Exterior_Door_Replacement_Project_for_MSAD.pdf

Event Description PURPOSE: The purpose of this Request for Bid (RFB) is to establish a contract for the Exterior Door Assembly Replacement Project at the Smith and Quinn Hall at Minnesota State Academy for the Deaf (MSAD), located at 615 Olof Hanson Drive, Faribault, MN. MSAD completed a project the summer of 2023 to connect Smith and Quinn Hall.

During this project, new entries were created with newly installed door assemblies. Now, MSAD requires replacement of the original building entrances to match the appearance and quality of the assemblies installed in the new corridor area. All of these entrances have a door in a curtain wall with internal and external location to create a vestibule.

PRICING. Pricing must include all labor, installation, taxes, permits, tools, equipment, materials, transportation, supplies, and warranties necessary to provide replacement door services and installation.

Bidders must enter their bid price in SWIFT via the unit line level.

SCHEDULE: Work should be completed between June 3, 2024, through July 8, 2024. Any work between July 8, 2024, and August 16, 2024, may need to be phased to accommodate summer school.

MANDATORY PRE-BID MEETING: Meeting will be held on Friday, March 29, 2024, at 10:00 a.m. CT. at 615 Olof Hanson Drive, Faribault, MN. Attendance is mandatory. Contact Dan Haugen at dan.haugen@msa.state.mn.us by March 28, 2024 at 3:30 p.m. to register. Please park in front of the Smith Building on campus.

SPECIFICATIONS. Scope of work, duties, and specifications are listed in Exhibit C, in the Sample Contract and Exhibits document.

QUESTIONS/CLARIFICATIONS: Any questions or clarifications in regard to the solicitation response will be made in writing to Mandy Flum, Buyer, via email to Mandy.Flum@state.mn.us by April 2, 2024, no later than 2:00 PM CT. If a Responder discovers any significant ambiguity, error, conflict, discrepancy, omission, or other deficiency in the RFP, they must immediately notify the Buyer in writing of such error and request modification or clarification of the document. Responders are not to contact anyone within any other State Agency regarding this solicitation. The State is not obligated to answer questions submitted after the questions/clarifications due date and time.

If you need assistance please contact the SWIFT Vendor Assistance Helpline at 651-201-8100, Option 1, and then Option 1 again.

General Comments

- **ATTENTION BIDDERS**

You must submit all bids electronically through the SWIFT portal. See line items for specifications. OSP does not accept email or faxed responses. Please be aware there may be attachments included in this event. The supplier is responsible for reviewing all attachments, including the Event Details and the Responders Declarations Documents.

DOCUMENTS INCLUDED IN THIS SOLICITATION:

1. Request for Bid (RFB)

2. Sample Contract and Exhibits

3. Responder Attachments

Event Details

PUBLIC EVENT DETAILS

Submit To: Admin/State Procurement Contact: Flum,Mandy Phone:

Email: Mandy.Flum@state.mn.us

Event ID Format Type Page G0210-2000015466 Sell RFx 1 Event Round Version 1 1 Event Name Exterior Door Replacement Project for MSAD Start Time Finish Time 03/18/2024 08:52:00 04/08/2024 14:00:00

Event Currency: US Dollar Bids allowed in other currency: No

In order to participate in this event YOU MUST BE REGISTERED as either a bidder or a supplier.

General Questions Question Response

RESPONSIBLE CONTRACTOR:

1) I am an owner or officer of the responding company, and I certify under oath that my company is in compliance with each of the applicable provisions as set forth in Minn. Stat. § 16C.285, subd. 3, and will provide verification upon request by the contracting agency.

1.1) I certify that my company has filed a certificate of authority to transact business in Minnesota with the Secretary of State if a foreign corporation or cooperative. Contact the Office of the Minnesota Secretary of State with questions about satisfying this requirement before submitting your response to this solicitation.

2) If my company is awarded a contract, I will submit a supplemental verification confirming subcontractor compliance with Minn. Stat. § 16C.285, subd. 5, clause

(7) (see attachment), and

3) If my company retains additional subcontractors with which it will have a direct contractual relationship following contract award, I will submit supplemental verification confirming subcontractor compliance with Minn. Stat. § 16C.285, subd. 5, clause (7) within 14 days after retaining any such additional subcontractors (see attachment).

