delivery schedule. The contractor shall identify actions being taken to correct schedule deficiencies. Changes from previous reports shall be highlighted and explained. Integrated Master Schedule and Task Schedule updates shall be reflected in this report. The contractor shall report any situation requiring immediate action by the PM/COR using the most expedient means (teleconference, e-mail, or letter) and shall document the situation in the

Monthly Status Report. The Monthly Status Reports shall include the status of contract deliverables, including the preparation of engineering data. (CDRL A001, DI-MGMT-80368A/T

Monthly Status Report)

5.6 Kick-Off Meeting: The contractor shall attend a kick-off meeting within 15 calendar days of contract award, at a location to be determined by the PCO. Kick-Off meetings for ordering periods are discretional based on the needs of the USAF F-15 IPT. The contractor shall provide the agenda for the kick-off meeting no later than 3 business days prior. The contractor shall provide meeting minutes within 5 business days. (CDRL A004, DI-ADMIN-81249B, Conference Agenda), (CDRL

A005, DI-ADMIN-81250B, Conference Minutes).

5.7 Program Management Reviews: Program Management Reviews (PMR) shall be held virtually unless circumstances arise that require physical attendance, at which time the determination and location will be coordinated by the PM/COR. PMRs shall be scheduled quarterly. The contractor, with concurrence from the PM/COR, may schedule PMRs more or less frequently as tasks warrant.

The contractor shall prepare an agenda and coordinate arrangements for each PMR. The contractor shall consult the PM/COR during development of the PMR agenda to ensure all PM/COR concerns are addressed not to exclude base/facility access. The contractor shall provide the minutes IAW

CDRL A005 within 5 business days after each PMR. (CDRL A004, DI-ADMIN-81249B, Conference Agenda), (CDRL A005, DI-ADMIN-81250B, Conference Minutes)

5.8 Security Requirements: Actual knowledge and/or generation of classified and/or sensitive, but unclassified, information are expected to be necessary for performance of the contract/order.

Contractor personnel are required to comply with U.S. Government security requirements to preclude potential security incidents or violations including potential unauthorized disclosure or compromise of classified and/or sensitive, but unclassified, information. Contractor shall make a reasonable effort to continue performance of work under the contract/order in compliance with the change in security classification in accordance with FAR 52.204-2, Security Requirements.

5.8.1 Security Regulations: The Contractor shall ensure personnel, information, system, property, facility and, if applicable, international security requirements are met. The Contractor shall ensure contractor/subcontractor personnel who perform work on a Government facility comply with the security requirements of the facility. The Contractor shall comply with the following security regulations but not limited to: Department of Defense (DoD) 5200.2M, Personnel Security

Program; DoD 5220.22-M, National Industrial Security Program Operating Manual (NISPOM);

DoD Directive (DoDD) 5205.02E, DoD Operations Security (OPSEC) Program; DoD Manual

5205.02-M, DoD Operations Security (OPSEC) Program Manual; and Air Force Instruction (AFI)

31-101, Air Force Installation Security Program.

5.8.2 Operations Security (OPSEC): The purpose of OPSEC is to reduce the vulnerability of

USAF missions to adversary collection and exploitation of critical information. The Contractor shall comply with DoD 5205.02E and DoD Manual 5205.02-M to protect United States (U.S.)

Government interests. The Contractor shall ensure Contractor personnel who perform work on a

Government facility comply with the OPSEC procedures of the facility.

5.8.3 Communications Security (COMSEC): The purpose of COMSEC is to reduce the vulnerability of USAF missions to adversary collection and exploitation of critical information.

The Contractor shall comply with DoD 5205.02E and DoD Manual 5205.02-M to protect United

States (U.S.) Government interests. The Contractor shall ensure Contractor personnel who perform work on a Government facility comply with the OPSEC procedures of the facility.

5.8.4 Security Clearance: The Contractor shall ensure applicable contractor/subcontractor personnel have security clearance(s) at the Secret level for proper accomplishment of contract/order requirements. The security clearance(s) shall be obtained in accordance with the

Department of Defense (DD) Form 254, Department of Defense Contract Security Classification

Specification.

5.8.5 Security Incident or Violation: The Contractor shall immediately notify the Government

Security Office of any potential or actual security incident or violation including potential or actual unauthorized disclosure or compromise of classified information and/or CUI.

5.8.6 Access to Government System(s): The Government will provide contractor/subcontractor personnel access to system(s) necessary to perform tasks under the contract/order. The Contractor shall ensure contractor/subcontractor personnel who require access to an unclassified or classified

Government Automated Information System (AIS) have the respective background check or security investigation conducted. At a minimum, the Contractor shall ensure contractor/subcontractor personnel who require access to an unclassified AIS have a Favorable

National Agency Check. Upon completion/termination of the contract/order or transfer/termination of contractor/subcontractor personnel, the Contractor shall ensure the system account(s) are closed.

