EYNF Land Surveying Statement of Work.docx

Statement of Work El Yunque National Forest & International Institute of Tropical Forestry Land Surveying IDIQ

SECTION C

DESCRIPTION/SPECIFICATIONS/STATEMENT OF WORK

Table of Contents

C.130 – C320 -- Reference Attachment 7 Contract Specifications for Land Surveying and Landline Maintenance

SECTION C: DESCRIPTION / SPECIFICATIONS / STATEMENT OF WORK

DIVISION 100 – GENERAL SPECIFICATIONS

C.110 – Scope of Contract

The intent of this contract is to obtain professional Land Surveying Services, for a Multiple Award Indefinite Delivery/Indefinite Quantity (IDIQ) Contract in which the specified work will be 100% located within or nearby the boundaries of the El Yunque National Forest (EYNF) and International Institute of Tropical Forestry (IITF) facilities and isolated parcels located in Puerto Rico. Majority of the work will be located on the EYNF.

The EYNF Land consists of a boundary of more than 28,000 acres (43.753 square miles or 113.32 square kilometers).

The IITF Land consists of a boundary of about 435 acres (0.68 square miles or 1.76 square kilometers).

The contractor shall provide all mobilization, demobilization, materials, labor, equipment, tools, transportation, supervision, and expertise necessary, except as otherwise provided, to successfully complete surveying services “AS REQUIRED” on the El Yunque National Forest and International Institute of Tropical Forestry in accordance with attached and referenced specifications and exhibits.

The ordering period of this IDIQ contract will be 1 Base Year and 4 Optional Years from the effective date of the award or when the contract ceiling of $2 Million is reached, whichever comes first. The IDIQ will allow for services to be ordered by the Government as needed and required.

It is the intent that all task orders will be competed among the IDIQ contract holders. Where possible, the government will seek to distribute the work evenly among the contractors.

The IDIQ contract will have a shared ceiling of $2 Million. All task orders and subsequent modifications will not exceed $2 Million over the term of the contracts. The Forest Service (FS) will have the right to recompete this requirement or use other contracting methods for similar work that could fall under this IDIQ, at any point during the term of this contract. This is not a Requirements Contract. The Government is not obligated to award any task orders beyond the guaranteed minimum of $2,500.

The majority of the task orders will be valued under $25,000. However, individual task orders may be valued up to $300,000.

This is a 100% Total Small Business Set-Aside.

All work shall be performed by or under the direct supervision of a person licensed to practice surveying in the Commonwealth of Puerto Rico, in good standing with the Examining Board of Engineers and Surveyors and must meet the standards for surveying set forth by the applicable surveying laws of Puerto Rico. The Standards of Practice for Surveying in Puerto Rico as set forth in the most current Manual for Professional Practices and Guidelines for the Compensation of Professional Services, published by the College of Engineers and Land Surveyors (IA/CIAPR) shall govern, provided they are not less than the requirements set forth in these specifications and exhibits. The work may include, but is not limited to:

Description of the services to be performed:

(1) Standard Tie line: Traverse line as part of a closed loop or closed link traverse used to tie in the controlling corners and evidence, found or verified in sub-item 1 and/or 2 above and tie in any other line and corner evidence both new and old. Tie line is also used as a basis to offset to and locate the final title line for evaluation and/or marking and posting.

(2) Boundary marked to standard: As per specs.

a. NOTE: When billing for services do not include the cost or time for tie line in cost proposals as it was covered in sub-items (4) above.

(3) GPS Survey Grade Corner Tie: Use of survey grade GPS equipment to locate controlling corner monuments on a survey project, instead of performing a conventional survey traverse using, for example, a total station to collect data on a conventional traverse line. A least-square adjustment report will need to be produced. This means it would need redundant and repeatable measurement to support the corner location.

(4) Plat of survey: As per specifications herein (C.230-D).

(5) Report of survey: As per specifications herein (C.230-E).

(6) Property Line Maintenance: This sub-item is the repainting of existing blazes and resigning of existing line trees and evaluation of the condition of the line to determine if new tie line and marking to standard may be required.

(7) Corner Maintenance: This sub-item is usually performed in conjunction with line maintenance and consists of bringing the corner up to standard as in a newly identified and monumented corner.

(8) Right-of-way survey (road or trail): This sub-item is for the center line identification and any encroachments located in the particular R/W width indicated. It does not include tie line for the end points or any other surveying that may be necessary prior to the R/W survey. See (4) above. It does not include the platting. See (7) above.