4) Selecting the yes button and submitting a response to this solicitation will constitute a signed statement affirming compliance with each of the applicable provisions as set forth in Minn. Stat. § 16C.285, subd.

3.

Yes

Response Comments

DIVERSITY AND INCLUSION

Is your business based in Minnesota and considered small according to the OSP small business size standards? The link below provides size standard requirements. Please note (all web addresses can be copied and pasted into a web browser for further review)

Event Details (cont.)

PUBLIC EVENT DETAILS

Submit To: Admin/State Procurement Contact: Flum,Mandy Phone:

Email: Mandy.Flum@state.mn.us

Event ID Format Type Page G0210-2000015466 Sell RFx 2 Event Round Version 1 1 Event Name Exterior Door Replacement Project for MSAD Start Time Finish Time 03/18/2024 08:52:00 04/08/2024 14:00:00

Event Currency: US Dollar Bids allowed in other currency: No https://mn.gov/admin/business/vendor-info/oep/sbcp/size

And:

Is your business a for-profit business that is majority owned, operated and controlled by:

• a racial minority,

• a woman,

• a person with a substantial physical disability,

• a veteran or service-disabled veteran, or is your business

• located in, or the owner lives in, an economically disadvantaged county?

http://mn.gov/admin/business/vendor-info/oep/sbcp/ed/co unties )

If your company meets these basic criteria, it may be eligible for certification in the state’s Small Business Procurement Program. For more information on eligibility requirements please visit https://sbcp.mn.gov/. You can also contact the Office of Equity in Procurement at Procurement.Equity@state.mn.us or 651-201-2402 for further information.

• Do you believe your company meets the criteria listed above?

• Your response to this question is for informational purposes only. If you select YES, and are not certified, a member of the Office of Equity in Procurement will contact you to provide additional information regarding the State’s Small Business Procurement Program. (Responders must select Yes or No to continue submitting their response.)

Yes

Response Comments

Upload all required or requested attachments here.

Event Details (cont.)

PUBLIC EVENT DETAILS

Submit To: Admin/State Procurement Contact: Flum,Mandy Phone:

Email: Mandy.Flum@state.mn.us

Event ID Format Type Page G0210-2000015466 Sell RFx 3 Event Round Version 1 1 Event Name Exterior Door Replacement Project for MSAD Start Time Finish Time 03/18/2024 08:52:00 04/08/2024 14:00:00

Event Currency: US Dollar Bids allowed in other currency: No

A file attachment is required to satisfy this question.

Response Comments

If you fail to upload attachments requested in the solicitation, your response may be disqualified. Have you uploaded the required or requested attachments?

(Yes / No)

Yes

Response Comments

SOLICITATION SECURITY:

Responses that exceed $50,000 must be accompanied by a surety bond of a surety company duly authorized to do business in the State of Minnesota; in an amount equal to five percent (5%) of the total amount of the response, which is submitted as a solicitation security conditioned upon the Responder entering into a contract with the State of Minnesota in accordance with the terms of the solicitation. If the solicitation security is in the form of a certified check, cashier's check, or money order made payable to the State of Minnesota, it must be received by the Contracting Agency at the address identified within this Event in a clearly marked and sealed envelope no later than the due date and time indicated in the Event. Late submissions will result in rejection of your response. Facsimile or copies of a certified check, cashier's check, or money order will not be accepted.

If your response exceeds $50,000, have you provided the correct amount of solicitation security?

If your response exceeds $50,000 and you are providing solicitation security in the form of a surety bond, you may attach your surety bond here or with responder attachments.

Yes

Event Details (cont.)

PUBLIC EVENT DETAILS

Submit To: Admin/State Procurement Contact: Flum,Mandy Phone:

Email: Mandy.Flum@state.mn.us

Event ID Format Type Page G0210-2000015466 Sell RFx 4 Event Round Version 1 1 Event Name Exterior Door Replacement Project for MSAD Start Time Finish Time 03/18/2024 08:52:00 04/08/2024 14:00:00

Event Currency: US Dollar Bids allowed in other currency: No

Response Comments

Event Details (cont.)

