Expired Meals Disposal Combined Synopsis Solicitation 7.16.2020.pdf

Solicitation Number: 70FB7020Q00000044

Notice Type: Combined Synopsis/Solicitation

1. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a separate written solicitation will not be issued.

2. The solicitation number is 70FB7020Q00000044 and is issued as a Request for Quote

(RFQ). Under this requirement, Federal Emergency Management Agency (FEMA) intends to award single commercial, Firm Fixed Price (FFP) contract.

3. This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-86. The applicable North American Industry Classification Standard (NAICS) code is 562111. The small business size standard is 11.5 million. This is restricted, small business only.

4. FEMA intends to procure the below contract line items. Additional information is outlined in the attached Statement of Work (SOW).

CLINs Description Unit Unit Price Total Price

0001 Expired Meal Disposal 115 weight estimate (tons)

0101 Expired Meal Disposal (Option Year 1)

115 weight estimate (tons)

5. Description of requirements for the items to be acquired: The Department of Homeland

Security (DHS)/Federal Emergency Management Agency (FEMA) has a requirement to dispose of expired itemized individual meal components. The contractor shall be required to transport 14.4 tons per load on an established schedule or as needed to perform unscheduled pick-ups and deliveries to meet the requirement. There are 36 pallets of expired meals for initial pick-up with the option for an additional 240 pallets of expiring meals throughout the year.

6. Delivery, Inspection, Acceptance and FOB Point of Contact will be provided to awardee(s). The

Contractor will provide FEMA Warehouse with the capability to schedule deliveries and pickups. Required delivery times and pick up at the Warehouse is Monday through Friday from 0730-1500 local time, excluding Federal holidays. Proof of Destruction within 3 business days of meals destroyed to be submitted to the Contracting Officer’s Representative. The Contractor shall certify the product is no longer available for human consumption or is being re-entered into the marketplace.

7. PROVISIONS AND CLAUSES:

In case of inclement weather not permitting arrival of participants, the Government reserves the right to make one adjustment to the period of performance with advance notice.

All referenced FAR provisions and clauses may be accessed electronically at http://farsite.hill.af.mil/vffar1.htm and HSAR provisions and clauses may be accessed electronically at http://farsite.hill.af.mil/VFHSARA.HTM.

a. The provision at FAR 52.212-1, Instructions to Offerors Commercial Items, applies to this acquisition and is incorporated by reference.

b. FAR 52.212-2, Evaluation-Commercial Items, applies to this acquisition and paragraph

(a) is completed as follows:

The Government intends to award a commercial purchase order resulting from this solicitation to the Lowest Price Technically Acceptable (LPTA) responsible offeror. The factors below above will be the evaluation factors used to evaluate all offers received.

Quotes must be specific in details and clearly identify all the government requirements.

(1) Technical

(2) Price

A decision on the technical acceptability of each offeror’s quotations will be made. For those offerors which are determined to be technically acceptable, award will be made to that vendor with the lowest overall price. The Government intends to make an award based on the initial quotations. If further questions are required, the contracting officer may contact the offeror(s) for clarification. The Government may make award without discussions. Award will be made to the responsible offeror whose quotation conforms to all solicitation requirements, such as terms and conditions, representations and certification, technical requirements and provides the Lowest Price Technically Acceptable based on the results of the evaluation described below.

Factor 1: Technical Acceptability

1) The offeror must be able to meet the requirement outlined in the SOW to receive a technical rating.

• An evaluation rating of technically Acceptable/Unacceptable will be assigned upon completion of the technical quotation evaluation. If an offeror receives a technical rating of “Unacceptable” they will not be considered for contract award.

Rating Definition http://farsite.hill.af.mil/vffar1.htm http://farsite.hill.af.mil/VFHSARA.HTM

Acceptable The offeror’s proposed delivery terms and items meet or exceed the minimum specifications as identified in the Statement of Work.

Unacceptable The offeror’s proposed delivery terms and items DO NOT meet the minimum specifications as identified in the Statement of Work.

Factor 2: Price

The total price will be used to conduct price analysis, using one or more techniques in accordance with FAR 15.404-1(b)(2) to determine fair and reasonable pricing.

a. All prospective offerors must be actively registered in the System for Awards Management (SAM) at the time of proposal submission.

b. The clause at FAR 52.212-4, Contract Terms and Conditions-Commercial Items applies to this acquisition and is incorporated by reference.

c. The following clauses cited within FAR 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders--Commercial Items, apply:

• 52.203-5, Covenant Against Contingent Fees

• 52.203-6, Restrictions on Subcontractor Sales to the Government

• 52.203-17, Contractor Employee Whistleblower Rights and Requirement to Inform

Employees of Whistleblower Rights.

• 52.204-9 Personal Identity Verification of Contractor Personnel

• 52.204-18 Commercial and Government Entity Code Maintenance

• 52.204-21 Basic Safeguarding of Covered Contractor Information Systems.

• 52.209-7, Information Regarding Responsibility Matters

• 52.222-50, Combating Trafficking in Persons

• 52.222-3, Convict Labor

• 52.223-6 Drug-Free Workplace

• 52.222-21, Prohibition of Segregated Facilities

• 52.222-26, Equal Opportunity

• 52.222-35, Equal Opportunity for Special Disabled Veterans, Veterans of the

Vietnam Era, and Other Eligible Veterans

• 52.222-36, Affirmative Action for Workers with Disabilities

• 52.222-37, Employment Reports on Special Disabled Veterans, Veterans of the

Vietnam Era, and Other Eligible Veterans

• 52.223-18, Encouraging Contractor Policies to Ban Text Messaging While Driving

• 52.224-1 Privacy Act Notification Apr 1984

• 52.224-2 Privacy Act Apr 1984

• 52.225-5, Trade Agreements

• 52.225-13, Restrictions on Certain Foreign Purchases

• 52.225-18, Place of Manufacturer

• 52.232-1, Payments

• 52.232-33, Payment by Electronic Funds Transfer Central Contractor Registration

• 52.233-2, Service of Protest

• 52.233-3, Protest after Award

• 52.243-1, Changes – Fixed Price

• 52.244-6, Subcontracts for Commercial Items

d. 52.217-8 -- OPTION TO EXTEND SERVICES (NOV 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed Six (6) Months. The Contracting Officer may exercise the option by written notice to the Contractor within thirty (30) days.

e. 52.217-9 -- OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000)

(a) The Government may extend the term of this contract by written notice to the Contractor within 30 days; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least sixty (30) day before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed two (2) years.

8. Quotes must include company name, company DUNS number, CAGE Code, and point of contact information.

9. The Defense Priorities and Allocation System (DPAS) DOES NOT apply to this acquisition.

10. All responsible sources should submit quotes to Danyelle.Wilcox@fema.dhs.gov by 11 am EST, Thursday, July 30, 2020.

Technical and/or administrative questions must be submitted in writing to Danyelle.Wilcox@fema.dhs.gov no later than 11:00 am EST, Wednesday, July 22, 2020.

Individual responses will not be given. Responses to all inquiries will be published by amendment to the solicitation and posted to BetaSam. Inquiries and information received after the established deadline will only be answered/addressed if considered essential to the requirement and in the best interest of the Government.

11. Further details regarding the requirement can be found in the attachments:

a. SF1449

b. Local Clauses & Billing Instructions https://www.acquisition.gov/sites/default/files/current/far/html/52_241_244.html#wp1129139 mailto:Danyelle.Wilcox@fema.dhs.gov mailto:Danyelle.Wilcox@fema.dhs.gov

c. Statement of Work (SOW) entitled, “Expired Meals Disposal Service”