(9) Previously Misplaced Monument: Subsequent to the disclosure of conflict in accordance with item C.205-C-1 of Division 200 – Technical Specifications, a delivery order may be issued calling for the misplaced monument to be set or driven flush with the ground. In such cases the Contractor shall tie the misplaced monument to the correct corner position prior to setting or driving the misplaced monument flush with the ground. In addition, the contractor shall remove signs and accessories to the misplaced monument. The Contractor shall also obliterate the paint and scribing from said accessories. In such cases the Contractor shall remove from the miss-located line the signs identified in C.250-B. The signs shall be turned over to the COR. A description of the misplaced monument along with the survey tie to the correct corner position shall be recorded in the corner book, noted in the Report of Survey, noted on the Corner Card and plat of survey.

(10) Property Line to be Obliterated: Subsequent to the disclosure of conflict in accordance with item C.240 of the General Specifications, a delivery order may be issued calling for the obliteration of previously miss-located boundary line. In such cases the Contractor shall remove from the miss-located line the signs identified in C.250-B. Additionally the Contractor shall either remove by scraping or painting over with black or “camo” paint the boundary paint along the miss-located line. The signs removed shall be turned over to the COR.

(11) Topographic Surveys: Conduct surveys to determine the horizontal and vertical position of existing natural features (ground elevations, bodies of water, vegetation, etc.), and constructed features (roads, trails, pipelines, utilities, levees, drainage structures, buildings, etc.) as well as the changes or contours in elevation within a specified area.

i. Contractor shall provide technically qualified survey crews with a minimum of one (1) Licensed Field Crew Supervisor experienced in engineering surveying requirements.

ii. Performing topographic surveying of roadway prisms, trail prisms, parking lots, roads and trail’s fill slopes and fill slope failures, roads and trail’s cut slopes and cut slopes failures, trail bridges, roadway bridges, retaining walls, potable waterline and wastewater, facilities and recreational site surveys, miscellaneous utilities, as-built surveying, miscellaneous topographic surveying of special infrastructures.

iii. It’s required that the Licensed Surveyor shall Stamp/Seal their topographic survey point list file and drafting drawing (pdf) per respective task order requirements.

iv. Furnish and utilize up-to-date survey instruments and supporting equipment capable of achieving accuracy and precision.

(12) Maps, Cross-Sections, and Data Sets: Provide surveying and engineering services to produce plan drawings, topographic and contour maps, cross sectional diagrams, and data sets.

(13) Surveying Control Points: Establish control points georeferenced and tied to EYNF existing controls and/or arbitrary with accuracy reports. A least-square adjustment report will need to be produced. This means it would need redundant and repeatable measurement to support the corner location.

(14) Benchmarks: Establish secondary benchmarks, both temporary and permanent, as described by guidelines and as required to carry out field survey work.

(15) As Built: Conduct surveys to record any modification made during the construction process that deviates from the original design and to show the final product. Survey of the existing improvements.

(16) Utilities Locator (underground): Identify and marks the location of underground utilities for construction activities requiring excavation or demolition.

(17) Leveling: Provide leveling services in specific jobs as need it.

(18) Bathymetric and Hydrographic Surveys: Conduct surveys to determine the shoreline and depths of rivers, and other bodies of water within the project area.

(19) Property and Right-of-Way Surveys: Conduct surveys suitable for the determination of property lines and corners and the preparation of Legal Descriptions, Property, and Right-of-Way Maps. These surveys will be used to define project boundaries and for the acquisition of property needed for project construction.

(20) Volumetric Calculations and quantity checks: Conduct surveys that accurately quantify the volume of material removed from or placed at a location, and such as obtaining volumes of material stockpiles, also determining required fill and/or cut necessary in a determinate area.

(21) Construction/Site Inspection checks: Provide the government with inspections and reports for construction work to meet the quality standards set in place. Quality inspections will make sure the project complies with the surveying requirements listed in the contract documents. This includes regular site walkthroughs, instrument spot checks and random sampling of elevations, positions, and any other geospatial component in the project.

(22) Drafting and CAD: Prepare specific maps, plats, layouts, etc. or other digital information with field information provided.

