Extinguisher SOW.docx

STATEMENT OF WORK

FIRE EXTINGUISHER INSPECTION, MAINTENANCE & TESTING

KENTUCKY AIR NATIONAL GUARD

A. GENERAL SCOPE

To support the vital mission of the Kentucky Air National Guard, we must provide safe, clean and environmentally compliant facilities. The Kentucky Air National Guard (KYANG) needs an inspection, maintenance and testing program for our facilities Portable Fire Extinguishers (FEs).

B. Place of Performance:

Kentucky Air National Guard 1101 Grade Lane Louisville, KY 40213

C. Period of Performance:

45 days following award, and will include four (4) option year periods (not to exceed 45 days each)

D. Description of Work:

To ensure compliance of NFPA 10 and Air Force requirements for facility fire extinguishers. Portable fire extinguishers shall be provided for employee use and selected and distributed based on the classes of anticipated workplace fires and on the size and degree of hazard which would affect their use. The Kentucky Air National Guard (KYANG) has approximately 250-300 facility fire extinguishers, and 10 150lb Halon FEs that are required to be inspected and have the necessary maintenance performed per NFPA10 chapter 7 and chapter 8. KYANG’s vision is to provide all employees with a 100 percent maintained FEs that are reliable, and consistently provides a secondary means of comfort to protect them in case of a fire. Below, are the relevant factors that will ensure the KYANG is safe, accountable, and effective with their FE servicing, maintenance, and replacement needs:

The contractor shall provide the following requirements:

a. Perform annual maintenance of FEs consistent with NFPA 10 standards.

b. Perform internal examination of FEs consistent with NFPA 10 standards.

c. Perform hydrostatic testing for FEs consistent with NFPA 10 standards.

d. Provide new inspection tags, testing labels, seals and tamper indicators as necessary compliant with NFPA 10

e. Remove and dispose of all FEs not compliant and replace with FEs compliant with NFPA 10 standards for the type of hazard being protected and shall be of at least equal rating.

f. If a FE needs to be removed for servicing, that FE will be immediately replaced with a back-up serialized FE in its place suitable for the type of hazard being protected and shall be of at least equal rating.

g. Provide highly qualified employees, equipment, tools, and the appropriate services necessary for FEs to be consistent within NFPA 10.

h. Every year, the Contractor shall provide a running inventory of twenty-five (25) additional 10 lbs. ABC Dry Chem FE replacements to serve as backups & replacements as needed.

i. Contractor must have current certifications and training to conduct FE maintenance.

j. The Qualified Person(s) performing annual & other required maintenance and recharging of extinguishers shall be trained and shall have available the appropriate manufacturer’s servicing manual(s), the correct tools, recharge materials, lubricants, and manufacturer's replacement parts or parts specifically listed for use of the FEs. The contractor will complete all tasks in accordance with the most recent version of NFPA 10.

k. Updates of tasks accomplished must be provided to the Assistant Chief of Fire Prevention or their representative.

l. Contractor shall complete Security Forces EAL paperwork required to access the KYANG installation. EAL paperwork will be provided in the solicitation.

m. Contractor will be required to fix any discrepancy with salvageable fire extinguishers and have the FE back in its original location within 45 days.

Other Vendor Responsibilities:

Shall be responsible for any/all liability actions or suits when the vendor is at fault or negligent in the performance of inspection, servicing, and testing activities. (Is this IAW the NFLPA 10). The contractor shall coordinate a schedule of tasks to be performed and their deadlines with the COR or designee. The Contractor shall all so notify the COR via phone or e-mail, if they have any issues or schedule changes within 24 hrs.

The government will be responsible for:

a. Shall provide access for appropriate areas necessary to fulfill the vendor’s requirements in a timely fashion.

b. Shall provide a Fire Department representative to escort vendor to the location of all FEs located at KYANG and other responsible areas.

c. Coordinate and notify Installation building managers of the scheduled inspection, testing, and maintenance.

d. Coordinate any administrative documentation required for the inspection, testing, and maintenance of the system.

e. Review discrepancies and ensure an action plan is initiated to correct any deficiencies.

f. Ensure contract is carried out to the government’s needs.

E. SCHEDULE FOR DELIVERABLES:

Deliverable No.

Item

A detailed Action Plan and Safety Briefing

EAL for FE professionals completed

FE professionals assigned to KYANG

Quantity

N/A

2 Qualified People

Delivery Date

Within 10 calendar days after award

Within 15 calendar days after award

Within 15 calendar days after award

Annual Inspection and maintenance of facility FEs completed

Annual Inspection of 150lb Halon FEs

Internal inspection of facility FEs completed

Hydrostatic testing of facility FEs completed

Facility FEs removed for maintenance returned to original location

Backup Extinguishers provided per year (25 ABC type, 5 water)

Provide all tags, labels, and seals N/A

Within 45 calendar days after award

Within 45 calendar days after award

As needed

F. Operational Coverage:

Normal Business hours are from 7:00am to 4:00pm, Monday through Friday (excluding federal holidays). These dates include New Year's Day, Martin Luther King's Birthday, Presidents Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving, Christmas and any other day specifically declared by the President of the United States to be a national holiday. All work will be reviewed by the safety office prior to technician departing the property.

G. Contractor Qualifications:

Inspection shall be conducted by someone with certifications and training to conduct FE maintenance. Certification requires that a person take a test acceptable to the AHJ. A certified person needs to, at the very least, be familiar with the requirements in NFPA 10. Hydrostatic testing will be conducted by a trained, certified individual with proper equipment and facility to perform the testing.

H. Changes to Contract or Statement of Work:

Changes to this SOW or the impending contract shall only be authorized and approved through written correspondence from the CO. A copy of each change shall be kept in a project folder along with all other documents or items pertaining to the project. Costs incurred by the Contractor through the actions of parties other than the CO shall be borne by the Contractor.