5.8.7 Access to Government Facility or Military Installation: The Contractor shall ensure contractor/subcontractor personnel who require access to a Government facility or military installation comply with the security requirements of the facility or installation.

5.9 Common Access Card (CAC)

5.9.1 The Contractor shall ensure a CAC is obtained by all contractor/subcontractor personnel who require access to DoD computer networks/systems, for DoD facility entry control and/or for physical access to facilities and buildings to perform tasks under the contract/order. The Contractor shall provide a list of contractor/subcontractor personnel who require a CAC to the PCO. The

Government will provide the Contractor instruction on how to complete a Contractor Verification

System (CVS) application and notify the Contractor of approval/disapproval of contractor/subcontractor personnel application. Contractor/subcontractor personnel shall obtain the CAC from the local Real Time Automated Personnel Identification Documentation System

(RAPIDS) issuing facility [usually the Military Personnel Flight (MPF)].

5.9.2 The Contractor shall immediately report a lost or stolen CAC as directed by local

Government policy. The Contractor shall notify the PCO of any change to the list of contractor/subcontractor personnel who require a CAC and provide an updated list within five business days. The Contractor shall return a CAC within five business days once contractor/subcontractor personnel no longer require computer network/system access and/or facility access. The Contractor shall return an expired CAC within five business days after the expiration date. The Contractor shall return any and all CACs within five business days after completion/termination of the contract as directed by local Government policy.

5.10 Safety Requirements

5.10.1 Environmental Management System (EMS): Contractor/subcontractor personnel who perform work on any Government facility shall comply with the EMS requirements established by the facility. Contractor/subcontractor personnel may be required to complete EMS training prior to beginning work.

5.11 Agency Affirmative Procurement Programs: This acquisition does not require the purchase of Environmental Protection Agency (EPA)-designated products or United States Department of

Agriculture (USDA)-designated products; therefore, the requirement does not apply.

5.12 Contractor Compliance: The Contractor shall comply with Government Safety and Health regulations including, Public Law 91-596 as amended by Public Law 101-552 [Occupational

Safety and Health Act of 1970 (OSHA)] and DoDD 4715.1E, Environment, Safety, and

Occupational Health (ESOH).

5.13 Contractor Environmental, Safety, and Occupational Health Compliance: The Contractor shall comply with Government Safety and Health regulations including, but not limited to, Public

Law 91-596, Occupational Safety and Health Act (OSHA), and DoD Directive 4715.1E, Environmental, Safety, and Occupational Health (ESOH). The Contractor shall establish and maintain a safety and health program detailed in a written Contractor’s Safety and Health Plan.

The Contractor shall require all subcontractors to comply with required safety, health and fire standards. (CDRL A006, DI-ENVR-81840, Programmatic Environmental Safety and Health

Evaluations)

5.14 Mishap Notification/Investigation: In accordance with AFI 91-204, Safety Investigations and

Reports, the Contractor shall report mishaps involving damage or injury to USAF assets/interests.

The Contractor shall ensure the USAF is notified of mishaps. The Contractor shall contact the

Contracting Officer’s Representative (COR), if available, or another MFT member by telephone within 4 business hours. The Contractor shall immediately secure the mishap scene (and damaged property) and impound pertinent maintenance and training records until released by the closest

AFB Safety Office. Such release shall be accomplished through the Contracting Officer. The

Contractor shall cooperate and assist Government personnel in the investigation of the mishap and submit an Accident/Incident Report within 3 days of the mishap.

5.15 Voluntary Protection Programs (VPP): Contractor personnel performing work on a USAF installation shall participate in the local VPP.

5.15.1. VPP Description: In 1982, OSHA created the Voluntary Protection Programs (VPP) to recognize and partner with worksites that implement exemplary systems to manage worker’s safety and health. These sites implement comprehensive Safety and Health Management Systems that exceed basic compliance with OSHA standards. VPP applies to all personnel at Robins AFB

- civil servants (both bargaining and non-bargaining), active duty (officer and enlisted), reservists and contractor employees. The Contractor shall ensure its employees and managers have a comprehensive understanding of VPP as well as full compliance with OSHA requirements. The

Contractor, whether regularly involved in routine site operations or engaged in temporary projects such as construction or repair, shall follow the safety and health rules of the installation or VPP site. Detailed information on VPP is available on the OSHA website at http://www.osha.gov/dcsp/vpp/index.html. The Contractor shall access the site to ensure their understanding of VPP and how their performance is linked to the Air Force installation’s pursuit of VPP recognition.