(23) Construction Survey and Staking: Survey measurements made while construction is in process to control elevation and horizontal position of improvements. Refer to Federal Acquisition Regulation (FAR) Clause 52.236-17 - Layout of Work.

i. Contractor shall provide technically qualified survey crews with a minimum of one (1) Licensed Field Crew Supervisor experienced in construction surveying and staking projects.

ii. Survey personnel shall be capable of performing work in a timely, precise, and accurate manner upon award of task order.

iii. Construction surveying and staking requirements may consists of: verifying and setting slope stakes, setting offset reference stakes, setting clearing and grubbing stakes, setting grade-finishing stakes, stakeout of roadway and trail’s culverts, road’s and trail’s bridges, trails and roads, retaining walls, reinforced soil slopes, borrow and waste sites, guardrails, curbs, sidewalks, gutters, turf establishment, utilities, excavation limits for structures and other miscellaneous construction survey and staking requirements.

iv. Furnish and utilize up-to-date survey instruments and supporting equipment capable of achieving the specified tolerances.

A. Other miscellaneous work incidental to the survey profession.

The surveying, retracement, and location of the boundaries of National Forest lands are primarily controlled by the recovery, restoration, establishment, and monumentation of controlling corner positions of the USA title interest when acquired. The restoration of obliterated and lost corners and the establishment of sub-divisional control corners are general requirements needed to locate and mark boundary lines. Generally, when such corners have already been proven, monumented and accepted, the contracted services required are restricted to surveying and marking the straight lines between the controlling and monumented corner positions.

Award of this contract will not restrict the Government from having surveying services performed by Government employees or other contractors during the contract period and/or projects.

C.120 – Location

All work will be located within or nearby the El Yunque National Forest boundaries and International Institute of Tropical Forestry facilities and isolated parcels located in Puerto Rico.

Each Task Order will identify the specific project location. A vicinity and project location map will be provided to the contractor with each Task Order Requests for Proposals (RFP).

Cell phone coverage may not be available; closest supply sources may be a 1-hour drive or more from work site.

Potable water, electricity, and sanitary facilities will not be available.

C.121 – Specifications

Contract Specifications for Land Surveying and Landline Maintenance- El Yunque National Forest and International Institute of Tropical Forestry Standard-(Reference Attachment 7)

C.122 – Hazards

The Contractor shall exercise caution and care while pursuing the work to prevent unnecessary potential hazards within the work area.

All contractor’s work, within or nearby roads or trails, shall be properly signed (Survey Work Ahead Signs). Contractor’s personnel staff on site shall wear visibly illuminated working vests at all times.

Project Solicited Work Hazards may include but no limited to:

· Work locations in a remote Forest Service site in rural/mountain locations.

· Work locations in steep terrain, narrow and brushy areas.

· Loose natural rock and/or boulders.

· Elevations for required work may range from 100 meters (328 ft) to 1040 meters (3,400 ft) which may require extensive hiking.

· Wild mongooses may be present during field work activities.

· Bees and/or Hornets may be present during field work activities.

· There may be some poisonous plants. The contractor personnel on site shall dress accordingly.

· Hiking may be required for a worst-case scenario length of 1 (one) to two (2) miles.

· Contractor shall monitor flash floods during working activities in the field. Close attention is required for areas close to nearby creeks.

· Temperatures can range anywhere from 70 degrees to 100+ degrees Fahrenheit with high humidity.

· The EYNF and IITF can receive up to 9 inches of rainfall at any given time of the day, and over 200 inches (508 centimeters) per year at higher elevations.

· Hurricane / Tornado Season are from the months of June to November.

C.123 – Description

The work is to perform land surveys, boundary maintenance, and other professional surveying services on or near USA lands administered by the Forest Service in El Yunque National Forest and the International Institute of Tropical Forestry. Supplemental exhibits for individual project work sites and/or digital maps will be provided when necessary with the delivery or task orders issued by the Government.

All the contractor’s control marks and control points should be referenced to the National Spatial Reference System (NSRS), using El Yunque Control Network NGS published permanent marks (See supporting attachment). The Horizontal Datum shall be: the North American Datum of 1983 (2011) epoch 2010.00 and the Geoid Model Used: GEOID18. Units will be defined on a Task Order basis (Meters, US Survey Foot, or International Feet). These controls will need to have redundant measurements, that could be adjusted by least-square adjustments and have a report produced, showing the accuracy of said control points.

(C.130 through C.320 can be found in attachment 5- Standard Contract Specifications for Land Surveying and Landline Maintenance.)

C.330 – Liquidated Damages

N/A

C.340 – Communication and deliverables

All formal and official communication and business between the Government’s CO and COR and the Firm’s owner or the Firm’s Designated Representative shall be in English. However, informal conversations and correspondence can be in Spanish to the Designated Government COR if the COR agrees.

