EXP2644 PUR7776 Final.pdf

PUR 7776 (Revised 07/2022) Page 1 of 2 Incorporated by Reference: Rule 60A-1.045, F.A.C.

DESCRIPTION OF INTENDED

SINGLE SOURCE PURCHASE

(PUR 7776)

This description of commodities or contractual services intended for purchase from a single source is posted in accordance with Sections 120.57(3) and 287.057(3), Florida Statutes (F.S.), and will remain posted for a period of at least 15 business days.

Commodity or Contractual Service Required (commodity or United National Standard Products and Services Code (NSPSC), manufacturer, model, and description, as appropriate):

43232304: Database management system software 43232606: Compliance software 81112205: Database management system software maintenance

Quantity or Term (as appropriate):

1 year

Requestor (division, bureau, office, individual, as appropriate):

Marion County Health Department (CHD), Environmental Health

Performance and/or Design Requirements (e.g. intended use, function or application, compatibility, requirements; reference to policy, rule, statute or other act of the Legislature, etc., as appropriate):

The Department’s Marion CHD has a need to scan and archive significant quantities of historic Marion CHD Onsite Sewage Treatment Disposal System (OSTDS) records for the purpose of transferring the administration of the OSTDS permitting program to the Florida Department of Environmental Protection (DEP). Marion CHD will need to facilitate the setup of an OSTDS document data base, searching county tax parcel data records, digital scanning and quality

AGENCY: Florida Department of Health (DOH)

TITLE: Carmody Software, Inc.

Short description of the commodity or services desired: Document database set-up, scanning and import of documentation

CONTACT

Name: Summer Lindsley Address: 4052 Bald Cypress Way, Bin #B07, Tallahassee, FL 32399 Telephone: 850-841-8528 Email: summer.lindsley@flhealth.gov

Internal tracking number, if any: EXP2644

Date posted: 9/2/2025 at 10:30AM Last day for receipt of information: 9/23/2025 at 10:30AM

PUR 7776 (Revised 07/2022) Page 2 of 2 Incorporated by Reference: Rule 60A-1.045, F.A.C.

assurance of said documents, formatting and disposal of records once completed under the F.S.

381.0065 DEP and the Florida Department of Health.

In accordance to Chapter 60A-1.045, Florida Administrative Code, the Florida Department of Health, Marion CHD requests authorization to purchase document scanning and archiving services as a single source from Carmody Software, Inc.

Intended Single Source:

Carmody Software, Inc.

Estimated Dollar Amount:

$327,110.00

Justification for single source acquisition (what is necessary and unique about the product, services or source; steps taken to confirm unavailability of competition, as appropriate):

• Carmody® would ensure that DEP can implement the historic digital OSTDS records management component of the phased transfer in a manner that increases efficiency, reduces duplication of efforts, maintains existing file formats and online portal features in communities that are already accustomed to this service, and standardizes the formatting features of historic digital OSTDS records that will be added to the digital records platform.

• DEP uses Carmody® to receive the transferal records into a publicly accessible digital file consistent with DEP’s existing OSTDS permitting practices.

• Carmody Software, Inc. is the sole manufacturer and distributor of software updates, modifications, and maintenance for their proprietary Carmody® e-file software and systems.

Approved By (names & titles, as appropriate, e.g., requestor, requestor management, information systems, budget, purchasing):

Allegra Small, Purchasing Director

Prospective vendors are requested to provide information regarding their ability to supply the commodities or contractual services described. If it is determined in writing by the agency, after reviewing any information received from prospective vendors, that the commodities or contractual services are available only from a single source, the agency shall provide notice of its intended decision to enter a single-source purchase contract in the manner specified in Rule 60A-1.045, Florida Administrative Code, and section 120.57(3), F.S.