PUBLIC EVENT DETAILS

Submit To: Admin/State Procurement Contact: Flum,Mandy Phone:

Email: Mandy.Flum@state.mn.us

Event ID Format Type Page G0210-2000015466 Sell RFx 5 Event Round Version 1 1 Event Name Exterior Door Replacement Project for MSAD Start Time Finish Time 03/18/2024 08:52:00 04/08/2024 14:00:00

Event Currency: US Dollar Bids allowed in other currency: No

Line Details

Line: 1 Item ID: Line Qty: 1 UOM: LUMP Bid Qty: 1

Reserve Price: No

Description: Exterior Door Assembly Replacement and Installation at Smith and Quinn Hall for MN State Academy for the Deaf

Question Response What is the total price for labor, installation, taxes, materials, equipment, transportation, and warranty for Exterior Door Assembly Replacement and Install at Smith and Quinn Hall?

Response Comments

Event Details (cont.)

PUBLIC EVENT DETAILS

Submit To: Admin/State Procurement Contact: Flum,Mandy Phone:

Email: Mandy.Flum@state.mn.us

Event ID Format Type Page G0210-2000015466 Sell RFx 6 Event Round Version 1 1 Event Name Exterior Door Replacement Project for MSAD Start Time Finish Time 03/18/2024 08:52:00 04/08/2024 14:00:00

Event Currency: US Dollar Bids allowed in other currency: No

Bidder Information Firm Name:

Name: Signature: Date:

Phone #: Fax #:

Street Address:

City & State: Zip Code:

Email:

Event Details (cont.)

PUBLIC EVENT DETAILS

Submit To: Admin/State Procurement Contact: Flum,Mandy Phone:

Email: Mandy.Flum@state.mn.us

Event ID Format Type Page G0210-2000015466 Sell RFx 7 Event Round Version 1 1 Event Name Exterior Door Replacement Project for MSAD Start Time Finish Time 03/18/2024 08:52:00 04/08/2024 14:00:00

Event Currency: US Dollar Bids allowed in other currency: No

Appendix A - Line Specifications Line: 1 Item ID: Line Qty: 1 UOM: LUMP Description: Exterior Door Assembly Replacement and Installation at Smith and Quinn Hall for MN State Academy for the Deaf

Item Specifications

Manufacturer:

Mfg Item ID:

Item Length: 0 Item Height: 0 Item Width: 0 Dimension UOM:

Item Volume: 0 Volume UOM:

Item Weight: 0 Weight UOM:

Item Size: Item Color:

Shipping Information

Schedule: 1 Ship To: ADMIN/STATE PROCUREMENT

112 ADMINISTRATION BLDG

50 SHERBURNE AVE

ST PAUL MN 55155-1402

United States

Quantity: 1 Due Date: 03/13/2024 Freight Terms:

Ship Via:

Event Details (cont.)

PUBLIC EVENT DETAILS

Submit To: Admin/State Procurement Contact: Flum,Mandy Phone:

Email: Mandy.Flum@state.mn.us

Event ID Format Type Page G0210-2000015466 Sell RFx 8 Event Round Version 1 1 Event Name Exterior Door Replacement Project for MSAD Start Time Finish Time 03/18/2024 08:52:00 04/08/2024 14:00:00

Event Currency: US Dollar Bids allowed in other currency: No

Appendix B - Terms & Conditions

1. Please review the attached Terms and Conditions attached to the event.

Last Updated: 12/24/2018

Event Details (cont.)

PUBLIC EVENT DETAILS

Submit To: Admin/State Procurement Contact: Flum,Mandy Phone:

Email: Mandy.Flum@state.mn.us

Event ID Format Type Page G0210-2000015466 Sell RFx 9 Event Round Version 1 1 Event Name Exterior Door Replacement Project for MSAD Start Time Finish Time 03/18/2024 08:52:00 04/08/2024 14:00:00

Event Currency: US Dollar Bids allowed in other currency: No