5.16 Department of Labor (DoL) Inspection of Contractor Operations. The Contractor is subject to DoL inspections and enforcement by OSHA health and safety officials while performing work on a Government installation. OSHA health and safety officials may access workplaces on

Government installations at any time, scheduled or unscheduled, during regular work hours.

OSHA health and safety officials must meet security requirements to enter restricted or classified http://www.osha.gov/dcsp/vpp/index.html areas. The Contractor shall immediately notify the COR and the contracting unit’s Safety Office upon notification of a visit.

5.17 Inspection of Services: In accordance with the Inspection of Supply/Services clause(s) identified in the contract/order, the Government reserves the right to inspect Contractor performance.

5.18 Service Contract

In accordance with 10 United States Code 2330a, the Contractor shall provide an annual count of

Contractor/Subcontractor personnel performing work for each fiscal year if the DoD is the requiring activity and if the acquisition is in excess of $3,000,000.00. The Contractor shall report all Contractor labor hours, including Subcontractor labor hours, required for performance of the services provided under the contract in the System for Award Management (SAM). Reporting shall be conducted for each fiscal year in accordance with the Service Contract Reporting User’s

Guide located on the SAM website. The Contractor shall establish a record for the contract/order in SAM no later than 30 calendar days after contract/order award. Additional information and user manuals for government personnel and Contractors are available at https://www.sam.gov.

5.19 Invoicing/Payment and Receipt/Acceptance: The Contractor shall submit/process payment requests and receipt/acceptance documents via WAWF.

5.20 Quality Control Plan/Quality Management System (QMS): The Contractor shall ensure the quality of services through a quality and/or inspection system. The Contractor shall submit a

Quality Control Plan (QCP) addressing detection of quality program problems and defects, identification of root causes for quality related problems/defects, correction of root causes related to detected problems/defects, and follow-up to ensure quality related problems/defects do not recur. The plan shall include the schedule of quality assurance/control inspections planned by the

Contractor. 100% compliance with the QMS is required.

5.21 Trafficking in Persons: The Contractor shall comply in accordance with the FAR and applicable supplements and shall be in compliance with all applicable guidance and clauses listed https://www.sam.gov/ in the contract as it relates to Trafficking in Persons. Additional information about Trafficking in

Persons is available at the site for the Department of State’s Office to Monitor and Combat

Trafficking in Persons. http://www.state.gov/j/tip

5.22 Holidays and Facility Closings: Contractor/subcontractor personnel shall observe holidays and facility closings on government installations as authorized for government personnel.

Contractor/subcontractor personnel shall only be permitted access to Government facilities when

Government personnel are present.

http://www.state.gov/j/tip

6.0 Appendices

6.1 Appendix A, Reference(s)

Publication Title of Publication Date of Publication

Sections(s) that Apply

DoD 5220.22-M

National Industrial Security Program Operating Manual (NISPOM).

February 28, 2006 Change 1 - March 28, 2013

Entire

DoDD 4715.1E

Environment, Safety, and Occupational Health (ESOH) March 19, 2005 Entire

DoDD) 5205.02E DoD Operations Security (OPSEC) Program June 20, 2012 Entire

DoD Manual 5205.02-M

DoD Operations Security (OPSEC) Program Manual

November 3, 2008 Entire

Public Law 91-596 as amended by Public Law 101-552

Occupational Safety and Health Act of 1970

December 29, 1970 as amended through January 1, 2004

Entire

Appendix B: Abbreviations & Acronyms AFB Air Force Base AFMC Air Force Materiel Command AIS Automated Information System ASIP Aircraft Structural Integrity Program CDMP Common Mission Debrief Program CDRL Contract Data Requirement List COMSEC Communications Security COR Contractor Officer’s Representative DoD Department of Defense DoL Department of Labor ENSIP Engine Structural Integrity Programs EMS Environmental Management System ESOH Environment, Safety, and Occupational Health FDR Flight Data Recorder GFP Government-Furnished Property IUID Item Unique Identification Registry MFOQA Military Flight Operational Quality Assurance NACI National Agency Check with Inquiries NISPOM National Industrial Security Program Operating Manual OPSEC Operations Security OSHA Occupational Safety and Health Administration PCO Procuring Contracting Officer PMR Program Management Reviews POC Point of Contact

PoP Period of Performance POP Performance Oriented Packaging PWS Performance-Based Work Statement QCP Quality Control Plan QMS Quality Management System RCM Reliability Centered Maintenance SAF/AQ Secretary of the Air Force for Acquisition SAT Simplified Acquisition Threshold TADS Trusted Aircraft Information Program Download Station USAF United States Air Force VPP Voluntary Protection Programs WAWF Wide Area Workflow