All reports, plats, Corner Cards, official statements, and final deliverables shall be solely in English unless other third-party documents are attached (such as deeds, landowner testimonies, etc.).

DIVISION 400 – POST AWARD SELECTION, EMERGENCY WORK, MEASUREMENT, AND PAYMENT

C.410 – Firm Selection for Task Orders

The intent of this contract is to obtain professional surveying services. After contracts have been awarded, firms will be selected for individual task orders based on:

a. Geographical proximity to work location.

b. Firm’s Capacity to complete the individual task order requirements.

c. Ability to start and complete work in a timely manner per individual task order performance period requirements;

d. And evaluation of additional qualifications or capability.

When the IDIQ contractors are issued a Request for Pricing by the Contracting Officer (CO), the pricing shall be at or below pre-priced IDIQ schedule of item list for each respective contract year. The following shall be incidental to the contractor’s proposals for each respective task order pay item(s) and pay unit. All contractor’s proposals to the CO shall be firm-fixed-price which is not subject to any adjustment on the basis of the contractor’s cost experience in performing the contract per FAR Clause 16.202.

· Salaries, benefits, and insurance

· Personnel training time related to contract work

· Survey Instrument time and maintenance

· Drafting Software and Services etc.

· Fully equipped and capable working vehicles (4x4 preferred)

· Fuel and maintenance for vehicles

· Personal Protective Equipment: hard hat, eye protection, hearing protection, gloves, vests, harness if needed, proper work clothing and footwear, etc.

· Supplies and materials: hammer, nails, compass, rangefinder, wood stakes, survey flagging, spikes, washers, field bags, etc.

· Overhead and Profit

· Miscellaneous Expenses

During the C.O.’s Request for Pricing, it shall be the responsibility of the contractor to provide and fill in their proposed Pay Unit Quantity and their firm-fixed-price Pay Unit Price Rates per task order Schedule of Items in accordance with IDIQ schedule of item yearly pricing list. All contractor’s proposals to the CO shall be firm-fixed-price.

If all IDIQ Contract Contractor’s proposals exceed the Government Internal Estimate, then the FS will have the right to recompete this requirement or use other contracting methods such as de-scoping the respective Individual Task Order to reduce the contractor’s quantities or reduce the contractor’s pay unit rate or to reduce the contractor’s lump sum proposal. Examples of such involvement may be by shared research amongst the Government and the Contractor, Government and Contractor’s crew/labor integration, Government and Contractor traverse line trimming work to open up an area, Government furnished control points, etc.

Where possible, the government will seek to distribute the work evenly among the contractors, unless doing so is not in the best interest of the Government.

C.420 – Emergency Work Task Orders

In the event emergency work is needed (Natural Disasters, Catastrophic Events etc.) which fall outside the task order specified for the call order period, the Contractor must be able to respond to the Contracting Officer’s oral or telecommunicated orders under this contract within 48 hours. Such orders shall be issued by the Contracting Officer only and will be confirmed by a written task order issued by the Contracting Officer.

C.430 – Measurement and Units of Computation

This is a firm-fixed-price contract. While most of the pay items are measured in terms of hours, be advised, this is not a Cost Reimbursable Contract or Requirements Contract. It is the intent that all task orders will be competed among the IDIQ contract holders.

All measurements for computational and payment purposes will be as follows:

A. General Services & Measurements Terms and Definitions

1. Surveying Crew (Two, three or four man crew) – This is the typical field surveying crew that contains a party chief (trained in surveying techniques) and crew members that support the operation. This item considers, but is not limited to: surveying, tie lines, boundary line location, marking, painting, posting; initial research; mobilization; stakeout; supplies; GNSS Control, field computations, Corner monumentation, reestablishment, refurbishment, and assistance in the subsequent creation of Form 7100-52 Corner Card; or other functions associated with boundary surveying. Survey party organization (single/multiple crew members and equipment types) will be a determination made by the contractor, unless otherwise specified. The contractor shall organize survey parties and select equipment with economy, practicality, and the statement of work in mind.

2. Clearing Crew – Limited to assist in the vegetation clearing for traverse lines and boundary line vegetation clearing. Also used for access/routes. This item is typically used for recon/scouting purposes and traverse route preparation, and they are typically untrained in the technical surveying procedures.

3. Survey Aid – An entry level surveying person or technician that adds to the capacity to the operation. Can be used in combination with the Clearing Crew or the Professional Land Surveyor, or unassisted. The Surveying Crew item shall include this person and should not be combined with said line item.

4. Professional Land Surveyor (PLS)

a) Scheduled or expected meetings and phone calls for issues requiring extended dialogue and professional determinations.

b) Drafts survey documents, manages timelines and interfaces with government, and their field/office personnel.

c) Conduct the most complex surveying duties, have the ability to handle a heavy workload in a fast-paced environment.

d) Reduce and process field notes, sketches, checklists, and digital data in required formats for government acceptance.

e) Draft line work in AutoCAD from collected survey data.

f) Research legal and survey records to obtain information about property boundaries, including: deeds, easements, vacations, dedications, Right of Ways, etc.

g) Direct and perform topographic mapping and construction surveying and staking as needed.

h) Work with field and their office’s personnel, both as a team member and independently, to produce Record of Surveys, Short Plats, Long Plats, Final Plats, Boundary Line Adjustments, easement exhibits and any document required for project completion.

i) Adjust conventional and GNSS control networks.

j) Comprehend and create standard and complicated legal descriptions.

k) Resolve boundaries using accepted boundary and legal principles and case, state, and federal laws.

l) Apply rotations, scale and translations when necessary to adjust found monumentation to record plats.

m) Work with the Puerto Rico governmental Agencies to research, inquire, and search for related documentation and processes.

n) Provide the CO and or Designated COR with realistic project Schedules.

o) Work with their Firm’s administration to develop realistic progress invoicing with approval by the CO and/or designated COR, IPP invoicing, and invoicing tracking.

p) Ascertaining the Government’s true needs based on Individual Task Order’s Statement of Work and anticipating any potential problems.

5. Additional Research – Primarily used when a project is expected or found to have an unusually high amount of required research. Usually involves an external person that specializes in extended research for Lands, engineering, and surveying cases. Basic research should be considered in the Survey Crew and Professional Land Surveyor.

6. Additional AutoCAD – Not associated with plat revisions to correct mistakes, omissions, or to make minor additions or add clarifying statements prior to final government approval. This is intended to serve as a way to compensate the contractor in the event that a contract with a very long performance period requires subsequent plat revisions long after the initial plat was drafted and accepted by the government, or as the base unit of negotiation on a new task order where the contractor previously provided a plat. Examples of plat revisions might include additional clarifying drawings, changes associated with a subsequent legal opinion, changes needed to reflect additional evidence found, changes in parcel shape, etc.

7. Administrative Office Time – Generally reserved for non-RLS administrative functions, such as scanning, copying, recording plats, etc.

8. Boundary Lines to be Surveyed – This item shall consider all the operation, contract specs, supervision, research, meetings, quality control, and final field product. Basically, a combination of the Survey Crew and the Professional Land Surveyor previously described. This does not include the physical marking and posting of the line to standard.

9. Boundary Line Maintenance – No surveying required. Refurbishing on already established/marked lines. May include minimal research; minimal boundary line obliteration; Corner monumentation, reestablishment, refurbishment, and the subsequent creation of Form 7100-52 Corner Card, provided it can be done without surveying. Should surveying be required then the scope of the contract has changed, which would require a modification and CO approval. Subsequent TCEMS forms data collection is included in this item.

10. Boundary Lines to be Marked – This item shall consider all the operation of physically mark a boundary line with signs and posts using survey-grade instrumentation to the standards described in this document.

11. Boundary Lines to be Obliterated – This item consists in removing a previously marked line, either because it was erroneously marked, or the USA ownership has change. These items shall consider the removal of exiting signs, posts, and painted trees. Monumentation or Bearing Trees shall not be removed or disturbed. This item can be carried out by untrained professionals, with medium supervision by the Professional Land Surveyor.

12. Engineering Topographic Survey – Conduct surveys to determine the horizontal and vertical position of existing natural features (ground elevations, bodies of water, vegetation, etc.), and constructed features (roads, trails, pipelines, utilities, levees, drainage structures, buildings, etc.) as well as the changes or contours in elevation within a specified area.

a. Contractor shall provide technically qualified survey crews with a minimum of one (1) Licensed Field Crew Supervisor experienced in engineering surveying requirements.

b. Performing topographic surveying of roadway prisms, trail prisms, parking lots, roads and trail’s fill slopes and fill slope failures, roads and trail’s cut slopes and cut slopes failures, trail bridges, roadway bridges, retaining walls, potable waterline and wastewater, facilities and recreational site surveys, miscellaneous utilities, as-built surveying, miscellaneous topographic surveying of special infrastructures.

c. It’s required that the Licensed Surveyor shall Stamp/Seal their topographic survey point list file and drafting drawing (pdf) per respective task order requirements.

d. Furnish and utilize up-to-date survey instruments and supporting equipment capable of achieving accuracy and precision.

13. Construction Surveying & Staking– Survey measurements made while construction is in process to control elevation and horizontal position of improvements. Refer to Federal Acquisition Regulation (FAR) Clause 52.236-17 - Layout of Work.

a. Contractor shall provide technically qualified survey crews with a minimum of one (1) Licensed Field Crew Supervisor experienced in construction surveying and staking projects.

b. Survey personnel shall be capable of performing work in a timely, precise, and accurate manner upon award of task order.

c. Construction surveying and staking requirements may consists of: verifying and setting slope stakes, setting offset reference stakes, setting clearing and grubbing stakes, setting grade-finishing stakes, stakeout of roadway and trail’s culverts, road’s and trail’s bridges, trails and roads, retaining walls, reinforced soil slopes, borrow and waste sites, guardrails, curbs, sidewalks, gutters, turf establishment, utilities, excavation limits for structures and other miscellaneous construction survey and staking requirements.

d. Furnish and utilize up-to-date survey instruments and supporting equipment capable of achieving the specified tolerances.

14. As-Built Surveys - Conduct surveys to record any alterations or as-built data to existing structures, transportations, utilities etc. Survey of the existing improvements.

a. Contractor shall provide technically qualified survey crews with a minimum of one (1) Licensed Field Crew Supervisor experienced in engineering surveying requirements.

b. Performing As-Built surveying. It shall include, but is not limited to: roadway trails, parking lots, trail bridges, roadway bridges, retaining walls, potable waterline and wastewater, facilities and recreational site surveys, miscellaneous utilities.

c. It’s required that the Licensed Surveyor shall Stamp/Seal their As-Built survey point list file and drafting drawing (pdf) per respective task order requirements.

d. Furnish and utilize up-to-date survey instruments and supporting equipment capable of achieving accuracy and precision.

15. Surveying Drafting and/or Mapping Services – The contractor shall provide drafting and plat products. It is not limited to standard surveying and or engineering products, but also may include mapping or GIS products as well.

16. Acre (Hectare) - 43,560 square feet (10,000 square meters). Make longitudinal and transverse measurements for area computations horizontally.

17. Day - A calendar day beginning and ending at midnight. Round portions of a day up to the full workday.

18. Each - One entire unit. Measure the actual number of units completed and accepted.

19. Hour - 60 minutes. Measure the actual number of hours ordered by the CO and performed by the Contractor. Round portions of an hour up to the next half hour. Measure time in excess of 40 hours per week at the same rate as the first 40 hours.

20. Linear foot (Meter) - As applicable, measure the work along its length from end-to-end; parallel to the base or foundation; along the top; along the front face; or along the invert. Do not measure overlaps.

21. Lump Sum - Do not measure directly. The bid amount is complete payment for all work described in the contract, individual task order, and necessary to complete the work for that pay item or individual task order in its entirety. The quantity is designated as "All or 1". Estimated quantities of lump sum work shown in the contract are approximate.

22. Mile (Kilometer) - 5,280 linear feet (1000 meters). Measure horizontally along the centerline of each roadway, trailway, boundary line, boundary line maintenance, approach road or trail, or ramp.

Any tasks or services that might affect the level of effort needed for the contractor to complete the task shall be incidental to the contractor’s respective quantity of rate/hours/ and or lump sum proposal.

C.440 – Payment

· Payment will be made for items shown in the Schedule of Items upon completion, progress, and acceptance.

· The contractor shall notify the CO or Designated COR a minimum of two weeks in advance if an invoice will be made by the Contractor. This will give time to the CO and COR to review the work for contract compliance. Failure to notify the CO or Designated COR in advance can result in an invoice rejection. If shorter notice is necessary, it will be handled on a case-by-case basis.

· Invoicing Processing Platform (IPP). Contractors shall submit all invoices electronically via IPP at www.ipp.gov. Paper copies of invoices shall be provided to the C.O. and Designated COR in advance for pre-approval prior to submitting invoice into the IPP system. Each Invoice shall reflect the awarded Schedule of Items pay items and units that the contractor is requesting for Payment. Pre-approved invoice shall also be submitted and attached into the IPP system.

· Payment for Incidental Items. The intent of the contract is to provide for the complete execution of the awarded task order. Payment for contract task order work will be made only for the pay items included in the Schedule of Items Bid Schedule. All other work and materials shall be incidental or indirect to the contractor’s proposal.